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Real Estate PropertyTop 10 Best Commercial Real Estate Database Software of 2026
Compare and rank the Top 10 Commercial Real Estate Database Software options with key features, pricing signals, and standout picks. Explore now.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
CoStar
Market and submarket reporting powered by CoStar’s proprietary commercial real estate data
Built for commercial real estate analysts needing high-coverage market intelligence workflows.
LoopNet
Saved searches and listing alerts for new listings and status changes
Built for broker teams and investors finding active commercial listings fast.
Crexi
Map-driven listing discovery with property-focused filters and lead-ready listing details
Built for real estate teams researching listings and targeting leads by market.
Related reading
Comparison Table
This comparison table breaks down commercial real estate database software used for market intelligence, property and ownership research, and investor-grade deal sourcing. It contrasts tools such as CoStar, LoopNet, Crexi, RealPage, and Yardi Matrix across coverage, data depth, search workflows, and typical use cases so readers can match each platform to specific research needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | CoStar Provides commercial property data, market analytics, and listing research for office, industrial, retail, multifamily, and other asset classes. | commercial data | 8.6/10 | 9.0/10 | 8.2/10 | 8.6/10 |
| 2 | LoopNet Hosts commercial property listings and supports search, comparable research, and lead capture for brokers and investors. | listing marketplace | 8.1/10 | 8.6/10 | 7.8/10 | 7.9/10 |
| 3 | Crexi Delivers commercial real estate property search, listing distribution, and investor-grade deal discovery tools. | listing marketplace | 8.1/10 | 8.6/10 | 7.9/10 | 7.6/10 |
| 4 | RealPage Combines commercial property and rent roll insights with analytics tools used by property owners, managers, and investors. | property analytics | 7.5/10 | 8.0/10 | 7.0/10 | 7.3/10 |
| 5 | Yardi Matrix Supplies commercial real estate market data, comps, and transaction insights for portfolio and acquisition research. | market intelligence | 7.2/10 | 7.6/10 | 7.1/10 | 6.9/10 |
| 6 | PropertyShark Offers property and ownership data with address-level details and commercial property search capabilities. | property intelligence | 7.6/10 | 8.0/10 | 7.8/10 | 6.9/10 |
| 7 | Ten-X Delivers commercial real estate listings and transaction-oriented marketing and search for broker and investor workflows. | deal marketplace | 7.4/10 | 7.8/10 | 7.0/10 | 7.2/10 |
| 8 | Reonomy Provides commercial property data, ownership records, and enrichment tools for prospecting and research. | data enrichment | 8.0/10 | 8.6/10 | 7.7/10 | 7.6/10 |
| 9 | LeaseQuery Manages commercial lease data and supports searchable lease information to power property and tenant research. | lease database | 7.4/10 | 7.8/10 | 7.1/10 | 7.3/10 |
| 10 | CoStar Portfolio and Investment Data Supports investment and portfolio research workflows using commercial transaction and property intelligence datasets. | investment intelligence | 7.1/10 | 7.6/10 | 6.6/10 | 7.0/10 |
Provides commercial property data, market analytics, and listing research for office, industrial, retail, multifamily, and other asset classes.
Hosts commercial property listings and supports search, comparable research, and lead capture for brokers and investors.
Delivers commercial real estate property search, listing distribution, and investor-grade deal discovery tools.
Combines commercial property and rent roll insights with analytics tools used by property owners, managers, and investors.
Supplies commercial real estate market data, comps, and transaction insights for portfolio and acquisition research.
Offers property and ownership data with address-level details and commercial property search capabilities.
Delivers commercial real estate listings and transaction-oriented marketing and search for broker and investor workflows.
Provides commercial property data, ownership records, and enrichment tools for prospecting and research.
Manages commercial lease data and supports searchable lease information to power property and tenant research.
Supports investment and portfolio research workflows using commercial transaction and property intelligence datasets.
CoStar
commercial dataProvides commercial property data, market analytics, and listing research for office, industrial, retail, multifamily, and other asset classes.
