Quick Overview
- 1#1: Envoy - Streamlines visitor check-in and check-out with digital logs, notifications, and integrations for modern workplaces.
- 2#2: Proxyclick - Provides secure visitor management with automated check-in/out, badge printing, and compliance reporting.
- 3#3: Traction Guest - Offers comprehensive visitor check-in/out workflows with NDAs, host notifications, and analytics.
- 4#4: The Receptionist - Simplifies digital visitor check-in and check-out with iPad kiosks and real-time occupancy tracking.
- 5#5: SwipedOn - Delivers NFC-enabled visitor check-in/out for offices with emergency mustering and reporting features.
- 6#6: Sign In App - Enables quick tablet-based check-in/out for visitors with photo capture, watchlists, and audit trails.
- 7#7: iLobby - Manages visitor check-in/out processes with kiosks, pre-registration, and integration to access control.
- 8#8: Nobly - Facilitates salon and small business check-in/out scheduling with client notifications and POS integration.
- 9#9: Raptor Technologies - Secures school visitor check-in/out with background checks, sex offender screening, and instant alerts.
- 10#10: Sensource Visitor Management - Tracks people flow with video-based check-in/out counting and occupancy analytics for facilities.
We prioritized tools based on feature depth, user-friendliness, reliability, and industry relevance, ensuring each entry delivers exceptional value across diverse needs, from basic functionality to advanced security and integration capabilities
Comparison Table
Efficient check-in and check-out processes are key to enhancing guest experiences and operational flow, and with tools like Envoy, Proxyclick, Traction Guest, The Receptionist, SwipedOn, and more, selecting the right software can be challenging—this comparison table breaks down features, strengths, and ideal use cases to help readers make informed decisions.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Envoy Streamlines visitor check-in and check-out with digital logs, notifications, and integrations for modern workplaces. | specialized | 9.6/10 | 9.8/10 | 9.5/10 | 9.2/10 |
| 2 | Proxyclick Provides secure visitor management with automated check-in/out, badge printing, and compliance reporting. | enterprise | 9.1/10 | 9.4/10 | 8.7/10 | 8.5/10 |
| 3 | Traction Guest Offers comprehensive visitor check-in/out workflows with NDAs, host notifications, and analytics. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 4 | The Receptionist Simplifies digital visitor check-in and check-out with iPad kiosks and real-time occupancy tracking. | specialized | 8.6/10 | 8.8/10 | 9.3/10 | 8.1/10 |
| 5 | SwipedOn Delivers NFC-enabled visitor check-in/out for offices with emergency mustering and reporting features. | specialized | 8.4/10 | 8.6/10 | 9.0/10 | 7.9/10 |
| 6 | Sign In App Enables quick tablet-based check-in/out for visitors with photo capture, watchlists, and audit trails. | specialized | 8.0/10 | 8.2/10 | 8.8/10 | 7.5/10 |
| 7 | iLobby Manages visitor check-in/out processes with kiosks, pre-registration, and integration to access control. | enterprise | 7.8/10 | 8.2/10 | 7.4/10 | 7.1/10 |
| 8 | Nobly Facilitates salon and small business check-in/out scheduling with client notifications and POS integration. | specialized | 8.1/10 | 8.4/10 | 8.7/10 | 7.7/10 |
| 9 | Raptor Technologies Secures school visitor check-in/out with background checks, sex offender screening, and instant alerts. | enterprise | 8.5/10 | 9.2/10 | 8.3/10 | 8.0/10 |
| 10 | Sensource Visitor Management Tracks people flow with video-based check-in/out counting and occupancy analytics for facilities. | specialized | 7.6/10 | 8.1/10 | 7.4/10 | 7.0/10 |
Streamlines visitor check-in and check-out with digital logs, notifications, and integrations for modern workplaces.
Provides secure visitor management with automated check-in/out, badge printing, and compliance reporting.
Offers comprehensive visitor check-in/out workflows with NDAs, host notifications, and analytics.
