Quick Overview
- 1#1: Wild Apricot - Cloud-based all-in-one platform for managing memberships, events, payments, and websites for clubs and nonprofits.
- 2#2: ClubExpress - Comprehensive web-based software for club membership management, including renewals, events, forums, and email communications.
- 3#3: MemberClicks - Association management software with CRM, event registration, member portals, and marketing automation for clubs.
- 4#4: GrowthZone - Integrated AMS solution for membership tracking, event management, billing, and email marketing tailored to associations and clubs.
- 5#5: ClubRunner - Membership and website management tool designed for service clubs like Rotary, with member directories and communication features.
- 6#6: Neon CRM - CRM and membership management platform for nonprofits and clubs, featuring fundraising, events, and online communities.
- 7#7: YourMembership - Engagement platform for associations and clubs with membership management, learning, career services, and content delivery.
- 8#8: iMIS - Enterprise-grade AMS for large associations and clubs, offering CRM, eCommerce, events, and analytics integration.
- 9#9: Zen Planner - Management software for fitness clubs and gyms with automated billing, scheduling, and member retention tools.
- 10#10: Daxko - Operations software for YMCAs and community clubs, handling memberships, programs, billing, and facility management.
Tools were chosen based on robust functionality, intuitive design, consistent performance, and comprehensive value, prioritizing solutions that adapt to varying organizational scales and operational demands.
Comparison Table
Selecting the ideal club membership management software can optimize operations and strengthen member engagement; this comparison table examines top tools like Wild Apricot, ClubExpress, MemberClicks, GrowthZone, ClubRunner, and more. Readers will discover key features, pricing structures, and suitability for varied club sizes, enabling informed choices. From automated processes to customization options, the table simplifies evaluating options to find the best fit for unique organizational goals.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Wild Apricot Cloud-based all-in-one platform for managing memberships, events, payments, and websites for clubs and nonprofits. | specialized | 9.2/10 | 9.5/10 | 9.0/10 | 8.8/10 |
| 2 | ClubExpress Comprehensive web-based software for club membership management, including renewals, events, forums, and email communications. | specialized | 9.1/10 | 9.5/10 | 8.7/10 | 8.9/10 |
| 3 | MemberClicks Association management software with CRM, event registration, member portals, and marketing automation for clubs. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 4 | GrowthZone Integrated AMS solution for membership tracking, event management, billing, and email marketing tailored to associations and clubs. | specialized | 8.2/10 | 8.7/10 | 7.4/10 | 8.0/10 |
| 5 | ClubRunner Membership and website management tool designed for service clubs like Rotary, with member directories and communication features. | specialized | 8.1/10 | 8.5/10 | 7.4/10 | 7.9/10 |
| 6 | Neon CRM CRM and membership management platform for nonprofits and clubs, featuring fundraising, events, and online communities. | specialized | 8.2/10 | 8.8/10 | 7.5/10 | 7.9/10 |
| 7 | YourMembership Engagement platform for associations and clubs with membership management, learning, career services, and content delivery. | enterprise | 7.8/10 | 8.4/10 | 7.1/10 | 7.3/10 |
| 8 | iMIS Enterprise-grade AMS for large associations and clubs, offering CRM, eCommerce, events, and analytics integration. | enterprise | 8.1/10 | 9.0/10 | 7.2/10 | 7.5/10 |
| 9 | Zen Planner Management software for fitness clubs and gyms with automated billing, scheduling, and member retention tools. | specialized | 8.3/10 | 8.7/10 | 8.4/10 | 7.9/10 |
| 10 | Daxko Operations software for YMCAs and community clubs, handling memberships, programs, billing, and facility management. | enterprise | 8.2/10 | 8.7/10 | 7.5/10 | 7.8/10 |
Cloud-based all-in-one platform for managing memberships, events, payments, and websites for clubs and nonprofits.
Comprehensive web-based software for club membership management, including renewals, events, forums, and email communications.
Association management software with CRM, event registration, member portals, and marketing automation for clubs.
Integrated AMS solution for membership tracking, event management, billing, and email marketing tailored to associations and clubs.
