Quick Overview
- 1#1: Envoy - Streamlines conference room reservations, check-ins, and workplace analytics for hybrid teams.
- 2#2: Robin - Offers intuitive room booking with hardware integration, maps, and utilization insights.
- 3#3: Skedda - Enables effortless multi-location room and resource scheduling with calendar syncs.
- 4#4: Deskbird - Delivers mobile-first booking for rooms, desks, and parking with no-show detection.
- 5#5: OfficeSpace Software - Provides comprehensive workplace management including room booking and floor plan views.
- 6#6: Yarooms - Facilitates room scheduling integrated with video conferencing and touch panels.
- 7#7: Teem - Powers meeting room bookings with catering requests and visitor management features.
- 8#8: Resource Guru - Simplifies scheduling conference rooms and other resources with drag-and-drop calendars.
- 9#9: SpaceIQ - Combines room booking with space analytics and IoT sensors for optimization.
- 10#10: Eptura Workplace - Delivers enterprise-grade room reservation and workplace services management.
Tools were evaluated based on features, user-friendliness, integration capabilities, and value, ensuring alignment with diverse needs, from small teams to large organizations seeking optimized space utilization.
Comparison Table
Explore a breakdown of leading conference room scheduling software tools, including Envoy, Robin, Skedda, Deskbird, and OfficeSpace Software, to understand their unique features, integration strengths, and scheduling capabilities.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Envoy Streamlines conference room reservations, check-ins, and workplace analytics for hybrid teams. | enterprise | 9.8/10 | 9.9/10 | 9.7/10 | 9.5/10 |
| 2 | Robin Offers intuitive room booking with hardware integration, maps, and utilization insights. | enterprise | 9.2/10 | 9.5/10 | 9.0/10 | 8.5/10 |
| 3 | Skedda Enables effortless multi-location room and resource scheduling with calendar syncs. | specialized | 8.6/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Deskbird Delivers mobile-first booking for rooms, desks, and parking with no-show detection. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | OfficeSpace Software Provides comprehensive workplace management including room booking and floor plan views. | enterprise | 8.2/10 | 8.7/10 | 8.0/10 | 7.6/10 |
| 6 | Yarooms Facilitates room scheduling integrated with video conferencing and touch panels. | specialized | 8.4/10 | 8.6/10 | 8.8/10 | 8.0/10 |
| 7 | Teem Powers meeting room bookings with catering requests and visitor management features. | enterprise | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 8 | Resource Guru Simplifies scheduling conference rooms and other resources with drag-and-drop calendars. | specialized | 8.2/10 | 8.4/10 | 9.1/10 | 7.6/10 |
| 9 | SpaceIQ Combines room booking with space analytics and IoT sensors for optimization. | enterprise | 8.1/10 | 8.5/10 | 7.9/10 | 7.6/10 |
| 10 | Eptura Workplace Delivers enterprise-grade room reservation and workplace services management. | enterprise | 7.8/10 | 8.3/10 | 7.4/10 | 7.1/10 |
Streamlines conference room reservations, check-ins, and workplace analytics for hybrid teams.
Offers intuitive room booking with hardware integration, maps, and utilization insights.
Enables effortless multi-location room and resource scheduling with calendar syncs.
Delivers mobile-first booking for rooms, desks, and parking with no-show detection.
Provides comprehensive workplace management including room booking and floor plan views.
Facilitates room scheduling integrated with video conferencing and touch panels.
Powers meeting room bookings with catering requests and visitor management features.
Simplifies scheduling conference rooms and other resources with drag-and-drop calendars.
Combines room booking with space analytics and IoT sensors for optimization.
Delivers enterprise-grade room reservation and workplace services management.
Envoy
enterpriseStreamlines conference room reservations, check-ins, and workplace analytics for hybrid teams.
Touchless kiosks and Slack/Teams bots for instant, frictionless room reservations anywhere in the workplace
Envoy is a leading workplace management platform with robust conference room scheduling capabilities through its Envoy Rooms module, enabling seamless booking via web, mobile apps, kiosks, and integrations with Google Workspace, Microsoft Outlook, and Slack. It supports interactive floor plans, automated check-ins, and hybrid work features like capacity monitoring to optimize space usage. Ideal for modern offices, it provides real-time availability, no-show detection, and detailed reporting to streamline meeting room management.
Pros
- Exceptional integrations with calendars, Slack, Teams, and iCal for effortless booking
- Interactive floor maps and kiosks for intuitive room discovery and check-in
- Advanced analytics and capacity insights for efficient space utilization
Cons
- Pricing scales with number of rooms and users, potentially costly for small teams
- Setup of custom integrations may require IT involvement initially
- Limited standalone free tier; full features require subscription
Best For
Medium to large enterprises with hybrid workforces needing comprehensive room booking and workplace analytics.
Pricing
Modular pricing starts at $99 per conference room per year, with custom enterprise plans; additional modules like Visitors or Desks available separately.
Robin
enterpriseOffers intuitive room booking with hardware integration, maps, and utilization insights.
Interactive room displays with people-counting sensors for real-time occupancy and one-tap booking.
