Quick Overview
- 1#1: Cvent - Enterprise-grade platform for managing conference registrations, attendee data, payments, and onsite check-in with seamless integrations.
- 2#2: Bizzabo - All-in-one event platform handling conference registration, agenda building, networking, and analytics for hybrid and in-person events.
- 3#3: Whova - Event app with robust registration, personalized agendas, speaker management, and attendee engagement features tailored for conferences.
- 4#4: Eventbrite - User-friendly ticketing and registration software supporting conference sales, custom questions, and marketing tools for various event scales.
- 5#5: Swoogo - Flexible event registration system with session scheduling, badge printing, and CRM integrations ideal for multi-day conferences.
- 6#6: Accelevents - Hybrid event platform offering registration, virtual/hybrid ticketing, live streaming, and interactive features for conferences.
- 7#7: vFairs - Virtual and hybrid conference tool with registration management, exhibit halls, networking lounges, and analytics.
- 8#8: RegFox - Fast and customizable event registration software with payment processing, waitlists, and reporting for conferences.
- 9#9: Eventleaf - Affordable conference registration platform featuring QR code check-in, seating charts, and mobile apps.
- 10#10: Aventri - Event management solution with registration workflows, group bookings, and travel coordination for professional conferences.
Tools were selected and ranked based on key factors including feature robustness, user experience, reliability, and overall value, ensuring they deliver exceptional performance across hybrid, in-person, and virtual conference scenarios.
Comparison Table
This comparison table explores top conference event registration software, featuring tools like Cvent, Bizzabo, Whova, Eventbrite, Swoogo, and more, to simplify your selection. Readers will discover key strengths, usability, and practical fit for various event needs, making it easier to choose software that aligns with their goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Enterprise-grade platform for managing conference registrations, attendee data, payments, and onsite check-in with seamless integrations. | enterprise | 9.6/10 | 9.8/10 | 8.4/10 | 8.7/10 |
| 2 | Bizzabo All-in-one event platform handling conference registration, agenda building, networking, and analytics for hybrid and in-person events. | enterprise | 9.2/10 | 9.5/10 | 8.7/10 | 8.8/10 |
| 3 | Whova Event app with robust registration, personalized agendas, speaker management, and attendee engagement features tailored for conferences. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 8.5/10 |
| 4 | Eventbrite User-friendly ticketing and registration software supporting conference sales, custom questions, and marketing tools for various event scales. | specialized | 8.4/10 | 7.8/10 | 9.5/10 | 8.0/10 |
| 5 | Swoogo Flexible event registration system with session scheduling, badge printing, and CRM integrations ideal for multi-day conferences. | specialized | 8.5/10 | 9.0/10 | 8.2/10 | 8.3/10 |
| 6 | Accelevents Hybrid event platform offering registration, virtual/hybrid ticketing, live streaming, and interactive features for conferences. | specialized | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 7 | vFairs Virtual and hybrid conference tool with registration management, exhibit halls, networking lounges, and analytics. | specialized | 8.4/10 | 9.1/10 | 7.8/10 | 7.6/10 |
| 8 | RegFox Fast and customizable event registration software with payment processing, waitlists, and reporting for conferences. | specialized | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 9 | Eventleaf Affordable conference registration platform featuring QR code check-in, seating charts, and mobile apps. | specialized | 8.1/10 | 7.8/10 | 8.6/10 | 8.5/10 |
| 10 | Aventri Event management solution with registration workflows, group bookings, and travel coordination for professional conferences. | enterprise | 8.1/10 | 8.6/10 | 7.7/10 | 7.4/10 |
Enterprise-grade platform for managing conference registrations, attendee data, payments, and onsite check-in with seamless integrations.
All-in-one event platform handling conference registration, agenda building, networking, and analytics for hybrid and in-person events.
Event app with robust registration, personalized agendas, speaker management, and attendee engagement features tailored for conferences.
User-friendly ticketing and registration software supporting conference sales, custom questions, and marketing tools for various event scales.
