Quick Overview
- 1#1: Cvent - Cvent is a comprehensive enterprise platform for managing the full lifecycle of conferences, including planning, registration, attendee engagement, and virtual/hybrid event execution.
- 2#2: Whova - Whova provides a mobile-first event app that excels in attendee networking, personalized agendas, and interactive features for conferences.
- 3#3: Bizzabo - Bizzabo offers an all-in-one event experience platform for creating, marketing, and analyzing in-person, virtual, and hybrid conferences.
- 4#4: Eventbrite - Eventbrite is a leading ticketing and registration platform with marketing tools tailored for conference organizers.
- 5#5: Hubilo - Hubilo delivers a virtual and hybrid event platform with immersive experiences, networking lounges, and analytics for conferences.
- 6#6: vFairs - vFairs specializes in virtual conference platforms featuring customizable booths, live streaming, and AI-powered matchmaking.
- 7#7: AI rmeet - AI rmeet powers large-scale virtual conferences with auditoriums, networking spaces, and seamless attendee interactions.
- 8#8: EventMobi - EventMobi builds branded mobile apps and websites for conference management, registration, and real-time engagement.
- 9#9: Swoogo - Swoogo is an all-in-one event platform handling registration, payments, agendas, and exhibitor management for conferences.
- 10#10: EasyChair - EasyChair is a robust system for academic conferences, managing paper submissions, peer reviews, and program scheduling.
Tools were selected based on a focus on feature breadth, user experience, reliability, and value, ensuring they excel in core areas like registration, engagement, and analytics while meeting the demands of various conference types.
Comparison Table
Navigating conference management software can be complex; this comparison table simplifies the process by outlining tools like Cvent, Whova, Bizzabo, Eventbrite, Hubilo, and more, providing a clear overview of their key features, usability, and practical fit for various events. It helps readers streamline their search, whether planning small gatherings or large-scale conferences, to find the ideal solution that aligns with their goals and budget.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Cvent is a comprehensive enterprise platform for managing the full lifecycle of conferences, including planning, registration, attendee engagement, and virtual/hybrid event execution. | enterprise | 9.6/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | Whova Whova provides a mobile-first event app that excels in attendee networking, personalized agendas, and interactive features for conferences. | specialized | 9.2/10 | 9.5/10 | 9.3/10 | 8.8/10 |
| 3 | Bizzabo Bizzabo offers an all-in-one event experience platform for creating, marketing, and analyzing in-person, virtual, and hybrid conferences. | enterprise | 9.1/10 | 9.4/10 | 8.8/10 | 8.5/10 |
| 4 | Eventbrite Eventbrite is a leading ticketing and registration platform with marketing tools tailored for conference organizers. | specialized | 7.6/10 | 7.2/10 | 9.1/10 | 8.0/10 |
| 5 | Hubilo Hubilo delivers a virtual and hybrid event platform with immersive experiences, networking lounges, and analytics for conferences. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 6 | vFairs vFairs specializes in virtual conference platforms featuring customizable booths, live streaming, and AI-powered matchmaking. | specialized | 8.6/10 | 9.2/10 | 8.3/10 | 8.0/10 |
| 7 | AI rmeet AI rmeet powers large-scale virtual conferences with auditoriums, networking spaces, and seamless attendee interactions. | specialized | 8.4/10 | 9.1/10 | 7.9/10 | 7.6/10 |
| 8 | EventMobi EventMobi builds branded mobile apps and websites for conference management, registration, and real-time engagement. | specialized | 8.3/10 | 8.8/10 | 8.2/10 | 7.9/10 |
| 9 | Swoogo Swoogo is an all-in-one event platform handling registration, payments, agendas, and exhibitor management for conferences. | other | 8.7/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 10 | EasyChair EasyChair is a robust system for academic conferences, managing paper submissions, peer reviews, and program scheduling. | specialized | 8.4/10 | 9.2/10 | 6.8/10 | 9.6/10 |
Cvent is a comprehensive enterprise platform for managing the full lifecycle of conferences, including planning, registration, attendee engagement, and virtual/hybrid event execution.
Whova provides a mobile-first event app that excels in attendee networking, personalized agendas, and interactive features for conferences.
