Quick Overview
- 1#1: PaperCut Hive - Cloud-native print management platform providing secure mobile printing, quotas, analytics, and sustainability tracking without print servers.
- 2#2: Printix - Cloud-based printing solution that eliminates print servers for effortless driverless printing from any device.
- 3#3: PrinterLogic - Cloud print management delivering zero-touch, secure printing to desktops, mobiles, and VDI environments.
- 4#4: MyQ - Smart cloud print management for secure release printing, fleet monitoring, and cost optimization across hybrid environments.
- 5#5: uniFLOW Online - Canon's fully managed cloud service for centralized print control, secure printing, and device management.
- 6#6: YSoft SafeQ - Comprehensive print management with cloud deployment offering secure pull printing and workflow automation.
- 7#7: ezeep - Cloud printing platform enabling simple, secure printing from any device without local infrastructure.
- 8#8: Pharos Uniprint - Enterprise cloud-enabled print solution for secure release, mobility printing, and cost recovery.
- 9#9: Equitrac - Robust print management system with cloud integration for tracking, quotas, and secure printing in large organizations.
- 10#10: PrintNode - Cloud printing API and service for developers to enable reliable remote and headless printing.
Tools were ranked based on a blend of features (including security, mobility, and scalability), user experience, and value, ensuring they deliver robust, adaptable solutions that align with modern workplace demands.
Comparison Table
Cloud print management software simplifies print operations, cuts expenses, and boosts efficiency for contemporary teams. This comparison table evaluates features, costs, and usability of leading tools like PaperCut Hive, Printix, PrinterLogic, MyQ, uniFLOW Online, and more, guiding readers to select the ideal solution for their workflow.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PaperCut Hive Cloud-native print management platform providing secure mobile printing, quotas, analytics, and sustainability tracking without print servers. | enterprise | 9.7/10 | 9.8/10 | 9.3/10 | 9.4/10 |
| 2 | Printix Cloud-based printing solution that eliminates print servers for effortless driverless printing from any device. | enterprise | 9.1/10 | 9.2/10 | 9.4/10 | 8.7/10 |
| 3 | PrinterLogic Cloud print management delivering zero-touch, secure printing to desktops, mobiles, and VDI environments. | enterprise | 8.8/10 | 9.2/10 | 8.3/10 | 8.5/10 |
| 4 | MyQ Smart cloud print management for secure release printing, fleet monitoring, and cost optimization across hybrid environments. | enterprise | 8.6/10 | 9.2/10 | 8.3/10 | 8.1/10 |
| 5 | uniFLOW Online Canon's fully managed cloud service for centralized print control, secure printing, and device management. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 6 | YSoft SafeQ Comprehensive print management with cloud deployment offering secure pull printing and workflow automation. | enterprise | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 7 | ezeep Cloud printing platform enabling simple, secure printing from any device without local infrastructure. | enterprise | 8.2/10 | 8.5/10 | 8.0/10 | 7.8/10 |
| 8 | Pharos Uniprint Enterprise cloud-enabled print solution for secure release, mobility printing, and cost recovery. | enterprise | 8.4/10 | 9.1/10 | 7.8/10 | 8.0/10 |
| 9 | Equitrac Robust print management system with cloud integration for tracking, quotas, and secure printing in large organizations. | enterprise | 8.1/10 | 8.7/10 | 7.5/10 | 7.8/10 |
| 10 | PrintNode Cloud printing API and service for developers to enable reliable remote and headless printing. | specialized | 8.1/10 | 8.7/10 | 7.4/10 | 8.0/10 |
Cloud-native print management platform providing secure mobile printing, quotas, analytics, and sustainability tracking without print servers.
Cloud-based printing solution that eliminates print servers for effortless driverless printing from any device.
Cloud print management delivering zero-touch, secure printing to desktops, mobiles, and VDI environments.
Smart cloud print management for secure release printing, fleet monitoring, and cost optimization across hybrid environments.