Flexible event registration system with session scheduling, badge printing, and CRM integrations ideal for multi-day conferences.
Hybrid event platform offering registration, virtual/hybrid ticketing, live streaming, and interactive features for conferences.
Virtual and hybrid conference tool with registration management, exhibit halls, networking lounges, and analytics.
Fast and customizable event registration software with payment processing, waitlists, and reporting for conferences.
Affordable conference registration platform featuring QR code check-in, seating charts, and mobile apps.
Event management solution with registration workflows, group bookings, and travel coordination for professional conferences.
Cvent
enterpriseEnterprise-grade platform for managing conference registrations, attendee data, payments, and onsite check-in with seamless integrations.
Integrated Passkey hospitality suite for automated hotel block management, RFPs, and rooming lists directly tied to registration data
Cvent is a leading all-in-one event management platform specializing in conference and event registration, offering robust tools for attendee sign-up, payment processing, and personalized experiences. It supports the full event lifecycle, from venue sourcing and housing blocks to mobile apps, virtual/hybrid sessions, and advanced analytics. Ideal for large-scale conferences, it handles complex registrations with features like group bookings, upsells, and real-time reporting.
Pros
- Comprehensive end-to-end event management including registration, housing, and engagement tools
- Highly scalable for large conferences with advanced customization and integrations (Salesforce, Marketo)
- Excellent mobile app (AttendeeHub) for seamless attendee experiences and networking
Cons
- Steep learning curve and complex interface for new users
- High pricing with custom quotes only, less ideal for small events
- Occasional reports of slow customer support response times during peak seasons
Best For
Enterprise-level conference organizers and associations managing high-volume, multi-day events with complex needs like hybrid formats and international attendees.
Pricing
Custom enterprise pricing; typically $10,000+ annually for subscriptions or per-event fees starting at $5,000 based on attendee volume and features—contact sales for quotes.
Bizzabo
enterpriseAll-in-one event platform handling conference registration, agenda building, networking, and analytics for hybrid and in-person events.
AI-driven networking and matchmaking for personalized attendee connections
Bizzabo is a comprehensive event experience platform tailored for conferences, handling registration, ticketing, agenda management, and attendee engagement seamlessly. It excels in creating interactive experiences with features like mobile event apps, AI-powered networking, live polling, and personalized content recommendations. The platform also provides robust analytics to measure ROI and foster lifelong attendee relationships through unified profiles.
Pros
- Powerful attendee engagement tools including AI matchmaking and mobile app
- Comprehensive analytics and post-event reporting for ROI insights
- Seamless integrations with CRM and marketing tools like HubSpot and Salesforce
Cons
- Premium pricing can be steep for smaller events
- Steeper learning curve for advanced customizations
- Limited free tier or trial options for testing
Best For
Mid-to-large conference organizers seeking high-engagement, data-driven event experiences.
Pricing
Custom enterprise pricing starting at around $10,000 per event, scaling with attendee numbers and features; no public tiers.
Whova
specializedEvent app with robust registration, personalized agendas, speaker management, and attendee engagement features tailored for conferences.
AI-powered networking and matchmaking that connects attendees based on interests and profiles
Whova is a leading all-in-one event management platform tailored for conferences, offering seamless online registration, ticketing, and attendee management. It excels with its award-winning mobile app that provides personalized agendas, interactive networking via AI matchmaking, live polling, and gamification to enhance engagement. The software supports hybrid and virtual events with robust analytics, speaker tools, and exhibitor management for a complete conference experience.
Pros
- Highly engaging mobile app with AI matchmaking and networking
- Comprehensive tools for hybrid events and attendee engagement
- Strong analytics and reporting for organizers
Cons
- Pricing can be steep for smaller events
- Customization options somewhat limited
- Steeper learning curve for advanced features
Best For
Mid-to-large conference organizers prioritizing attendee engagement and networking through a mobile-first experience.
Pricing
Custom pricing starting at $1.99-$4.99 per attendee for basic plans, with setup fees and enterprise tiers for larger events.