Bizzabo offers an all-in-one event experience platform for creating, marketing, and analyzing in-person, virtual, and hybrid conferences.
Eventbrite is a leading ticketing and registration platform with marketing tools tailored for conference organizers.
Hubilo delivers a virtual and hybrid event platform with immersive experiences, networking lounges, and analytics for conferences.
vFairs specializes in virtual conference platforms featuring customizable booths, live streaming, and AI-powered matchmaking.
AI rmeet powers large-scale virtual conferences with auditoriums, networking spaces, and seamless attendee interactions.
EventMobi builds branded mobile apps and websites for conference management, registration, and real-time engagement.
Swoogo is an all-in-one event platform handling registration, payments, agendas, and exhibitor management for conferences.
EasyChair is a robust system for academic conferences, managing paper submissions, peer reviews, and program scheduling.
Cvent
enterpriseCvent is a comprehensive enterprise platform for managing the full lifecycle of conferences, including planning, registration, attendee engagement, and virtual/hybrid event execution.
VenueDi inventory sourcing with automated RFP tools and direct hotel booking integrations
Cvent is a leading all-in-one event management platform specializing in conference and event planning, offering end-to-end solutions from venue sourcing and registration to attendee engagement and post-event analytics. It supports in-person, virtual, and hybrid conferences with tools for RFPs, mobile apps, badging, and seamless integrations with CRM systems. Designed for scalability, it handles everything from small meetings to large-scale global events, making it a top choice for professional planners.
Pros
- Comprehensive end-to-end conference management including registration, agenda building, and onsite tools
- Powerful venue sourcing with RFP automation and direct booking integrations
- Advanced analytics, reporting, and mobile attendee app for enhanced engagement
Cons
- High pricing that may be prohibitive for small events or budgets
- Steep learning curve due to extensive features and customization options
- Limited flexibility in some UI customizations without developer support
Best For
Enterprise organizations and professional conference planners managing large-scale, complex events with high attendee volumes.
Pricing
Custom enterprise pricing; typically starts at $5,000-$10,000 per event or subscription tiers from $10,000+/month based on scale and features.
Whova
specializedWhova provides a mobile-first event app that excels in attendee networking, personalized agendas, and interactive features for conferences.
AI Networking Matchmaker that intelligently connects attendees based on interests and profiles
Whova is an all-in-one conference management platform designed to streamline event planning, registration, and attendee engagement through a highly rated mobile app. It offers features like personalized agendas, AI-powered networking matchmaking, live polling, session feedback, and exhibitor directories, supporting in-person, virtual, and hybrid events. Organizers benefit from robust analytics, badge printing, and seamless integrations to enhance the overall conference experience.
Pros
- Award-winning mobile app with high attendee engagement
- AI-driven networking and matchmaking tools
- Comprehensive analytics and reporting for organizers
Cons
- Pricing can be steep for smaller events
- Some advanced customizations require additional fees
- Occasional glitches in virtual event streaming
Best For
Mid-to-large conference organizers prioritizing mobile-first attendee experiences and interactive networking.
Pricing
Custom quote-based pricing, typically starting at $4,000-$10,000 for base packages plus $1.99-$4.99 per registrant, with add-ons for premium features.
Bizzabo
enterpriseBizzabo offers an all-in-one event experience platform for creating, marketing, and analyzing in-person, virtual, and hybrid conferences.
AI-powered Bizzabo Match for personalized attendee networking and lead generation
Bizzabo is an all-in-one event management platform tailored for conferences, offering end-to-end solutions from planning and registration to onsite engagement and post-event analytics. It supports hybrid and virtual events with features like customizable event apps, AI-powered matchmaking, and community-building tools. The platform emphasizes attendee experience through interactive agendas, live polling, and seamless networking capabilities.
Pros
- Comprehensive feature set for full event lifecycle management
- Excellent mobile app and AI matchmaking for attendee engagement
- Robust analytics and reporting for data-driven insights
Cons
- High cost unsuitable for small events
- Steeper learning curve for advanced customizations
- Customer support can be inconsistent for non-enterprise users
Best For
Mid-to-large enterprises and conference organizers hosting professional, hybrid events with 1,000+ attendees seeking scalable engagement tools.
