Quick Overview
- 1#1: Microsoft SharePoint - Comprehensive cloud-based platform for building customizable intranets with document management, collaboration, and enterprise search.
- 2#2: Atlassian Confluence - Cloud collaboration tool for creating dynamic knowledge bases, team spaces, and intranet sites with powerful integrations.
- 3#3: LumApps - Modern employee experience platform delivering personalized intranets, communication, and productivity tools for enterprises.
- 4#4: Unily - Digital workplace solution providing engaging, mobile-first intranets with personalization and Microsoft 365 integration.
- 5#5: Simpplr - AI-powered intranet platform focused on employee engagement, search, and streamlined communication across organizations.
- 6#6: Staffbase - Mobile-first employee communication platform with intranet features for news, updates, and interactive engagement.
- 7#7: Igloo Software - User-friendly cloud intranet software emphasizing security, ease of use, and employee collaboration tools.
- 8#8: MyHub - Simple, customizable cloud intranet builder with drag-and-drop design for quick deployment and management.
- 9#9: Bitrix24 - All-in-one cloud workspace with intranet, task management, CRM, and communication features for teams.
- 10#10: Workvivo - Vibrant employee experience platform offering social intranet capabilities for culture and engagement.
Tools were ranked based on a blend of robust features (document management, integration capabilities, engagement tools), user experience (ease of use, mobile-friendliness, customization), and practical value (scalability, cost-effectiveness, alignment with evolving workplace needs).
Comparison Table
In today's digital work environment, a reliable cloud-based intranet is essential for fostering collaboration and centralized information management. This comparison table breaks down key platforms including Microsoft SharePoint, Atlassian Confluence, LumApps, Unily, Simpplr, and more, equipping readers to identify the tool that best aligns with their team's communication, content organization, and workflow needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Microsoft SharePoint Comprehensive cloud-based platform for building customizable intranets with document management, collaboration, and enterprise search. | enterprise | 9.4/10 | 9.7/10 | 7.8/10 | 9.0/10 |
| 2 | Atlassian Confluence Cloud collaboration tool for creating dynamic knowledge bases, team spaces, and intranet sites with powerful integrations. | enterprise | 9.1/10 | 9.4/10 | 8.3/10 | 8.7/10 |
| 3 | LumApps Modern employee experience platform delivering personalized intranets, communication, and productivity tools for enterprises. | enterprise | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | Unily Digital workplace solution providing engaging, mobile-first intranets with personalization and Microsoft 365 integration. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 7.8/10 |
| 5 | Simpplr AI-powered intranet platform focused on employee engagement, search, and streamlined communication across organizations. | enterprise | 8.6/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 6 | Staffbase Mobile-first employee communication platform with intranet features for news, updates, and interactive engagement. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 7.8/10 |
| 7 | Igloo Software User-friendly cloud intranet software emphasizing security, ease of use, and employee collaboration tools. | enterprise | 8.6/10 | 8.8/10 | 9.1/10 | 8.0/10 |
| 8 | MyHub Simple, customizable cloud intranet builder with drag-and-drop design for quick deployment and management. | enterprise | 8.2/10 | 8.0/10 | 9.2/10 | 8.5/10 |
| 9 | Bitrix24 All-in-one cloud workspace with intranet, task management, CRM, and communication features for teams. | enterprise | 7.8/10 | 9.0/10 | 6.5/10 | 8.5/10 |
| 10 | Workvivo Vibrant employee experience platform offering social intranet capabilities for culture and engagement. | enterprise | 8.7/10 | 9.0/10 | 9.3/10 | 8.2/10 |
Comprehensive cloud-based platform for building customizable intranets with document management, collaboration, and enterprise search.
Cloud collaboration tool for creating dynamic knowledge bases, team spaces, and intranet sites with powerful integrations.
Modern employee experience platform delivering personalized intranets, communication, and productivity tools for enterprises.
Digital workplace solution providing engaging, mobile-first intranets with personalization and Microsoft 365 integration.
AI-powered intranet platform focused on employee engagement, search, and streamlined communication across organizations.
Mobile-first employee communication platform with intranet features for news, updates, and interactive engagement.
User-friendly cloud intranet software emphasizing security, ease of use, and employee collaboration tools.
