Quick Overview
- 1#1: Accruent - Comprehensive cloud-based platform for enterprise facility, asset, space, and lease management.
- 2#2: Planon - Cloud IWMS delivering integrated workplace and real estate facility management solutions.
- 3#3: FM:Systems - Cloud software for strategic facilities portfolio and workplace management optimization.
- 4#4: ServiceNow - Cloud-based facilities service management integrated with IT service management workflows.
- 5#5: IBM Maximo - AI-powered cloud asset management platform with extensive facility maintenance capabilities.
- 6#6: Facilio - AI-driven cloud platform automating facilities operations, maintenance, and energy management.
- 7#7: UpKeep - Mobile-first cloud CMMS for managing work orders, preventive maintenance, and assets.
- 8#8: Fiix - Cloud CMMS software focused on asset management, reliability, and maintenance efficiency.
- 9#9: Limble CMMS - User-friendly cloud-based CMMS for streamlined facility maintenance and operations.
- 10#10: MaintainX - Digital cloud platform for work orders, inspections, and preventive maintenance management.
Tools were ranked based on core functionality, user-friendly design, reliability, and overall value, ensuring the compilation reflects both robust capabilities and practical utility for contemporary facility management challenges.
Comparison Table
Cloud-based facility management software is revolutionizing how organizations manage operations, unifying asset tracking, maintenance, and space planning into integrated platforms. This comparison table breaks down top tools—including Accruent, Planon, FM:Systems, ServiceNow, IBM Maximo, and more—examining key features, scalability, and user workflows to empower readers in selecting the right solution.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Accruent Comprehensive cloud-based platform for enterprise facility, asset, space, and lease management. | enterprise | 9.7/10 | 9.9/10 | 8.4/10 | 9.2/10 |
| 2 | Planon Cloud IWMS delivering integrated workplace and real estate facility management solutions. | enterprise | 9.2/10 | 9.6/10 | 8.1/10 | 8.7/10 |
| 3 | FM:Systems Cloud software for strategic facilities portfolio and workplace management optimization. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.3/10 |
| 4 | ServiceNow Cloud-based facilities service management integrated with IT service management workflows. | enterprise | 8.6/10 | 9.3/10 | 7.4/10 | 7.9/10 |
| 5 | IBM Maximo AI-powered cloud asset management platform with extensive facility maintenance capabilities. | enterprise | 8.7/10 | 9.3/10 | 7.4/10 | 8.1/10 |
| 6 | Facilio AI-driven cloud platform automating facilities operations, maintenance, and energy management. | specialized | 8.4/10 | 8.7/10 | 8.0/10 | 8.2/10 |
| 7 | UpKeep Mobile-first cloud CMMS for managing work orders, preventive maintenance, and assets. | specialized | 8.6/10 | 8.5/10 | 9.1/10 | 8.2/10 |
| 8 | Fiix Cloud CMMS software focused on asset management, reliability, and maintenance efficiency. | specialized | 8.2/10 | 8.0/10 | 9.1/10 | 7.7/10 |
| 9 | Limble CMMS User-friendly cloud-based CMMS for streamlined facility maintenance and operations. | specialized | 8.7/10 | 8.4/10 | 9.4/10 | 8.6/10 |
| 10 | MaintainX Digital cloud platform for work orders, inspections, and preventive maintenance management. | specialized | 8.2/10 | 7.9/10 | 9.4/10 | 8.8/10 |
Comprehensive cloud-based platform for enterprise facility, asset, space, and lease management.
Cloud IWMS delivering integrated workplace and real estate facility management solutions.
Cloud software for strategic facilities portfolio and workplace management optimization.
Cloud-based facilities service management integrated with IT service management workflows.
AI-powered cloud asset management platform with extensive facility maintenance capabilities.
AI-driven cloud platform automating facilities operations, maintenance, and energy management.
Mobile-first cloud CMMS for managing work orders, preventive maintenance, and assets.
Cloud CMMS software focused on asset management, reliability, and maintenance efficiency.
User-friendly cloud-based CMMS for streamlined facility maintenance and operations.