Pricing
Quote-based enterprise pricing; typically starts at $10,000+ per event or $5,000+/month for annual subscriptions depending on scale.
Eventbrite
specializedEventbrite is a leading ticketing and registration platform with marketing tools tailored for conference organizers.
Event discovery marketplace that exposes conferences to millions of potential attendees
Eventbrite is a versatile event ticketing and management platform that enables users to create event pages, sell tickets online, and handle registrations efficiently. It offers tools for attendee management, check-ins via mobile app, and basic reporting, making it suitable for various events including conferences. While strong in promotion and ticketing, it lacks advanced conference-specific features like session scheduling, speaker portals, or multi-track agendas.
Pros
- User-friendly interface for quick event setup and ticketing
- Powerful marketing tools including email campaigns and social integration
- Reliable mobile app for attendee check-ins and badge scanning
Cons
- High transaction fees on paid tickets reduce margins
- Limited native support for complex conference agendas or speaker management
- Customization options are basic compared to dedicated conference platforms
Best For
Organizers of small to mid-sized in-person conferences prioritizing simple ticketing, registration, and promotion over advanced scheduling or virtual features.
Pricing
Free for free events; paid tickets incur ~3.7% + $1.79 service fee per ticket (US pricing); Professional plan at $29/month for advanced features.
Hubilo
specializedHubilo delivers a virtual and hybrid event platform with immersive experiences, networking lounges, and analytics for conferences.
AI-driven networking with personalized matchmaking
Hubilo is a versatile event management platform specializing in virtual, hybrid, and in-person conferences, offering end-to-end solutions from registration to post-event analytics. It excels in attendee engagement through features like live streaming, interactive agendas, virtual booths, and AI-driven networking. Organizers can customize branding, integrate with CRM tools, and leverage mobile apps for seamless experiences across devices.
Pros
- AI-powered matchmaking for superior networking
- Robust mobile app with high engagement rates
- Comprehensive analytics for actionable insights
Cons
- Custom pricing can be steep for small events
- Limited free tier or trial options
- Advanced customizations require technical support
Best For
Mid-to-large conference organizers hosting hybrid or virtual events who prioritize attendee engagement and networking.
Pricing
Quote-based pricing starting around $5,000-$10,000 per event, scaling with attendee numbers and features; no public tiers.
vFairs
specializedvFairs specializes in virtual conference platforms featuring customizable booths, live streaming, and AI-powered matchmaking.
Immersive 3D virtual expo halls with drag-and-drop booth builder for interactive exhibitor experiences
vFairs is a robust platform specializing in virtual, hybrid, and in-person event management, providing tools for creating immersive 3D environments, virtual booths, live streaming, and attendee networking. It streamlines conference operations with features like agenda management, speaker portals, registration, and real-time analytics. The platform supports mobile apps for enhanced engagement and integrates with tools like Zoom and CRM systems for seamless workflows.
Pros
- Highly customizable 3D virtual venues and booths
- Advanced networking and matchmaking capabilities
- Comprehensive analytics and reporting dashboard
Cons
- Pricing is quote-based with less transparency
- Steeper learning curve for complex customizations
- Limited options for very small-scale events
Best For
Mid-to-large conference organizers seeking immersive virtual and hybrid experiences with strong attendee engagement tools.
Pricing
Custom quote-based pricing; typically starts at $5,000+ per event or subscription tiers from $2,000/month based on scale and features.
AI rmeet
specializedAI rmeet powers large-scale virtual conferences with auditoriums, networking spaces, and seamless attendee interactions.
Immersive virtual venues with fluid attendee movement between stages, lounges, and expo areas for a realistic conference feel
AI rmeet is a virtual event platform specializing in conference management, enabling hosts to create immersive online summits, trade shows, and networking events. It features customizable venues with stages for keynotes, lounges for breakout sessions, expo booths for sponsors, and tools for attendee engagement like chat, polls, and speed networking. The platform supports large-scale events with robust analytics, ticketing, and integrations with CRM and marketing tools.