Eventbrite
specializedUser-friendly ticketing and registration software supporting conference sales, custom questions, and marketing tools for various event scales.
Event discovery marketplace that exposes conferences to millions of potential attendees organically.
Eventbrite is a popular event management platform that enables organizers to create, promote, and manage registrations for conferences and other events through an intuitive online interface. It handles ticketing, attendee check-ins, and basic marketing tools to streamline the registration process. While versatile for various event types, it excels in reaching wide audiences via its marketplace but offers limited depth for complex conference agendas.
Pros
- User-friendly interface for quick event setup and registration
- Strong promotional tools and discoverability to millions of users
- Reliable mobile app for attendee management and check-ins
Cons
- Transaction fees reduce profitability on paid tickets
- Limited advanced features for multi-session or large-scale conferences
- Customization options are basic compared to enterprise tools
Best For
Small to mid-sized conference organizers seeking simple registration and broad audience reach without complex scheduling needs.
Pricing
Free for free events; paid tickets incur ~3.7% + $1.79 fee per ticket (US); subscriptions from $19/month for Essentials plan with lower fees.
Swoogo
specializedFlexible event registration system with session scheduling, badge printing, and CRM integrations ideal for multi-day conferences.
Integrated CRM that automatically syncs attendee data across multiple events for personalized follow-ups
Swoogo is a comprehensive event management platform tailored for conferences, trade shows, and webinars, offering end-to-end solutions from registration to post-event analytics. It features customizable registration forms, agenda builders, speaker management, and support for hybrid/virtual events with live streaming integration. The platform includes built-in CRM tools, secure payment processing, and mobile apps for seamless attendee experiences.
Pros
- All-in-one platform reduces need for multiple tools
- Customizable event websites and registration flows
- Robust reporting and attendee engagement tools
Cons
- Pricing scales quickly for high-volume events
- Steeper learning curve for advanced customizations
- Limited native integrations with some niche tools
Best For
Mid-sized conference organizers needing scalable registration, CRM, and hybrid event capabilities without complex setups.
Pricing
Starts at $125/month (Essential, billed annually) for up to 500 registrations; Pro at $325/month for 5,000+; Enterprise custom.
Accelevents
specializedHybrid event platform offering registration, virtual/hybrid ticketing, live streaming, and interactive features for conferences.
Immersive virtual venues with customizable lounges, stages, and expo halls for superior hybrid networking
Accelevents is a comprehensive event management platform tailored for virtual, hybrid, and in-person conferences, offering seamless registration, ticketing, and attendee management. It provides customizable event websites, live streaming, interactive networking lounges, expo booths, and mobile apps to enhance engagement. The software includes robust analytics, integrations with tools like Zoom and CRM systems, and supports multi-session scheduling for complex conference formats.
Pros
- Extensive hybrid event support with virtual lounges and expo halls
- Customizable registration forms and ticketing options
- Strong attendee engagement tools including matchmaking and mobile app
Cons
- Higher pricing for small or one-off events
- Learning curve for advanced customization
- Customer support can be slower outside business hours
Best For
Mid-to-large conference organizers hosting hybrid or virtual events who need interactive networking and engagement features.
Pricing
Starts at $99/month for Starter plan (up to 100 attendees), scales to $499+/month for Pro/Enterprise with per-event add-ons; custom quotes for large conferences.
vFairs
specializedVirtual and hybrid conference tool with registration management, exhibit halls, networking lounges, and analytics.
3D virtual expo halls with interactive booths that enhance post-registration attendee engagement
vFairs is a comprehensive virtual, hybrid, and in-person event platform that excels in conference event registration through customizable forms, ticketing, and attendee management tools. It integrates registration seamlessly with virtual expo halls, live streaming, networking features, and analytics for a full event experience. Organizers can handle badge printing, check-ins via mobile app, and post-event surveys to streamline the entire conference lifecycle.
Pros
- Robust registration with CRM integrations and automation
- Advanced analytics for attendee insights and ROI tracking
- Immersive virtual networking and booth experiences
Cons
- Pricing can be steep for smaller conferences
- Steeper learning curve for non-virtual event setups
- Customization requires technical setup time
Best For
Large-scale conference organizers hosting virtual or hybrid events who need integrated registration with engagement tools.