Canon's fully managed cloud service for centralized print control, secure printing, and device management.
Comprehensive print management with cloud deployment offering secure pull printing and workflow automation.
Cloud printing platform enabling simple, secure printing from any device without local infrastructure.
Enterprise cloud-enabled print solution for secure release, mobility printing, and cost recovery.
Robust print management system with cloud integration for tracking, quotas, and secure printing in large organizations.
Cloud printing API and service for developers to enable reliable remote and headless printing.
PaperCut Hive
enterpriseCloud-native print management platform providing secure mobile printing, quotas, analytics, and sustainability tracking without print servers.
True serverless architecture enabling global deployment and management without any on-prem servers or appliances
PaperCut Hive is a fully cloud-native print management platform that delivers secure printing, cost control, and environmental tracking without requiring on-premises servers. It supports hybrid and multi-cloud environments, enabling print release, quotas, analytics, and mobility printing across devices like Chromebooks, Windows, macOS, and iOS. Designed for scalability, it simplifies administration for distributed organizations while integrating seamlessly with existing printer fleets.
Pros
- Serverless deployment for instant scalability and zero hardware maintenance
- Comprehensive analytics and reporting for cost savings and sustainability
- Broad device and OS support with robust secure print release
Cons
- Pricing scales with volume and can be premium for small teams
- Advanced configurations may require initial setup expertise
- Full functionality depends on reliable internet connectivity
Best For
Large organizations with distributed or remote workforces needing scalable, secure cloud print management without infrastructure overhead.
Pricing
Subscription-based, quote-dependent on user count and print volume; typically starts at ~$0.50-$1 per user/month with enterprise discounts.
Printix
enterpriseCloud-based printing solution that eliminates print servers for effortless driverless printing from any device.
Driverless printing via the lightweight Printix Client, enabling instant printer connectivity on any device without driver installations
Printix is a cloud-based print management solution that delivers driverless printing, secure print release, and cost controls without requiring on-premises servers or print drivers. It supports hybrid and remote workforces by providing universal print queues accessible from Windows, macOS, ChromeOS, iOS, and Android devices. Key capabilities include print quotas, auditing, and integrations with Google Workspace, Microsoft Entra ID, and Okta for seamless user management.
Pros
- Zero-infrastructure deployment with no servers needed
- True driverless printing across all major platforms
- Robust security including badge release and quotas
Cons
- Subscription costs scale with user count
- Advanced reporting locked behind higher tiers
- Occasional delays in cloud sync for high-volume prints
Best For
Mid-to-large organizations with distributed or hybrid teams seeking simple, scalable print management without hardware overhead.
Pricing
Per-active-user/month starting at $1.20 (Basic), up to $2.40 (Enterprise), with volume discounts and 30-day free trial.
PrinterLogic
enterpriseCloud print management delivering zero-touch, secure printing to desktops, mobiles, and VDI environments.
Direct IP Printing that enables driverless, serverless printing from any device without print queues.
PrinterLogic is a cloud-based print management platform that eliminates the need for traditional on-premises print servers, enabling secure, direct IP printing across enterprises. It offers driverless printing, mobile print capabilities, secure release printing, and centralized management for multi-site deployments. The solution simplifies IT overhead while enhancing print security and compliance through features like badge authentication and audit trails.
Pros
- Serverless architecture reduces hardware and maintenance costs
- Driverless direct IP printing simplifies deployment and user experience
- Advanced security with secure release, badge printing, and compliance reporting
Cons
- Pricing can be steep for small businesses or low-volume environments
- Initial configuration may require significant IT expertise
- Customer support response times can vary for non-enterprise users
Best For
Mid-to-large enterprises with distributed printer fleets seeking scalable, serverless print management.
Pricing
Per-printer subscription starting at ~$2/device/month, with volume discounts and custom enterprise plans.
MyQ
enterpriseSmart cloud print management for secure release printing, fleet monitoring, and cost optimization across hybrid environments.
