Quick Overview
- 1#1: Cvent - Comprehensive enterprise platform for conference planning, registration, attendee management, and hybrid event execution.
- 2#2: Bizzabo - All-in-one event experience platform for creating personalized hybrid conferences with advanced analytics and engagement tools.
- 3#3: Whova - Event management app focused on attendee networking, agenda scheduling, and interactive features for conferences.
- 4#4: Eventbrite - User-friendly ticketing and registration platform with marketing tools for conferences and large-scale events.
- 5#5: Hubilo - Hybrid event platform offering immersive networking, live streaming, and exhibitor management for conferences.
- 6#6: Hopin - Virtual and hybrid conference platform with stages, sessions, and networking lounges for global events.
- 7#7: vFairs - Virtual event platform for conferences featuring booths, webinars, and AI matchmaking for attendees.
- 8#8: AI rmeet - Scalable virtual conference solution with lounges, auditoriums, and real-time engagement for large audiences.
- 9#9: EventMobi - Mobile-first event app platform for conference apps, registration, and gamified attendee experiences.
- 10#10: Swoogo - Affordable all-in-one event management software for registration, virtual sessions, and reporting in conferences.
These tools were selected based on a blend of robust features, user-friendly design, performance quality, and value, ensuring they cater to varied conference needs across scale, format, and functionality.
Comparison Table
This comparison table weighs leading conference event management software tools, such as Cvent, Bizzabo, Whova, Eventbrite, and Hubilo, offering insights into their unique features, usability, and suitability for different event scales. Readers will discover how each platform aligns with varying needs—from small workshops to large conferences—to inform their selection for smooth, impactful event execution.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Cvent Comprehensive enterprise platform for conference planning, registration, attendee management, and hybrid event execution. | enterprise | 9.5/10 | 9.8/10 | 8.2/10 | 8.7/10 |
| 2 | Bizzabo All-in-one event experience platform for creating personalized hybrid conferences with advanced analytics and engagement tools. | enterprise | 9.2/10 | 9.6/10 | 8.9/10 | 8.7/10 |
| 3 | Whova Event management app focused on attendee networking, agenda scheduling, and interactive features for conferences. | specialized | 9.1/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 4 | Eventbrite User-friendly ticketing and registration platform with marketing tools for conferences and large-scale events. | specialized | 7.8/10 | 7.5/10 | 9.2/10 | 8.0/10 |
| 5 | Hubilo Hybrid event platform offering immersive networking, live streaming, and exhibitor management for conferences. | enterprise | 8.7/10 | 9.2/10 | 8.3/10 | 8.0/10 |
| 6 | Hopin Virtual and hybrid conference platform with stages, sessions, and networking lounges for global events. | specialized | 8.1/10 | 8.6/10 | 7.7/10 | 7.4/10 |
| 7 | vFairs Virtual event platform for conferences featuring booths, webinars, and AI matchmaking for attendees. | specialized | 8.1/10 | 8.6/10 | 7.8/10 | 7.6/10 |
| 8 | AI rmeet Scalable virtual conference solution with lounges, auditoriums, and real-time engagement for large audiences. | specialized | 8.1/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 9 | EventMobi Mobile-first event app platform for conference apps, registration, and gamified attendee experiences. | specialized | 8.4/10 | 8.7/10 | 8.5/10 | 7.8/10 |
| 10 | Swoogo Affordable all-in-one event management software for registration, virtual sessions, and reporting in conferences. | other | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
Comprehensive enterprise platform for conference planning, registration, attendee management, and hybrid event execution.
All-in-one event experience platform for creating personalized hybrid conferences with advanced analytics and engagement tools.
Event management app focused on attendee networking, agenda scheduling, and interactive features for conferences.
User-friendly ticketing and registration platform with marketing tools for conferences and large-scale events.
Hybrid event platform offering immersive networking, live streaming, and exhibitor management for conferences.
Virtual and hybrid conference platform with stages, sessions, and networking lounges for global events.
Virtual event platform for conferences featuring booths, webinars, and AI matchmaking for attendees.
