Quick Overview
- 1#1: Cvent - Comprehensive enterprise platform for conference planning, registration, attendee management, and virtual/hybrid event execution.
- 2#2: Bizzabo - All-in-one event experience platform handling marketing, registration, engagement, and analytics for conferences.
- 3#3: Whova - Event app-focused software for attendee networking, agenda management, and personalized conference experiences.
- 4#4: Eventbrite - Powerful ticketing and registration tool with marketing features for conference event promotion and sales.
- 5#5: EventMobi - Mobile-first event platform for conference apps, registration, and interactive attendee engagement.
- 6#6: Swoogo - Flexible event management software for conference registration, websites, payments, and reporting.
- 7#7: Planning Pod - All-in-one solution for conference planning including CRM, registration, and project management tools.
- 8#8: Hubilo - Virtual and hybrid conference platform with AI matchmaking, live streaming, and networking features.
- 9#9: AI rmeet - Scalable virtual event platform for large conferences with lounges, networking, and session management.
- 10#10: Swapcard - Event engagement platform with AI-powered matchmaking and conference app for networking and content delivery.
We evaluated tools based on feature depth, user-friendliness, reliability, and overall value, ensuring they deliver robust performance across planning, engagement, and post-event analysis.
Comparison Table
Selecting the right conference planning software is key to smooth event execution, and this comparison table simplifies the process by analyzing Cvent, Bizzabo, Whova, Eventbrite, EventMobi, and more. It breaks down features, pricing, and user experience, helping readers identify tools that align with their event’s specific needs, from attendee management to budget tracking.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Comprehensive enterprise platform for conference planning, registration, attendee management, and virtual/hybrid event execution. | enterprise | 9.4/10 | 9.7/10 | 8.2/10 | 8.0/10 |
| 2 | Bizzabo All-in-one event experience platform handling marketing, registration, engagement, and analytics for conferences. | enterprise | 9.2/10 | 9.5/10 | 8.7/10 | 8.8/10 |
| 3 | Whova Event app-focused software for attendee networking, agenda management, and personalized conference experiences. | specialized | 8.8/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | Eventbrite Powerful ticketing and registration tool with marketing features for conference event promotion and sales. | specialized | 7.6/10 | 7.2/10 | 9.2/10 | 8.1/10 |
| 5 | EventMobi Mobile-first event platform for conference apps, registration, and interactive attendee engagement. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 6 | Swoogo Flexible event management software for conference registration, websites, payments, and reporting. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 7 | Planning Pod All-in-one solution for conference planning including CRM, registration, and project management tools. | specialized | 8.1/10 | 8.5/10 | 7.6/10 | 8.2/10 |
| 8 | Hubilo Virtual and hybrid conference platform with AI matchmaking, live streaming, and networking features. | specialized | 8.4/10 | 9.1/10 | 8.2/10 | 7.6/10 |
| 9 | AI rmeet Scalable virtual event platform for large conferences with lounges, networking, and session management. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 7.9/10 |
| 10 | Swapcard Event engagement platform with AI-powered matchmaking and conference app for networking and content delivery. | specialized | 8.4/10 | 9.1/10 | 7.9/10 | 7.6/10 |
Comprehensive enterprise platform for conference planning, registration, attendee management, and virtual/hybrid event execution.
All-in-one event experience platform handling marketing, registration, engagement, and analytics for conferences.
Event app-focused software for attendee networking, agenda management, and personalized conference experiences.
Powerful ticketing and registration tool with marketing features for conference event promotion and sales.
Mobile-first event platform for conference apps, registration, and interactive attendee engagement.
Flexible event management software for conference registration, websites, payments, and reporting.
All-in-one solution for conference planning including CRM, registration, and project management tools.
Virtual and hybrid conference platform with AI matchmaking, live streaming, and networking features.
Scalable virtual event platform for large conferences with lounges, networking, and session management.