MyQ Cloud's zero-touch deployment for automatic printer enrollment and management without on-site servers
MyQ is a robust cloud-based print management solution designed to centralize control over printing fleets across organizations. It offers secure pull printing, cost tracking, mobile printing support, and detailed analytics to optimize print usage and reduce costs. The platform integrates seamlessly with a wide range of printers and MFPs, enabling hybrid on-premise and cloud deployments for enterprises.
Pros
- Comprehensive secure printing with follow-me and user authentication
- Powerful analytics and cost allocation tools
- Scalable cloud platform with broad device compatibility
Cons
- Steep initial setup for complex environments
- Pricing can be opaque without custom quotes
- Limited free tier or trial options
Best For
Mid-to-large enterprises with distributed print fleets needing advanced security and cost control.
Pricing
Subscription-based enterprise pricing starting around $2-5 per device/month, with custom quotes based on users/devices; contact sales required.
uniFLOW Online
enterpriseCanon's fully managed cloud service for centralized print control, secure printing, and device management.
Fully serverless cloud deployment enabling instant scalability and remote management of hybrid print environments
uniFLOW Online is a fully cloud-based print management solution from Canon that centralizes control over printing, scanning, and copying across multi-vendor device fleets. It enables secure print release, detailed job tracking, cost allocation, and automated workflows without requiring on-premises servers. Designed for enterprises, it supports hybrid work environments with mobile apps and robust analytics to optimize print costs and security.
Pros
- Comprehensive multi-vendor device support and secure pull printing
- Advanced reporting, analytics, and cost recovery tools
- Scalable cloud architecture with mobile release capabilities
Cons
- Steeper learning curve for complex configurations
- Higher pricing may not suit small businesses
- Limited customization in basic plans
Best For
Mid-to-large enterprises with distributed print fleets seeking secure, serverless print management and workflow automation.
Pricing
Subscription-based; starts at ~$2-4 per user/month, with custom enterprise tiers based on devices and features.
YSoft SafeQ
enterpriseComprehensive print management with cloud deployment offering secure pull printing and workflow automation.
Embedded clientless printing and YSoft Terminal for kiosk-based secure release on any printer
YSoft SafeQ is a robust cloud-based print management solution that centralizes control over print fleets in enterprises, educational institutions, and public sectors. It enables secure pull printing, mobile printing, quotas, and detailed usage analytics to reduce costs and waste. The platform supports hybrid environments, integrating with major printer brands and identity providers for seamless deployment.
Pros
- Strong secure print release with multi-factor authentication
- Comprehensive analytics and cost allocation tools
- Scalable for large fleets with hybrid cloud support
Cons
- Steep initial setup and configuration complexity
- Pricing lacks transparency and is quote-based only
- Limited out-of-box support for non-standard printers
Best For
Large enterprises and universities needing advanced print security, tracking, and cost optimization across distributed environments.
Pricing
Custom quote-based pricing; typically subscription model starting at $1-3 per user/month for cloud deployments, scaling with devices and features.
ezeep
enterpriseCloud printing platform enabling simple, secure printing from any device without local infrastructure.
Universal driverless printing that works seamlessly on any device without installing printer drivers
ezeep is a cloud-based print management platform that delivers driverless printing from any device to any printer, supporting secure release, follow-me printing, and centralized management. It enables organizations to enforce print policies, track usage with detailed reporting, and reduce costs through quotas and auditing. Compatible with Windows, macOS, Linux, ChromeOS, and mobile devices, it integrates with Active Directory, Azure AD, and various MFA systems for enterprise-grade security.
Pros
- Driverless printing eliminates compatibility issues across devices
- Robust security features like secure print release and follow-me printing
- Comprehensive reporting and cost control tools for print quotas
Cons
- Pricing scales with user count, potentially expensive for large enterprises
- Initial setup may require IT expertise for complex integrations
- Limited customization options compared to on-premises solutions
Best For
Small to medium-sized businesses with distributed teams needing simple, secure cloud printing without hardware investments.