Scalable virtual conference solution with lounges, auditoriums, and real-time engagement for large audiences.
Mobile-first event app platform for conference apps, registration, and gamified attendee experiences.
Affordable all-in-one event management software for registration, virtual sessions, and reporting in conferences.
Cvent
enterpriseComprehensive enterprise platform for conference planning, registration, attendee management, and hybrid event execution.
VenueDi, the world's largest venue sourcing network with direct supplier connections for seamless booking and management.
Cvent is an enterprise-grade event management platform specializing in conferences, meetings, and large-scale events, offering end-to-end solutions from venue sourcing and registration to attendee engagement and analytics. It supports in-person, virtual, and hybrid formats with robust tools for customization, mobile apps, and seamless integrations with CRM systems like Salesforce. Widely used by Fortune 500 companies, it excels in handling high-volume events with data-driven insights throughout the event lifecycle.
Pros
- Comprehensive all-in-one platform for planning, registration, and execution
- Scalable for massive conferences with 100k+ attendees
- Powerful analytics and reporting for ROI measurement
- Extensive integrations and global venue sourcing network
Cons
- Steep learning curve for non-expert users
- High enterprise-level pricing
- Customization requires technical support
Best For
Large enterprises and professional event organizers managing complex, high-volume conferences and hybrid events.
Pricing
Custom enterprise pricing; typically starts at $10,000+ per event or annual subscriptions from $50,000+, based on attendee volume and features—contact sales for quotes.
Bizzabo
enterpriseAll-in-one event experience platform for creating personalized hybrid conferences with advanced analytics and engagement tools.
AI-powered attendee matchmaking and networking that fosters meaningful connections beyond the event
Bizzabo is an all-in-one event management platform tailored for conferences, trade shows, and large-scale professional events. It streamlines the entire event lifecycle, from planning and registration to onsite engagement, virtual/hybrid support, and post-event analytics. With features like AI-driven matchmaking, personalized agendas, and community-building tools, it helps organizers create immersive experiences and measure ROI effectively.
Pros
- Comprehensive end-to-end event management with strong hybrid/virtual capabilities
- Advanced networking and engagement tools like AI matchmaking
- Powerful analytics for attendee insights and event ROI tracking
Cons
- Premium pricing can be steep for smaller events
- Steep learning curve for advanced features
- Some integrations require custom setup
Best For
Mid-to-large organizations hosting professional conferences or corporate events that need robust engagement and data-driven insights.
Pricing
Custom enterprise pricing starting at around $10,000 per event or subscription tiers from $5,000/month based on event scale and features.
Whova
specializedEvent management app focused on attendee networking, agenda scheduling, and interactive features for conferences.
AI Networking Matchmaker that intelligently pairs attendees based on profiles, interests, and goals
Whova is a leading all-in-one event management platform designed for conferences and professional events, offering tools for registration, agenda building, speaker management, and exhibitor coordination. Its standout mobile app enhances attendee engagement with features like interactive agendas, live polling, networking matchmaking, and gamification. Whova supports hybrid and virtual events, providing robust analytics and seamless check-in processes to streamline the entire event lifecycle.
Pros
- Highly engaging mobile app with gamification and live interactions
- AI-powered networking and matchmaking for personalized connections
- Comprehensive analytics and reporting for data-driven decisions
Cons
- Pricing can be expensive for small events with per-attendee fees
- Customization options limited in lower tiers
- Steeper learning curve for advanced admin features
Best For
Mid-to-large conference organizers prioritizing attendee engagement and networking.
Pricing
Custom quote-based pricing; typically $2-$5 per attendee with minimum fees starting around $2,000-$5,000 depending on event size and features.
Eventbrite
specializedUser-friendly ticketing and registration platform with marketing tools for conferences and large-scale events.
Vast event discovery marketplace for organic promotion and increased attendance reach
Eventbrite is a versatile event ticketing and promotion platform that simplifies creating event pages, selling tickets, and managing registrations for various events, including conferences. It offers tools for marketing, mobile check-ins, and basic attendee management, making it accessible for organizers. For conference event management, it handles ticketing well but relies on integrations for advanced features like session scheduling or virtual networking.
