Quick Overview
- 1#1: Confluence - Enterprise-grade team workspace for creating, organizing, and sharing company knowledge through wikis, pages, and collaborative documentation.
- 2#2: SharePoint - Microsoft's secure platform for building intranets, managing documents, and centralizing company knowledge with advanced permissions and integration.
- 3#3: Notion - Flexible all-in-one workspace combining notes, databases, and wikis for customizable company knowledge bases and team collaboration.
- 4#4: Guru - AI-powered knowledge management tool that captures expertise, verifies content, and delivers relevant company information in real-time.
- 5#5: Coda - Doc-based platform blending documents, tables, and automations to build interactive and scalable company knowledge repositories.
- 6#6: Slab - Modern knowledge base for teams to author, discover, and collaborate on beautiful internal documentation with powerful search.
- 7#7: Document360 - Robust knowledge base software for structured documentation, AI search, and analytics tailored to company internal wikis.
- 8#8: Tettra - Slack-integrated wiki that centralizes team knowledge, Q&A, and onboarding resources for easy access and updates.
- 9#9: Bloomfire - Knowledge engagement platform using AI to connect employees with trusted company information and foster knowledge sharing.
- 10#10: Nuclino - Lightweight and fast team wiki for real-time collaboration and simple organization of company notes and documentation.
Our selection prioritizes tools with robust functionality (including collaboration, customization, and search), user-friendly interfaces, and strong value propositions, ensuring they meet the varied needs of teams and businesses of different sizes.
Comparison Table
Efficient knowledge management is vital for modern teams to stay organized and informed, making selecting the right company knowledge base software a key decision. This comparison table analyzes top tools like Confluence, SharePoint, Notion, Guru, Coda, and more, detailing their features, use cases, and unique strengths. Readers will discover which solution aligns with their workflows, collaboration needs, and goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Confluence Enterprise-grade team workspace for creating, organizing, and sharing company knowledge through wikis, pages, and collaborative documentation. | enterprise | 9.4/10 | 9.6/10 | 8.2/10 | 8.7/10 |
| 2 | SharePoint Microsoft's secure platform for building intranets, managing documents, and centralizing company knowledge with advanced permissions and integration. | enterprise | 8.7/10 | 9.4/10 | 6.8/10 | 8.2/10 |
| 3 | Notion Flexible all-in-one workspace combining notes, databases, and wikis for customizable company knowledge bases and team collaboration. | other | 8.4/10 | 9.2/10 | 7.6/10 | 8.1/10 |
| 4 | Guru AI-powered knowledge management tool that captures expertise, verifies content, and delivers relevant company information in real-time. | specialized | 8.4/10 | 9.1/10 | 8.2/10 | 7.6/10 |
| 5 | Coda Doc-based platform blending documents, tables, and automations to build interactive and scalable company knowledge repositories. | other | 8.4/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 6 | Slab Modern knowledge base for teams to author, discover, and collaborate on beautiful internal documentation with powerful search. | specialized | 8.8/10 | 9.0/10 | 9.3/10 | 8.2/10 |
| 7 | Document360 Robust knowledge base software for structured documentation, AI search, and analytics tailored to company internal wikis. | specialized | 8.5/10 | 9.0/10 | 8.7/10 | 8.2/10 |
| 8 | Tettra Slack-integrated wiki that centralizes team knowledge, Q&A, and onboarding resources for easy access and updates. | specialized | 8.1/10 | 8.3/10 | 9.2/10 | 7.7/10 |
| 9 | Bloomfire Knowledge engagement platform using AI to connect employees with trusted company information and foster knowledge sharing. | enterprise | 8.2/10 | 8.4/10 | 9.1/10 | 7.6/10 |
| 10 | Nuclino Lightweight and fast team wiki for real-time collaboration and simple organization of company notes and documentation. | other | 8.1/10 | 7.6/10 | 9.4/10 | 8.5/10 |
Enterprise-grade team workspace for creating, organizing, and sharing company knowledge through wikis, pages, and collaborative documentation.
Microsoft's secure platform for building intranets, managing documents, and centralizing company knowledge with advanced permissions and integration.
Flexible all-in-one workspace combining notes, databases, and wikis for customizable company knowledge bases and team collaboration.
