Quick Overview
- 1#1: QuickBooks Online - Comprehensive cloud accounting platform for invoicing, payments tracking, and automated accounts receivable management.
- 2#2: Xero - User-friendly cloud accounting software with robust AR features like automated invoicing and payment reminders.
- 3#3: NetSuite - Scalable cloud ERP solution offering advanced accounts receivable automation and financial reporting.
- 4#4: Sage Intacct - Cloud financial management system with multidimensional AR tracking and revenue recognition.
- 5#5: FreshBooks - Intuitive cloud invoicing tool designed for efficient accounts receivable and time tracking.
- 6#6: Zoho Books - Affordable cloud accounting app with seamless AR invoicing, payments, and multi-currency support.
- 7#7: Bill.com - Automated cloud platform for accounts receivable and payable workflows including approvals and syncs.
- 8#8: Wave - Free cloud-based invoicing and accounting software for basic accounts receivable management.
- 9#9: Chaser - AI-driven cloud AR software automating collections, reminders, and cash flow forecasting.
- 10#10: Billtrust - Digital AR platform optimizing B2B invoicing, payments, and order-to-cash processes.
We ranked tools by evaluating depth of AR automation (invoicing, payment tracking, collections), user experience, scalability, integration capabilities, and overall value, ensuring the list balances innovation with practicality to suit diverse organizational needs.
Comparison Table
Effective accounts receivable management streamlines cash flow, and cloud-based software offers flexible, accessible solutions to meet diverse business needs. From QuickBooks Online and Xero to NetSuite, Sage Intacct, FreshBooks, and beyond, the right tool can simplify invoicing, payment tracking, and collections. This comparison table breaks down key features to help readers find the software that best aligns with their operational size, industry, and specific workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | QuickBooks Online Comprehensive cloud accounting platform for invoicing, payments tracking, and automated accounts receivable management. | enterprise | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | Xero User-friendly cloud accounting software with robust AR features like automated invoicing and payment reminders. | enterprise | 9.0/10 | 9.2/10 | 8.8/10 | 8.5/10 |
| 3 | NetSuite Scalable cloud ERP solution offering advanced accounts receivable automation and financial reporting. | enterprise | 8.7/10 | 9.4/10 | 7.1/10 | 7.9/10 |
| 4 | Sage Intacct Cloud financial management system with multidimensional AR tracking and revenue recognition. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | FreshBooks Intuitive cloud invoicing tool designed for efficient accounts receivable and time tracking. | specialized | 8.6/10 | 8.4/10 | 9.5/10 | 8.1/10 |
| 6 | Zoho Books Affordable cloud accounting app with seamless AR invoicing, payments, and multi-currency support. | enterprise | 8.7/10 | 8.8/10 | 9.1/10 | 9.2/10 |
| 7 | Bill.com Automated cloud platform for accounts receivable and payable workflows including approvals and syncs. | specialized | 7.9/10 | 8.2/10 | 8.0/10 | 7.5/10 |
| 8 | Wave Free cloud-based invoicing and accounting software for basic accounts receivable management. | other | 8.2/10 | 7.8/10 | 9.4/10 | 9.7/10 |
| 9 | Chaser AI-driven cloud AR software automating collections, reminders, and cash flow forecasting. | specialized | 8.4/10 | 8.7/10 | 8.3/10 | 7.9/10 |
| 10 | Billtrust Digital AR platform optimizing B2B invoicing, payments, and order-to-cash processes. | specialized | 8.1/10 | 8.7/10 | 7.9/10 | 7.8/10 |
Comprehensive cloud accounting platform for invoicing, payments tracking, and automated accounts receivable management.
User-friendly cloud accounting software with robust AR features like automated invoicing and payment reminders.
Scalable cloud ERP solution offering advanced accounts receivable automation and financial reporting.
Cloud financial management system with multidimensional AR tracking and revenue recognition.
Intuitive cloud invoicing tool designed for efficient accounts receivable and time tracking.
Affordable cloud accounting app with seamless AR invoicing, payments, and multi-currency support.
Automated cloud platform for accounts receivable and payable workflows including approvals and syncs.