Pricing
Subscription-based starting at €1.99/user/month for basic plans, with enterprise tiers up to €4.99/user/month plus usage-based print fees; free trial available.
Pharos Uniprint
enterpriseEnterprise cloud-enabled print solution for secure release, mobility printing, and cost recovery.
Blueprint secure pull printing engine for universal policy enforcement across any print device
Pharos Uniprint is a cloud-based print management platform that provides secure printing, cost control, and usage analytics for organizations. It supports secure pull printing via mobile or desktop release stations, enforces print policies through its Blueprint engine, and integrates with diverse printer fleets without requiring on-premises servers. The solution is particularly suited for higher education and enterprise environments aiming to reduce print waste and enhance security.
Pros
- Comprehensive analytics and reporting for print cost optimization
- Vendor-agnostic secure pull printing with Blueprint policy enforcement
- Scalable SaaS model with no hardware requirements
Cons
- Complex initial configuration for large deployments
- Pricing can be steep for small to mid-sized organizations
- Limited out-of-box integrations with some modern cloud services
Best For
Large universities and enterprises with high-volume, multi-site printing needs requiring robust policy enforcement and analytics.
Pricing
Subscription-based enterprise pricing (quote required), typically $2-5 per user/month depending on volume and features.
Equitrac
enterpriseRobust print management system with cloud integration for tracking, quotas, and secure printing in large organizations.
Advanced Transaction Extension Facility (TXE) for custom integrations and automated workflows
Equitrac is an enterprise-grade print management solution from Nuance (now Microsoft) that provides secure printing, cost tracking, and usage analytics across physical and virtual printers. It excels in follow-me printing, quota enforcement, and detailed reporting to control printing expenses in large organizations. While offering cloud integrations and hybrid deployment options, it remains rooted in on-premises architecture with cloud extensions for modern workflows.
Pros
- Comprehensive reporting and cost recovery tools
- Robust secure pull printing with multi-factor authentication
- Scalable for large fleets with strong MFP integrations
Cons
- Complex setup and steep learning curve
- Primarily on-premises focused with limited native cloud features
- High cost unsuitable for SMBs
Best For
Large enterprises needing advanced print security, auditing, and cost allocation in hybrid environments.
Pricing
Custom enterprise pricing; typically $10-25 per user/month or per-device quotes, requires sales contact.
PrintNode
specializedCloud printing API and service for developers to enable reliable remote and headless printing.
HTTP-based API that allows printing from any programming language without platform-specific drivers
PrintNode is a cloud printing platform designed for developers to integrate printing into web, mobile, and desktop applications via a simple API. It uses a lightweight client installed on local machines to connect physical printers to the cloud, enabling print jobs from anywhere without needing printer drivers in the app. The service supports PDFs, images, HTML, and label printers, making it suitable for POS, shipping, and automated workflows.
Pros
- Powerful REST API for seamless integration into custom apps
- Broad printer compatibility including thermal and label printers
- Reliable job queuing and status tracking with retries
Cons
- Requires an always-on client machine per print location
- Developer-focused with no built-in end-user dashboard
- Costs can add up for high-volume printing with per-print fees
Best For
Developers and SMBs building custom applications that need reliable cloud-to-local printing without driver hassles.
Pricing
Free for low volume (10 prints/month); paid plans start at $9/month per client computer plus $0.004-$0.01 per print, with enterprise options.
Conclusion
The reviewed tools demonstrate a range of strengths, with PaperCut Hive emerging as the top choice, leading in cloud-native security, mobile printing, quotas, and sustainability tracking. Printix excels in its driverless, serverless simplicity, while PrinterLogic stands out for zero-touch VDI and desktop security—both offering robust alternatives for specific needs. Together, they redefine efficient, modern print management.
Start with PaperCut Hive to experience seamless, secure, and resource-friendly printing tailored to your unique environment.
Tools Reviewed
All tools were independently evaluated for this comparison