Quick Overview
- 1#1: Cvent - Comprehensive enterprise platform for conference planning, registration, attendee management, and virtual/hybrid events.
- 2#2: Bizzabo - All-in-one event experience platform for marketing, registration, engagement, and post-event analytics.
- 3#3: Whova - Mobile-first event app excelling in attendee networking, scheduling, and personalized engagement for conferences.
- 4#4: EasyChair - Robust system for academic conference management including paper submissions, peer review, and program scheduling.
- 5#5: Eventbrite - Powerful ticketing and event promotion platform widely used for conference registration and marketing.
- 6#6: vFairs - Virtual and hybrid conference platform with interactive booths, networking lounges, and analytics.
- 7#7: Swoogo - Flexible event management software for registration, payments, and attendee tracking tailored to conferences.
- 8#8: Ex Ordo - Abstract management and conference platform for submissions, reviewing, scheduling, and speaker coordination.
- 9#9: Hubilo - Virtual and hybrid event platform focused on immersive networking and content delivery for conferences.
- 10#10: ConfTool - Professional conference management tool for paper submissions, PC review processes, and program generation.
We ranked these tools based on comprehensive feature sets, user experience, reliability, and value, ensuring they address key needs like registration, engagement, and analytics across varied conference types—from large-scale events to specialized academic programs.
Comparison Table
This comparison table explores key features, strengths, and ideal use cases of top conference management software tools, including Cvent, Bizzabo, Whova, EasyChair, Eventbrite, and more. It helps readers identify the right platform by breaking down essential capabilities like registration management, engagement tools, and analytics, ensuring informed decisions for their upcoming events.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Comprehensive enterprise platform for conference planning, registration, attendee management, and virtual/hybrid events. | enterprise | 9.5/10 | 9.8/10 | 8.2/10 | 8.7/10 |
| 2 | Bizzabo All-in-one event experience platform for marketing, registration, engagement, and post-event analytics. | enterprise | 9.2/10 | 9.5/10 | 8.4/10 | 8.1/10 |
| 3 | Whova Mobile-first event app excelling in attendee networking, scheduling, and personalized engagement for conferences. | enterprise | 8.8/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | EasyChair Robust system for academic conference management including paper submissions, peer review, and program scheduling. | specialized | 8.4/10 | 9.2/10 | 6.8/10 | 9.7/10 |
| 5 | Eventbrite Powerful ticketing and event promotion platform widely used for conference registration and marketing. | enterprise | 7.8/10 | 7.2/10 | 9.1/10 | 8.4/10 |
| 6 | vFairs Virtual and hybrid conference platform with interactive booths, networking lounges, and analytics. | enterprise | 8.2/10 | 9.0/10 | 8.0/10 | 7.5/10 |
| 7 | Swoogo Flexible event management software for registration, payments, and attendee tracking tailored to conferences. | enterprise | 8.1/10 | 8.3/10 | 8.7/10 | 7.6/10 |
| 8 | Ex Ordo Abstract management and conference platform for submissions, reviewing, scheduling, and speaker coordination. | specialized | 8.4/10 | 9.2/10 | 7.6/10 | 7.9/10 |
| 9 | Hubilo Virtual and hybrid event platform focused on immersive networking and content delivery for conferences. | enterprise | 8.6/10 | 9.2/10 | 8.4/10 | 8.0/10 |
| 10 | ConfTool Professional conference management tool for paper submissions, PC review processes, and program generation. | specialized | 7.8/10 | 8.5/10 | 6.8/10 | 7.5/10 |
Comprehensive enterprise platform for conference planning, registration, attendee management, and virtual/hybrid events.
All-in-one event experience platform for marketing, registration, engagement, and post-event analytics.
Mobile-first event app excelling in attendee networking, scheduling, and personalized engagement for conferences.
Robust system for academic conference management including paper submissions, peer review, and program scheduling.
Powerful ticketing and event promotion platform widely used for conference registration and marketing.