Market and submarket reporting powered by CoStar’s proprietary commercial real estate data
CoStar stands out with a deep commercial property and leasing database built for analysts who need verified market data at property and market levels. The platform supports workflows for market research, competitive intelligence, and prospecting using searchable building, tenant, and transaction information. Robust mapping and reporting tools connect data to spatial and demographic context. Advanced user capabilities include alerts and saved research paths for tracking changes across markets and specific property sets.
Pros
- Large commercial property and transaction coverage across major markets
- Strong market research tools with customized reporting outputs
- Detailed building, tenant, and leasing intelligence for prospecting
- Mapping and visualization support faster spatial market analysis
- Alerts and saved research workflows reduce manual monitoring
Cons
- Powerful tools create a steep learning curve for new users
- Some workflows feel query-driven and less intuitive for ad hoc exploration
- Export and reporting customization can be time-consuming
Best For
Commercial real estate analysts needing high-coverage market intelligence workflows
More related reading
LoopNet
listing marketplaceHosts commercial property listings and supports search, comparable research, and lead capture for brokers and investors.
Saved searches and listing alerts for new listings and status changes
LoopNet stands out with one of the largest commercial property listing sets across offices, industrial, retail, and land. The platform supports advanced search filters like location, property type, lease or sale status, and keyword matching to narrow opportunities quickly. Saved searches and listing alerts help teams monitor new listings and price changes without manual checking. Data quality depends on listing completeness because many fields are contributed by brokers and property owners.
Pros
- Large commercial listing coverage across office, industrial, retail, and land
- Strong search filters for market, use type, and availability status
- Saved searches and alerts support ongoing pipeline monitoring
- Direct access to broker and listing contact details
- Map and list views support fast scanning of geography
Cons
- Field completeness varies because many listings are broker-provided
- Some search results include duplicate or outdated entries
- Advanced analysis tools are limited beyond listing discovery
- Sorting and refining can feel slower with heavy result sets
Best For
Broker teams and investors finding active commercial listings fast
Crexi
listing marketplaceDelivers commercial real estate property search, listing distribution, and investor-grade deal discovery tools.
Map-driven listing discovery with property-focused filters and lead-ready listing details
Crexi stands out for its large commercial property listings database combined with map-first browsing and built-in lead actions. The platform supports property search with filters for deal type, location, price, and property attributes, plus saved searches and listing collections. It also provides contact and deal information that helps teams move from discovery to outreach faster than generic search engines. Workflow features like market reports and organizer tools improve repeat research for specific regions or property classes.
Pros
- Map-based commercial search speeds up territory scanning
- Broad listing coverage across property types and markets
- Saved searches and collections support recurring deal research
- Contact and listing details reduce steps to outreach
- Market-level views help compare activity across regions
Cons
- Advanced filters can feel crowded during first-time use
- Data freshness varies by market and listing source
- Lead context is sometimes thin for complex multi-asset deals
- Bulk export and analytics are limited compared with CRMD platforms
Best For
Real estate teams researching listings and targeting leads by market
More related reading
RealPage
property analyticsCombines commercial property and rent roll insights with analytics tools used by property owners, managers, and investors.
Integrated market and property analytics built around portfolio research and comparisons
RealPage stands out for combining commercial property and market data with analytics workflows tied to real estate operations. It supports portfolio-level research with building, ownership, lease, and comparable property intelligence used for underwriting and strategic planning. Data access is typically delivered through RealPage’s integrated ecosystem, which connects CRE insights to planning and execution processes rather than only exporting static database tables.
Pros
- Depth of property and market intelligence for commercial underwriting and research
- Analytics-oriented data workflows that connect insights to operational decisions
- Portfolio and comparison use cases supported with structured CRE data
Cons
- Primary experience depends on RealPage’s connected ecosystem
- Advanced data workflows can feel heavy without prior CRE analytics setup
- Static export and ad-hoc database querying feels less central
Best For
Teams using integrated CRE intelligence for underwriting and portfolio strategy
Yardi Matrix
market intelligenceSupplies commercial real estate market data, comps, and transaction insights for portfolio and acquisition research.
