Quick Overview
- 1#1: Wild Apricot - All-in-one membership management platform for clubs and associations handling websites, events, payments, and member engagement.
- 2#2: ClubExpress - Comprehensive web-based software for managing club memberships, events, communications, and finances.
- 3#3: Zen Planner - Integrated management solution for martial arts schools and fitness clubs including billing, scheduling, and marketing.
- 4#4: Mindbody - Business management software for fitness, wellness, and beauty businesses with booking, payments, and client tracking.
- 5#5: Daxko - Operations platform for fitness centers and community sports organizations managing memberships, programs, and facilities.
- 6#6: TeamSnap - Sports team and club management app for scheduling, communication, payments, and rosters.
- 7#7: PerfectMind - Cloud-based recreation management software for facilities, programs, registrations, and memberships.
- 8#8: Jackrabbit Class - Class management software for gymnastics, dance, swim, and cheer clubs with online registration and billing.
- 9#9: ClubReady - Gym and martial arts management system offering scheduling, point-of-sale, and member retention tools.
- 10#10: iClassPro - Online class management software for gyms and activity centers handling enrollments, attendance, and payments.
Ranked based on robust feature sets, user-friendliness, reliability, and consistent value, these tools stand out for addressing unique challenges, whether in scheduling, billing, or member retention, to deliver actionable results for clubs of all sizes.
Comparison Table
Choosing the right club management software demands understanding of tool strengths and operational alignment; this comparison table profiles top options like Wild Apricot, ClubExpress, Zen Planner, Mindbody, Daxko, and more, making it easier to evaluate suitability. Readers will discover key features, usability, and scalability insights, empowering them to select solutions that streamline membership, bookings, and daily club operations.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Wild Apricot All-in-one membership management platform for clubs and associations handling websites, events, payments, and member engagement. | specialized | 9.3/10 | 9.5/10 | 9.0/10 | 8.8/10 |
| 2 | ClubExpress Comprehensive web-based software for managing club memberships, events, communications, and finances. | specialized | 8.7/10 | 9.2/10 | 8.0/10 | 9.4/10 |
| 3 | Zen Planner Integrated management solution for martial arts schools and fitness clubs including billing, scheduling, and marketing. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.0/10 |
| 4 | Mindbody Business management software for fitness, wellness, and beauty businesses with booking, payments, and client tracking. | enterprise | 8.2/10 | 9.1/10 | 7.6/10 | 7.4/10 |
| 5 | Daxko Operations platform for fitness centers and community sports organizations managing memberships, programs, and facilities. | enterprise | 8.2/10 | 9.1/10 | 7.4/10 | 7.8/10 |
| 6 | TeamSnap Sports team and club management app for scheduling, communication, payments, and rosters. | specialized | 8.6/10 | 8.4/10 | 9.3/10 | 8.1/10 |
| 7 | PerfectMind Cloud-based recreation management software for facilities, programs, registrations, and memberships. | specialized | 8.4/10 | 9.0/10 | 7.8/10 | 8.2/10 |
| 8 | Jackrabbit Class Class management software for gymnastics, dance, swim, and cheer clubs with online registration and billing. | specialized | 8.4/10 | 9.0/10 | 8.0/10 | 7.8/10 |
| 9 | ClubReady Gym and martial arts management system offering scheduling, point-of-sale, and member retention tools. | specialized | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 10 | iClassPro Online class management software for gyms and activity centers handling enrollments, attendance, and payments. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
All-in-one membership management platform for clubs and associations handling websites, events, payments, and member engagement.
Comprehensive web-based software for managing club memberships, events, communications, and finances.
Integrated management solution for martial arts schools and fitness clubs including billing, scheduling, and marketing.
Business management software for fitness, wellness, and beauty businesses with booking, payments, and client tracking.
Operations platform for fitness centers and community sports organizations managing memberships, programs, and facilities.
Sports team and club management app for scheduling, communication, payments, and rosters.
Cloud-based recreation management software for facilities, programs, registrations, and memberships.
Class management software for gymnastics, dance, swim, and cheer clubs with online registration and billing.