Membership and website management tool designed for service clubs like Rotary, with member directories and communication features.
CRM and membership management platform for nonprofits and clubs, featuring fundraising, events, and online communities.
Engagement platform for associations and clubs with membership management, learning, career services, and content delivery.
Enterprise-grade AMS for large associations and clubs, offering CRM, eCommerce, events, and analytics integration.
Management software for fitness clubs and gyms with automated billing, scheduling, and member retention tools.
Operations software for YMCAs and community clubs, handling memberships, programs, billing, and facility management.
Wild Apricot
specializedCloud-based all-in-one platform for managing memberships, events, payments, and websites for clubs and nonprofits.
Seamlessly integrated website builder that embeds live membership directories, event calendars, and payment forms directly into a fully branded site.
Wild Apricot is a comprehensive cloud-based membership management platform tailored for clubs, associations, nonprofits, and professional groups. It streamlines member database management, automated renewals, event registration, online payments, and email marketing all within an integrated system. Additionally, it features a drag-and-drop website builder that embeds membership functionality directly into a customizable, SEO-optimized site, eliminating the need for separate tools.
Pros
- All-in-one platform combining membership management, events, payments, and website building
- User-friendly drag-and-drop interface with strong automation for renewals and communications
- Mobile app for members and robust security features including GDPR compliance
Cons
- Pricing scales steeply with the number of contacts, potentially costly for larger groups
- Limited advanced reporting and analytics without custom development
- Some integrations require third-party apps or Zapier
Best For
Small to mid-sized clubs and associations needing an intuitive, all-in-one solution for membership, events, and online presence without technical expertise.
Pricing
Starts at $48/month (billed annually) for up to 100 contacts; scales to $540+/month for 20,000+ contacts, with monthly billing options 20% higher and a 14-day free trial.
ClubExpress
specializedComprehensive web-based software for club membership management, including renewals, events, forums, and email communications.
Fully customizable website builder with seamless integration of member directories, events, and secure portals
ClubExpress is an all-in-one cloud-based software platform tailored for clubs, associations, and nonprofits, offering comprehensive membership management, event registration, and communication tools. It includes a built-in website builder, member portals, automated renewals, email marketing, and basic accounting features to streamline operations. The platform supports online payments, forums, directories, and mobile access, making it ideal for fostering community engagement.
Pros
- Integrated website builder with member-only access
- Robust membership database and automated renewals
- Strong event management and communication tools
Cons
- Pricing scales quickly for larger memberships
- Initial setup and customization can have a learning curve
- Limited advanced analytics compared to enterprise competitors
Best For
Small to mid-sized clubs and associations seeking an integrated platform for membership, events, and online presence without needing multiple tools.
Pricing
Starts at $29/month for up to 100 members, with tiers scaling to $500+/month for larger groups; includes a free trial and custom enterprise options.
MemberClicks
specializedAssociation management software with CRM, event registration, member portals, and marketing automation for clubs.
Integrated drag-and-drop website builder with built-in AMS functionality for seamless member self-service
MemberClicks is an all-in-one association management software (AMS) tailored for clubs, associations, chambers of commerce, and similar membership-based organizations. It provides robust tools for managing member databases, automated renewals, tiered memberships, event registration, and billing. The platform also includes a drag-and-drop website builder, email marketing, reporting dashboards, and a member mobile app to enhance engagement and streamline operations.
Pros
- Comprehensive all-in-one platform covering membership, events, websites, and communications
- Strong automation for renewals, payments, and reporting
- Customizable member portals and mobile app for better engagement
Cons
- Steep learning curve for non-tech-savvy users
- Pricing scales quickly with membership size, less ideal for very small clubs
- Occasional reports of slower customer support response times
Best For
Mid-sized clubs and associations needing a scalable, feature-rich solution for membership management, events, and online presence without multiple vendors.
Pricing
Custom pricing based on membership size and features, typically starting at $2,500-$3,000 annually for small organizations, with enterprise plans exceeding $10,000/year.
GrowthZone
specializedIntegrated AMS solution for membership tracking, event management, billing, and email marketing tailored to associations and clubs.