Commercial property and ownership search with export-ready targeting filters
Yardi Matrix stands out by centralizing commercial real estate data workflows around Yardi ecosystem usage and structured marketing and research outputs. Core capabilities include property and ownership record discovery, dataset enrichment, and exporting lists for targeting and analysis. The platform also supports searching across multiple commercial property categories and tracking relevant entities through configurable filters.
Pros
- Strong search and filtering across commercial property datasets
- Useful exports for building targeted property and ownership lists
- Designed to integrate smoothly with Yardi-driven workflows
- Supports segmentation by asset attributes for research and marketing
Cons
- Advanced workflows require more setup than simple list building
- UIs for complex research can feel dense for occasional users
- Less ideal for users needing highly customized data models
Best For
CRE teams building targeted property lists within Yardi-centric processes
PropertyShark
property intelligenceOffers property and ownership data with address-level details and commercial property search capabilities.
Address record pages that combine ownership, deed context, and tax details
PropertyShark stands out with property-focused records that cover ownership, property details, and assessed data across U.S. locations. Search results emphasize address-level clarity with quick access to key fields like deed and tax information. The database format supports commercial research workflows by helping users identify real estate entities, verify attributes, and track basic transaction context.
Pros
- Address-first search surfaces ownership and property attributes quickly
- Clear record pages connect tax and deed fields in one view
- Broad U.S. coverage supports multi-market commercial research
Cons
- Few advanced commercial CRM tools for workflows and follow-ups
- Limited bulk export and enrichment compared with dedicated CRE platforms
- Some jurisdictions show inconsistent depth of deed and tax data
Best For
Agents and analysts validating property facts across multiple U.S. markets
More related reading
Ten-X
deal marketplaceDelivers commercial real estate listings and transaction-oriented marketing and search for broker and investor workflows.
Asset-level transaction and listing history for comparable sales research
Ten-X stands out for its transaction-driven commercial real estate data and deal-focused records across major US property markets. Users can search property and market intelligence, track comparable sales, and view listing histories tied to specific assets. The platform supports analyst workflows with exportable datasets and lead-oriented fields that help teams move from research to outreach. Stronger outcomes come from combining historical deal data with targeted property search instead of relying on vague lead lists.
Pros
- Transaction history helps validate comparable sales for underwriting
- Search supports property-level discovery across major commercial markets
- Exportable records support downstream analysis and reporting
- Deal-oriented fields streamline research to outreach workflows
Cons
- Interface prioritizes listings over deeper spreadsheet-style workflows
- Results quality depends on precise filters and asset matching
- Some datasets feel less complete for niche asset classes
Best For
Brokerage and investment teams researching comps and transaction history
Reonomy
data enrichmentProvides commercial property data, ownership records, and enrichment tools for prospecting and research.
Entity and ownership linking that surfaces related properties and transactions in search
Reonomy stands out for connecting commercial property ownership, entity, and transaction data into a searchable relationship graph. Core capabilities include property records, ownership and mailing information, transaction history, and enrichment for matching contacts to deals. The platform supports workflow-style prospecting through saved searches, lists, and exportable results for outreach and market analysis. Data can also be used to build targeting around parties, not just addresses.
Pros
- Strong entity and ownership intelligence for targeted CRE outreach
- Relationship-style search helps connect people, properties, and transactions
- Export-ready search results support repeatable prospecting workflows
- Transaction and property fields support basic diligence and market checks
- Filtering options enable narrowing results by meaningful business attributes
Cons
- Advanced matching logic can feel opaque during data verification
- Search outcomes depend heavily on data completeness for edge cases
- Managing large saved lists can become cumbersome over time
- Some users may need dataset training to build effective queries
- Not designed for deep analytics beyond screening and list building
Best For
CRE teams building prospect lists from ownership and transaction relationships
More related reading
LeaseQuery
lease databaseManages commercial lease data and supports searchable lease information to power property and tenant research.
LeaseQuery lease data repository with automated search by property and lease terms
LeaseQuery stands out for transforming publicly available lease and building facts into a searchable repository focused on commercial lease data. It supports workflows for tracking tenant and landlord obligations with fields for key lease terms, renewals, and options. It also emphasizes organization of property and space details so users can connect lease records to specific assets and schedules. The platform is strongest as a lease administration database that enables ongoing lease auditing and reporting across portfolios.
