Quick Overview
- 1#1: AppFolio - Comprehensive property management platform handling accounting, maintenance, communications, and violations for condos and HOAs.
- 2#2: Buildium - All-in-one software for managing rentals, condos, and HOAs with resident portals, billing, and reporting tools.
- 3#3: DoorLoop - Modern, AI-enhanced property management solution for condos and associations featuring automated payments and tenant screening.
- 4#4: Vantaca - Leading HOA and condo management software with robust accounting, violations tracking, and board management features.
- 5#5: CINC Systems - Powerful accounting-focused software for community associations managing finances, work orders, and owner communications.
- 6#6: Condo Control - User-friendly condo and strata management tool for billing, maintenance requests, and online voting.
- 7#7: TOPS Software - Flexible association management system supporting dues collection, amenity reservations, and architectural reviews.
- 8#8: RealManage - Full-featured platform for HOA and condo operations including portals for residents and integrated vendor management.
- 9#9: PayHOA - Streamlined HOA management software emphasizing online payments, violations, and simple board communications.
- 10#10: HOA Express - Affordable, easy-to-use software for small HOAs and condos handling dues, work orders, and newsletters.
Tools were ranked by evaluating core features (accounting, maintenance, communication), quality of user experience, overall functionality, and value, ensuring a balanced blend of power and practicality for associations of all sizes.
Comparison Table
Condominium association management software is vital for optimizing operations, fostering member engagement, and ensuring efficient community oversight. This comparison table explores key tools like AppFolio, Buildium, DoorLoop, Vantaca, CINC Systems, and additional options, guiding readers to find the solution that aligns with their association's specific requirements.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio Comprehensive property management platform handling accounting, maintenance, communications, and violations for condos and HOAs. | enterprise | 9.5/10 | 9.7/10 | 9.2/10 | 9.0/10 |
| 2 | Buildium All-in-one software for managing rentals, condos, and HOAs with resident portals, billing, and reporting tools. | enterprise | 9.1/10 | 9.3/10 | 9.0/10 | 8.7/10 |
| 3 | DoorLoop Modern, AI-enhanced property management solution for condos and associations featuring automated payments and tenant screening. | enterprise | 8.7/10 | 9.0/10 | 8.5/10 | 8.2/10 |
| 4 | Vantaca Leading HOA and condo management software with robust accounting, violations tracking, and board management features. | enterprise | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | CINC Systems Powerful accounting-focused software for community associations managing finances, work orders, and owner communications. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 6 | Condo Control User-friendly condo and strata management tool for billing, maintenance requests, and online voting. | specialized | 8.3/10 | 8.7/10 | 8.1/10 | 8.5/10 |
| 7 | TOPS Software Flexible association management system supporting dues collection, amenity reservations, and architectural reviews. | specialized | 8.1/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 8 | RealManage Full-featured platform for HOA and condo operations including portals for residents and integrated vendor management. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 8.0/10 |
| 9 | PayHOA Streamlined HOA management software emphasizing online payments, violations, and simple board communications. | specialized | 7.1/10 | 7.5/10 | 8.4/10 | 8.0/10 |
| 10 | HOA Express Affordable, easy-to-use software for small HOAs and condos handling dues, work orders, and newsletters. | specialized | 7.2/10 | 6.8/10 | 8.1/10 | 8.5/10 |
Comprehensive property management platform handling accounting, maintenance, communications, and violations for condos and HOAs.
All-in-one software for managing rentals, condos, and HOAs with resident portals, billing, and reporting tools.
Modern, AI-enhanced property management solution for condos and associations featuring automated payments and tenant screening.
Leading HOA and condo management software with robust accounting, violations tracking, and board management features.
Powerful accounting-focused software for community associations managing finances, work orders, and owner communications.
User-friendly condo and strata management tool for billing, maintenance requests, and online voting.
Flexible association management system supporting dues collection, amenity reservations, and architectural reviews.
Full-featured platform for HOA and condo operations including portals for residents and integrated vendor management.
Streamlined HOA management software emphasizing online payments, violations, and simple board communications.
Affordable, easy-to-use software for small HOAs and condos handling dues, work orders, and newsletters.
AppFolio
enterpriseComprehensive property management platform handling accounting, maintenance, communications, and violations for condos and HOAs.
Advanced HOA violation tracking and automated enforcement workflows with photo uploads and board approval tools
AppFolio is a comprehensive cloud-based property management platform tailored for condominium associations and HOAs, offering end-to-end tools for financial management, resident communications, and maintenance coordination. It features automated rent collection, robust accounting with real-time reporting, violation tracking, and customizable owner portals for self-service access. The software scales seamlessly for associations of all sizes, integrating mobile apps for on-the-go management.
Pros
- All-in-one platform with integrated accounting, online payments, and violation management
- User-friendly owner and resident portals with mobile app support
- Scalable features including automated workflows and real-time financial insights
Cons
- Pricing can be steep for very small associations (under 100 units)
- Initial setup and data migration may require professional assistance
- Limited native integrations with niche third-party condo-specific tools
Best For
Medium to large condominium associations seeking a robust, scalable solution for comprehensive management needs.