Event engagement platform with AI-powered matchmaking and conference app for networking and content delivery.
Cvent
enterpriseComprehensive enterprise platform for conference planning, registration, attendee management, and virtual/hybrid event execution.
Integrated venue sourcing with RFP automation and 3D floor plan diagramming
Cvent is a comprehensive event management platform designed specifically for conference planning, offering end-to-end tools from venue sourcing and RFP management to attendee registration, mobile app creation, and post-event analytics. It supports both in-person and virtual/hybrid events with seamless integrations for CRM systems, email marketing, and payment gateways. Widely used by enterprises, it scales effortlessly for events of all sizes while providing robust data insights to optimize future conferences.
Pros
- All-in-one platform covering the full event lifecycle
- Powerful venue sourcing and diagramming tools
- Excellent scalability and integrations with enterprise systems
Cons
- Steep learning curve for new users
- High cost unsuitable for small events
- Customization can be limited without add-ons
Best For
Large enterprises and professional conference organizers managing complex, high-volume events.
Pricing
Custom quote-based pricing; typically enterprise subscriptions start at $10,000+ annually, with per-event fees for registration and add-ons.
Bizzabo
enterpriseAll-in-one event experience platform handling marketing, registration, engagement, and analytics for conferences.
AI-driven Lifelong Attendee Profiles for hyper-personalized experiences across multiple events
Bizzabo is a comprehensive event experience platform tailored for conferences, handling everything from marketing and registration to onsite engagement and post-event analytics. It enables organizers to build branded event websites, manage ticketing and agendas, and deploy a fully customizable mobile app for attendees. The platform excels in fostering attendee interaction through features like AI matchmaking, live polling, and personalized content recommendations, supporting in-person, virtual, and hybrid formats seamlessly.
Pros
- All-in-one platform covering full event lifecycle
- Powerful attendee engagement and networking tools
- Advanced analytics for ROI measurement
Cons
- Steep pricing for smaller events
- Learning curve for advanced customizations
- Limited free tier or trial options
Best For
Mid-to-large conference organizers needing robust tools for hybrid events and high attendee engagement.
Pricing
Custom enterprise pricing starting at around $10,000 per event or annual subscriptions from $20,000+ based on scale and features.
Whova
specializedEvent app-focused software for attendee networking, agenda management, and personalized conference experiences.
AI-driven networking with matchmaking that connects attendees based on interests and profiles
Whova is an all-in-one event management platform tailored for conferences, offering a highly engaging mobile app for attendees with personalized agendas, interactive maps, live polling, and AI-driven networking. Organizers can handle registration, ticketing, badge printing, exhibitor management, and session scheduling seamlessly. It supports in-person, virtual, and hybrid events with robust analytics to measure engagement and ROI.
Pros
- Award-winning mobile app enhances attendee engagement
- AI-powered matchmaking and networking tools
- Comprehensive analytics and reporting for organizers
Cons
- Pricing can be steep for smaller events
- Limited customization options for branding
- Occasional glitches in app during high-traffic events
Best For
Mid-to-large conference organizers seeking a feature-rich app to boost attendee interaction and networking.
Pricing
Custom pricing starting at $5,000+ for events, plus per-registrant fees (around $5-10/attendee); free for organizers with under 50 attendees.
Eventbrite
specializedPowerful ticketing and registration tool with marketing features for conference event promotion and sales.
Vast event discovery marketplace that provides organic visibility and drives ticket sales
Eventbrite is a versatile event management platform primarily focused on ticketing, registration, and promotion for various events, including conferences. It allows organizers to create customizable event pages, sell tickets, manage attendee lists, and promote events through integrated marketing tools and its vast discovery marketplace. While effective for basic conference needs like registration and check-ins, it falls short on advanced planning features such as detailed agendas, speaker management, or exhibitor tools compared to dedicated conference software.