Pros
- Lease-focused data model captures key terms like options and renewal dates
- Search and organization by property and space reduce cross-record lookup time
- Portfolio-friendly workflows support ongoing lease administration tasks
Cons
- Complex lease setups can require more configuration effort than simpler databases
- Filtering and reporting depth can feel limited for highly custom analytics
- Data quality depends on source completeness and structured field entry
Best For
Lease administration teams managing mid-to-large CRE portfolios with recurring renewals
CoStar Portfolio and Investment Data
investment intelligenceSupports investment and portfolio research workflows using commercial transaction and property intelligence datasets.
Investment Portfolio and Research data views that connect properties to market and investment insights
CoStar Portfolio and Investment Data stands out for linking commercial property and investment intelligence into a single research workflow used by CRE professionals. The dataset supports property-level details, market analytics, and investment-oriented views that help track assets across locations and submarkets. Strong coverage and structured reporting make it suitable for portfolio screening, market analysis, and sourcing comparables. The experience can feel heavy for teams that need simple, lightweight CRM-style database operations.
Pros
- Broad, institution-grade commercial property and investment coverage
- Investment-focused data views support underwriting and sourcing research
- Workflow-friendly exports for reports and market presentations
Cons
- Advanced search and filtering can require training
- Reporting customization takes more effort than simpler databases
- Large result sets can slow navigation and review
Best For
Investment teams needing deep CRE data for underwriting and market research
How to Choose the Right Commercial Real Estate Database Software
This buyer’s guide explains how to choose commercial real estate database software using concrete capabilities from CoStar, LoopNet, Crexi, RealPage, Yardi Matrix, PropertyShark, Ten-X, Reonomy, LeaseQuery, and CoStar Portfolio and Investment Data. It maps those capabilities to market research, listing discovery, property facts, ownership intelligence, lease administration, and investment underwriting workflows.
What Is Commercial Real Estate Database Software?
Commercial real estate database software centralizes property, listing, transaction, ownership, and lease information into searchable datasets that support research and targeting workflows. These tools reduce manual cross-checking by connecting address or entity records to lease terms, comparable sales history, or market and submarket reporting. Teams use them for tasks like prospecting, portfolio screening, underwriting, and ongoing monitoring with saved searches and alerts. CoStar and CoStar Portfolio and Investment Data represent database-first, analyst-oriented platforms built around verified market and investment intelligence. LoopNet and Crexi represent listing-first workflows built around search, saved criteria, and lead-ready contact details.
Key Features to Look For
The best fit depends on whether the database needs to power market reporting, listing discovery, underwriting, prospecting, or lease auditing.
Market and submarket reporting
Look for built-in reporting that aggregates commercial activity at market and submarket levels. CoStar is built for market and submarket reporting powered by CoStar’s proprietary commercial real estate data, and CoStar Portfolio and Investment Data supports investment-oriented views that connect properties to market and investment insights.
Saved searches and listing alerts
Choose tools that automate monitoring so new listings and status changes show up without manual checks. LoopNet delivers saved searches and listing alerts for new listings and status changes, and Crexi provides saved searches and listing collections to support recurring research routines.
Map-driven property discovery
Map-based browsing accelerates territory scanning and spatial targeting during lead generation. Crexi uses map-driven listing discovery with property-focused filters, and LoopNet pairs map and list views for fast scanning of geography.
Entity, ownership, and relationship linking
If prospecting depends on parties and not only addresses, relationship-style search is a critical capability. Reonomy links entities to properties and transactions in a relationship graph and supports workflow-style prospecting with saved searches and exportable results. PropertyShark focuses on address record pages that combine ownership, deed context, and tax details to validate property facts.
Asset-level transaction history for comps
Comparable sales validation requires transaction-oriented records tied to specific assets. Ten-X provides asset-level transaction and listing history designed for comparable sales research, and it exports deal-oriented records for downstream analysis and reporting.
Lease terms repository for renewals and options
Lease administration needs a lease data model that captures key terms, renewal dates, and options. LeaseQuery is built as a lease data repository with searchable lease information that supports automated search by property and lease terms, and it organizes property and space details to reduce cross-record lookup time.