Free cloud-based invoicing and accounting software for basic accounts receivable management.
AI-driven cloud AR software automating collections, reminders, and cash flow forecasting.
Digital AR platform optimizing B2B invoicing, payments, and order-to-cash processes.
QuickBooks Online
enterpriseComprehensive cloud accounting platform for invoicing, payments tracking, and automated accounts receivable management.
Automated invoice reminders and online payment collection directly within invoices for faster receivables turnover
QuickBooks Online is a premier cloud-based accounting software renowned for its robust accounts receivable (AR) management capabilities. It enables users to create professional invoices, track payments in real-time, automate reminders for overdue invoices, and accept payments directly through integrated gateways. With comprehensive AR reporting, mobile access, and scalability, it streamlines cash flow management for businesses worldwide.
Pros
- Highly customizable invoicing with automation for recurring bills and payment reminders
- Real-time AR dashboards and detailed aging reports for better cash flow visibility
- Seamless integrations with payment processors like QuickBooks Payments and major banks
Cons
- Advanced AR automation requires higher-tier plans
- Steeper learning curve for complex customizations
- Performance can slow with very large invoice volumes
Best For
Small to medium-sized businesses needing scalable, all-in-one cloud AR management with strong automation and reporting.
Pricing
Starts at $30/month (Simple Start) to $200/month (Advanced); free trial and pay-per-use add-ons available.
Xero
enterpriseUser-friendly cloud accounting software with robust AR features like automated invoicing and payment reminders.
Unlimited invoices and users with automated recurring billing and payment chasing
Xero is a leading cloud-based accounting software renowned for its robust accounts receivable (AR) management capabilities, enabling users to create, send, and track invoices effortlessly. It offers automated payment reminders, online payment integrations with gateways like Stripe and PayPal, and real-time AR dashboards for monitoring outstanding receivables and cash flow. With multi-currency support and unlimited invoicing, Xero streamlines AR processes for small to medium-sized businesses, ensuring accessibility via web and mobile apps.
Pros
- Intuitive invoicing with customizable templates and automation for reminders
- Seamless integrations with payment processors and over 1,000 apps
- Real-time bank feeds and AR reporting for accurate cash flow visibility
Cons
- Higher-tier plans required for advanced reporting and multi-currency
- Customer support primarily via email/tickets, not 24/7 phone
- Occasional learning curve for complex customizations
Best For
Small to medium-sized businesses needing scalable, collaborative cloud AR tools with strong automation.
Pricing
Starts at $20/month (Early plan) for core AR features; up to $70/month (Established) for advanced tools; billed annually with discounts.
NetSuite
enterpriseScalable cloud ERP solution offering advanced accounts receivable automation and financial reporting.
Advanced revenue recognition and billing management with compliance for ASC 606/IFRS 15
NetSuite is a comprehensive cloud-based ERP platform from Oracle that offers robust Accounts Receivable (AR) capabilities, including automated invoicing, payment processing, collections management, and dunning workflows. It provides real-time dashboards for AR aging, cash application, and credit management, integrating seamlessly with CRM, inventory, and other modules. As an all-in-one solution, it scales from mid-market to enterprise levels, enabling efficient AR operations within a unified financial system.
Pros
- Highly customizable AR automation and workflows
- Real-time analytics and reporting for AR visibility
- Seamless integration with full ERP suite including AP and GL
Cons
- Steep learning curve and complex customization
- High implementation costs and time
- Premium pricing not ideal for small businesses
Best For
Mid-sized to large enterprises needing scalable, integrated AR within a full ERP ecosystem.
Pricing
Quote-based subscription starting at ~$1,000/user/month; annual costs often $50K+ depending on modules, users, and customizations.
Sage Intacct
enterpriseCloud financial management system with multidimensional AR tracking and revenue recognition.
Multi-entity AR consolidation with intercompany eliminations and unified reporting across global operations
Sage Intacct is a robust cloud-based ERP platform with advanced Accounts Receivable (AR) capabilities, including automated invoicing, electronic payments, and collections management. It provides real-time AR dashboards, multi-entity support for consolidated reporting across subsidiaries, and seamless integrations with CRM and banking systems. Designed for mid-market companies, it streamlines cash flow visibility and reduces DSO through intelligent automation and analytics.
