Quick Overview
- 1#1: PaperCut - Comprehensive cloud-based print management that secures printing, tracks usage, and supports mobility printing across all devices.
- 2#2: PrinterLogic - Serverless cloud printing platform eliminating print servers with secure driverless printing and centralized management.
- 3#3: Printix - Cloud-native print management service providing secure printing without servers, drivers, or complex setups.
- 4#4: MyQ - Intelligent cloud print and scan management solution optimizing workflows and reducing print costs enterprise-wide.
- 5#5: Pharos Uniprint - Enterprise-grade cloud-enabled print management for secure pull printing and analytics in education and business.
- 6#6: YSoft beX - Cloud-based safe printing platform with secure release, quotas, and follow-me printing for hybrid environments.
- 7#7: Equitrac - Robust print management system with cloud integration for cost control, security, and device management.
- 8#8: Ezeep - Cloud print server enabling easy, secure printing from any device without local infrastructure.
- 9#9: PrintNode - Developer-friendly cloud printing service for reliable job submission and management via API.
- 10#10: UniPrint Infinity - Vendor-agnostic cloud print management delivering secure printing and virtualization support.
We selected and ranked these tools based on core features like security, mobility support, and analytics, alongside ease of use, reliability, and overall value, ensuring they meet diverse organizational needs.
Comparison Table
Cloud-based print management software simplifies workflow, cuts expenses, and boosts security for modern organizations. This comparison table examines top tools like PaperCut, PrinterLogic, Printix, MyQ, Pharos Uniprint, and more, detailing key features, pricing, and usability to help readers find the right fit.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | PaperCut Comprehensive cloud-based print management that secures printing, tracks usage, and supports mobility printing across all devices. | enterprise | 9.6/10 | 9.8/10 | 9.2/10 | 9.1/10 |
| 2 | PrinterLogic Serverless cloud printing platform eliminating print servers with secure driverless printing and centralized management. | enterprise | 9.2/10 | 9.5/10 | 8.8/10 | 9.0/10 |
| 3 | Printix Cloud-native print management service providing secure printing without servers, drivers, or complex setups. | enterprise | 8.7/10 | 8.8/10 | 9.2/10 | 8.5/10 |
| 4 | MyQ Intelligent cloud print and scan management solution optimizing workflows and reducing print costs enterprise-wide. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 5 | Pharos Uniprint Enterprise-grade cloud-enabled print management for secure pull printing and analytics in education and business. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 7.6/10 |
| 6 | YSoft beX Cloud-based safe printing platform with secure release, quotas, and follow-me printing for hybrid environments. | enterprise | 8.3/10 | 8.9/10 | 7.7/10 | 8.0/10 |
| 7 | Equitrac Robust print management system with cloud integration for cost control, security, and device management. | enterprise | 8.1/10 | 8.6/10 | 7.4/10 | 7.7/10 |
| 8 | Ezeep Cloud print server enabling easy, secure printing from any device without local infrastructure. | specialized | 8.2/10 | 8.4/10 | 9.1/10 | 7.6/10 |
| 9 | PrintNode Developer-friendly cloud printing service for reliable job submission and management via API. | specialized | 8.2/10 | 9.0/10 | 7.5/10 | 8.0/10 |
| 10 | UniPrint Infinity Vendor-agnostic cloud print management delivering secure printing and virtualization support. | enterprise | 8.4/10 | 9.0/10 | 8.0/10 | 8.1/10 |
Comprehensive cloud-based print management that secures printing, tracks usage, and supports mobility printing across all devices.
Serverless cloud printing platform eliminating print servers with secure driverless printing and centralized management.
Cloud-native print management service providing secure printing without servers, drivers, or complex setups.
Intelligent cloud print and scan management solution optimizing workflows and reducing print costs enterprise-wide.
Enterprise-grade cloud-enabled print management for secure pull printing and analytics in education and business.
Cloud-based safe printing platform with secure release, quotas, and follow-me printing for hybrid environments.