AI-powered knowledge management tool that captures expertise, verifies content, and delivers relevant company information in real-time.
Doc-based platform blending documents, tables, and automations to build interactive and scalable company knowledge repositories.
Modern knowledge base for teams to author, discover, and collaborate on beautiful internal documentation with powerful search.
Robust knowledge base software for structured documentation, AI search, and analytics tailored to company internal wikis.
Slack-integrated wiki that centralizes team knowledge, Q&A, and onboarding resources for easy access and updates.
Knowledge engagement platform using AI to connect employees with trusted company information and foster knowledge sharing.
Lightweight and fast team wiki for real-time collaboration and simple organization of company notes and documentation.
Confluence
enterpriseEnterprise-grade team workspace for creating, organizing, and sharing company knowledge through wikis, pages, and collaborative documentation.
Seamless bidirectional integration with Jira, automatically linking pages to issues, projects, and roadmaps for contextual knowledge access.
Confluence by Atlassian is a powerful team collaboration platform designed as a centralized knowledge base for creating, organizing, and sharing documentation. It enables teams to build structured spaces with pages, blogs, and attachments, enhanced by macros, templates, and advanced search capabilities. Ideal for enterprises, it scales seamlessly and integrates deeply with tools like Jira for linking knowledge to workflows.
Pros
- Deep integration with Jira and other Atlassian tools for unified workflows
- Extensive macro library and templating for rich, customizable content creation
- Robust permissions, search, and scalability for large enterprise teams
Cons
- Steep learning curve for non-technical users due to complex features
- Pricing scales expensively for larger teams beyond small groups
- Performance can lag with very large spaces or heavy customizations
Best For
Large enterprises and distributed teams needing a scalable knowledge base integrated with project management and development tools.
Pricing
Free for up to 10 users; Cloud Standard $5.75/user/month (annual); Premium $11/user/month (annual); Enterprise custom.
SharePoint
enterpriseMicrosoft's secure platform for building intranets, managing documents, and centralizing company knowledge with advanced permissions and integration.
Metadata-driven content organization and governance with AI-powered insights via Microsoft Syntex
SharePoint is Microsoft's comprehensive platform for building company knowledge bases, intranets, and document management systems. It enables organizations to create customizable sites, libraries, and lists for storing, organizing, and sharing knowledge with advanced metadata, search, and permissions. Deeply integrated with Microsoft 365 tools like Teams and OneDrive, it supports collaboration, version control, and enterprise-scale content governance.
Pros
- Seamless integration with Microsoft 365 ecosystem for unified workflows
- Powerful document management with versioning, metadata, and advanced search
- Enterprise-grade security, compliance, and scalability for large teams
Cons
- Steep learning curve and complex interface requiring training
- Overkill and customization-heavy for small teams or simple needs
- Pricing tied to broader Microsoft subscriptions, less flexible for standalone use
Best For
Large enterprises already invested in Microsoft 365 that need a robust, scalable knowledge base with deep integration.
Pricing
Included in Microsoft 365 plans starting at $6/user/month; standalone SharePoint Online Plan 1 at $5/user/month.
Notion
otherFlexible all-in-one workspace combining notes, databases, and wikis for customizable company knowledge bases and team collaboration.
Linked databases that sync dynamically across pages for interconnected, living knowledge structures
Notion is an all-in-one workspace tool that enables teams to build highly customizable company knowledge bases using interconnected pages, databases, wikis, and embeds. It supports real-time collaboration, rich media integration, and powerful search to centralize documentation, SOPs, FAQs, and resources. While versatile for dynamic knowledge sharing, it shines in flexible structuring but may require setup for enterprise-scale use.
Pros
- Infinite customization with block-based pages and databases
- Seamless real-time collaboration and linking across content
- Robust free tier with generous limits for small teams
Cons
- Steep learning curve for complex setups and advanced features
- Performance can lag with very large workspaces or databases
- Granular permissions and version history limited in lower tiers
Best For
Growing teams needing a flexible, all-in-one platform to create interconnected, searchable knowledge bases without rigid templates.
Pricing
Free plan for small teams; Plus at $8/user/month; Business at $15/user/month; Enterprise custom pricing.
