Quick Overview
- 1#1: AppFolio - Comprehensive cloud-based property management platform for condos and HOAs with accounting, maintenance tracking, resident portals, and violation management.
- 2#2: Buildium - All-in-one property management software for condos featuring resident screening, automated payments, work orders, and financial reporting.
- 3#3: DoorLoop - Modern end-to-end property management tool for condos with AI-powered leasing, maintenance requests, owner portals, and integrated accounting.
- 4#4: Yardi Breeze - Premier cloud platform for condo management offering leasing, compliance, resident services, and robust analytics.
- 5#5: Entrata - Unified multifamily and condo management software focused on resident experience, payments, and data-driven insights.
- 6#6: Condo Control Central - Web-based condo management system providing custom websites, violation tracking, amenity bookings, and maintenance coordination.
- 7#7: Vantaca - Advanced community association management software for condos with accounting, governance tools, and resident communications.
- 8#8: CINC Systems - Integrated platform for condo and HOA management including financials, architectural review, and self-service portals.
- 9#9: Smartwebs - Condo and strata management software with owner portals, work order management, and automated billing.
- 10#10: Rent Manager - Flexible property management solution supporting condos with customizable modules for accounting, inspections, and tenant tracking.
Tools were selected and ranked based on feature breadth, usability, reliability, and value, ensuring they effectively meet the multifaceted demands of condo and HOA management.
Comparison Table
Condo management demands efficient tools to handle lease management, maintenance coordination, and financial tracking, and this comparison table breaks down top options—such as AppFolio, Buildium, DoorLoop, Yardi Breeze, Entrata, and others—to help readers match software features, pricing, and usability with their property’s unique needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | AppFolio Comprehensive cloud-based property management platform for condos and HOAs with accounting, maintenance tracking, resident portals, and violation management. | enterprise | 9.4/10 | 9.6/10 | 9.2/10 | 8.8/10 |
| 2 | Buildium All-in-one property management software for condos featuring resident screening, automated payments, work orders, and financial reporting. | enterprise | 8.9/10 | 9.2/10 | 8.5/10 | 8.7/10 |
| 3 | DoorLoop Modern end-to-end property management tool for condos with AI-powered leasing, maintenance requests, owner portals, and integrated accounting. | enterprise | 8.7/10 | 8.8/10 | 9.2/10 | 8.4/10 |
| 4 | Yardi Breeze Premier cloud platform for condo management offering leasing, compliance, resident services, and robust analytics. | enterprise | 8.4/10 | 8.6/10 | 8.8/10 | 7.9/10 |
| 5 | Entrata Unified multifamily and condo management software focused on resident experience, payments, and data-driven insights. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.0/10 |
| 6 | Condo Control Central Web-based condo management system providing custom websites, violation tracking, amenity bookings, and maintenance coordination. | specialized | 7.9/10 | 8.2/10 | 7.6/10 | 7.7/10 |
| 7 | Vantaca Advanced community association management software for condos with accounting, governance tools, and resident communications. | specialized | 8.1/10 | 8.5/10 | 7.7/10 | 7.6/10 |
| 8 | CINC Systems Integrated platform for condo and HOA management including financials, architectural review, and self-service portals. | enterprise | 8.1/10 | 8.8/10 | 7.6/10 | 7.9/10 |
| 9 | Smartwebs Condo and strata management software with owner portals, work order management, and automated billing. | specialized | 8.1/10 | 8.6/10 | 7.9/10 | 7.6/10 |
| 10 | Rent Manager Flexible property management solution supporting condos with customizable modules for accounting, inspections, and tenant tracking. | enterprise | 7.9/10 | 8.2/10 | 7.4/10 | 7.6/10 |
Comprehensive cloud-based property management platform for condos and HOAs with accounting, maintenance tracking, resident portals, and violation management.
All-in-one property management software for condos featuring resident screening, automated payments, work orders, and financial reporting.
Modern end-to-end property management tool for condos with AI-powered leasing, maintenance requests, owner portals, and integrated accounting.
Premier cloud platform for condo management offering leasing, compliance, resident services, and robust analytics.