Pros
- Intuitive ticketing and registration system
- Powerful marketing and event discovery tools
- Mobile app for seamless attendee experience
Cons
- Transaction fees reduce net revenue
- Limited tools for complex conference planning like scheduling or networking
- Basic customization for large-scale enterprise events
Best For
Small to mid-sized conference organizers seeking straightforward ticketing, promotion, and attendee management without needing advanced planning capabilities.
Pricing
Free Essentials plan with 3.7% + $1.79 per paid ticket fee (US); Pro plan starts at $19/month with lower fees and more features.
EventMobi
specializedMobile-first event platform for conference apps, registration, and interactive attendee engagement.
AI-powered networking and matchmaking that connects attendees based on interests for personalized interactions
EventMobi is a robust event management platform tailored for conferences, corporate events, and trade shows, enabling organizers to create fully branded native mobile apps for iOS and Android. It streamlines key conference planning tasks including attendee registration, agenda scheduling, speaker management, live polling, Q&A sessions, and networking matchmaking. The platform supports in-person, virtual, and hybrid events with advanced analytics and lead capture tools to drive engagement and ROI.
Pros
- Highly customizable native mobile apps enhance attendee engagement with features like live polls, networking, and gamification
- Comprehensive tools for registration, badge printing, and session management scale well for large conferences
- Strong analytics and reporting provide actionable insights on attendance and interactions
Cons
- Pricing is custom and can be expensive for smaller events or budgets
- Initial setup and customization require a learning curve for non-tech users
- Limited integrations compared to some enterprise-level competitors
Best For
Mid-to-large conference organizers prioritizing mobile-first attendee experiences and engagement tools.
Pricing
Custom pricing starting around $5,000-$10,000 per event or annual subscriptions from $10,000+ based on attendee volume; demo required for quotes.
Swoogo
specializedFlexible event management software for conference registration, websites, payments, and reporting.
No-code event website builder with embedded virtual networking and streaming for seamless hybrid experiences
Swoogo is an all-in-one event management platform tailored for conferences, trade shows, and webinars, offering tools for registration, ticketing, agenda building, and attendee management. It supports hybrid and virtual events with features like live streaming, networking lounges, and customizable event websites. The software emphasizes automation, reporting, and integrations to streamline the entire conference planning process from promotion to post-event analysis.
Pros
- Comprehensive all-in-one toolkit covering registration, agendas, speakers, and sponsorships
- Robust virtual and hybrid event capabilities with interactive tools like lounges and polls
- Highly customizable event pages and forms without coding
Cons
- Steeper learning curve for advanced features and customizations
- Pricing scales quickly for large events, potentially reducing value for smaller organizers
- Reporting is solid but lacks some advanced analytics compared to top competitors
Best For
Mid-sized conference organizers seeking an integrated platform for hybrid events with strong customization options.
Pricing
Event-based pricing starts at around $500 per event for basics, with monthly subscriptions from $99 scaling to enterprise plans based on attendees and features.
Planning Pod
specializedAll-in-one solution for conference planning including CRM, registration, and project management tools.
Integrated proposal and contract builder with e-signatures and automated workflows
Planning Pod is an all-in-one event management platform designed for conference planners, offering tools for lead tracking, proposals, contracts, task management, custom event websites, online registrations, payments, attendee management, and reporting. It centralizes the entire event planning process into a single dashboard, reducing the need for multiple software solutions. The software supports team collaboration and includes features like floor plans and email marketing to enhance conference execution.
Pros
- Comprehensive all-in-one suite covers proposals to post-event analysis
- Customizable event websites and registration forms
- Strong team collaboration and task management tools
Cons
- Steep learning curve for new users due to extensive features
- Limited advanced analytics compared to enterprise tools
- Mobile app lacks some desktop functionalities
Best For
Small to mid-sized conference planning teams seeking an affordable, integrated platform without needing multiple apps.
Pricing
Starts at $59/user/month (Launch plan); scales to $149/user/month (Pro plan) with annual discounts available.
