Quick Overview
- 1#1: Cvent - Enterprise-grade event management platform with advanced registration, attendee tracking, housing, and reporting for large-scale conferences.
- 2#2: Bizzabo - All-in-one event experience platform offering seamless registration, hybrid/virtual support, engagement tools, and analytics for conferences.
- 3#3: Eventbrite - User-friendly ticketing and registration software with marketing, payment processing, and check-in features ideal for conferences of all sizes.
- 4#4: Whova - Event app platform with integrated registration, networking, agendas, and live polling to enhance conference attendee experiences.
- 5#5: Swoogo - Flexible event registration and management tool with customizable forms, multi-event support, and CRM integrations for conferences.
- 6#6: RegFox - Streamlined online registration software featuring payments, conditional logic, reporting, and mobile check-in for efficient conference management.
- 7#7: Eventleaf - Secure and simple event registration platform with badge printing, seating charts, and guest management tailored for conferences.
- 8#8: TicketSpice - Affordable registration and ticketing solution with mobile scanning, name changes, and low fees optimized for conference events.
- 9#9: Purplepass - Robust ticketing and registration system with fraud protection, real-time reporting, and on-site printing for conference organizers.
- 10#10: RSVPify - Easy-to-use event registration tool supporting payments, custom questions, waitlists, and integrations for managing conference RSVPs.
Tools were chosen based on key metrics: robust feature sets, consistent performance, intuitive usability, and strong value, ensuring they cater to both large-scale events and smaller gatherings effectively
Comparison Table
Selecting the right conference registration software is key to efficient event planning, and this comparison table outlines top tools like Cvent, Bizzabo, Eventbrite, Whova, Swoogo, and more to highlight their unique strengths. It examines critical features such as registration customization, attendee management tools, integration options, and pricing structures to help planners identify the best fit for their needs. Whether prioritizing simplicity, advanced analytics, or robust networking tools, readers will gain actionable insights to make informed decisions.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Enterprise-grade event management platform with advanced registration, attendee tracking, housing, and reporting for large-scale conferences. | enterprise | 9.5/10 | 9.8/10 | 8.3/10 | 8.7/10 |
| 2 | Bizzabo All-in-one event experience platform offering seamless registration, hybrid/virtual support, engagement tools, and analytics for conferences. | enterprise | 9.2/10 | 9.6/10 | 8.7/10 | 8.4/10 |
| 3 | Eventbrite User-friendly ticketing and registration software with marketing, payment processing, and check-in features ideal for conferences of all sizes. | specialized | 8.7/10 | 8.4/10 | 9.3/10 | 8.6/10 |
| 4 | Whova Event app platform with integrated registration, networking, agendas, and live polling to enhance conference attendee experiences. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Swoogo Flexible event registration and management tool with customizable forms, multi-event support, and CRM integrations for conferences. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.7/10 |
| 6 | RegFox Streamlined online registration software featuring payments, conditional logic, reporting, and mobile check-in for efficient conference management. | specialized | 8.5/10 | 8.6/10 | 9.1/10 | 8.0/10 |
| 7 | Eventleaf Secure and simple event registration platform with badge printing, seating charts, and guest management tailored for conferences. | specialized | 8.2/10 | 8.1/10 | 8.6/10 | 7.8/10 |
| 8 | TicketSpice Affordable registration and ticketing solution with mobile scanning, name changes, and low fees optimized for conference events. | specialized | 7.6/10 | 7.4/10 | 8.2/10 | 8.5/10 |
| 9 | Purplepass Robust ticketing and registration system with fraud protection, real-time reporting, and on-site printing for conference organizers. | specialized | 7.4/10 | 7.2/10 | 8.1/10 | 7.8/10 |
| 10 | RSVPify Easy-to-use event registration tool supporting payments, custom questions, waitlists, and integrations for managing conference RSVPs. | specialized | 7.6/10 | 7.2/10 | 8.4/10 | 8.0/10 |
Enterprise-grade event management platform with advanced registration, attendee tracking, housing, and reporting for large-scale conferences.
All-in-one event experience platform offering seamless registration, hybrid/virtual support, engagement tools, and analytics for conferences.
User-friendly ticketing and registration software with marketing, payment processing, and check-in features ideal for conferences of all sizes.