Robust print management system with cloud integration for cost control, security, and device management.
Cloud print server enabling easy, secure printing from any device without local infrastructure.
Developer-friendly cloud printing service for reliable job submission and management via API.
Vendor-agnostic cloud print management delivering secure printing and virtualization support.
PaperCut
enterpriseComprehensive cloud-based print management that secures printing, tracks usage, and supports mobility printing across all devices.
Serverless cloud architecture with zero-touch Mobility Print for seamless, driverless printing on any device
PaperCut, via its PaperCut Hive platform, is a top-tier cloud-based print management solution designed to track, control, and optimize printing across distributed environments without requiring on-premises servers. It provides secure print release, user quotas, detailed reporting, and mobility printing to reduce costs and waste. The software supports thousands of printer models, integrates with Active Directory and other ID systems, and offers environmental impact tracking for sustainability goals.
Pros
- Comprehensive print tracking, quotas, and cost allocation across cloud and hybrid setups
- Secure pull printing and mobility support for BYOD environments
- Robust reporting and analytics for cost savings and sustainability
Cons
- Pricing can be steep for very small organizations
- Advanced configurations may require IT expertise
- Limited free tier or trial depth for testing full features
Best For
Medium to large enterprises, schools, and universities with distributed printer fleets seeking scalable, serverless print control.
Pricing
Subscription-based via PaperCut Hive; starts at ~$1.50/user/month for basic plans, scales to enterprise quotes with per-device or per-print options.
PrinterLogic
enterpriseServerless cloud printing platform eliminating print servers with secure driverless printing and centralized management.
Direct IP printing without print servers, enabling instant printer deployment and zero infrastructure maintenance
PrinterLogic is a leading cloud-based print management platform that eliminates the need for traditional print servers by enabling direct IP printing from endpoints to printers. It offers centralized management through a web-based console, supporting secure print release, mobile printing, badge and label printing, and integration with Active Directory or Azure AD. The solution is designed for scalability across hybrid environments, reducing IT overhead while enhancing print security and compliance.
Pros
- Serverless architecture eliminates print servers and simplifies deployment
- Robust security features including secure pull printing and badge authentication
- Excellent scalability and mobile printing support for distributed workforces
Cons
- Initial setup may require endpoint agents and network configuration tweaks
- Pricing can be premium for smaller organizations
- Advanced analytics and reporting could be more intuitive
Best For
Medium to large enterprises seeking a scalable, serverless print management solution for hybrid and remote work environments.
Pricing
Subscription-based model starting at ~$1.50 per user/month for standard plans, with custom enterprise pricing for advanced features and volume discounts.
Printix
enterpriseCloud-native print management service providing secure printing without servers, drivers, or complex setups.
Automatic printer discovery and driverless deployment via cloud queues
Printix is a fully cloud-based print management solution that eliminates the need for on-premises servers by providing centralized printer discovery, driver deployment, and secure printing capabilities. It supports printing from any device—Windows, Mac, Chromebook, iOS, Android—across hybrid environments without VPN requirements. The platform offers usage tracking, cost allocation, quotas, and detailed reporting to optimize print expenses and enhance security with features like PIN or badge release.
Pros
- Serverless architecture simplifies deployment and maintenance
- Cross-platform support for diverse devices and environments
- Strong secure printing and cost-tracking tools
Cons
- Reporting lacks some advanced customization options
- Pricing can become costly for very large enterprises
- Fewer third-party integrations compared to top competitors
Best For
Mid-sized businesses and hybrid workforces seeking a simple, scalable cloud print solution without infrastructure overhead.
Pricing
Subscription starts at ~$1.20/user/month for Essentials, up to $2.50/user/month for Premium; volume discounts and annual billing available.
MyQ
enterpriseIntelligent cloud print and scan management solution optimizing workflows and reducing print costs enterprise-wide.