Pros
- Intuitive interface for quick event setup and ticketing
- Robust marketing and promotion tools with SEO optimization
- Reliable mobile app for check-ins and attendee communication
Cons
- Transaction fees reduce profitability on paid tickets
- Limited native support for multi-track agendas or speaker management
- Customization options are basic for large-scale conferences
Best For
Small to medium-sized conference organizers focused on straightforward ticketing, promotion, and basic registration rather than complex multi-day scheduling.
Pricing
Free for free events; paid tickets have 3.7% + $1.79 fee (US); paid plans like Essentials ($19/mo) and Professional ($99/mo) reduce fees and add features.
Hubilo
enterpriseHybrid event platform offering immersive networking, live streaming, and exhibitor management for conferences.
AI-powered Smart Networking for automated, personalized attendee matchmaking and interactions
Hubilo is a leading virtual and hybrid event platform tailored for conferences, trade shows, and corporate events, offering end-to-end management from registration to post-event analytics. It provides immersive 3D environments, live streaming, interactive booths, and AI-powered networking to enhance attendee engagement. Organizers can customize agendas, host multiple sessions, and integrate with tools like Zoom and CRM systems for seamless operations.
Pros
- AI-driven matchmaking and networking for personalized attendee connections
- Highly customizable immersive event spaces and booths
- Comprehensive analytics and reporting for ROI measurement
Cons
- Premium pricing can be steep for smaller events
- Steeper learning curve for advanced customization
- Less robust support for purely in-person events compared to hybrid focus
Best For
Mid-to-large organizations hosting virtual or hybrid conferences that prioritize engagement and networking.
Pricing
Custom enterprise pricing starting around $10,000 per event or subscription tiers from $99/user/month; quotes required for full features.
Hopin
specializedVirtual and hybrid conference platform with stages, sessions, and networking lounges for global events.
Interactive Social Lounges for simulated in-person networking with video chats and breakout rooms
Hopin is an all-in-one platform for hosting virtual, hybrid, and in-person conferences, offering customizable event spaces like stages for sessions, expo halls for booths, and networking lounges. It streamlines event management with tools for registration, ticketing, live streaming, attendee engagement, and post-event analytics. Popular during the pandemic, it enables immersive online experiences while supporting hybrid formats for broader reach.
Pros
- Highly customizable event spaces for engaging virtual/hybrid conferences
- Strong networking tools including lounges and speed networking
- Comprehensive analytics and attendee management features
Cons
- Pricing escalates quickly for large-scale events
- Occasional technical issues with high attendee volumes
- Steep learning curve for advanced customizations
Best For
Mid-to-large conference organizers hosting virtual or hybrid events that prioritize interactive networking and immersive experiences.
Pricing
Starts at $99/month for Starter plan; Pro at $349/month; custom Enterprise pricing; per-event options from $0.99/ticket.
vFairs
specializedVirtual event platform for conferences featuring booths, webinars, and AI matchmaking for attendees.
Immersive 3D venue builder with gamification elements for highly engaging virtual expo halls
vFairs is a versatile virtual event platform specializing in conferences, trade shows, and exhibitions, offering customizable 3D venues, interactive booths, and hybrid event capabilities. It provides tools for live streaming, attendee networking via chat and video meetings, exhibitor management, and detailed analytics to enhance engagement. Organizers can create immersive experiences that mimic in-person events, making it suitable for both virtual and hybrid conferences.
Pros
- Highly customizable 3D virtual environments and booth builders
- Advanced networking tools including AI matchmaking and video lounges
- Comprehensive analytics and reporting for attendee insights
Cons
- Pricing is quote-based and can be expensive for smaller events
- Steep learning curve for advanced customization features
- Limited out-of-the-box templates compared to some competitors
Best For
Mid-to-large organizations hosting virtual or hybrid conferences and trade shows that require immersive, branded experiences.