Robin is a modern workplace management platform specializing in conference room scheduling, offering seamless booking via web, mobile apps, kiosks, and dedicated room displays. It integrates deeply with Google Workspace, Microsoft Outlook, and other calendars for real-time availability and conflict-free reservations. Beyond basic scheduling, it provides analytics, floor plan visualizations, and hybrid work tools like desk booking and visitor management.
Pros
- Intuitive visual floor plans for easy room discovery and booking
- Robust integrations with major calendars and tools like Slack and Teams
- High-quality hardware displays and sensors for touchless room status updates
Cons
- Higher pricing may not suit small teams or budgets
- Advanced analytics and customizations locked behind enterprise tiers
- Initial setup requires IT involvement for hardware deployment
Best For
Mid-sized to large enterprises with hybrid workforces seeking an integrated room booking solution with analytics and hardware support.
Pricing
Starts at $11 per employee/month for Essentials; Pro at $16/user/month; custom Enterprise pricing.
Skedda
specializedEnables effortless multi-location room and resource scheduling with calendar syncs.
Interactive 2D/3D floor plan booking for intuitive visual space selection
Skedda is a cloud-based space management platform specializing in conference room scheduling, desk booking, and hybrid workspace optimization across multiple locations. It provides real-time availability views, interactive floor plans, and kiosk check-in options for seamless bookings. The software integrates with popular calendars like Google Workspace and Microsoft Outlook, offering analytics for space utilization insights.
Pros
- Highly flexible for multi-space and multi-location management
- Strong integrations with Google, Outlook, and Slack
- Visual floor plans and mobile app enhance user experience
Cons
- Pricing is quote-based and lacks full transparency
- Advanced features may have a learning curve for small teams
- Limited free tier or standalone low-cost plans
Best For
Medium to large organizations with multiple offices needing robust hybrid workspace scheduling.
Pricing
Custom quote-based pricing starting around $5-10 per bookable space/month; free trial available, with Essentials, Pro, and Enterprise tiers.
Deskbird
specializedDelivers mobile-first booking for rooms, desks, and parking with no-show detection.
Visual floor plan booking that displays real-time occupancy across rooms, desks, and other assets
Deskbird is a versatile workplace management platform specializing in conference room scheduling for hybrid work environments. It enables users to book rooms through interactive floor plans, shared calendars, and a mobile app, with real-time availability and conflict prevention. The software integrates deeply with Microsoft 365, Google Workspace, and Teams, while offering additional tools like desk booking, no-show detection, and utilization analytics.
Pros
- Interactive 2D/3D floor maps for intuitive room selection
- Robust integrations with Outlook, Google, and video conferencing tools
- Mobile app with QR code check-ins and no-show automation
Cons
- Pricing is quote-based and less transparent for small teams
- Full feature set requires higher-tier plans
- Admin setup can be complex for multi-location offices
Best For
Mid-sized hybrid teams needing integrated room, desk, and space management beyond basic scheduling.
Pricing
Custom quotes starting at ~€2.50 per bookable space/month (Essentials), up to Enterprise plans; volume discounts apply.
OfficeSpace Software
enterpriseProvides comprehensive workplace management including room booking and floor plan views.
Interactive Visio-powered floor plans that allow drag-and-drop room booking with real-time availability overlays
OfficeSpace Software is a comprehensive workplace management platform that provides robust conference room scheduling capabilities through visual floor plans, calendar integrations, and mobile access. Users can book rooms via an intuitive interface synced with Outlook, Google Workspace, and Microsoft Teams, with features like no-show auto-release and utilization analytics to optimize space usage. It supports hybrid work environments by combining room booking with desk reservations and visitor management.
Pros
- Interactive floor plan maps for easy visual booking
- Seamless integrations with major calendars and Teams
- Advanced analytics for room utilization insights
Cons
- Enterprise-focused pricing may be steep for small teams
- Initial setup requires configuration for full features
- Limited transparency on exact pricing without a demo
Best For
Mid-sized to large organizations needing integrated workplace management beyond just room scheduling.
Pricing
Custom enterprise pricing, typically starting at $5-10 per user/month depending on features and scale; demo required for quotes.
Yarooms
specializedFacilitates room scheduling integrated with video conferencing and touch panels.
Android-based room panels for real-time status display and touch booking
Yarooms is a cloud-based conference room scheduling software that simplifies booking and management of meeting spaces through web portals, mobile apps, kiosks, and dedicated room display panels. It integrates seamlessly with Microsoft 365, Google Workspace, and Teams Rooms, offering visual floor plans, automated check-ins, and no-show prevention. The platform also provides analytics and reporting to optimize space utilization in hybrid work environments.
Pros
- Seamless integrations with Microsoft 365 and Google Workspace
- Intuitive visual booking with floor plans and room panels
- Robust analytics for space utilization insights
Cons
- Additional hardware costs for room panels
- Advanced features require higher-tier plans
- Limited free options for small teams
Best For
Mid-sized organizations with multiple conference rooms needing reliable scheduling and hardware integration.