How to Choose the Right Commercial Real Estate Database Software
Picking the right tool starts by matching the database’s core search model to the primary workflow: market research, listing discovery, ownership prospecting, transaction comps, or lease administration.
Start with the workflow the database must drive
For verified market analytics and submarket reporting, choose CoStar because it is built for market and submarket reporting powered by CoStar’s proprietary commercial real estate data. For active listing discovery with saved searches and listing alerts, choose LoopNet or Crexi because both support ongoing monitoring of new listings and status changes through saved searches.
Match the data model to how outreach and underwriting are performed
For underwriting and investment screens that connect properties to market and investment insights, select CoStar Portfolio and Investment Data because it provides investment-focused research views and workflow-friendly exports. For targeted outreach based on parties and relationships, select Reonomy because it links entity ownership and transactions into relationship-style search.
Validate that search and filtering align with real search behavior
For map-first exploration and territory scanning, choose Crexi because map-driven discovery pairs with property-focused filters and lead-ready listing details. For address-level fact validation across multiple U.S. markets, choose PropertyShark because address record pages combine ownership, deed context, and tax details in one view.
Choose the tool with the right depth for your “last mile” deliverable
For lease renewals, options, and ongoing lease auditing, choose LeaseQuery because it captures key lease terms like options and renewal dates and supports automated search by property and lease terms. For portfolio-level analytics tied to operational decisions, choose RealPage because it combines commercial property and market data with analytics workflows used for underwriting and strategic planning.
Plan for usage complexity and export intensity
If advanced workflows must be executed by analysts, CoStar and CoStar Portfolio and Investment Data support powerful, query-driven research but can create a steep learning curve for new users. If the goal is rapid listing discovery and lead capture, LoopNet and Ten-X prioritize listings and deal history with exportable records, while Ten-X is oriented around transaction history for comparable sales research rather than spreadsheet-style modeling.
Who Needs Commercial Real Estate Database Software?
Commercial real estate database software benefits roles that must research property facts, monitor inventory, build prospect lists, audit leases, or source comps and market intelligence.
Commercial real estate analysts who run market and submarket research
CoStar is the best match for analysts who need high-coverage market intelligence workflows because it supports market and submarket reporting powered by proprietary data. CoStar Portfolio and Investment Data is also appropriate for analysts who need investment-oriented views that connect assets to market analytics for underwriting and sourcing research.
Broker teams and investors who need fast listing discovery and monitoring
LoopNet fits broker teams and investors because it combines large commercial property listing coverage with saved searches and listing alerts for new listings and status changes. Crexi also fits teams that want map-based discovery with property-focused filters and lead-ready listing details.
Teams building prospect lists from ownership and transaction relationships
Reonomy fits CRE teams that want prospecting based on parties rather than only addresses because it links entity and ownership information into a relationship graph. PropertyShark fits teams that need address record clarity for ownership, deed context, and assessed tax details across multiple markets.
Lease administration teams managing recurring renewals and options
LeaseQuery fits lease administration teams managing mid-to-large CRE portfolios because it is strongest as a lease data repository with automated search by property and lease terms. LeaseQuery’s lease-focused data model supports tracking tenant and landlord obligations with key terms like options and renewal dates.
Common Mistakes to Avoid
Several recurring pitfalls show up across these tools when teams select the wrong data model for their workflow or underestimate how query-driven processes affect day-to-day productivity.
Choosing a market analytics tool for listing capture workflows
CoStar and CoStar Portfolio and Investment Data excel at market and submarket reporting and investment-oriented research views, but their workflows can feel query-driven and require training for new users. LoopNet and Crexi are built for listing discovery with saved searches and listing alerts that support pipeline monitoring.
Ignoring data completeness when relying on listing-contributed fields
LoopNet and Crexi depend on listing completeness because many fields are contributed by brokers and property owners, which can lead to missing attributes or duplicate and outdated entries in some results. PropertyShark reduces ambiguity for address facts by showing ownership, deed context, and tax details on address record pages, and Ten-X focuses on asset-level transaction and listing history for comps validation.