Integrated marketing automation with automated workflows and member segmentation for targeted engagement
GrowthZone is a comprehensive association management software (AMS) tailored for chambers of commerce, professional associations, and clubs, providing tools for membership tracking, automated billing, event management, and communication. It includes a member portal, email marketing automation, website builder, and reporting dashboards to streamline operations and foster member engagement. Ideal for organizations seeking an all-in-one solution to manage growth and retention.
Pros
- Robust all-in-one features including CRM, events, and billing
- Strong marketing automation with email campaigns and drip sequences
- Customizable member portal and mobile app for engagement
Cons
- Interface feels dated and has a steeper learning curve
- Pricing can escalate quickly for larger memberships
- Limited customization in reporting compared to competitors
Best For
Mid-sized clubs and associations needing integrated marketing and membership tools without multiple software subscriptions.
Pricing
Custom quotes starting at $129/month for small organizations, scaling based on membership count and modules (typically $200–$1,000+/month).
ClubRunner
specializedMembership and website management tool designed for service clubs like Rotary, with member directories and communication features.
Seamlessly integrated drag-and-drop website builder with automatic member portals and SEO optimization
ClubRunner is an all-in-one platform tailored for service clubs like Rotary, Lions, and Kiwanis, providing robust membership management tools including databases, dues collection, attendance tracking, and event registration. It also features an integrated website builder, email newsletters, and speaker directories to streamline club operations. The software emphasizes automation and communication to help clubs stay organized and engaged with members.
Pros
- Comprehensive all-in-one solution for club websites, newsletters, and member management
- Strong focus on service clubs with tailored templates and integrations
- Excellent automation for attendance, dues, and event reminders
Cons
- Steep learning curve for non-tech-savvy users
- Pricing scales with club size, which can be costly for larger groups
- Limited advanced customization options compared to general CRM tools
Best For
Mid-sized service clubs like Rotary or Lions seeking an integrated website and membership platform without needing multiple tools.
Pricing
Starts at around $600/year for small clubs (up to 50 members), with tiered pricing up to $2,000+ annually for larger clubs based on size and features.
Neon CRM
specializedCRM and membership management platform for nonprofits and clubs, featuring fundraising, events, and online communities.
Seamless integration of membership management with built-in fundraising tools like recurring donations and peer-to-peer campaigns
Neon CRM is a cloud-based platform primarily designed for nonprofits, offering robust tools for membership management, donor tracking, event registration, and online payments. For clubs, it provides features like tiered memberships, automated renewals, custom forms, and member communications via email and SMS. It integrates CRM functionalities with fundraising capabilities, making it suitable for clubs with dues collection and engagement needs.
Pros
- Comprehensive membership lifecycle management including renewals and tiered levels
- Integrated payment processing and invoicing for dues collection
- Advanced reporting and segmentation for targeted member engagement
Cons
- Steep learning curve for non-technical users due to extensive features
- Pricing scales quickly with contact volume, less ideal for very large clubs
- More nonprofit-focused, requiring adaptation for pure recreational clubs
Best For
Mid-sized nonprofits and membership-based clubs that combine dues management with fundraising and event coordination.
Pricing
Free for under 1,000 contacts with limits; paid plans start at ~$100/month for Professional tier (up to 500 contacts), scaling to Enterprise with custom quotes based on contacts and transactions.
YourMembership
enterpriseEngagement platform for associations and clubs with membership management, learning, career services, and content delivery.
Integrated website builder that syncs real-time membership data with public-facing portals
YourMembership is a comprehensive association management software (AMS) tailored for clubs, associations, and nonprofits, providing tools for membership database management, online payments, event registration, and member communications. It integrates website building, learning management systems (LMS), and marketing automation to support the full member lifecycle. The platform emphasizes scalability for growing organizations with robust reporting and CRM capabilities.
Pros
- All-in-one platform covering membership, events, e-commerce, and LMS
- Strong integration with custom websites and mobile apps for member engagement
- Advanced reporting and analytics for data-driven decisions
Cons
- Pricing can be steep for small clubs with fewer than 1,000 members
- User interface feels somewhat dated and has a learning curve
- Customization often requires developer support or add-ons
Best For
Mid-sized clubs and associations needing a scalable, feature-rich AMS for complex membership and event operations.