Gym and martial arts management system offering scheduling, point-of-sale, and member retention tools.
Online class management software for gyms and activity centers handling enrollments, attendance, and payments.
Wild Apricot
specializedAll-in-one membership management platform for clubs and associations handling websites, events, payments, and member engagement.
Integrated drag-and-drop website builder that automatically syncs with membership data for self-service member portals
Wild Apricot is a comprehensive cloud-based platform tailored for clubs, associations, and nonprofits, providing an all-in-one solution for membership management, event planning, and website building. It features a robust member database, automated billing and payments, email marketing tools, and event registration capabilities, all integrated seamlessly. The software empowers organizations to automate administrative tasks, engage members effectively, and scale operations without needing multiple tools.
Pros
- All-in-one platform combining CRM, website builder, events, and payments
- Highly customizable templates and automation for member engagement
- Strong mobile app and reporting tools for on-the-go management
Cons
- Pricing scales quickly with member count, less ideal for very large clubs
- Steeper learning curve for advanced customizations
- Limited third-party integrations compared to enterprise alternatives
Best For
Small to mid-sized clubs and associations seeking an integrated, user-friendly platform to handle memberships, events, and online presence without technical expertise.
Pricing
Starts at $48/month (Personal plan, up to 100 contacts), with tiers up to $564/month (Enterprise, 50,000+ contacts); annual discounts available.
ClubExpress
specializedComprehensive web-based software for managing club memberships, events, communications, and finances.
Fully integrated, no-code website builder that creates professional, mobile-responsive sites branded for the club with member-only access.
ClubExpress is an all-in-one web-based management software tailored for clubs, associations, and nonprofits, providing tools for membership tracking, event management, website building, and online payments. It streamlines operations by integrating communication features like email blasts, forums, and newsletters with financial tools for dues collection and invoicing. The platform emphasizes member self-service portals, allowing users to renew memberships, register for events, and access resources independently.
Pros
- Comprehensive all-in-one suite covering membership, events, websites, and payments
- Highly customizable member portals and drag-and-drop website builder
- Strong customer support with live chat, phone, and extensive training resources
Cons
- User interface feels somewhat dated compared to modern SaaS tools
- Advanced customization and reporting may require technical know-how
- Scalability can lead to higher costs for very large organizations
Best For
Mid-sized clubs and associations seeking an affordable, feature-packed platform with robust website integration and member engagement tools.
Pricing
Starts at $29/month for up to 100 members, with tiered plans scaling to $199+/month for larger groups; includes free trial, no setup fees, and all features in base pricing.
Zen Planner
specializedIntegrated management solution for martial arts schools and fitness clubs including billing, scheduling, and marketing.
Specialized belt rank and attendance tracking system designed specifically for martial arts progression and student development
Zen Planner is a cloud-based management platform tailored for martial arts schools, fitness studios, gyms, and clubs, offering tools for member enrollment, automated billing, class scheduling, and attendance tracking. It includes marketing automation via email and SMS, reporting dashboards, and a member portal with mobile app support for online bookings and payments. The software emphasizes operational efficiency, helping club owners streamline daily tasks and grow their business.
Pros
- Comprehensive automation for billing, payments, and recurring memberships reduces administrative workload
- Robust attendance tracking and belt progression tools ideal for martial arts and fitness clubs
- Integrated marketing, reporting, and member self-service portal enhance retention and growth
Cons
- Pricing scales quickly with member count, making it less affordable for very small clubs
- Interface has a moderate learning curve for non-tech-savvy users
- Limited flexibility for highly customized workflows compared to more modular competitors
Best For
Mid-sized martial arts dojos, fitness studios, and gyms needing an all-in-one solution with strong billing and attendance features.
Pricing
Tiered pricing starts at $129/month for up to 100 active members, rising to $299+/month for larger clubs, plus transaction fees; custom quotes for enterprises.
Mindbody
enterpriseBusiness management software for fitness, wellness, and beauty businesses with booking, payments, and client tracking.