Event app platform with integrated registration, networking, agendas, and live polling to enhance conference attendee experiences.
Flexible event registration and management tool with customizable forms, multi-event support, and CRM integrations for conferences.
Streamlined online registration software featuring payments, conditional logic, reporting, and mobile check-in for efficient conference management.
Secure and simple event registration platform with badge printing, seating charts, and guest management tailored for conferences.
Affordable registration and ticketing solution with mobile scanning, name changes, and low fees optimized for conference events.
Robust ticketing and registration system with fraud protection, real-time reporting, and on-site printing for conference organizers.
Easy-to-use event registration tool supporting payments, custom questions, waitlists, and integrations for managing conference RSVPs.
Cvent
enterpriseEnterprise-grade event management platform with advanced registration, attendee tracking, housing, and reporting for large-scale conferences.
Seamless integrated housing and travel management via Passkey, automating room blocks and reservations directly within registration
Cvent is a leading all-in-one event management platform specializing in conference registration, attendee management, and full event lifecycle support. It provides customizable online registration forms, real-time reporting, mobile apps for check-in and engagement, and seamless integration with CRM systems like Salesforce. The software also handles virtual/hybrid events, housing reservations, and post-event surveys, making it ideal for complex, large-scale conferences.
Pros
- Highly customizable registration workflows with conditional logic and upsell capabilities
- Robust integrations with 300+ tools including CRMs, email platforms, and payment gateways
- Advanced analytics and reporting for attendee behavior and ROI measurement
Cons
- Steep learning curve for advanced features and custom setups
- Pricing can be prohibitive for small or infrequent events
- Customer support response times can vary during peak seasons
Best For
Enterprise-level conference organizers hosting large-scale, multi-day events requiring end-to-end management and scalability.
Pricing
Quote-based pricing starting at $5,000+ per event or annual subscriptions from $10,000+, depending on attendee volume and features.
Bizzabo
enterpriseAll-in-one event experience platform offering seamless registration, hybrid/virtual support, engagement tools, and analytics for conferences.
AI-powered matchmaking that uses registration data to facilitate personalized networking
Bizzabo is an all-in-one event management platform designed for conferences, offering robust registration tools including customizable forms, multi-tier ticketing, and seamless payment processing. It integrates registration with attendee engagement features like mobile apps, networking matchmaking, and live polling to create immersive experiences. Beyond basic signup, it provides analytics, CRM integrations, and post-event community building for comprehensive event lifecycle management.
Pros
- Comprehensive registration with upsells, waitlists, and personalization
- Integrated mobile app and AI matchmaking for attendee engagement
- Advanced analytics and reporting for data-driven decisions
Cons
- Premium pricing may deter small events
- Steeper learning curve for advanced customizations
- Overkill for simple registration-only needs
Best For
Mid-to-enterprise-sized organizations hosting large-scale, hybrid, or in-person conferences requiring end-to-end management.
Pricing
Custom enterprise pricing; typically starts at $5,000+ per event or $499/month subscriptions, scaling with attendee volume and features.
Eventbrite
specializedUser-friendly ticketing and registration software with marketing, payment processing, and check-in features ideal for conferences of all sizes.
Event discovery and promotion through the massive Eventbrite marketplace, driving organic attendance without extra marketing spend
Eventbrite is a popular event management platform that excels in handling conference registrations through customizable landing pages, ticket sales, and attendee management. It supports online ticketing, check-in apps, and basic reporting, making it suitable for selling passes and managing RSVPs efficiently. While versatile for various events, it integrates with tools like Zoom for hybrid conferences but lacks deep native features for complex agendas or speaker portals.
Pros
- Intuitive drag-and-drop event creation and registration setup
- Robust mobile app for seamless on-site check-ins and badge printing
- Built-in marketing tools and event discovery via Eventbrite's marketplace
Cons
- Transaction fees (3.7% + $1.79 per paid ticket) can reduce margins on high-volume registrations
- Limited native support for advanced conference features like session scheduling or virtual platforms
- Customization of registration forms is functional but not highly flexible for enterprise needs
Best For
Small to mid-sized conference organizers seeking simple, scalable registration and ticketing with strong promotional reach.
Pricing
Free for free events; 3.7% + $1.79 per paid ticket sold (US pricing); premium plans start at $19/month for advanced features like lower fees and custom branding.