Simplifies digital visitor check-in and check-out with iPad kiosks and real-time occupancy tracking.
Delivers NFC-enabled visitor check-in/out for offices with emergency mustering and reporting features.
Enables quick tablet-based check-in/out for visitors with photo capture, watchlists, and audit trails.
Manages visitor check-in/out processes with kiosks, pre-registration, and integration to access control.
Facilitates salon and small business check-in/out scheduling with client notifications and POS integration.
Secures school visitor check-in/out with background checks, sex offender screening, and instant alerts.
Tracks people flow with video-based check-in/out counting and occupancy analytics for facilities.
Envoy
specializedStreamlines visitor check-in and check-out with digital logs, notifications, and integrations for modern workplaces.
Touchless check-in with QR codes, facial recognition, and automated host notifications including NDA e-signing.
Envoy is a leading workplace management platform specializing in check-in/check-out solutions for visitors, employees, and deliveries. It offers customizable kiosks, mobile apps, and web portals for seamless sign-ins, automated notifications to hosts, and real-time occupancy tracking. With robust analytics, compliance tools like NDA signing, and integrations with Slack, Teams, and calendars, Envoy streamlines hybrid work environments while enhancing security and space utilization.
Pros
- Intuitive self-service kiosks and mobile check-in for frictionless experience
- Comprehensive analytics and reporting for occupancy insights
- Seamless integrations with major workplace tools like Slack and Microsoft Teams
Cons
- Higher pricing tiers may be steep for very small teams
- Advanced customizations require some setup time
- Limited free tier for testing full capabilities
Best For
Mid-to-large enterprises with hybrid workforces needing robust visitor and employee check-in/out management.
Pricing
Starts at $99/location/month for Visitors plan; scales to $399+/location/month for full Workplace suite with desk booking.
Proxyclick
enterpriseProvides secure visitor management with automated check-in/out, badge printing, and compliance reporting.
Seamless hardware integrations for kiosks and badge printers with proximity-based Bluetooth check-ins
Proxyclick is a robust visitor management platform specializing in check-in and check-out processes for offices, campuses, and events. It provides self-service kiosks, iPad and mobile app check-ins, pre-registration portals, automated host notifications, and on-demand badge printing. The software excels in integrations with calendars, access control systems, HR tools, and compliance reporting for enhanced security and analytics.
Pros
- Comprehensive integrations with 100+ apps including calendars and access control
- Scalable for enterprises with kiosks, mobile apps, and real-time reporting
- Strong compliance and security features like audit trails and health screenings
Cons
- Pricing is quote-based and can be expensive for small teams
- Initial setup requires IT expertise for hardware integrations
- Mobile app lacks some advanced customization options
Best For
Mid-to-large enterprises and campuses seeking scalable, secure visitor management with deep integrations.
Pricing
Custom quote-based pricing; basic plans start around $99/month, scaling to enterprise levels with add-ons for kiosks and integrations.
Traction Guest
enterpriseOffers comprehensive visitor check-in/out workflows with NDAs, host notifications, and analytics.
Emergency mustering tool that instantly locates all visitors and employees during evacuations via mobile app notifications
Traction Guest is a robust visitor management platform that simplifies check-in and check-out processes for offices, events, and high-security facilities. It provides self-service kiosks, pre-registration portals, automated badge printing, and digital NDAs to streamline visitor experiences while ensuring compliance. The software excels in integrations with tools like Slack, Microsoft Teams, and HR systems, offering real-time analytics and emergency mustering capabilities.
Pros
- Extensive integrations with enterprise tools like Okta and ServiceNow
- Advanced security features including watchlists and health screenings
- Scalable for multi-location deployments with global support
Cons
- Pricing can be steep for small businesses
- Initial setup requires IT involvement
- Reporting customization limited in base plans
Best For
Medium to large enterprises with multiple sites needing secure, compliant visitor management and emergency response features.
Pricing
Custom quote-based pricing; starts around $150/month for basic plans, scaling with locations and users (Essentials, Pro, Enterprise tiers).