Simple, customizable cloud intranet builder with drag-and-drop design for quick deployment and management.
All-in-one cloud workspace with intranet, task management, CRM, and communication features for teams.
Vibrant employee experience platform offering social intranet capabilities for culture and engagement.
Microsoft SharePoint
enterpriseComprehensive cloud-based platform for building customizable intranets with document management, collaboration, and enterprise search.
Hub sites and associated navigation for creating a unified, scalable intranet structure with personalized content delivery
Microsoft SharePoint is a premier cloud-based platform for building robust intranets, enabling organizations to create modern team sites, communication sites, and document libraries for seamless collaboration and knowledge sharing. It integrates deeply with the Microsoft 365 ecosystem, including Teams, OneDrive, and Power Apps, to facilitate content management, workflows, and employee engagement. SharePoint's scalability, advanced search, and customization options make it ideal for enterprise-level intranet deployments, supporting everything from news feeds to personalized portals.
Pros
- Unmatched integration with Microsoft 365 apps like Teams and Viva
- Enterprise-grade security, compliance, and permissions management
- Highly customizable with modern sites, web parts, and Power Platform extensibility
Cons
- Steep learning curve for non-technical users and advanced customization
- Performance can lag in very large or heavily customized sites
- Pricing tied to broader Microsoft 365 subscriptions, which may be overkill for small teams
Best For
Large enterprises and organizations deeply invested in the Microsoft ecosystem needing a scalable, secure intranet for thousands of users.
Pricing
Included in Microsoft 365 plans: Business Basic at $6/user/month (basic features), E3 at $36/user/month (full intranet capabilities with compliance).
Atlassian Confluence
enterpriseCloud collaboration tool for creating dynamic knowledge bases, team spaces, and intranet sites with powerful integrations.
Dynamic macros and blueprint templates that enable endless customization of pages and automated content structures unique to intranet needs
Atlassian Confluence is a robust cloud-based collaboration platform designed primarily as a team wiki and knowledge base, effectively functioning as an intranet solution for organizing internal content, documents, and team resources. It allows users to create interconnected pages, spaces, and blogs with rich editing tools, macros, and templates to foster knowledge sharing across departments. With strong integration into the Atlassian ecosystem like Jira, it streamlines project documentation and intranet-style portals for enterprises.
Pros
- Seamless integrations with Jira, Slack, and Microsoft Teams for enhanced workflow
- Highly customizable with macros, templates, and spaces for structured intranet organization
- Advanced permissions and audit logs ensure secure enterprise-grade content management
Cons
- Steep learning curve for non-technical users due to extensive features
- Performance can lag in very large spaces with heavy media content
- Pricing scales quickly for small teams without a free tier beyond 10 users
Best For
Mid-to-large enterprises and distributed teams seeking a scalable, collaborative intranet tightly integrated with project management tools.
Pricing
Free for up to 10 users; Standard at $6.05/user/month; Premium at $11.55/user/month (billed annually); Enterprise custom pricing.
LumApps
enterpriseModern employee experience platform delivering personalized intranets, communication, and productivity tools for enterprises.
AI-powered universal search and personalized content recommendations that surface relevant information across integrated tools
LumApps is a cloud-based employee experience platform that functions as a modern intranet, centralizing communication, collaboration, and knowledge sharing for enterprises. It provides personalized homepages, community spaces, and content feeds tailored to individual roles and interests. With deep integrations into Microsoft 365, Google Workspace, and other enterprise tools, it boosts employee engagement and productivity through mobile apps and AI-powered features.
Pros
- Seamless integrations with Microsoft 365 and Google Workspace
- AI-driven personalization and smart search capabilities
- Robust analytics for measuring employee engagement
Cons
- Pricing can be high for smaller organizations
- Admin setup requires technical expertise
- Customization options may overwhelm non-expert users
Best For
Mid-to-large enterprises needing a scalable intranet deeply integrated with their productivity suite for enhanced employee communication.
Pricing
Custom enterprise pricing, typically starting at $10-20 per user/month, quoted based on organization size, features, and contract length.
Unily
enterpriseDigital workplace solution providing engaging, mobile-first intranets with personalization and Microsoft 365 integration.