Pricing
Custom quote-based pricing, typically $1.40–$3.00 per unit per month with volume discounts and minimum fees.
Buildium
enterpriseAll-in-one software for managing rentals, condos, and HOAs with resident portals, billing, and reporting tools.
Advanced violation management and architectural review tools with automated workflows and photo documentation
Buildium is a comprehensive cloud-based property management platform tailored for condominium associations, HOAs, and residential portfolios. It streamlines operations with features like automated dues collection, violation tracking, maintenance management, and owner portals for self-service access. The software also provides robust accounting tools, financial reporting, and communication features to enhance efficiency for board members and managers.
Pros
- All-in-one platform covering accounting, maintenance, and resident communications
- Intuitive interface with strong mobile app support
- Excellent automation for late fees, reminders, and workflows
Cons
- Pricing scales quickly with number of units/owners
- Limited customization in some reporting features
- Steeper learning curve for advanced accounting modules
Best For
Small to mid-sized condominium associations seeking an integrated, user-friendly management solution without needing extensive custom development.
Pricing
Plans start at $58/month for up to 20 units/owners (Essential), scaling to $348+/month for larger portfolios (Premium/Enterprise), billed annually.
DoorLoop
enterpriseModern, AI-enhanced property management solution for condos and associations featuring automated payments and tenant screening.
Automated bank reconciliation and accrual accounting tailored for HOA dues and assessments
DoorLoop is a comprehensive property management platform designed for landlords, property managers, and condominium associations, offering tools for HOA dues collection, violation tracking, maintenance requests, and resident portals. It provides robust accounting features, automated rent payments, and reporting tailored to condo board needs. The software integrates tenant screening, work order management, and communication tools to streamline association operations.
Pros
- Powerful accounting and financial reporting automation
- Intuitive resident and board portals for seamless communication
- Mobile app for on-the-go management of maintenance and violations
Cons
- Pricing can become expensive for larger portfolios
- Some HOA-specific features require higher-tier plans
- Occasional glitches in reporting customization reported by users
Best For
Mid-sized condominium associations seeking an all-in-one solution with strong financial automation and resident engagement tools.
Pricing
Custom pricing starting at $59/month for basic plans, scaling per unit/door with Pro and Premium tiers up to $149+/month; free trial available.
Vantaca
enterpriseLeading HOA and condo management software with robust accounting, violations tracking, and board management features.
Integrated Action Center for centralized management of violations, work orders, and architectural requests with automated notifications and tracking.
Vantaca is a robust cloud-based platform designed specifically for managing community associations, including condominiums, HOAs, and cooperatives. It provides end-to-end tools for accounting, billing, violation tracking, architectural request management, resident portals, and compliance reporting. The software emphasizes automation and integration to streamline operations for professional property managers handling multiple properties.
Pros
- Comprehensive accounting and financial management tailored to association needs
- Powerful violation and architectural control modules with automated workflows
- Strong mobile app and resident portal for self-service access
Cons
- Steep learning curve for new users due to extensive features
- Pricing can be high for smaller associations with fewer units
- Limited third-party integrations compared to some competitors
Best For
Professional property management firms overseeing mid-to-large condominium associations with complex financial and compliance requirements.
Pricing
Custom quoted pricing, typically $1.50-$3 per unit/month plus base fees and one-time setup costs.
CINC Systems
enterprisePowerful accounting-focused software for community associations managing finances, work orders, and owner communications.
Advanced ViolationManager for automated tracking, notifications, and compliance workflows
CINC Systems is a cloud-based property management platform tailored for condominium associations, homeowner associations, and planned communities. It provides comprehensive tools for financial accounting, assessment billing, violation tracking, architectural request management, and resident communications via self-service portals. The software emphasizes automation, reporting, and compliance to streamline association operations and improve efficiency.
Pros
- Robust accounting and financial management with automated billing and collections
- Dedicated modules for violations, architectural reviews, and work orders
- Resident and board portals for enhanced communication and transparency
Cons
- Pricing can be steep for smaller associations
- Steeper learning curve during initial setup and customization
- Fewer native integrations with third-party tools compared to general property management software
Best For
Mid-to-large condominium associations needing specialized financial and compliance tools.
Pricing
Custom quote-based pricing, typically $1.50–$3 per unit/month depending on features and scale.
Condo Control
specializedUser-friendly condo and strata management tool for billing, maintenance requests, and online voting.
Integrated violation tracking and architectural review workflow with automated notifications and digital approvals
Condo Control is a cloud-based condominium management software tailored for condo corporations and HOAs, offering tools for owner communications, violation tracking, architectural requests, and financial management. It features self-serve portals for owners, tenants, and boards, enabling online payments, document access, and agenda management. The platform emphasizes compliance and governance, with customizable workflows to streamline association operations.
Pros
- Comprehensive violation and architectural control tools
- User-friendly self-serve portals for owners and boards
- Scalable per-unit pricing with strong Canadian compliance features
Cons
- Limited native integrations with advanced accounting systems
- Occasional reports of slower mobile app performance
- Steeper learning curve for non-tech-savvy admins
Best For
Small to mid-sized condominium associations needing robust governance and compliance management without complex setups.