Pricing
Custom pricing starting at around $5,000 per event or subscription tiers from $10,000/year based on attendee volume and features.
RegFox
specializedFast and customizable event registration software with payment processing, waitlists, and reporting for conferences.
Advanced conditional logic in registration forms for personalized attendee experiences
RegFox is a versatile event registration platform tailored for conferences, webinars, and multi-day events, offering customizable online forms, integrated payments, and attendee management. It enables organizers to build branded registration pages, handle complex ticketing with add-ons and upgrades, and access real-time reporting dashboards. The software supports badge printing, email automation, and integrations with tools like Zoom and Mailchimp, making it suitable for professional event management.
Pros
- Highly customizable drag-and-drop forms with conditional logic
- Robust reporting and attendee data export capabilities
- Seamless payment processing with multiple gateways
Cons
- Per-registration fees can accumulate for high-volume events
- Advanced features require a steeper learning curve
- Limited native virtual event streaming tools
Best For
Mid-sized conference organizers seeking flexible, branded registration experiences without needing enterprise-level complexity.
Pricing
Pay-per-registration from $0.99/ticket or monthly subscriptions starting at $89/month, with custom enterprise plans available.
Eventleaf
specializedAffordable conference registration platform featuring QR code check-in, seating charts, and mobile apps.
Seamless integrated name badge printing with drag-and-drop designer
Eventleaf is a user-friendly event management platform specializing in registration and ticketing for conferences, trade shows, and corporate events. It provides customizable registration forms, integrated payment processing, mobile check-in apps, and agenda builders to streamline attendee management. The software also supports badge printing, email campaigns, and basic reporting, making it suitable for small to mid-sized events.
Pros
- Intuitive interface with quick setup
- Affordable pricing for small events
- Strong mobile app for check-in and networking
Cons
- Limited advanced session scheduling tools
- Fewer third-party integrations than top competitors
- Reporting lacks depth for large-scale analytics
Best For
Small to mid-sized conference organizers seeking simple, cost-effective registration and on-site management.
Pricing
Starts at $49/month (Leaf plan for up to 100 attendees), $99/month (Branch for 500), $199/month (Tree for 2,000), with custom Enterprise options.
Aventri
enterpriseEvent management solution with registration workflows, group bookings, and travel coordination for professional conferences.
Seamless integration of event registration with hotel block management and automated housing assignments
Aventri is a robust event management platform designed for conference and large-scale event registration, offering tools for attendee management, custom registration forms, and hybrid/virtual event support. It excels in enterprise-level features like badge printing, lead capture, mobile apps, and detailed analytics to streamline the entire event lifecycle. While scalable for complex conferences, it caters primarily to mid-to-large organizations with dedicated event teams.
Pros
- Highly scalable for large conferences with advanced attendee segmentation and lead management
- Strong integrations with CRMs like Salesforce and marketing tools
- Comprehensive reporting and real-time dashboards for data-driven decisions
Cons
- Steep learning curve for non-expert users due to extensive customization options
- Pricing is quote-based and can be expensive for smaller events
- Mobile app occasionally reports syncing issues during peak usage
Best For
Mid-to-large enterprises hosting complex, multi-day conferences that require integrated registration, housing, and engagement tools.
Pricing
Custom quote-based pricing; typically starts at $5,000+ per event or annual subscriptions from $10,000+ for enterprise plans.
Conclusion
The top conference event registration software offers solutions tailored to varied needs, with Cvent emerging as the standout choice for its enterprise-grade management of registrations, data, payments, and integrations. Bizzabo and Whova follow, excelling in all-in-one hybrid management and personalized engagement, respectively, making them excellent alternatives depending on specific event priorities.
Take the first step to streamline your next conference—try Cvent to experience seamless, robust registration management that elevates attendee experiences and simplifies event execution.
Tools Reviewed
All tools were independently evaluated for this comparison