Vast integrated marketplace and consumer app network that boosts discoverability and direct bookings from a large user base
Mindbody is a comprehensive cloud-based platform tailored for fitness, wellness, and beauty businesses, including gyms, studios, and clubs, providing end-to-end management solutions. It handles class and appointment scheduling, membership management, online booking, payment processing, staff scheduling, and marketing tools to streamline club operations. The software also offers reporting, analytics, and a consumer app for enhanced member engagement and retention.
Pros
- All-in-one platform with robust scheduling, payments, and marketing features
- Strong mobile app for clients and staff enhancing booking and check-ins
- Extensive reporting and analytics for business insights
Cons
- Steep learning curve and complex interface for new users
- High pricing that may not suit small clubs
- Reported occasional performance issues and customer support delays
Best For
Mid-sized fitness clubs, multi-location studios, and wellness centers needing scalable, integrated management with strong online booking capabilities.
Pricing
Starts at $139/month for Starter plan (billed annually), with Pro at $229/month, Ultimate at $429/month, and custom Enterprise pricing.
Daxko
enterpriseOperations platform for fitness centers and community sports organizations managing memberships, programs, and facilities.
Daxko Engage, a powerful member retention and marketing automation tool with personalized communications and engagement tracking.
Daxko is a robust club management software platform tailored for fitness centers, YMCAs, community recreation organizations, and sports clubs. It provides end-to-end solutions including membership management, class and facility scheduling, automated billing, point-of-sale operations, and comprehensive reporting. The system emphasizes data-driven insights, mobile accessibility for members and staff, and compliance with industry standards for non-profits and larger operations.
Pros
- Comprehensive feature set covering operations, finance, and member engagement
- Strong integrations with payment processors, accounting tools, and third-party apps
- Excellent reporting and analytics for data-driven decision-making
Cons
- Steep learning curve for new users due to extensive customization options
- Pricing can be prohibitive for small clubs or startups
- Interface feels dated compared to more modern competitors
Best For
Mid-to-large fitness centers, YMCAs, and community organizations needing scalable, enterprise-grade management tools.
Pricing
Custom quote-based pricing, typically starting at $1,500-$5,000/month based on member count, locations, and modules selected.
TeamSnap
specializedSports team and club management app for scheduling, communication, payments, and rosters.
Schedule Assistant with AI-driven availability polling for effortless game and practice coordination
TeamSnap is a mobile-first platform designed for sports team and club management, enabling coaches, parents, and players to handle scheduling, rosters, communication, and payments in one app. It excels in streamlining game and practice coordination with RSVP features and availability polling, while also supporting background checks and billing for larger clubs. Primarily targeted at youth and amateur sports, it reduces administrative burdens through intuitive tools accessible on iOS and Android devices.
Pros
- Highly intuitive mobile app for on-the-go management
- Excellent scheduling and RSVP tools with availability integration
- Integrated payments and roster management simplify admin tasks
Cons
- Per-team pricing can become expensive for large clubs
- Limited advanced reporting and analytics compared to enterprise tools
- Customization options are basic for complex club needs
Best For
Youth sports clubs and recreational leagues with multiple teams seeking simple, mobile-friendly communication and scheduling.
Pricing
Free Starter plan; Pro ($9.99/mo or $79.99/yr per team); Premium ($14.99/mo or $119.99/yr per team); custom enterprise plans for clubs.
PerfectMind
specializedCloud-based recreation management software for facilities, programs, registrations, and memberships.
Advanced drag-and-drop facility booking calendar with real-time availability and multi-location support
PerfectMind is a cloud-based management platform tailored for fitness centers, gyms, recreation facilities, sports clubs, and community centers. It provides tools for membership management, class and facility scheduling, online registrations, payments, point-of-sale, and reporting. The software supports mobile apps for members and staff, enabling seamless booking and communication while integrating with various payment gateways.
Pros
- Comprehensive all-in-one solution covering scheduling, billing, and member engagement
- Strong mobile apps for members and staff with real-time notifications
- Robust reporting and analytics for business insights
Cons
- Steeper learning curve for new users due to extensive features
- Pricing can be high for very small clubs
- Limited third-party integrations compared to top competitors
Best For
Mid-sized fitness clubs, recreation centers, and multi-location sports facilities seeking robust scheduling and membership management.