Digital cloud platform for work orders, inspections, and preventive maintenance management.
Accruent
enterpriseComprehensive cloud-based platform for enterprise facility, asset, space, and lease management.
Unified Accruent360 platform that integrates real estate, workplace, and facility management with AI-powered decision intelligence
Accruent is a premier cloud-based Integrated Workplace Management System (IWMS) designed for enterprise-level facility management, offering modules for real estate lease administration, space planning, maintenance operations, asset tracking, and sustainability management. It leverages AI-driven insights, predictive analytics, and seamless integrations to optimize facility operations across global portfolios. Scalable and secure, it helps organizations reduce costs, improve space utilization, and enhance workplace experiences.
Pros
- Comprehensive IWMS suite covering real estate, facilities, and assets in one platform
- Advanced AI and analytics for predictive maintenance and optimization
- Robust scalability and integrations with ERP, BIM, and IoT systems
Cons
- Steep learning curve for non-enterprise users
- Custom pricing can be expensive for smaller organizations
- Implementation requires significant upfront configuration
Best For
Large enterprises and multinational corporations managing complex, multi-site facility portfolios.
Pricing
Custom enterprise pricing via quote; typically subscription-based starting at $10,000+ annually depending on modules, users, and scale.
Planon
enterpriseCloud IWMS delivering integrated workplace and real estate facility management solutions.
Unified AI-driven platform with advanced ESG/sustainability management and IoT-enabled predictive maintenance
Planon is a comprehensive cloud-based Integrated Workplace Management System (IWMS) designed for enterprise-level facility management, offering modules for space optimization, asset maintenance, real estate lease administration, and workplace experience management. It leverages AI-driven analytics, IoT integrations, and sustainability tracking to enable data-centric decision-making across multi-site portfolios. The platform unifies real estate, facilities, and people data to reduce costs, enhance efficiency, and support ESG goals.
Pros
- Extensive modular suite covering full FM spectrum including space, maintenance, and sustainability
- AI-powered predictive analytics and robust reporting for actionable insights
- Seamless integrations with ERP, BIM, IoT, and Microsoft ecosystems
Cons
- Steep learning curve and complex initial configuration for non-experts
- High implementation time and costs for full deployment
- Pricing less accessible for small to mid-sized organizations
Best For
Large enterprises with complex, global real estate and multi-site facility portfolios needing integrated IWMS capabilities.
Pricing
Custom quote-based pricing; typically starts at $100,000+ annually for mid-sized deployments, scaling with modules, users, and sites.
FM:Systems
enterpriseCloud software for strategic facilities portfolio and workplace management optimization.
Advanced 3D interactive floorplan visualization and AI-driven workplace intelligence for precise space utilization insights
FM:Systems provides a cloud-based Integrated Workplace Management System (IWMS) through its FM:Interact platform, enabling organizations to manage facilities, space, assets, maintenance, and real estate portfolios efficiently. It offers advanced visualization tools, real-time analytics, and integrations with CAD, BIM, IoT, and ERP systems to optimize workplace utilization and sustainability. The software supports strategic planning with features like stacking diagrams, heat mapping, and predictive maintenance, making it ideal for data-driven facility decisions.
Pros
- Exceptional space management with interactive CAD/BIM visualizations and stacking plans
- Comprehensive IWMS modules covering maintenance, assets, and sustainability
- Strong integrations with IoT, ERP, and third-party tools for seamless workflows
Cons
- Steep learning curve due to extensive customization options
- Pricing can be prohibitive for small to mid-sized organizations
- Mobile app functionality lags behind some competitors
Best For
Large enterprises with complex, multi-site facilities needing advanced space optimization and analytics.
Pricing
Custom quote-based pricing; typically starts at $50,000+ annually for mid-sized deployments, scaling with modules and users.
ServiceNow
enterpriseCloud-based facilities service management integrated with IT service management workflows.