Pricing
Starts at $1.25 per unit/month (min. $99/month), with tiers up to $2.25/unit for advanced features; annual discounts available.
TOPS Software
specializedFlexible association management system supporting dues collection, amenity reservations, and architectural reviews.
Advanced violation management with automated notice generation, workflow tracking, and photo evidence integration
TOPS Software is a veteran property management platform tailored for condominiums, HOAs, and co-ops, offering integrated modules for accounting, violation tracking, architectural reviews, maintenance requests, and owner portals. With over 40 years of experience, it provides robust financial tools including AR/AP/GL, bank reconciliation, and detailed reporting to ensure compliance and operational efficiency. Available in both on-premise (TOPS PRO) and cloud-based (TOPS One) versions, it supports scalability for associations of various sizes.
Pros
- Comprehensive accounting and financial management integrated seamlessly
- Specialized violation and architectural control workflows with photo documentation
- Reliable support and proven track record since 1983
Cons
- User interface feels dated compared to modern SaaS competitors
- Steep learning curve for non-technical users
- Pricing requires sales quote, lacking transparency
Best For
Mid-to-large condominium associations needing robust accounting and compliance tools over flashy modern design.
Pricing
Custom quote-based pricing starting around $100-300 per month per property depending on units, modules, and deployment (cloud or on-premise); annual maintenance fees apply.
RealManage
enterpriseFull-featured platform for HOA and condo operations including portals for residents and integrated vendor management.
Automated violation enforcement workflow with photo uploads and board approval tracking
RealManage is a comprehensive cloud-based platform designed specifically for condominium associations, HOAs, and property managers. It streamlines operations with features like automated accounting, violation tracking, architectural request management, work orders, and resident self-service portals. The software supports efficient communication, reporting, and mobile access to keep boards and managers organized and compliant.
Pros
- Robust integrated accounting and financial reporting
- User-friendly resident and manager portals
- Strong violation and compliance management tools
Cons
- Steep learning curve for new users
- Custom pricing can be expensive for smaller associations
- Limited customization options in some modules
Best For
Mid-to-large condominium associations needing an all-in-one management solution with strong financial and compliance features.
Pricing
Custom quote-based pricing, typically $1.50-$3 per unit/month depending on features and scale; minimums apply for smaller properties.
PayHOA
specializedStreamlined HOA management software emphasizing online payments, violations, and simple board communications.
HOA-specific violation tracking that automatically generates and collects fines through the payment portal
PayHOA is a payment-focused platform tailored for homeowners associations (HOAs) and condominium associations, enabling efficient online collection of dues, assessments, fines, and other fees. It offers a resident portal for self-service payments via ACH, credit card, or e-check, along with automated invoicing, reminders, and basic violation tracking. While it integrates with accounting tools like QuickBooks, it lacks broader property management features such as maintenance requests or communication tools.
Pros
- Seamless online payment processing with low transaction fees
- Automated billing, reminders, and late fee application
- User-friendly resident portal and QuickBooks integration
Cons
- Limited scope; not a full condominium management suite
- No built-in tools for maintenance, vendor management, or resident communications
- Reporting features are basic compared to comprehensive platforms
Best For
Small to mid-sized condominium associations or HOAs seeking a simple, affordable payment solution without needing advanced management capabilities.
Pricing
Transaction-based with no monthly fees; approximately 2.75% + $0.30 per credit card transaction, lower for ACH.
HOA Express
specializedAffordable, easy-to-use software for small HOAs and condos handling dues, work orders, and newsletters.
Built-in resident website and portal for seamless online interactions and self-service
HOA Express is a cloud-based management software tailored for homeowners associations and condominium communities, offering tools for billing, violation tracking, architectural reviews, and resident communications. It provides an integrated resident portal for online payments, document access, and self-service features, simplifying day-to-day operations for board members and managers. The platform emphasizes affordability and ease of setup, making it suitable for smaller organizations without complex needs.
Pros
- Affordable pricing model suitable for small associations
- User-friendly interface with quick setup
- Strong resident self-service portal for payments and communications
Cons
- Limited advanced reporting and analytics
- Fewer integrations with third-party tools compared to competitors
- Some features lack depth for larger condominiums
Best For
Small to mid-sized condominium associations seeking a straightforward, budget-friendly management solution.
Pricing
Starts at $30/month for up to 50 units, with per-unit pricing scaling for larger associations (e.g., $1.25/unit/month).
Conclusion
The reviewed condominium association management software tools each bring unique value, but AppFolio stands out as the top choice, offering comprehensive management across accounting, maintenance, and communications. Buildium and DoorLoop, however, are strong alternatives—Buildium with its all-in-one design and DoorLoop with AI-enhanced features—catering to different operational needs. Together, they showcase the breadth of solutions available for modern association management.
Don’t miss the chance to simplify your condo or HOA operations; explore AppFolio, the top-ranked tool, to experience its robust capabilities firsthand.
Tools Reviewed
All tools were independently evaluated for this comparison