Pricing
Starts at $9 per room/month (Basic); Pro at $19/room/month; custom Enterprise pricing.
Teem
enterprisePowers meeting room bookings with catering requests and visitor management features.
Teem Kiosks: Touchscreen displays outside rooms for instant booking, check-in, and status updates without needing a personal device.
Teem is a workplace management platform specializing in conference room scheduling, enabling users to book rooms via web, mobile app, kiosks, or calendar integrations with Google Workspace and Microsoft 365. It provides real-time availability, no-show protection to auto-release unused bookings, and digital signage for room status displays. The software also offers space analytics and visitor management to support hybrid work environments and optimize space utilization.
Pros
- Seamless integrations with major calendars like Outlook and Google
- Intuitive kiosks and mobile app for quick bookings
- Strong analytics for tracking room usage and efficiency
Cons
- Pricing is quote-based and can be expensive for smaller teams
- Some advanced features locked behind enterprise tiers
- Occasional reports of integration glitches with legacy systems
Best For
Mid-sized to large enterprises adopting hybrid work models that need robust room booking alongside space analytics.
Pricing
Custom quote-based pricing, typically starting at $10-15 per user/month or per room, with Essentials, Premium, and Enterprise tiers.
Resource Guru
specializedSimplifies scheduling conference rooms and other resources with drag-and-drop calendars.
Dynamic heatmap dashboards showing real-time resource utilization and booking patterns at a glance
Resource Guru is a cloud-based resource scheduling software that excels in booking conference rooms, meeting spaces, equipment, and personnel with real-time availability and conflict prevention. It offers intuitive calendar views, drag-and-drop scheduling, customizable buffers, and automated notifications to streamline office resource management. The platform integrates with Google Workspace, Microsoft Outlook, and Zoom, while providing utilization reports and heatmaps for better planning.
Pros
- Intuitive drag-and-drop interface for quick bookings
- Live availability grids and heatmaps for visual insights
- Robust integrations with calendars and video tools
Cons
- No free plan or perpetual free tier
- Pricing scales with users and resources, potentially costly for large offices
- Limited built-in support for room-specific amenities like AV equipment tracking
Best For
Mid-sized office teams managing multiple conference rooms alongside desks, vehicles, and other shared resources.
Pricing
Starts at $4.16 per user/month (billed annually) for Lite plan (up to 40 resources); Pro at $8.00/user/month; Business at $10.83/user/month; custom Enterprise pricing.
SpaceIQ
enterpriseCombines room booking with space analytics and IoT sensors for optimization.
Interactive 3D floor plans that enable drag-and-drop room booking with real-time occupancy visualization
SpaceIQ is a comprehensive workplace management platform that includes robust conference room scheduling capabilities through interactive floor plans and real-time availability tracking. It integrates seamlessly with calendars like Microsoft Outlook and Google Workspace, allowing users to book rooms via web, mobile apps, or kiosks. The software also offers utilization analytics and hybrid work features to optimize space usage across offices.
Pros
- Interactive floor plans for visual room booking
- Strong integrations with Outlook and Google Workspace
- Detailed space utilization analytics
Cons
- Custom pricing lacks transparency
- Enterprise-focused, may overwhelm small teams
- Steeper learning curve for advanced analytics
Best For
Mid-to-large enterprises needing integrated room scheduling with workplace analytics and hybrid work support.
Pricing
Custom quote-based pricing; typically starts at $5-10 per user/month for enterprise plans with add-ons.
Eptura Workplace
enterpriseDelivers enterprise-grade room reservation and workplace services management.
Interactive digital floor plans with real-time availability heatmaps
Eptura Workplace is a comprehensive workplace management platform that provides robust conference room scheduling capabilities, including real-time booking, visual floor plans, and seamless integrations with Outlook and Google Calendar. It enables users to reserve rooms via web, mobile app, or kiosks, with features like no-show detection and automated reminders to optimize utilization. The software also offers analytics and reporting to help organizations make data-driven decisions on space usage.
Pros
- Seamless integrations with major calendars and Microsoft Teams
- Interactive 2D/3D floor plans for intuitive room selection
- Advanced analytics for space utilization insights
Cons
- Steep learning curve and complex initial setup
- Enterprise-focused pricing lacks transparency
- Overkill for small teams needing only basic scheduling
Best For
Large enterprises requiring integrated workplace management with sophisticated room booking and analytics.
Pricing
Custom enterprise pricing via quote; typically $8-15 per user/month depending on modules and scale.
Conclusion
After assessing all 10 tools, the top three shine, each with distinct strengths that elevate meeting management. Envoy leads as the top choice, streamlining reservations, check-ins, and workplace analytics for hybrid teams, creating a cohesive hybrid work experience. Robin impresses with its intuitive booking and hardware integration, while Skedda excels in multi-location and calendar sync, making it ideal for distributed groups. These tools deliver, with Envoy setting the benchmark.
Take the next step toward smoother meetings—start using Envoy today to transform conference room management and enhance hybrid teamwork.
Tools Reviewed
All tools were independently evaluated for this comparison