Using spreadsheet-style expectations on relationship-first or analytics-first platforms
Reonomy can support repeatable prospecting workflows, but its advanced matching logic can feel opaque during data verification and outcomes depend on data completeness for edge cases. RealPage can connect insights to operational decisions through analytics workflows, but ad-hoc static export and database querying can feel less central.
Selecting a general property database when lease term administration is the core job
PropertyShark emphasizes address-level ownership and deed and tax context, but it is not built as a lease auditing system with renewal and option tracking. LeaseQuery is designed for lease administration with a lease data repository that supports search by property and lease terms.
How We Selected and Ranked These Tools
We evaluated each tool by scoring features with weight 0.4, ease of use with weight 0.3, and value with weight 0.3, and the overall rating is computed as overall = 0.40 × features + 0.30 × ease of use + 0.30 × value. CoStar separated itself from lower-ranked options by delivering market and submarket reporting powered by CoStar’s proprietary commercial real estate data, which raised the features dimension while still maintaining strong usability for analysts who run structured research workflows. The resulting overall score reflects how each platform performed across these three sub-dimensions rather than emphasizing only listing counts or only one data type such as ownership or leases.
Frequently Asked Questions About Commercial Real Estate Database Software
Which commercial real estate database tool is best for analyst-style market and submarket reporting?
CoStar is built around verified market intelligence, including market and submarket reporting powered by its proprietary dataset. It also supports saved research paths and alerts for tracking changes across specific property sets.
Which option works best for teams that need fast access to active listings and immediate prospecting leads?
LoopNet fits broker teams and investors searching across office, industrial, retail, and land with advanced filters for location, property type, and lease or sale status. Crexi also supports map-first discovery and includes built-in lead actions plus contact and deal information for outreach workflows.
How do Crexi and CoStar differ when the research goal is listing discovery versus broader market intelligence?
Crexi prioritizes property discovery with map-driven browsing, saved searches, and listing collections tied to actionable lead details. CoStar prioritizes market research workflows with market and submarket intelligence, robust mapping, and analytics designed for competitive intelligence and underwriting inputs.
Which tools are strongest for underwriting and portfolio strategy workflows instead of only searching records?
RealPage combines commercial property and market data with analytics tied to real estate operations, so portfolio-level research links buildings, ownership, leases, and comparables to planning. CoStar Portfolio and Investment Data also supports investment-oriented views for screening assets across locations and submarkets.
What is the best choice for building export-ready targeted lists inside an established Yardi workflow?
Yardi Matrix is purpose-built for structured marketing and research outputs within Yardi-centric processes. It centralizes property and ownership record discovery, dataset enrichment, and export-ready targeting filters.
Which database is most useful for validating property facts at the address and deed or tax level across locations?
PropertyShark emphasizes address-level clarity across U.S. locations, with quick access to fields tied to deed and tax details. That address-first presentation supports verification of ownership and property attributes across multi-market research.
When the main need is transaction history and comparable sales research, which tool aligns best?
Ten-X centers on transaction-driven records, including listing history and comparable sales research tied to specific assets. CoStar Portfolio and Investment Data also supports sourcing comparables and connecting properties to market and investment insights through structured reporting.
Which platform is best for prospecting based on ownership and entity relationships rather than only addresses?
Reonomy builds a relationship graph that links property records with ownership, mailing information, and transaction history. It supports targeting around parties and saved-search prospect lists that export results for outreach and market analysis.
What software is designed specifically for managing and auditing commercial leases over time?
LeaseQuery functions as a lease-focused repository built from searchable lease and building facts, including key lease terms, renewals, and options. Its workflows support ongoing lease auditing and reporting by connecting lease records to specific property and space schedules.
Which tool should be chosen when teams need to connect property data to investment and research workflows, not just databases for extraction?
CoStar Portfolio and Investment Data is designed for a single research workflow that links property-level details with market analytics and investment-oriented views. RealPage similarly connects CRE insights to operational planning and execution so research is used directly for underwriting and strategic decisions.
Conclusion
After evaluating 10 real estate property, CoStar stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
Tools reviewed
Referenced in the comparison table and product reviews above.
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