Unified Now Platform integration that connects facility services with IT and HR for a single-pane-of-glass experience
ServiceNow Workplace Service Management is a cloud-based solution within the Now Platform that optimizes facility operations, including space reservations, maintenance requests, visitor management, and real estate portfolio oversight. It leverages AI-driven automation and integrations to streamline workplace services and enhance employee experiences. Designed for enterprises, it unifies facility management with IT and HR processes for holistic service delivery.
Pros
- Robust AI and automation for predictive maintenance and optimizations
- Seamless integration with IT, HR, and other enterprise systems
- Highly scalable for global, large-scale facility operations
Cons
- Steep learning curve and complex implementation
- High cost unsuitable for small or mid-sized organizations
- Customization requires significant expertise
Best For
Large enterprises seeking integrated facility management within broader IT service management ecosystems.
Pricing
Subscription-based enterprise pricing, typically $100+ per user/month with custom quotes based on modules and scale.
IBM Maximo
enterpriseAI-powered cloud asset management platform with extensive facility maintenance capabilities.
AI-infused predictive maintenance via Maximo Predict and Visual Inspection, using IoT data for proactive asset health insights
IBM Maximo is an enterprise asset management (EAM) platform delivered as a cloud-based SaaS solution via the Maximo Application Suite, enabling organizations to manage physical assets, automate work orders, and optimize facility maintenance. It leverages AI, IoT, and analytics for predictive maintenance, inventory control, and operational efficiency, making it suitable for facility management in large-scale environments. Key capabilities include mobile accessibility, GIS integration, and customizable workflows to handle service requests and compliance.
Pros
- Advanced AI-powered predictive maintenance and analytics
- Highly scalable for enterprise-level facility operations
- Robust integrations with IoT devices and third-party systems
Cons
- Steep learning curve and complex implementation
- High cost with quote-based enterprise pricing
- Overkill for small to mid-sized facilities
Best For
Large enterprises with complex, asset-intensive facilities requiring AI-driven predictive maintenance and scalability.
Pricing
Quote-based SaaS pricing, typically $150-$300 per user/month depending on modules and scale, with additional costs for implementation and customizations.
Facilio
specializedAI-driven cloud platform automating facilities operations, maintenance, and energy management.
AI Facility Intelligence Engine for hyperlocal predictive analytics
Facilio is a cloud-based facility management software that uses AI and IoT for predictive maintenance, energy optimization, and asset management across multiple sites. It provides a unified dashboard for real-time monitoring of HVAC, lighting, and other systems, integrating seamlessly with existing building management systems (BMS). The platform helps reduce operational costs by up to 30% through data-driven insights and automated workflows.
Pros
- AI-powered predictive maintenance prevents downtime
- Strong IoT integration for real-time facility data
- Scalable multi-site management with centralized dashboards
Cons
- Pricing can be high for smaller facilities
- Learning curve for advanced AI analytics
- Limited out-of-box integrations with non-standard BMS
Best For
Mid-to-large enterprises managing multi-site commercial portfolios seeking AI-driven predictive insights.
Pricing
Custom subscription pricing starting around $500/month per facility; scales with features and sites (contact sales for quotes).
UpKeep
specializedMobile-first cloud CMMS for managing work orders, preventive maintenance, and assets.
Mobile-first app with full offline support and QR code asset tracking for seamless field operations
UpKeep is a cloud-based CMMS (Computerized Maintenance Management System) tailored for facilities management, enabling users to manage work orders, preventive maintenance, assets, and inventory efficiently. Its mobile-first design allows field technicians to access real-time data, submit updates, and complete tasks on the go, even offline. The platform integrates purchasing, reporting, and team dashboards to optimize maintenance workflows for various industries like manufacturing, hospitality, and retail.
Pros
- Highly intuitive mobile app with offline capabilities
- Streamlined work order and preventive maintenance scheduling
- Strong asset management with QR/Barcode scanning
Cons
- Advanced reporting and analytics limited in lower tiers
- Pricing can add up for larger teams
- Fewer native integrations than some enterprise competitors
Best For
Small to mid-sized facilities or field service teams needing mobile-first maintenance management without complex setup.
Pricing
Plans start at $45/user/month (billed annually) for Starter, up to $200/user/month for Enterprise; custom quotes available.