Guru
specializedAI-powered knowledge management tool that captures expertise, verifies content, and delivers relevant company information in real-time.
Proactive knowledge cards that automatically surface in chat apps based on conversation context
Guru is a knowledge management platform that centralizes company information into searchable 'cards' for quick access and sharing across teams. It excels in surfacing relevant knowledge proactively in tools like Slack, Microsoft Teams, and email through AI-powered search and recommendations. The platform emphasizes accuracy with a verification system where users confirm card updates, reducing outdated info. It's designed for distributed teams needing real-time, contextual knowledge delivery.
Pros
- AI-driven search and proactive card suggestions in chat apps
- Robust verification process to keep knowledge current
- Deep integrations with Slack, Teams, and other collaboration tools
Cons
- Pricing can be steep for small teams or startups
- Limited advanced customization compared to enterprise alternatives
- Relies heavily on integrations, which may limit standalone use
Best For
Mid-sized to large teams heavily using Slack or Teams who need contextual, always-up-to-date knowledge sharing without manual searching.
Pricing
Builder plan at $10/user/month (billed annually), Growth at $25/user/month, Enterprise custom; free trial available.
Coda
otherDoc-based platform blending documents, tables, and automations to build interactive and scalable company knowledge repositories.
Doc-as-app architecture, turning knowledge base docs into fully interactive applications with buttons, forms, and automations
Coda is an all-in-one collaborative platform that combines documents, spreadsheets, databases, and apps into highly customizable, interactive workspaces. It serves as a powerful company knowledge base by enabling teams to create dynamic hubs with searchable tables, automations, AI tools, and integrations via Packs. Users can build scalable knowledge repositories that go beyond static wikis, supporting real-time collaboration and embedded workflows.
Pros
- Seamless blend of docs, databases, and automations for interactive knowledge bases
- Extensive Packs ecosystem for no-code integrations with tools like Slack and Google Workspace
- AI-powered features like Coda AI for summarizing and generating content
Cons
- Steeper learning curve for advanced customizations and automations
- Performance can lag with very large docs or complex tables
- Pricing scales up quickly for teams with many active doc makers
Best For
Dynamic teams needing an interactive knowledge base that evolves into workflows and apps, rather than a purely static documentation tool.
Pricing
Free Maker plan; Pro at $10/month per doc maker; Team at $30/user/month; Enterprise custom pricing.
Slab
specializedModern knowledge base for teams to author, discover, and collaborate on beautiful internal documentation with powerful search.
AI-powered universal search that contextualizes and ranks content across the entire knowledge base
Slab is a modern knowledge base platform designed for teams to create, organize, and share internal documentation with rich text editing, templates, and real-time collaboration. It centralizes company knowledge through powerful AI-driven search, permissions, and integrations with tools like Slack, GitHub, and Google Workspace. Slab helps replace outdated wikis by making knowledge discovery intuitive and scalable for growing organizations.
Pros
- Intuitive and visually appealing interface with real-time collaboration
- Powerful AI-powered search for quick knowledge discovery
- Seamless integrations with popular productivity tools
Cons
- Pricing scales up quickly for larger teams
- Limited offline access and no native mobile app
- Advanced customization locked behind Enterprise plan
Best For
Growing tech teams needing an easy-to-use, collaborative wiki to centralize documentation and boost productivity.
Pricing
Free for up to 10 users; Pro at $6.67/user/month (annual billing); Enterprise custom pricing.
Document360
specializedRobust knowledge base software for structured documentation, AI search, and analytics tailored to company internal wikis.
AI-powered Smart Search with automatic synonyms, acronyms, and multilingual support for unmatched query accuracy
Document360 is a cloud-based knowledge base platform that enables teams to create, manage, and publish self-service documentation portals for customer support, product docs, and internal knowledge sharing. It features AI-powered search, multilingual content, version control, and analytics to improve content discoverability and user engagement. With customizable branding and integrations like Zendesk and Slack, it scales for growing organizations seeking professional-grade knowledge management.
Pros
- AI-driven smart search with synonyms and NLP for superior content discovery
- Robust analytics and SEO tools to track performance and drive traffic
- Highly customizable portals with role-based permissions and branding options
Cons
- Pricing scales quickly for larger teams or multiple projects
- Advanced features like custom domains require higher-tier plans
- Steeper learning curve for complex workflows compared to simpler tools
Best For
Mid-sized companies and support teams needing a scalable, SEO-optimized knowledge base for customer self-service and internal documentation.