MyQ Analytics with AI-powered insights for predictive print usage and fleet optimization
MyQ is a robust cloud-based print management platform designed to centralize and secure printing across multi-vendor fleets in enterprises. It enables secure pull printing, user quotas, cost tracking, and mobile print capabilities while minimizing waste through detailed analytics and automation. The solution supports hybrid deployments for reliability and scales efficiently for large organizations, integrating with Active Directory and payment systems.
Pros
- Comprehensive multi-vendor printer support with driverless printing
- Advanced secure printing and detailed cost accounting/analytics
- Scalable cloud architecture with mobile and badge authentication options
Cons
- Steep initial setup for complex environments
- Pricing can be high for small to mid-sized businesses
- Limited native integrations with some niche third-party tools
Best For
Medium to large enterprises with diverse printer fleets needing centralized secure printing and cost optimization.
Pricing
Subscription-based, typically $2-6 per device/month depending on features and volume; custom enterprise quotes required.
Pharos Uniprint
enterpriseEnterprise-grade cloud-enabled print management for secure pull printing and analytics in education and business.
Secure Release Everywhere, enabling pull printing from any device without proprietary clients
Pharos Uniprint is a comprehensive cloud-based print management solution from Pharos Systems that helps organizations reduce printing costs, enhance document security, and optimize print fleets. It supports secure pull printing, user quotas, detailed analytics, and integration with cloud environments like Azure or AWS for hybrid deployments. The platform enables centralized management of distributed printers, mobile printing, and environmental reporting to promote sustainability.
Pros
- Robust secure release printing across all devices
- Advanced analytics for cost tracking and sustainability
- Scalable cloud deployment for hybrid environments
Cons
- Complex initial setup requiring IT expertise
- Enterprise pricing may not suit small businesses
- Limited out-of-box support for non-Windows ecosystems
Best For
Mid-to-large enterprises with distributed print environments needing strong cost control and security.
Pricing
Custom enterprise subscription pricing based on user/printer count; typically starts at several thousand dollars annually—contact sales for quote.
YSoft beX
enterpriseCloud-based safe printing platform with secure release, quotas, and follow-me printing for hybrid environments.
beX Guardian AI-driven fleet monitoring for predictive maintenance and uptime optimization
YSoft beX is a cloud-based print management platform designed for secure, scalable printing in enterprise environments. It offers features like pull printing, user authentication via biometrics or mobile apps, fleet monitoring, and detailed usage analytics to control costs and reduce waste. The solution integrates with existing printers and supports hybrid workforces with mobile printing capabilities.
Pros
- Robust secure printing with follow-me and multi-factor authentication
- Scalable cloud architecture for distributed fleets without on-prem servers
- Advanced analytics and cost optimization tools
Cons
- Complex initial setup requiring IT expertise
- Pricing lacks transparency and can be costly for smaller organizations
- Limited support for non-standard printer integrations
Best For
Mid-to-large enterprises with distributed print fleets needing centralized security and cost control.
Pricing
Custom enterprise subscription pricing based on users/printers; typically $5-15 per user/month, contact sales for quotes.
Equitrac
enterpriseRobust print management system with cloud integration for cost control, security, and device management.
Equitrac MyPage secure web portal for user self-service print release and job management without client software.
Equitrac is a robust cloud-based print management solution designed to track, control, and optimize printing across enterprise environments, including secure print release, cost allocation, and fleet management. It supports hybrid cloud and on-premises deployments, integrating with multifunction printers from various vendors for centralized oversight. The platform provides detailed analytics and reporting to help reduce print costs and enhance sustainability.
Pros
- Comprehensive print tracking and analytics
- Secure pull-printing and user quotas
- Scalable for large enterprises with multi-site support
Cons
- Steep learning curve for setup and configuration
- Higher pricing for full feature set
- Limited native support for some consumer printers
Best For
Large enterprises and educational institutions with complex, high-volume printing needs requiring detailed cost recovery.