Pricing
Custom quotes based on membership size and modules; typically starts at $5,000–$15,000 annually for basic plans, with per-member fees.
iMIS
enterpriseEnterprise-grade AMS for large associations and clubs, offering CRM, eCommerce, events, and analytics integration.
Integrated 360-degree member profiles with automated engagement workflows
iMIS is a comprehensive cloud-based association management software (AMS) tailored for membership-driven organizations like clubs, offering a centralized CRM for member data, automated renewals, event registration, and fundraising. It provides customizable workflows, robust reporting, and integrated eCommerce for dues and merchandise sales. Designed for scalability, iMIS supports multi-chapter structures and digital engagement tools to foster member retention and growth.
Pros
- All-in-one platform with deep CRM and membership tools
- Excellent scalability for growing clubs with chapter support
- Strong integrations and customizable reporting
Cons
- Steep learning curve and complex setup
- High cost unsuitable for small clubs
- Interface feels dated despite cloud updates
Best For
Mid-to-large clubs and associations needing scalable, feature-rich management for thousands of members.
Pricing
Custom quote-based SaaS pricing; typically starts at $5,000-$10,000/month for mid-sized orgs, based on member count and modules.
Zen Planner
specializedManagement software for fitness clubs and gyms with automated billing, scheduling, and member retention tools.
Belt progression tracking and curriculum management specifically designed for martial arts clubs
Zen Planner is an all-in-one management platform tailored for martial arts schools, fitness studios, and club-like businesses, offering tools for membership tracking, automated billing, class scheduling, and attendance check-ins. It includes member portals, marketing automation, reporting dashboards, and a mobile app for seamless operations. The software emphasizes retention through features like engagement tools and customizable websites.
Pros
- Automated billing and payment processing with late fee handling
- Intuitive mobile app for members and staff check-ins
- Comprehensive reporting and marketing automation tools
Cons
- Pricing scales quickly with membership size, less ideal for very small clubs
- Strong focus on martial arts/fitness limits flexibility for non-similar clubs
- Some advanced features have a moderate learning curve
Best For
Martial arts dojos, fitness studios, and boutique clubs needing integrated class scheduling and membership retention tools.
Pricing
Starts at $149/month for up to 100 members, with tiers up to $399+/month for larger groups; includes setup fees and custom enterprise options.
Daxko
enterpriseOperations software for YMCAs and community clubs, handling memberships, programs, billing, and facility management.
Retention Science analytics with predictive scoring to proactively engage at-risk members
Daxko is a comprehensive club management software platform tailored for fitness centers, YMCAs, recreation departments, and community organizations. It streamlines member enrollment, automated billing, class scheduling, point-of-sale operations, and access control. The solution emphasizes data-driven insights through analytics tools to boost retention and operational efficiency.
Pros
- Robust integration with accounting, CRM, and access control systems
- Advanced analytics and retention tools powered by data science
- Strong support for non-profits and large-scale operations
Cons
- Steep learning curve for setup and customization
- Pricing can be high for smaller clubs
- Limited flexibility for boutique or independent gyms
Best For
Mid-to-large fitness centers, recreation facilities, and non-profits like YMCAs needing enterprise-grade management and analytics.
Pricing
Custom quote-based pricing, typically starting at $500–$1,500/month depending on club size, members, and modules.
Conclusion
Evaluating the top 10 membership management tools reveals distinct strengths, with Wild Apricot leading as the top choice—an all-in-one cloud platform that effortlessly manages memberships, events, payments, and websites. ClubExpress stands out for its comprehensive web-based features, including renewals and communications, while MemberClicks excels in CRM and marketing automation. The best option depends on specific club needs, but Wild Apricot’s versatility makes it the clear front-runner.
Take the next step toward efficient operations and enhanced member experiences—explore Wild Apricot to discover why it’s the top club management tool.
Tools Reviewed
All tools were independently evaluated for this comparison