AI-powered personalization engine that dynamically curates content feeds based on user roles, behaviors, and preferences
Unily is a cloud-based intranet platform that transforms employee communication and collaboration with a modern, mobile-first experience built on Microsoft 365 foundations. It enables personalized content delivery, social features, document management, and engagement analytics to boost productivity and culture. Ideal for enterprises, it integrates seamlessly with SharePoint, Teams, Viva, and other tools for a unified digital workplace.
Pros
- Deep Microsoft 365 integrations for seamless workflows
- AI-driven personalization and robust engagement analytics
- Responsive design with native mobile app for anywhere access
Cons
- Enterprise-level pricing may deter SMBs
- Full value requires existing Microsoft ecosystem commitment
- Initial configuration often needs professional services
Best For
Mid-to-large enterprises invested in Microsoft 365 seeking a highly personalized, employee-centric intranet.
Pricing
Custom enterprise pricing starting around $15-25/user/month (annual billing); volume discounts available, contact sales for demos and quotes.
Simpplr
enterpriseAI-powered intranet platform focused on employee engagement, search, and streamlined communication across organizations.
AI-driven hyper-personalization engine that curates content feeds based on user behavior and role
Simpplr is a cloud-based employee experience platform that modernizes intranets with AI-driven personalization, enabling tailored content feeds, communities, and knowledge sharing for enhanced employee engagement. It integrates seamlessly with tools like Microsoft 365, Slack, and Zoom, offering mobile-first access, advanced search, and analytics to streamline communication and collaboration. Designed for enterprises, it focuses on boosting productivity and culture through intuitive, secure intranet solutions.
Pros
- AI-powered personalized feeds and recommendations
- Seamless integrations with enterprise tools like M365
- Strong mobile app and analytics for engagement insights
Cons
- Pricing can be steep for small to mid-sized teams
- Initial setup and customization require IT expertise
- Some advanced features still maturing or in limited release
Best For
Mid-to-large enterprises aiming to transform their intranet into an engaging, personalized employee hub.
Pricing
Custom quote-based pricing, typically starting at $10-15 per user/month for enterprise plans with volume discounts.
Staffbase
enterpriseMobile-first employee communication platform with intranet features for news, updates, and interactive engagement.
AI-powered hyper-personalized newsfeeds that deliver tailored content based on user roles, location, and behavior
Staffbase is a cloud-based intranet and employee communication platform designed for modern workplaces, offering personalized newsfeeds, mobile apps, chats, and tools to engage deskless and distributed teams. It supports multilingual content, push notifications, and integrations with HR and productivity systems for seamless internal communication. Primarily targeted at enterprises, it emphasizes security, scalability, and employee engagement metrics to foster a connected workforce.
Pros
- Exceptional mobile-first experience ideal for frontline workers with native apps and offline access
- Advanced personalization, segmentation, and multilingual support for global teams
- Strong analytics, compliance features, and integrations with enterprise tools like Microsoft 365
Cons
- Enterprise-level pricing that may be cost-prohibitive for small to mid-sized businesses
- Initial setup and configuration can require significant admin training and time
- Limited no-code customization options for highly bespoke designs without developer help
Best For
Large multinational enterprises with distributed and deskless workforces needing a secure, mobile-centric intranet for high employee engagement.
Pricing
Custom quote-based pricing, typically $5-10 per active user per month for enterprise plans, with minimum user commitments and add-ons for advanced features.
Igloo Software
enterpriseUser-friendly cloud intranet software emphasizing security, ease of use, and employee collaboration tools.
Modular 'Spaces' system for creating personalized, audience-targeted microsites within the intranet
Igloo Software is a cloud-based intranet platform that enables organizations to build modern, engaging employee intranets without coding. It provides tools for internal communications, collaboration, knowledge sharing, and employee engagement through customizable spaces, powerful search, and integrations with tools like Microsoft 365 and Google Workspace. The platform emphasizes mobile accessibility and analytics to measure intranet effectiveness and drive adoption.
Pros
- Highly intuitive drag-and-drop builder for quick customization
- Excellent mobile app and responsive design
- Robust analytics and employee engagement tracking
Cons
- Pricing is quote-based and can be expensive for small teams
- Some advanced integrations require setup expertise
- Limited out-of-the-box templates for niche industries
Best For
Mid-to-large enterprises (500+ employees) seeking a scalable, user-friendly intranet to enhance communication and collaboration.