Pros
- Highly immersive venue layouts mimicking in-person conferences
- Advanced networking tools like speed networking and lounges
- Strong analytics and attendee engagement features
Cons
- Higher pricing can be steep for small events
- Steeper learning curve for complex customizations
- Occasional reports of technical glitches during peak usage
Best For
Mid-to-large organizations hosting virtual conferences and summits that prioritize networking and immersive experiences.
Pricing
Freemium model with a free plan for small events; paid plans start at $99/month (Lite), $579/month (Pro, billed annually), and custom Enterprise pricing.
EventMobi
specializedEventMobi builds branded mobile apps and websites for conference management, registration, and real-time engagement.
Award-winning custom-branded mobile event app for seamless attendee interaction
EventMobi is a robust conference management platform specializing in mobile-first event apps for in-person, virtual, and hybrid conferences. It streamlines registration, attendee engagement, networking, live polling, and analytics to enhance the overall event experience. Organizers can create branded apps that foster interaction and provide real-time insights into attendee behavior.
Pros
- Highly customizable and branded mobile event apps
- Strong attendee engagement tools like matchmaking and live Q&A
- Comprehensive analytics and reporting for data-driven decisions
Cons
- Pricing can be steep for smaller conferences
- Advanced features often require additional add-ons
- Steeper learning curve for non-tech-savvy users
Best For
Mid-to-large conference organizers focused on mobile engagement and hybrid events.
Pricing
Custom quotes starting at around $5,000 per event, scaling with attendee count and features (typically $10-25 per attendee).
Swoogo
otherSwoogo is an all-in-one event platform handling registration, payments, agendas, and exhibitor management for conferences.
No-code event website builder with built-in registration and agenda integration
Swoogo is an all-in-one event management platform tailored for conferences, webinars, and trade shows, offering tools for registration, ticketing, agenda building, speaker management, and attendee engagement. It integrates marketing automation, payment processing, and detailed reporting to streamline the entire event lifecycle. With mobile app support and virtual event capabilities, it helps organizers manage mid-to-large scale events efficiently.
Pros
- Comprehensive all-in-one platform eliminates need for multiple tools
- Robust registration, payment, and mobile app features
- Strong email marketing and automation integrations
Cons
- Pricing scales quickly for large events
- Customization options somewhat limited
- Occasional performance issues with high-volume events
Best For
Mid-sized conference organizers seeking an intuitive, feature-rich platform for end-to-end event management.
Pricing
Pay-per-registration from $0.99/attendee after free tier (up to 100 registrations); monthly subscriptions start at $99 with volume discounts available.
EasyChair
specializedEasyChair is a robust system for academic conferences, managing paper submissions, peer reviews, and program scheduling.
Sophisticated reviewer bidding and conflict-aware assignment system
EasyChair is a longstanding web-based conference management system tailored for academic conferences, workshops, and symposia. It streamlines the entire process from paper submissions and author management to reviewer bidding, assignment, discussion forums, and proceedings generation. Widely adopted in fields like computer science, it supports complex peer-review workflows with minimal setup.
Pros
- Robust peer-review tools including bidding, auto-assignment, and PC discussions
- Free for most conferences with no per-submission fees
- Proven reliability used by over 100,000 conferences worldwide
Cons
- Outdated and clunky user interface that feels dated
- Limited customization and modern integrations (e.g., no native Zoom or Slack)
- Minimal customer support beyond email and documentation
Best For
Academic conference organizers in computer science and related fields seeking a cost-free, feature-rich solution for handling complex review processes.
Pricing
Free for standard use; optional fees for large-scale events (>10,000 submissions) or premium features like advanced support.
Conclusion
The reviewed conference management tools cater to diverse needs, from end-to-end lifecycle management to hyper-focused networking and engagement. Cvent stands out as the top choice, offering a robust, comprehensive platform that streamlines planning, registration, and execution. Meanwhile, Whova excels in mobile-first experiences and attendee connections, while Bizzabo impresses with its all-in-one approach to creating, promoting, and analyzing events—each a strong option depending on specific priorities.
Ready to elevate your conference? Dive into Cvent's capabilities to experience seamless planning, enhanced engagement, and impactful outcomes that set your events apart.
Tools Reviewed
All tools were independently evaluated for this comparison