Virtual and hybrid conference platform with interactive booths, networking lounges, and analytics.
Flexible event management software for registration, payments, and attendee tracking tailored to conferences.
Abstract management and conference platform for submissions, reviewing, scheduling, and speaker coordination.
Virtual and hybrid event platform focused on immersive networking and content delivery for conferences.
Professional conference management tool for paper submissions, PC review processes, and program generation.
Cvent
enterpriseComprehensive enterprise platform for conference planning, registration, attendee management, and virtual/hybrid events.
Integrated venue sourcing and contracting with a global database of 300,000+ venues via automated RFP distribution
Cvent is a comprehensive, enterprise-grade conference management software that streamlines the entire event lifecycle, from venue sourcing and registration to onsite management and post-event analytics. It excels in handling large-scale, complex conferences with robust tools for attendee engagement, sponsor management, and hybrid/virtual event capabilities. Trusted by Fortune 500 companies and associations, Cvent integrates seamlessly with CRM systems and offers AI-driven insights to optimize event ROI.
Pros
- All-in-one platform covering planning, registration, engagement, and reporting
- Advanced venue sourcing via RFP tool and extensive supplier network
- Powerful analytics and AI matchmaking for personalized attendee experiences
Cons
- High pricing suitable mainly for enterprise-level events
- Steep learning curve for new users due to extensive features
- Customization often requires additional modules or professional services
Best For
Large corporations, associations, and event agencies managing high-volume, complex conferences with budgets to match.
Pricing
Custom enterprise pricing starting at $10,000+ per event; modular subscriptions from $5,000/month based on attendee volume and features.
Bizzabo
enterpriseAll-in-one event experience platform for marketing, registration, engagement, and post-event analytics.
AI-powered networking and matchmaking via the Bizzabo App for personalized attendee connections
Bizzabo is an all-in-one event management platform tailored for conferences, corporate events, and large-scale gatherings, handling everything from planning and registration to onsite engagement and post-event analytics. It supports hybrid and virtual events with customizable websites, mobile apps, and AI-driven matchmaking for networking. The platform integrates marketing tools, badge printing, and real-time data insights to enhance attendee experiences and ROI measurement.
Pros
- Comprehensive end-to-end event management with seamless hybrid/virtual support
- Powerful mobile app for real-time engagement, networking, and personalization
- Robust analytics and ROI tracking with AI insights
Cons
- High pricing suitable mainly for enterprise-level events
- Steep learning curve for advanced customizations
- Limited flexibility for very small or one-off events
Best For
Mid-to-large conference organizers and enterprises hosting complex hybrid events seeking a scalable, feature-rich platform.
Pricing
Custom enterprise pricing, typically starting at $5,000+ per event or subscription tiers from $10,000/year based on event scale.
Whova
enterpriseMobile-first event app excelling in attendee networking, scheduling, and personalized engagement for conferences.
AI-driven networking matchmaking that connects attendees based on interests for personalized event experiences
Whova is an all-in-one conference management platform designed to streamline event planning, registration, and attendee engagement for in-person, virtual, and hybrid conferences. It offers a highly rated mobile app that allows attendees to access agendas, network via AI matchmaking, participate in live polls, and navigate venues seamlessly. Organizers benefit from tools for ticketing, exhibitor management, session scheduling, and robust analytics to measure event success.
Pros
- Exceptional mobile app with AI-powered networking and engagement tools
- Comprehensive attendee management including registration and lead capture
- Strong support for hybrid events with detailed analytics and reporting
Cons
- Pricing can be steep for smaller events
- Limited customization options for advanced branding
- Occasional glitches in app during peak usage
Best For
Mid-to-large conference organizers seeking a mobile-first platform to boost attendee engagement and networking.
Pricing
Custom pricing tiers based on attendee count; typically $5-15 per attendee for core features, with add-ons for premium tools and enterprise plans.
EasyChair
specializedRobust system for academic conference management including paper submissions, peer review, and program scheduling.