Pricing
Custom quote-based pricing; typically starts at $12-20 per user/month, with tiers scaling by users, features, and support level.
MyHub
enterpriseSimple, customizable cloud intranet builder with drag-and-drop design for quick deployment and management.
One-click setup and unlimited scalability for users/pages on all tiers
MyHub is a cloud-based intranet software that allows organizations to quickly build customizable internal communication platforms without coding or IT expertise. It features drag-and-drop page builders, employee directories, news feeds, document sharing, and mobile-responsive designs. The platform emphasizes simplicity and scalability, supporting unlimited users and pages across all plans.
Pros
- Rapid setup in under 30 minutes with no technical skills required
- Unlimited users, pages, and storage on every plan
- Highly customizable themes and mobile-responsive out-of-the-box
Cons
- Limited advanced integrations (e.g., fewer HR tool connections)
- Basic reporting and analytics compared to enterprise rivals
- Customization options can feel template-constrained for complex needs
Best For
Small to medium-sized businesses seeking a straightforward, affordable intranet without IT overhead.
Pricing
Starts at $99/month for up to 100 users; scales to $499+/month for larger teams; no user-based overages.
Bitrix24
enterpriseAll-in-one cloud workspace with intranet, task management, CRM, and communication features for teams.
Bitrix24.Sites: A no-code builder for creating fully customizable intranet portals, employee self-service pages, and extranets.
Bitrix24 is a comprehensive cloud-based platform that functions as an intranet solution, providing tools for internal communication, employee directories, knowledge bases, calendars, task management, and HR workflows. It integrates collaboration features like group chats, document sharing, and company structure visualization to enhance team productivity and organization. Designed for businesses seeking an all-in-one workspace, it combines intranet capabilities with CRM, project management, and telephony in a single environment.
Pros
- Extremely feature-rich with intranet tools, CRM, tasks, and HR modules all in one
- Generous free plan for unlimited users with core intranet features
- High customizability including no-code site builders for intranet portals
Cons
- Cluttered interface and steep learning curve for new users
- Performance issues with large teams or heavy usage
- Limited customer support on the free tier
Best For
Small to medium-sized businesses needing an affordable, all-in-one intranet with collaboration and CRM integration.
Pricing
Free plan for unlimited users (limited features); paid cloud plans start at $49/month for 5 users (Standard), $199/month for 50 users (Professional), and custom Enterprise pricing.
Workvivo
enterpriseVibrant employee experience platform offering social intranet capabilities for culture and engagement.
The AI-personalized 'Stream' feed that delivers tailored content like a social media homepage.
Workvivo is a cloud-based employee experience platform functioning as a modern intranet, emphasizing employee engagement through social-style feeds, microsites, and personalized content streams. It enables internal communications, company news broadcasting, and culture-building tools like praise walls and events calendars. With strong mobile support and integrations with Microsoft 365, Slack, and HR systems, it helps organizations boost interaction and measure EX metrics via analytics.
Pros
- Highly engaging, social-media-like interface that drives adoption
- Excellent mobile-first design and personalization via AI-driven streams
- Robust analytics for tracking engagement and content performance
Cons
- Limited advanced document management compared to traditional intranets
- Pricing is enterprise-focused and can be costly for smaller teams
- Some customization requires admin expertise or support
Best For
Mid-to-large enterprises seeking to enhance employee engagement and modernize internal communications.
Pricing
Custom enterprise pricing, typically $8-12 per user/month with annual contracts and volume discounts.
Conclusion
The review highlights a range of top-tier cloud intranet solutions, with Microsoft SharePoint emerging as the clear leader, boasting a comprehensive platform for customization and enterprise-level tools. Atlassian Confluence stands out for its dynamic collaboration and powerful integrations, while LumApps excels in delivering personalized employee experiences. Each tool offers unique strengths, catering to diverse organizational needs.
Begin your journey with the top-ranked Microsoft SharePoint to build a tailored, efficient intranet—or explore Atlassian Confluence or LumApps if your focus lies in collaborative knowledge management or personalized engagement, ensuring the perfect fit for your team.
Tools Reviewed
All tools were independently evaluated for this comparison