Whova
specializedEvent app platform with integrated registration, networking, agendas, and live polling to enhance conference attendee experiences.
AI-powered networking matchmaking that connects attendees based on interests and profiles
Whova is a comprehensive event management platform tailored for conferences, offering seamless online registration, badge printing, and ticketing alongside a robust mobile app for attendee engagement. It provides tools for agenda scheduling, speaker management, live polling, and networking features like AI matchmaking to enhance interaction. Ideal for hybrid and in-person events, Whova streamlines the entire event lifecycle from promotion to post-event analytics.
Pros
- Powerful mobile app with AI matchmaking for superior attendee networking
- Integrated registration, check-in, and analytics in one platform
- Extensive customization options for agendas, maps, and exhibitor directories
Cons
- Pricing can escalate quickly for larger events or premium features
- Steeper learning curve for advanced customization
- Limited free tier; best suited for paid professional use
Best For
Mid-to-large conference organizers seeking high-engagement tools beyond basic registration.
Pricing
Custom quote-based pricing starting at ~$1.99 per attendee for basic plans, scaling to $4.99+ for premium features; minimums apply for small events.
Swoogo
specializedFlexible event registration and management tool with customizable forms, multi-event support, and CRM integrations for conferences.
Drag-and-drop event website builder that seamlessly embeds registration and agendas
Swoogo is an all-in-one event management platform tailored for conferences, webinars, and trade shows, offering robust registration, ticketing, and attendee management tools. It enables organizers to build custom event websites, manage agendas, speakers, and sessions, while integrating payments, email marketing, and reporting. Ideal for mid-sized events, it supports both in-person and virtual/hybrid formats with mobile apps for attendees.
Pros
- Highly customizable registration forms and workflows
- Built-in event website builder and marketing automation
- Strong reporting and attendee engagement tools
Cons
- Pricing lacks full transparency without a demo
- Advanced features have a moderate learning curve
- Limited integrations compared to enterprise competitors
Best For
Mid-sized conference organizers seeking an integrated platform for registration, website building, and marketing without needing multiple tools.
Pricing
Subscription plans start at $99/month (Starter) for basic events, $299/month (Professional) for advanced features, and custom Enterprise pricing; billed annually with per-event add-ons possible.
RegFox
specializedStreamlined online registration software featuring payments, conditional logic, reporting, and mobile check-in for efficient conference management.
Pixel-perfect, fully branded event pages with no coding required
RegFox is a user-friendly online event registration platform tailored for conferences, webinars, and live events, offering customizable forms, secure payment processing, and attendee management. It enables organizers to create branded registration pages, handle multi-day sessions, group registrations, and track attendance with robust reporting tools. The software integrates with popular tools like Zoom, Mailchimp, and Salesforce for seamless event workflows.
Pros
- Intuitive drag-and-drop form builder for quick setup
- Strong customization options including conditional logic
- Comprehensive reporting and attendee data export
Cons
- Transaction fees can accumulate for high-volume events
- Limited native marketing automation features
- Advanced integrations require paid plans
Best For
Small to mid-sized conference organizers seeking an easy-to-use platform for custom registrations without extensive technical expertise.
Pricing
Free plan with 2.9% + $0.99 per transaction; Pro at $89/month + 1.9% + $0.49; Enterprise custom pricing.
Eventleaf
specializedSecure and simple event registration platform with badge printing, seating charts, and guest management tailored for conferences.
Self-service kiosks and mobile check-in with QR code scanning for seamless on-site attendee management
Eventleaf is a cloud-based event management platform specializing in conference registration, ticketing, and attendee management. It provides customizable registration forms, secure payment processing, on-site check-in via kiosks and mobile apps, and real-time analytics. The software also supports badge printing, session scheduling, and integrations with tools like Zapier and Mailchimp, making it suitable for professional events.
Pros
- Intuitive drag-and-drop registration form builder
- Robust mobile app for check-in and networking
- Excellent customer support with quick response times
Cons
- Limited advanced customization for complex multi-track conferences
- Pricing scales quickly for high-volume events
- Fewer native integrations compared to top competitors
Best For
Small to mid-sized conference organizers looking for a user-friendly, all-in-one registration solution without steep learning curves.