Advanced reviewer bidding and integrated program committee discussion forum
EasyChair is a widely-used web-based conference management system tailored for academic and scientific conferences, handling everything from paper submissions and author notifications to reviewer assignments and program committee deliberations. It supports complex review workflows including automatic bidding, conflict management, and integrated discussions among reviewers. The platform also aids in generating schedules, managing registrations, and compiling proceedings, making it suitable for conferences of all sizes.
Pros
- Completely free for core functionality
- Highly scalable for conferences with thousands of submissions
- Robust review tools including bidding, conflicts, and PC discussions
Cons
- Dated and clunky user interface
- Limited customization and branding options
- Steep learning curve for organizers without prior experience
Best For
Academic conference chairs and program committees in fields like computer science managing high-volume paper submissions.
Pricing
Free for all core features; optional paid support plans available.
Eventbrite
enterprisePowerful ticketing and event promotion platform widely used for conference registration and marketing.
Vast event discovery marketplace for organic promotion and attendee acquisition
Eventbrite is a versatile event management platform primarily focused on ticketing, registration, and promotion for various events, including conferences. It enables organizers to create event pages, sell tickets online, manage attendee lists, and leverage built-in marketing tools to reach a wide audience. While strong in core registration and payment processing, it lacks advanced conference-specific features like abstract submissions or detailed session scheduling.
Pros
- Intuitive interface for quick event setup and ticketing
- Powerful promotion through Eventbrite's discovery marketplace
- Reliable payment processing and attendee management tools
Cons
- Limited native support for advanced conference features like call-for-papers or peer review
- Transaction fees can accumulate for high-volume events
- Customization options are somewhat restricted for complex agendas
Best For
Small to mid-sized conference organizers prioritizing easy ticketing, registration, and audience reach over comprehensive management tools.
Pricing
Free for organizers; 3.7% + $1.79 per paid ticket sold (US pricing); Essentials plan at $19/month for advanced features.
vFairs
enterpriseVirtual and hybrid conference platform with interactive booths, networking lounges, and analytics.
AI-powered networking lounge with intelligent matchmaking
vFairs is a robust virtual event platform specializing in conference management for virtual, hybrid, and in-person events, offering immersive 3D exhibition halls, live streaming, and interactive networking tools. It enables organizers to create customizable virtual venues with booths, agendas, and gamification to boost attendee engagement. The platform includes analytics, mobile apps, and integrations for seamless event execution and lead generation.
Pros
- Highly customizable 3D virtual environments and booths
- Advanced AI matchmaking and networking tools
- Comprehensive analytics and lead capture capabilities
Cons
- Pricing is custom and can be expensive for small events
- Steeper learning curve for complex customizations
- Less emphasis on traditional in-person-only management features
Best For
Event organizers hosting virtual or hybrid conferences who prioritize immersive online engagement and networking.
Pricing
Custom quotes based on event scale; typically starts at $5,000+ per event or subscription plans from $10,000/year.
Swoogo
enterpriseFlexible event management software for registration, payments, and attendee tracking tailored to conferences.
Built-in CRM that seamlessly syncs attendee data with marketing and registration for personalized follow-ups
Swoogo is an all-in-one event management platform tailored for conferences, offering tools for registration, attendee tracking, agenda building, and payment processing. It supports in-person, virtual, and hybrid events with integrated CRM, email marketing, and robust reporting features. Designed for event professionals, it simplifies end-to-end conference management while providing customization options for branding and workflows.
Pros
- Intuitive drag-and-drop interface for quick setup
- Integrated CRM and marketing automation
- Strong mobile attendee app and reporting tools
Cons
- Pricing can escalate quickly for larger events
- Limited advanced customization for complex agendas
- Customer support response times vary
Best For
Mid-sized conference organizers and associations needing an integrated platform for registration, promotion, and analytics.
Pricing
Subscription starts at around $99/month for basic plans, with custom enterprise pricing based on event volume and features.