Hubilo
specializedVirtual and hybrid conference platform with AI matchmaking, live streaming, and networking features.
AI-powered Smart Networking for personalized attendee matchmaking and meaningful connections
Hubilo is a versatile event management platform specializing in virtual, hybrid, and in-person conferences, providing end-to-end solutions from registration and promotion to live streaming and post-event analytics. It excels in creating immersive experiences with features like interactive lounges, AI-powered networking, exhibitor booths, and session scheduling. Organizers can customize branding, manage agendas, and track engagement metrics to optimize future events.
Pros
- Advanced AI matchmaking for superior networking
- Seamless hybrid event support with robust streaming
- Comprehensive analytics and reporting tools
Cons
- Pricing can be steep for smaller events
- Steep learning curve for advanced customizations
- Limited free tier or trial options
Best For
Mid-to-large organizations hosting virtual or hybrid conferences that prioritize attendee engagement and networking.
Pricing
Custom quote-based pricing starting at around $5,000 per event for basic packages, scaling to $20,000+ for enterprise with attendee-based tiers.
AI rmeet
specializedScalable virtual event platform for large conferences with lounges, networking, and session management.
Virtual Lounges for spontaneous, conference-like networking in immersive spaces
AI rmeet is a virtual event platform tailored for hosting interactive conferences, summits, and networking events online. It provides tools for event creation including customizable stages, lounges, breakout rooms, and live streaming to mimic in-person experiences. Organizers can handle registrations, ticketing, speaker management, and post-event analytics, making it suitable for large-scale virtual gatherings.
Pros
- Scalable for large events with unlimited attendees on premium plans
- Immersive networking lounges and speed networking tools
- Robust analytics and integrations with CRM/tools like HubSpot
Cons
- Higher pricing can be steep for small or infrequent events
- Steeper learning curve for advanced customization
- Limited free plan features for full conference planning
Best For
Mid-to-large organizations planning interactive virtual conferences with a focus on networking and engagement.
Pricing
Free plan for basics; Pro from $99/month (billed annually), Enterprise custom pricing.
Swapcard
specializedEvent engagement platform with AI-powered matchmaking and conference app for networking and content delivery.
AI-driven SmartMatch networking that intelligently pairs attendees based on profiles, interests, and goals
Swapcard is a mobile-first event management platform tailored for conferences, trade shows, and corporate events, enabling organizers to create engaging attendee experiences through networking, matchmaking, and personalized agendas. It offers comprehensive tools for event app development, badge printing, lead capture, and real-time analytics, supporting both in-person and hybrid formats. With a focus on B2B networking, it helps drive meaningful connections and post-event insights.
Pros
- Exceptional AI-powered matchmaking and networking tools that foster genuine B2B connections
- Robust analytics and reporting for measuring event ROI
- Highly customizable mobile app for seamless attendee engagement
Cons
- Pricing can be steep for smaller events or budgets
- Admin interface has a learning curve for non-tech-savvy users
- Limited built-in tools for complex pre-event planning like speaker management
Best For
Mid-to-large scale B2B conference organizers prioritizing attendee networking and hybrid event experiences.
Pricing
Custom enterprise pricing starting at $5,000+ per event or subscription tiers based on attendee volume; contact sales for quotes.
Conclusion
The landscape of conference planning software offers a range of robust solutions, with Cvent leading as the top choice for its comprehensive enterprise features spanning registration, attendee management, and virtual/hybrid execution. Bizzabo and Whova follow closely, with Bizzabo excelling in event experience and engagement, and Whova standing out for personalized networking and attendee app tools, each proving valuable for distinct planning needs.
Ready to elevate your conference planning? Cvent's all-encompassing platform is the ultimate starting point—explore its capabilities to turn your vision into a seamless, impactful event experience.
Tools Reviewed
All tools were independently evaluated for this comparison