Unified multifamily and condo management software focused on resident experience, payments, and data-driven insights.
Web-based condo management system providing custom websites, violation tracking, amenity bookings, and maintenance coordination.
Advanced community association management software for condos with accounting, governance tools, and resident communications.
Integrated platform for condo and HOA management including financials, architectural review, and self-service portals.
Condo and strata management software with owner portals, work order management, and automated billing.
Flexible property management solution supporting condos with customizable modules for accounting, inspections, and tenant tracking.
AppFolio
enterpriseComprehensive cloud-based property management platform for condos and HOAs with accounting, maintenance tracking, resident portals, and violation management.
Advanced HOA module with automated violation tracking and capital reserve planning
AppFolio is a comprehensive cloud-based property management platform tailored for residential properties, including condos and HOAs, offering end-to-end tools for operations management. It enables online rent payments, maintenance requests, violation tracking, accounting, and resident portals to streamline condo association workflows. With robust reporting, automated communications, and scalability for growing portfolios, it's a top choice for professional property managers.
Pros
- All-in-one platform with HOA-specific tools like violation management and amenity reservations
- Intuitive mobile app and resident portal for seamless communication
- Excellent automation and reporting for efficient condo operations
Cons
- Higher pricing may deter very small condo boards
- Steeper learning curve for advanced accounting features
- Limited free trial and custom quoting process
Best For
Mid-to-large condo associations and professional property managers needing scalable, feature-rich software.
Pricing
Custom quotes starting at ~$1.40/unit/month for 100+ units, scaling with portfolio size; no contracts required.
Buildium
enterpriseAll-in-one property management software for condos featuring resident screening, automated payments, work orders, and financial reporting.
Advanced violation management and architectural review workflows designed specifically for condo and HOA boards
Buildium is a comprehensive cloud-based property management platform tailored for residential properties, including condos, apartments, and HOAs. It streamlines operations with features like online rent collection, maintenance tracking, accounting, and resident portals. For condo management, it excels in HOA-specific tools such as violation enforcement, architectural reviews, board management, and amenity reservations, helping managers maintain compliance and community standards efficiently.
Pros
- Robust HOA and condo-specific tools like violation tracking and architectural reviews
- Powerful accounting and financial reporting capabilities
- User-friendly resident portal for payments and communications
Cons
- Pricing scales quickly for larger portfolios
- Steeper learning curve for advanced features
- Limited third-party integrations compared to competitors
Best For
Mid-sized condo associations and property managers seeking an all-in-one platform with strong financial and compliance tools.
Pricing
Starts at $58/month for up to 20 units (Essential plan), with Growth ($173/month for 50 units) and Premium tiers scaling by portfolio size and features; annual discounts available.
DoorLoop
enterpriseModern end-to-end property management tool for condos with AI-powered leasing, maintenance requests, owner portals, and integrated accounting.
Automated owner statements and financial portals that simplify distribution of detailed condo financial reports to unit owners.
DoorLoop is a comprehensive cloud-based property management software tailored for landlords and property managers handling rental properties, including condos and multi-family units. It streamlines operations with features like automated rent collection, tenant screening, maintenance tracking, accounting, and resident portals. The platform emphasizes ease of use and scalability, making it suitable for condo management tasks such as owner statements, violation notices, and communication tools.
Pros
- Intuitive interface with strong mobile app support
- All-in-one platform covering leasing, maintenance, and accounting
- Excellent tenant and owner portals for communication
Cons
- Limited specialized HOA/condo features like board management or amenity reservations
- Pricing scales quickly for larger portfolios
- Some advanced reporting requires higher-tier plans
Best For
Small to mid-sized condo owners and managers seeking an affordable, user-friendly all-in-one solution without deep HOA specialization.
Pricing
Starts at $59/month for up to 50 units (Essential plan), $99/month for Pro (51-150 units), $149/month for Premium, with additional fees for extra services like screening.
Yardi Breeze
enterprisePremier cloud platform for condo management offering leasing, compliance, resident services, and robust analytics.