Pricing
Starts at $490 per event for basic plans (up to 250 attendees); subscription tiers from $99/month for unlimited small events, scaling to custom enterprise pricing.
TicketSpice
specializedAffordable registration and ticketing solution with mobile scanning, name changes, and low fees optimized for conference events.
Unlimited free events and no monthly fees for basic use, making it highly accessible for frequent small-scale conferences
TicketSpice is an online ticketing and registration platform tailored for events like conferences, festivals, and webinars, enabling organizers to create custom registration forms, sell tickets, manage payments, and track attendance. It supports features such as discount codes, seating charts, mobile check-in apps, and detailed reporting for streamlined event management. While versatile for various event types, it excels in cost-effective ticketing for in-person gatherings with straightforward setup.
Pros
- Transparent pay-per-ticket pricing with no hidden fees
- User-friendly interface for quick event setup
- Mobile box office and check-in apps for on-site efficiency
- Strong integrations with payment processors like Stripe
Cons
- Limited advanced conference tools like session scheduling or virtual networking
- Reporting lacks depth for large-scale analytics
- Customization options can feel basic for complex multi-track events
Best For
Small to mid-sized conference organizers seeking affordable, simple registration and ticketing without needing enterprise-level features.
Pricing
Pay-as-you-go at 99¢ + 2.9% per paid ticket (free for free events); monthly plans start at $19 for added features like white-labeling.
Purplepass
specializedRobust ticketing and registration system with fraud protection, real-time reporting, and on-site printing for conference organizers.
Robust mobile box office app with offline scanning capabilities for efficient on-site conference management
Purplepass is a versatile online ticketing and event registration platform that supports conference organizers in selling tickets, managing attendee registrations, and handling on-site check-ins. It offers customizable registration forms, promo codes, group sales, and a mobile app for barcode scanning and box office management. While effective for basic conference needs, it lacks advanced features like built-in session scheduling or speaker management found in specialized tools.
Pros
- Low per-ticket fees with no monthly subscription required
- Intuitive mobile app for quick on-site check-ins and scanning
- Customizable registration forms and promo code support
Cons
- Limited native support for complex conference agendas or session tracking
- Reporting tools are basic compared to dedicated conference platforms
- Fewer integrations for CRM or virtual event tools
Best For
Small to mid-sized conferences needing affordable, straightforward ticketing and basic registration without advanced scheduling features.
Pricing
Pay-per-ticket pricing at $0.99 + 2.9% per transaction (credit card) or $1.49 + 3.9% (ACH); no setup or monthly fees, with volume discounts available.
RSVPify
specializedEasy-to-use event registration tool supporting payments, custom questions, waitlists, and integrations for managing conference RSVPs.
Conditional logic in registration forms to show/hide questions based on attendee responses
RSVPify is a user-friendly online event registration platform that enables organizers to create customizable forms for conferences, manage RSVPs, process payments, and handle check-ins. It supports multi-day events, session selection, agendas, and add-ons like meals or merchandise, making it suitable for conference ticketing and attendee management. The platform includes automated emails, reporting dashboards, and a mobile app for seamless on-site operations.
Pros
- Intuitive drag-and-drop interface for quick setup
- Affordable pricing with a generous free tier
- Reliable payment processing via Stripe and PayPal
Cons
- Limited advanced conference tools like attendee matchmaking or virtual sessions
- Reporting lacks depth for complex analytics
- Fewer native integrations than enterprise competitors
Best For
Small to mid-sized conference organizers seeking simple, cost-effective registration without needing enterprise-level features.
Pricing
Free for unlimited events up to 50 registrations; paid plans start at $19/month + 99¢ per additional registration or 3.49% + 99¢ processing fee.
Conclusion
The top conference registration tools span diverse needs, from enterprise-level management to user-friendly simplicity. Cvent stands out as the clear leader, offering robust enterprise-grade features, advanced tracking, and comprehensive tools for large conferences. Bizzabo and Eventbrite follow closely, with Bizzabo excelling in hybrid/virtual support and Eventbrite impressing with its intuitive, all-around usability, making them strong alternatives depending on specific priorities.
For organizers seeking a reliable, feature-rich solution, Cvent remains the top choice—explore its enterprise capabilities to streamline your conference registration and elevate attendee experiences.
Tools Reviewed
All tools were independently evaluated for this comparison