Ex Ordo
specializedAbstract management and conference platform for submissions, reviewing, scheduling, and speaker coordination.
Advanced double-blind peer review engine with AI-assisted matching and bias detection
Ex Ordo is a robust conference management platform tailored for academic and scientific events, handling everything from abstract submissions and peer reviews to session scheduling and virtual event tools. It offers customizable workflows for double-blind reviews, automated program generation, and detailed analytics for organizers. Ideal for streamlining complex conference processes, it supports both in-person and hybrid formats with strong data security and export options.
Pros
- Powerful peer review system with blind review and conflict detection
- Automated scheduling with drag-and-drop program builder
- Excellent customer support and customizable templates
Cons
- Steep learning curve for non-technical users
- Pricing can be high for small conferences
- Limited integrations compared to general event platforms
Best For
Academic conference chairs and organizers managing medium-to-large events with rigorous peer review requirements.
Pricing
Custom quote-based pricing starting at around €2,000 for small conferences (up to 200 submissions), scaling with submission volume and features; often 1-2% of expected registration fees.
Hubilo
enterpriseVirtual and hybrid event platform focused on immersive networking and content delivery for conferences.
AI-powered matchmaking that intelligently pairs attendees based on interests, boosting networking efficiency
Hubilo is a versatile event management platform specializing in virtual, hybrid, and in-person conferences, offering end-to-end solutions from registration and agenda planning to live streaming and attendee engagement. It excels in fostering networking through AI-powered matchmaking, virtual booths, and interactive sessions. Organizers benefit from robust analytics and customizable branding to create immersive experiences.
Pros
- AI-driven networking and matchmaking for superior attendee connections
- Comprehensive analytics and reporting for event insights
- Seamless support for hybrid events with mobile app integration
Cons
- Higher pricing suitable mainly for mid-to-large events
- Some advanced customizations require technical expertise
- Occasional glitches in live streaming during peak usage
Best For
Mid-to-large conference organizers hosting hybrid or virtual events who prioritize engagement and data-driven decisions.
Pricing
Custom enterprise pricing starting at around $5,000-$10,000 per event or $99+ per attendee; volume discounts available.
ConfTool
specializedProfessional conference management tool for paper submissions, PC review processes, and program generation.
Extremely flexible, rule-based review workflows that support complex multi-stage processes and custom decision trees
ConfTool (conftool.pro) is a mature web-based conference management system tailored for academic and scientific conferences, handling everything from abstract and paper submissions to peer review, scheduling, and proceedings generation. It offers customizable workflows for various review types, including single-blind, double-blind, and open reviews, with dedicated interfaces for authors, reviewers, and chairs. The Pro version provides advanced features like registration management and integration options for larger events.
Pros
- Highly customizable review workflows adaptable to diverse conference needs
- Proven reliability with over 20 years of use by thousands of conferences worldwide
- Strong support for multi-language interfaces and accessibility features
Cons
- Dated user interface that feels clunky compared to modern competitors
- Steep learning curve for first-time organizers
- Limited native integrations with contemporary tools like Zoom or ORCID
Best For
Academic conference chairs and organizers managing peer-reviewed paper submissions in mid-sized events who prioritize workflow flexibility over sleek design.
Pricing
One-time setup fee starts at €490 for up to 100 submissions, scaling to €2,990+ for 1,000+ submissions; includes annual hosting from €190.
Conclusion
Cvent emerges as the top choice, boasting a comprehensive platform that covers every stage of conference management, from planning to post-event analytics, making it a versatile solution for diverse needs. Bizzabo follows closely, excelling in event experience and marketing integration, while Whova leads in mobile-first networking and personalized engagement, appealing to those prioritizing attendee connections. Together, these tools set the benchmark for effective conference management.
Don’t miss out on elevating your conferences—try Cvent first to experience seamless planning, robust engagement, and streamlined success tailored to your needs.
Tools Reviewed
All tools were independently evaluated for this comparison