Seamless integration of HOA-specific violation management and automated workflows within a fully cloud-based ecosystem
Yardi Breeze is a cloud-based property management software tailored for small to mid-sized portfolios, including condo and HOA management. It provides tools for resident portals, maintenance requests, violation tracking, accounting for dues and assessments, and board management features. The platform emphasizes mobility and automation to streamline operations for condo associations.
Pros
- Intuitive mobile app for on-the-go management
- Strong integrated accounting for HOA dues and budgeting
- Comprehensive resident portal for payments and communications
Cons
- Pricing can escalate for smaller properties under 50 units
- Advanced customizations require additional modules
- Occasional reports of slower customer support response times
Best For
Small to mid-sized condo associations (50-500 units) seeking a scalable, mobile-first platform with robust financial tools.
Pricing
Custom quotes starting at $1-2 per unit per month plus base fees; typically $100-500/month for small portfolios.
Entrata
enterpriseUnified multifamily and condo management software focused on resident experience, payments, and data-driven insights.
Advanced resident portal with self-service payments, maintenance requests, and personalized communications in one unified interface
Entrata is a comprehensive cloud-based property management platform primarily designed for multifamily rental properties, offering tools for leasing, resident portals, maintenance tracking, accounting, and payments. For condo management, it adapts well with features like online dues collection, violation management, amenity reservations, and board reporting, though it requires some configuration for HOA-specific workflows. It integrates seamlessly with third-party services for enhanced functionality in larger associations.
Pros
- All-in-one platform covering payments, maintenance, and resident communications
- Robust mobile app for residents and managers
- Extensive integrations with accounting and utility billing systems
Cons
- Steep learning curve for non-enterprise users
- Pricing can be prohibitive for smaller condo associations
- Less tailored for condo/HOA specifics like voting or architectural reviews compared to dedicated solutions
Best For
Mid-to-large condo associations managing 100+ units that need scalable, integrated tools for resident engagement and operations.
Pricing
Custom enterprise pricing based on number of units; typically $2-5 per unit/month plus setup fees, starting at $1,000+/month for mid-sized properties.
Condo Control Central
specializedWeb-based condo management system providing custom websites, violation tracking, amenity bookings, and maintenance coordination.
Advanced violation management system with automated notices, photo evidence, and compliance tracking
Condo Control Central is a web-based condominium management software tailored for condo boards and property managers, offering tools for owner portals, financial tracking, maintenance requests, and violation management. It streamlines operations with features like automated billing, online voting, document storage, and compliance reporting, primarily serving Canadian condo corporations. The platform emphasizes paperless workflows and customizable dashboards to enhance efficiency for strata councils.
Pros
- Comprehensive suite for violation tracking and enforcement
- Strong owner self-service portal with real-time updates
- Reliable Canadian-specific compliance and reporting tools
Cons
- Pricing can be steep for small condos under 50 units
- Interface feels dated compared to modern competitors
- Limited third-party integrations and mobile app features
Best For
Mid-sized Canadian condo corporations needing robust violation management and owner communication tools.
Pricing
Starts at $1.25-$2.50 per unit/month (minimum 50 units), with tiered plans up to enterprise custom pricing.
Vantaca
specializedAdvanced community association management software for condos with accounting, governance tools, and resident communications.
Integrated Violation Manager with automated workflows and photo evidence tracking
Vantaca is a cloud-based management platform tailored for community associations, including condominiums and HOAs, focusing on financial accounting, compliance, and resident services. It provides tools for billing, collections, violation tracking, architectural reviews, and owner/resident portals to streamline operations. The software emphasizes automation in financial reporting and governance processes to support professional managers handling multiple properties.
Pros
- Robust accounting and financial reporting with automated billing
- Comprehensive violation and architectural management tools
- Customizable owner and resident portals for self-service
Cons
- Steeper learning curve due to extensive customization options
- Pricing can be high for smaller associations
- Mobile app lacks some desktop feature parity
Best For
Mid-sized to large condo associations needing strong financial compliance and governance features.