Pros
- Powerful AR automation including recurring billing and payment matching
- Multi-entity management for complex organizations with centralized AR oversight
- Advanced reporting and dashboards for real-time cash flow insights
Cons
- Higher pricing requires custom quotes and can be costly for smaller teams
- Steeper learning curve with implementation often needing consultants
- Limited out-of-box customization without developer involvement
Best For
Mid-sized businesses with multiple entities seeking scalable, enterprise-grade AR automation and reporting.
Pricing
Quote-based subscription starting at around $15,000/year for base financials plus $100-200/user/month and AR module add-ons.
FreshBooks
specializedIntuitive cloud invoicing tool designed for efficient accounts receivable and time tracking.
Drag-and-drop invoice builder with built-in time tracking for effortless billable hours conversion
FreshBooks is a cloud-based invoicing and accounting platform tailored for small businesses and freelancers, excelling in accounts receivable management through customizable invoices, online payment processing, and automated reminders. It enables users to track overdue payments, generate AR aging reports, and handle recurring billing seamlessly. While it integrates time tracking and expenses for comprehensive billing, it prioritizes simplicity over enterprise-scale AR automation.
Pros
- Intuitive invoice creation with professional templates
- Automated payment reminders and recurring billing
- Fast online payments via credit card, ACH, and integrations
Cons
- Limited advanced AR analytics and collections tools
- Client limits on lower plans restrict scalability
- Reporting lacks depth for complex AR workflows
Best For
Freelancers and small service-based businesses seeking simple, user-friendly AR invoicing and payment tracking.
Pricing
Lite at $19/mo (5 clients), Plus $33/mo (50 clients), Premium $60/mo (unlimited); 50% off first 3 months, annual discounts available.
Zoho Books
enterpriseAffordable cloud accounting app with seamless AR invoicing, payments, and multi-currency support.
Zia AI-powered automation for intelligent invoice matching, reminders, and cash flow predictions
Zoho Books is a cloud-based accounting platform that excels in accounts receivable management by offering automated invoicing, payment tracking, overdue reminders, and customer portals. It supports multi-currency transactions, recurring billing, and seamless integration with payment gateways like Stripe and PayPal for efficient collections. Businesses can generate AR aging reports, reconcile bank statements, and gain real-time insights into cash flow, making it a robust solution for SMBs.
Pros
- Automated payment reminders and follow-ups reduce DSO effectively
- Multi-currency support and client portal streamline international AR
- Excellent mobile app for on-the-go invoice management and approvals
Cons
- Advanced reporting and customization require higher-tier plans
- Bank reconciliation can lag with very high transaction volumes
- Customer support response times vary for free and basic users
Best For
Small to medium-sized businesses needing an affordable, user-friendly cloud AR tool integrated with broader accounting functions.
Pricing
Free plan for basic use; paid plans start at $20/org/month (Standard, up to 3 users, 5,000 invoices/year), up to $275/org/month (Ultimate).
Bill.com
specializedAutomated cloud platform for accounts receivable and payable workflows including approvals and syncs.
Automated approval workflows and payment reminders that reduce DSO by streamlining collections
Bill.com is a cloud-based financial automation platform that excels in streamlining both accounts payable and receivable processes for businesses. In the AR space, it offers robust invoicing tools to create, customize, and send professional invoices, accept online payments via ACH, credit cards, and digital wallets, and automate recurring billing. It also provides payment tracking, automated reminders, and seamless integrations with accounting software like QuickBooks and Xero for real-time data sync.
Pros
- Powerful automation for invoicing, reminders, and recurring payments
- Deep integrations with popular accounting software like QuickBooks and NetSuite
- Mobile app and online payment options for faster collections
Cons
- Primarily AP-focused with AR as a secondary strength
- Pricing can be high for small businesses or AR-only needs
- Advanced features locked behind higher-tier plans
Best For
Small to mid-sized businesses seeking integrated AP/AR automation with strong accounting integrations.