Pricing
Starts at $199/month (billed annually) for Standard plan (2 users, 1 project); Pro at $399/month; Enterprise custom pricing.
Tettra
specializedSlack-integrated wiki that centralizes team knowledge, Q&A, and onboarding resources for easy access and updates.
Slack-native Q&A bot that surfaces relevant knowledge base answers in real-time during conversations
Tettra is a collaborative knowledge base platform tailored for teams to create, organize, and share internal documentation like wikis, how-tos, and FAQs. It excels in Slack integration, enabling users to query the knowledge base, receive answers, and update content directly within Slack channels. Additional features include content verification workflows to ensure information stays current, Q&A sections, and integrations with tools like Google Drive, Jira, and GitHub.
Pros
- Seamless Slack integration for quick access and updates
- Content verification system keeps knowledge fresh and reliable
- Simple, intuitive interface with fast setup
Cons
- Search functionality lags behind AI-powered competitors
- Limited advanced collaboration tools compared to Notion or Confluence
- Pricing scales up quickly for larger teams
Best For
Slack-heavy teams needing a straightforward, chat-integrated knowledge base without complex setup.
Pricing
Free for up to 10 users; Pro at $8/user/month (billed annually); Enterprise custom pricing with advanced features.
Bloomfire
enterpriseKnowledge engagement platform using AI to connect employees with trusted company information and foster knowledge sharing.
AI-powered 'Ask Bloomfire' search that provides contextual answers and surfaces relevant content from across the knowledge base
Bloomfire is a knowledge engagement platform that centralizes company information into searchable, collaborative knowledge bases. It enables teams to create, organize, and discover content through AI-powered search, Q&A forums, and structured spaces. The software emphasizes content health analytics and user adoption to reduce knowledge silos and boost productivity.
Pros
- Intuitive interface with drag-and-drop content organization
- Powerful AI-driven search for quick knowledge discovery
- Robust analytics to track content engagement and health
Cons
- Pricing can be steep for smaller teams
- Limited advanced customization options
- Fewer native integrations than some enterprise competitors
Best For
Mid-sized companies and teams needing an user-friendly platform to centralize knowledge and foster collaboration without a steep learning curve.
Pricing
Custom quote-based pricing; typically starts at $25-35 per user/month for core plans, with enterprise tiers for advanced features.
Nuclino
otherLightweight and fast team wiki for real-time collaboration and simple organization of company notes and documentation.
Interactive graph view that dynamically visualizes and navigates connections between pages and documents
Nuclino is a lightweight, team-focused knowledge base platform that enables quick creation and organization of documentation, wikis, and internal resources. It emphasizes simplicity with real-time collaboration, hierarchical page structures, and a visual graph view to map knowledge connections. Designed as a fast alternative to heavier tools, it supports embeds, templates, and basic search for efficient company-wide information sharing.
Pros
- Lightning-fast performance and intuitive interface for instant onboarding
- Unique interactive graph view for visualizing knowledge relationships
- Strong real-time collaboration and simple hierarchical organization
Cons
- Limited advanced features like granular permissions or AI-powered search
- Fewer integrations compared to enterprise competitors
- Customization options are basic, lacking extensive theming or workflows
Best For
Small to medium-sized teams needing a simple, visual knowledge base without the complexity of full-fledged enterprise wikis.
Pricing
Free plan (50 items, 2 users); Standard at $6/user/month (unlimited items); Enterprise custom pricing.
Conclusion
Among the reviewed tools, Confluence claims the top position, delivering an enterprise-grade workspace ideal for collaborative documentation and organization. SharePoint and Notion follow as strong alternatives, with SharePoint excelling in security and Microsoft ecosystem integration, and Notion offering flexible, all-in-one customization. Together, these platforms redefine efficient knowledge sharing, ensuring teams access critical information seamlessly.
Begin optimizing your team's knowledge management by exploring Confluence—its robust features and collaborative design make it a standout choice for streamlining documentation and fostering productivity.
Tools Reviewed
All tools were independently evaluated for this comparison