Pricing
Custom quote-based pricing; basic virtual events start around $5,000-$10,000, with enterprise plans scaling up based on attendees and features.
AI rmeet
specializedScalable virtual conference solution with lounges, auditoriums, and real-time engagement for large audiences.
Dynamic Lounges that facilitate spontaneous 1:1 and small-group networking mimicking in-person interactions
AI rmeet is a virtual and hybrid event platform designed for hosting conferences, summits, and networking events with immersive experiences. It features customizable venues including stages, lounges, and expo halls, enabling real-time interactions, live streaming, and attendee engagement tools like polls and Q&A. The software supports ticketing, registration, analytics, and integrations with tools like Zoom and CRM systems, making it suitable for large-scale professional gatherings.
Pros
- Highly engaging networking lounges with spatial audio and video
- Scalable for events with thousands of attendees
- Robust analytics and attendee engagement tools
Cons
- Pricing escalates quickly for large events
- Steeper learning curve for advanced customizations
- Limited free tier capabilities for bigger conferences
Best For
Mid-to-large organizations hosting virtual or hybrid conferences that prioritize interactive networking and immersive experiences.
Pricing
Freemium with free events up to 100 attendees; paid plans start at $99 per event (Meet), $399 (Connect), up to custom Enterprise subscriptions.
EventMobi
specializedMobile-first event app platform for conference apps, registration, and gamified attendee experiences.
AI-driven matchmaking and virtual networking lounges for personalized attendee connections
EventMobi is a mobile-first event management platform designed for conferences, trade shows, and corporate events, offering tools for registration, attendee engagement, and hybrid/virtual experiences. It provides a fully branded mobile app with features like interactive agendas, live polling, Q&A sessions, networking matchmaking, and lead capture. The platform also includes badge printing, analytics, and exhibitor tools to streamline conference operations from planning to post-event insights.
Pros
- Highly customizable mobile app for superior attendee engagement
- Strong hybrid and virtual event capabilities with live streaming
- Comprehensive analytics and reporting for data-driven decisions
Cons
- Premium pricing may not suit small events or budgets
- Advanced customizations require technical expertise
- Limited native marketing automation compared to competitors
Best For
Mid-to-large conference organizers focused on enhancing mobile networking and attendee interaction at hybrid or in-person events.
Pricing
Quote-based pricing starting around $5,000-$15,000 per event based on attendee count, features, and duration; subscription options available for frequent users.
Swoogo
otherAffordable all-in-one event management software for registration, virtual sessions, and reporting in conferences.
Drag-and-drop builder for fully branded event microsites and registration experiences
Swoogo is an all-in-one event management platform tailored for conferences, webinars, and trade shows, handling everything from registration and ticketing to agenda scheduling and attendee networking. It supports in-person, virtual, and hybrid events with customizable microsites, email automation, and detailed reporting. Organizers can manage speakers, sponsors, and payments seamlessly through an intuitive dashboard.
Pros
- Comprehensive all-in-one toolkit covering registration, payments, and attendee management
- Highly customizable event microsites and forms without coding
- Strong support for hybrid events with Zoom integration and mobile apps
Cons
- Pricing scales quickly for large events, potentially expensive for small organizers
- Learning curve for advanced customization and reporting features
- Customer support can be slower outside business hours
Best For
Mid-sized conference organizers seeking customizable, scalable event management without needing multiple tools.
Pricing
Quote-based pricing starting at ~$99/month for basic plans, with per-event or enterprise tiers scaling to $1,000+ based on attendee volume and features.
Conclusion
After reviewing 10 top conference event management tools, Cvent stands out as the top choice, offering a comprehensive platform for planning, registration, and hybrid execution. Bizzabo and Whova excel as alternatives: Bizzabo for personalized hybrid experiences and analytics, Whova for networking and engagement. Together, these tools cater to diverse needs, ensuring seamless conference success.
To enhance your conference experience, start with Cvent—the leader in enterprise solutions—to streamline planning, engagement, and execution for your next event.
Tools Reviewed
All tools were independently evaluated for this comparison