Fiix
specializedCloud CMMS software focused on asset management, reliability, and maintenance efficiency.
Technician-first mobile app enabling real-time work order updates, photo uploads, and GPS tracking directly from the field.
Fiix is a cloud-based CMMS (Computerized Maintenance Management System) designed for facility and asset maintenance management. It streamlines work orders, preventive maintenance scheduling, asset tracking, inventory management, and reporting to reduce downtime and improve operational efficiency. Ideal for facilities in manufacturing, hospitality, and commercial real estate, Fiix emphasizes mobile accessibility and quick deployment for maintenance teams.
Pros
- Intuitive, mobile-first interface accessible on any device
- Robust reporting and analytics with customizable dashboards
- Fast implementation with no long onboarding required
Cons
- Pricing scales up quickly for advanced features and users
- Limited native customization for complex workflows
- Some integrations incur extra costs or require developer support
Best For
Small to mid-sized facilities and maintenance teams needing a user-friendly CMMS for daily operations without steep learning curves.
Pricing
Starts at $46/user/month (Starter), $66/user/month (Professional), with Enterprise custom pricing; annual billing discounts available.
Limble CMMS
specializedUser-friendly cloud-based CMMS for streamlined facility maintenance and operations.
Lightning-fast setup and 'no IT required' deployment, allowing teams to be operational in minutes
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) designed to streamline work order management, preventive maintenance scheduling, asset tracking, and inventory control for facilities. It provides real-time dashboards, mobile accessibility for technicians, and automated reporting to enhance operational efficiency. The platform emphasizes simplicity with quick setup times, making it suitable for organizations transitioning from manual processes to digital maintenance workflows.
Pros
- Highly intuitive interface with minimal training required
- Robust mobile app for on-the-go work order access and updates
- Excellent customer support and rapid implementation (often under 30 minutes)
Cons
- Limited advanced analytics and custom reporting compared to enterprise solutions
- Fewer native integrations with third-party tools like ERP systems
- Pricing can escalate quickly for larger facilities or high-volume usage
Best For
Small to medium-sized facilities in manufacturing, hospitality, or education seeking a straightforward, user-friendly CMMS without complex IT involvement.
Pricing
Quote-based starting around $50 per user per month for basic plans, scaling to $100+ for advanced features; includes free trial and no per-user limits on admins.
MaintainX
specializedDigital cloud platform for work orders, inspections, and preventive maintenance management.
Instructional checklists with embedded photos, videos, and step-by-step guidance directly in mobile work orders
MaintainX is a cloud-based computerized maintenance management system (CMMS) focused on simplifying work order management, preventive maintenance, and asset tracking for facilities and operations teams. It emphasizes a mobile-first interface with customizable checklists, real-time updates, and photo documentation to empower frontline workers. The platform also includes inventory management, inspections, and basic reporting, making it suitable for streamlining day-to-day maintenance tasks.
Pros
- Exceptionally intuitive mobile app ideal for field technicians
- Quick setup and minimal training required
- Affordable with a robust free tier for small teams
Cons
- Limited advanced analytics and custom reporting
- Fewer enterprise-level integrations and scalability options
- Basic asset management lacks depth for complex facilities
Best For
Small to mid-sized facilities or field service teams seeking a simple, mobile-first CMMS for reactive and preventive maintenance without steep learning curves.
Pricing
Free plan for basic use; Pro at $16/user/month (billed annually); Enterprise custom pricing with advanced features.
Conclusion
The reviewed cloud-based facility management tools present a range of robust solutions, with Accruent emerging as the top choice thanks to its comprehensive platform for enterprise asset, space, and lease management. While Accruent leads, Planon shines with its integrated workplace and real estate management, and FM:Systems excels in strategic portfolio optimization—each offering strong value tailored to different operational needs.
Explore the top-ranked Accruent to unlock a streamlined, all-in-one approach that simplifies facility and asset management, or dive into Planon or FM:Systems for solutions that align with specific operational priorities.
Tools Reviewed
All tools were independently evaluated for this comparison