Pricing
Custom pricing starting around $129/month based on members, locations, and features; free demo available.
Jackrabbit Class
specializedClass management software for gymnastics, dance, swim, and cheer clubs with online registration and billing.
Family Portal allowing parents self-service access to schedules, payments, and class info
Jackrabbit Class is a cloud-based management platform tailored for class-based organizations like dance studios, martial arts dojos, gymnastics clubs, and fitness centers. It handles online registration, automated billing, scheduling, attendance tracking, and family communications through a parent portal. The software also includes CRM tools, reporting dashboards, and marketing automation to help clubs grow and manage operations efficiently.
Pros
- Robust class scheduling with waitlists, prerequisites, and multi-location support
- Integrated billing and online payments with family accounts
- Strong reporting and CRM for lead tracking and retention
Cons
- Pricing scales with active students, which can get expensive for larger clubs
- Limited advanced customization for reports and workflows
- Mobile app functionality lags behind desktop version
Best For
Class-focused clubs and multi-location studios needing seamless scheduling, billing, and parent engagement tools.
Pricing
Subscription-based starting at $125/month plus $2.50-$3.50 per active student/month, with tiered plans and setup fees.
ClubReady
specializedGym and martial arts management system offering scheduling, point-of-sale, and member retention tools.
Sophisticated revenue management system with prorated billing, late fees, and multi-tier membership handling
ClubReady is an all-in-one cloud-based management software tailored for fitness clubs, gyms, martial arts studios, and wellness centers. It provides robust tools for membership management, automated billing and invoicing, class and personal training scheduling, point-of-sale transactions, and detailed reporting. The platform also includes a member-facing mobile app for check-ins, payments, and engagement, helping streamline operations and boost retention.
Pros
- Powerful automated billing and revenue cycle management
- Comprehensive reporting and analytics dashboard
- Integrated POS and member mobile app for seamless check-ins
Cons
- User interface feels dated and has a learning curve
- Limited native integrations with third-party apps
- Pricing can be expensive for small single-location clubs
Best For
Mid-sized multi-location fitness clubs needing advanced billing automation and membership tracking.
Pricing
Custom quote-based pricing starting around $125/month for basic plans, scaling with members/locations (typically $1-3 per member/month plus setup fees).
iClassPro
specializedOnline class management software for gyms and activity centers handling enrollments, attendance, and payments.
Advanced Skill Track system for monitoring and reporting athlete progression with customizable levels and requirements
iClassPro is a comprehensive club management software tailored for class-based businesses such as gymnastics, dance, cheer, swim, and martial arts studios. It provides tools for online registration, class scheduling, automated billing, attendance tracking, point-of-sale, and family portals. The platform also includes reporting, marketing automation, and a mobile app to streamline operations and improve member engagement.
Pros
- Robust class scheduling and online registration with waitlists and skill-based tracking
- Integrated billing, invoicing, and POS with multi-location support
- Strong reporting, analytics, and communication tools including email/SMS marketing
Cons
- Pricing scales quickly with student count, less ideal for very small clubs
- Initial setup and learning curve for advanced features
- Limited native integrations compared to some competitors
Best For
Mid-sized class-based clubs and gyms needing specialized tools for skill progression and family management.
Pricing
Subscription-based starting at $115/month for up to 150 students (Basic plan), with Pro ($225+/month) and Enterprise tiers scaling by student volume and add-ons.
Conclusion
With 10 tools evaluated, the top three demonstrate exceptional value, yet Wild Apricot leads as the standout, offering a fully integrated platform for clubs and memberships. ClubExpress follows with its comprehensive web-based solution, ideal for managing memberships and finances, while Zen Planner excels with tailored tools for martial arts and fitness schools. Together, they highlight the diversity of solutions to suit varied club needs.
Ready to streamline club operations? Start with Wild Apricot—the top choice—to unlock seamless management of websites, events, and member engagement.
Tools Reviewed
All tools were independently evaluated for this comparison