Pricing
Custom quotes based on units and modules; typically $1-2 per unit/month or $500+ flat fee for small associations.
CINC Systems
enterpriseIntegrated platform for condo and HOA management including financials, architectural review, and self-service portals.
Proprietary HOA-specific accounting engine that automates complex financials like assessments, reserves, and collections in one platform
CINC Systems is a cloud-based property management platform tailored for homeowners associations (HOAs), condominiums, and planned communities, offering end-to-end tools for accounting, billing, and operations. It streamlines violation tracking, architectural reviews, work orders, maintenance management, and resident communications through intuitive portals and mobile apps. The software emphasizes financial accuracy with robust reporting and automation features to support community governance and compliance.
Pros
- Powerful integrated accounting and billing tailored for HOA/condo finances
- Advanced violation management with photo uploads and automated workflows
- Dedicated resident and board portals for self-service and communication
Cons
- Steep learning curve for non-accounting staff
- Higher cost structure unsuitable for small communities
- Interface feels somewhat dated compared to modern competitors
Best For
Mid-to-large condominium associations (100+ units) needing comprehensive financial management and compliance tools.
Pricing
Custom quote-based pricing; typically $1.50-$3.00 per unit/month, with minimums and add-ons for advanced features.
Smartwebs
specializedCondo and strata management software with owner portals, work order management, and automated billing.
Fully integrated, drag-and-drop website builder that creates branded, mobile-responsive association sites without third-party developers.
Smartwebs is a specialized cloud-based platform designed for condominium associations and HOAs, providing tools for managing resident communications, violations, architectural reviews, billing, and board operations. It features self-service portals for owners and residents, integrated accounting, and a built-in website builder for community sites. The software emphasizes transparency, automation, and mobile accessibility to streamline association management tasks.
Pros
- Highly tailored for condos/HOAs with strong violation tracking and ARC workflows
- Integrated resident/board portals and mobile app for easy access
- Built-in customizable website builder included at no extra cost
Cons
- Steeper learning curve for non-tech-savvy managers
- Limited native integrations with external accounting or CRM tools
- Pricing scales with unit count, potentially costly for very large communities
Best For
Mid-sized condo associations and HOAs needing an all-in-one solution focused on compliance, communication, and community websites.
Pricing
Custom quotes based on number of units; typically $1.50-$3 per unit/month, with one-time setup fees and no long-term contracts required.
Rent Manager
enterpriseFlexible property management solution supporting condos with customizable modules for accounting, inspections, and tenant tracking.
Advanced violation tracking and compliance management with automated workflows for HOA and condo rules enforcement
Rent Manager is a robust, all-in-one property management software platform designed for landlords, property managers, and associations handling rentals, condos, HOAs, and commercial properties. It streamlines operations with tools for online rent payments, tenant screening, maintenance tracking, accounting, and customizable reporting. For condo management specifically, it offers violation tracking, architectural request workflows, amenity reservations, and resident portals to enhance community compliance and engagement.
Pros
- Comprehensive accounting and financial reporting tools
- Strong mobile app for on-the-go management
- Extensive integrations with third-party services like payment processors
Cons
- Steep learning curve due to extensive customization options
- Pricing can be expensive for smaller condo associations
- Interface feels dated compared to modern SaaS competitors
Best For
Mid-sized condo associations and property managers needing powerful accounting and multi-property support.
Pricing
Custom quotes starting at about $1 per unit/month with base fees from $100-$300/month depending on features and scale.
Conclusion
The reviewed condo management tools each bring distinct value, but AppFolio leads as the top choice with its all-encompassing cloud-based platform, integrating accounting, maintenance, and resident services seamlessly. Buildium shines with automated payments and resident screening, ideal for those prioritizing streamlined workflows, while DoorLoop stands out for its AI-driven leasing and unified, end-to-end solutions, catering to modern management needs. Together, they reflect the diversity of options available to optimize condo and HOA operations.
Elevate your condo management—start with AppFolio, the top-ranked tool, and experience efficient, comprehensive control over your operations and resident relationships.
Tools Reviewed
All tools were independently evaluated for this comparison