Pricing
Starts at $39/user/month (Essentials, billed annually); higher tiers at $59-$89/user/month; enterprise custom.
Wave
otherFree cloud-based invoicing and accounting software for basic accounts receivable management.
Unlimited free professional invoicing with automated recurring billing and payment reminders
Wave is a free cloud-based accounting software designed primarily for small businesses, freelancers, and solopreneurs, offering robust invoicing and accounts receivable tools. Users can create professional invoices, send them via email or shareable links, track payment status in real-time, and automate reminders for overdue payments. It integrates payment processing for credit cards, ACH, and international options, alongside basic reporting on receivables and cash flow.
Pros
- Completely free unlimited invoicing and accounting core
- Intuitive drag-and-drop interface with mobile app support
- Seamless payment collection with low-cost processing options
Cons
- Payment processing fees (2.9% + 30¢ per card transaction)
- Limited advanced AR features like automated dunning workflows or financing
- Basic reporting lacks depth for complex receivables analysis
Best For
Freelancers and micro-businesses seeking simple, no-cost cloud invoicing and basic AR management without enterprise complexity.
Pricing
Free for invoicing, accounting, and reports; payment processing fees of 2.9% + 30¢ (credit card), 1% (ACH), with payroll and other add-ons available.
Chaser
specializedAI-driven cloud AR software automating collections, reminders, and cash flow forecasting.
AI-powered Smart Chase automation that personalizes reminders and predicts payment risks for proactive collections
Chaser is a cloud-based accounts receivable (AR) automation platform that helps businesses streamline invoicing, automate payment reminders, and improve cash flow visibility. It integrates seamlessly with accounting tools like Xero, QuickBooks, and Sage to track invoices, manage credit control, and predict payment behaviors using AI. Designed for mid-market companies, Chaser reduces days sales outstanding (DSO) by automating debtor communications and providing real-time AR dashboards.
Pros
- Seamless integrations with major accounting software like Xero and QuickBooks
- AI-driven payment predictions and automated reminders that cut manual chasing
- Real-time dashboards for AR health and cash flow forecasting
Cons
- Pricing scales quickly with users and features, less ideal for very small teams
- Limited advanced customization for complex enterprise workflows
- Customer support can be slower outside peak business hours
Best For
Mid-sized businesses with growing AR teams seeking automation to reduce DSO without heavy IT involvement.
Pricing
Starts at $49/user/month (Essentials), $99/user/month (Pro), with custom Enterprise pricing.
Billtrust
specializedDigital AR platform optimizing B2B invoicing, payments, and order-to-cash processes.
Global eInvoicing network supporting PEPPOL and regional mandates for compliant, automated invoicing.
Billtrust is a cloud-based Accounts Receivable (AR) automation platform designed for B2B businesses, specializing in electronic invoicing, payments, and collections. It streamlines the order-to-cash process with features like AI-powered cash application, customer self-service portals, and global eInvoicing compliance. The solution integrates deeply with ERPs such as SAP, Oracle, and NetSuite, helping companies reduce DSO and improve cash flow efficiency.
Pros
- Robust eInvoicing and payments network with global compliance
- Seamless integrations with major ERPs and accounting systems
- AI-driven cash application and collections intelligence
Cons
- Pricing can be steep for smaller businesses
- Implementation timeline often 3-6 months
- User interface feels dated in some modules
Best For
Mid-market to enterprise B2B companies needing comprehensive AR automation and ERP integrations.
Pricing
Custom quote-based pricing; modular plans typically start at $5,000-$10,000/month based on volume and features.
Conclusion
The top 10 cloud accounts receivable tools present a diverse range of solutions to enhance invoicing, payments, and collections. At the summit is QuickBooks Online, a comprehensive platform that excels in automated management and versatility, while Xero stands out for its user-friendly design and strong AR capabilities, and NetSuite impresses with its scalability and advanced financial features. Each tool caters to different needs, but QuickBooks Online leads for its all-around excellence.
Take the first step toward smoother cash flow—explore QuickBooks Online now to streamline your accounts receivable processes and simplify financial management.
Tools Reviewed
All tools were independently evaluated for this comparison