Pricing
Custom enterprise pricing via quote; typically subscription-based starting at $5-15 per user/device per month depending on scale and features.
Ezeep
specializedCloud print server enabling easy, secure printing from any device without local infrastructure.
Universal driverless printing that works seamlessly on any device without local printer drivers
Ezeep is a cloud-based print management platform that enables secure, driverless printing from any device, including Windows, macOS, Chromebooks, and mobiles, to any networked printer. It offers centralized management, print quotas, usage analytics, and secure release features to control costs and enhance security in hybrid work environments. The solution simplifies deployment without needing print drivers or servers, making it accessible for businesses of various sizes.
Pros
- Driverless printing simplifies setup across devices
- Strong secure print release and cost control tools
- Excellent cross-platform support including Chromebooks
Cons
- Per-print costs can add up for high-volume printing
- Limited advanced reporting in basic plans
- Requires reliable internet, with occasional latency issues
Best For
Small to medium-sized businesses and schools seeking simple, secure cloud printing for hybrid and BYOD environments.
Pricing
Starts at €1.25/user/month for Essentials (up to 50 pages/user), €2.50 for Business (500 pages), and custom Enterprise; overage fees apply for excess prints.
PrintNode
specializedDeveloper-friendly cloud printing service for reliable job submission and management via API.
Cloud API enabling direct printing from any web app to remote printers without local drivers or VPNs
PrintNode is a cloud-based print management platform that allows users to send print jobs from web applications, APIs, or cloud services to local printers anywhere via a lightweight client app installed on the printing computer. It supports printing from diverse sources like receipts, labels, invoices, and documents without requiring printer drivers on the sending device. The service excels in developer-friendly integrations through its robust API and SDKs for languages like Node.js, PHP, and Python.
Pros
- Powerful API for seamless web-to-print integrations
- Cross-platform client support (Windows, macOS, Linux, Raspberry Pi)
- Reliable global printing with secure job handling and monitoring
Cons
- Requires local client installation on printing machines
- Setup can be complex for non-technical users
- Costs accumulate with high-volume printing
Best For
Developers and SaaS businesses needing reliable remote printing from cloud apps to local printers.
Pricing
Free for up to 50 prints/month; paid API keys start at $9/month for 5,000 prints, with pay-per-print at ~$0.005/print and enterprise custom plans.
UniPrint Infinity
enterpriseVendor-agnostic cloud print management delivering secure printing and virtualization support.
Fully driverless Universal Print Client that works across all major platforms without custom drivers
UniPrint Infinity is a cloud-based print management platform that enables secure, driverless printing across Windows, macOS, Linux, and Chromebook environments without requiring on-premise servers. It provides pull printing, mobile print capabilities, detailed analytics for cost tracking, and sustainability features to reduce waste. Designed for enterprises, it simplifies fleet management and enhances print security through user authentication and job tracking.
Pros
- Driverless printing support for virtually any printer and OS
- Comprehensive analytics and reporting for cost control and audits
- Strong secure release and mobile printing options
Cons
- Setup can be complex for very large or hybrid environments
- Pricing scales up significantly for enterprise-scale deployments
- Limited native integrations with some non-standard print ecosystems
Best For
Medium to large organizations with diverse device fleets seeking scalable, serverless print management.
Pricing
Subscription model starting at ~$2-5 per user/month, with volume discounts and custom enterprise quotes.
Conclusion
Evaluating cloud-based print management software reveals top tools that prioritize security, efficiency, and workflow optimization. PaperCut emerges as the top choice, offering comprehensive features like secure printing, usage tracking, and cross-device mobility. PrinterLogic and Printix stand out as strong alternatives: PrinterLogic with its serverless, driverless model, and Printix with its cloud-native, low-setup design, each addressing unique needs.
To elevate your printing experience, dive into PaperCut—its robust capabilities make it the ideal starting point for securing, managing, and streamlining your print environment.
Tools Reviewed
All tools were independently evaluated for this comparison