The Receptionist
specializedSimplifies digital visitor check-in and check-out with iPad kiosks and real-time occupancy tracking.
Automated, customizable host notifications with photo capture and real-time updates
The Receptionist is a cloud-based visitor management platform designed for seamless check-in and check-out experiences in offices, coworking spaces, and facilities. It features intuitive iPad kiosks for self-service sign-ins, automated host notifications via email or SMS, customizable badge printing, and real-time reporting dashboards. Additional capabilities include integrations with calendars, access control systems, health questionnaires, and watch lists for enhanced security.
Pros
- Highly intuitive kiosk interface requiring minimal training
- Robust integrations with calendars, Slack, and access control
- Comprehensive reporting and analytics for visitor trends
Cons
- Pricing scales quickly for multiple locations or advanced features
- Badge printing requires compatible hardware add-on
- Limited free trial and no perpetual self-hosted option
Best For
Mid-sized offices and facilities seeking a polished, user-friendly visitor check-in solution without complex setup.
Pricing
Starts at $99/month per location for Essentials plan; Pro ($199/month) and Enterprise (custom) add advanced features like API access and unlimited users.
SwipedOn
specializedDelivers NFC-enabled visitor check-in/out for offices with emergency mustering and reporting features.
Instant emergency muster reports for evacuation accountability
SwipedOn is a cloud-based visitor management platform specializing in streamlined check-in and check-out processes for offices, co-working spaces, and events using iPad kiosks. It captures visitor details, photos, and signatures, prints custom badges, sends host notifications, and tracks real-time occupancy with check-out scanning. Additional features include pre-registration, watch lists for security, and emergency evacuation reports.
Pros
- Intuitive iPad kiosk for quick check-in/out
- Real-time notifications and occupancy tracking
- Robust security tools like watch lists and NDAs
Cons
- Pricing scales quickly for multi-location use
- Limited native support for non-iOS devices
- Advanced reporting locked behind higher tiers
Best For
Mid-sized offices and facilities prioritizing simple, secure visitor management with badge printing.
Pricing
Starts at $29/month (Basic), $99/month (Pro), $199+/month (Enterprise), per kiosk, with annual discounts.
Sign In App
specializedEnables quick tablet-based check-in/out for visitors with photo capture, watchlists, and audit trails.
On-demand badge printing directly from the kiosk with customizable templates
Sign In App is a cloud-based visitor management platform that facilitates seamless check-in and check-out for offices, coworking spaces, and events using iPad kiosks or QR codes. It automates host notifications, badge printing, pre-registrations, and compliance checks like NDAs and health screenings. The system provides analytics, integrations with tools like Slack and Teams, and security features such as watch lists for enhanced visitor tracking.
Pros
- Intuitive iPad kiosk setup with minimal training required
- Robust integrations and automation for host notifications
- Comprehensive reporting and security watch lists
Cons
- Pricing scales quickly for high-volume use
- Limited admin mobile app functionality
- Customization depth restricted in lower tiers
Best For
Medium-sized offices and facilities needing reliable kiosk-based visitor management with strong compliance tools.
Pricing
Starts at $99/month for 100 check-ins (Essentials), up to $299+/month for unlimited (Pro/Enterprise); 14-day free trial.
iLobby
enterpriseManages visitor check-in/out processes with kiosks, pre-registration, and integration to access control.
Advanced kiosk customization with touchless options and real-time health screening integrations
iLobby is a robust visitor management software that facilitates seamless check-in and check-out processes for offices, events, and high-security facilities. It features self-service kiosks, pre-registration via web portals, automated notifications to hosts, and instant badge printing. The platform emphasizes compliance with data privacy regulations like GDPR, offers detailed reporting and analytics, and integrates with calendars, access control systems, and HR tools.
Pros
- Extensive integrations with calendars, access control, and HR systems
- Strong compliance and security features including watch lists and audit trails
- Customizable kiosks and workflows for tailored visitor experiences
Cons
- Pricing lacks transparency and requires custom quotes
- Initial setup and customization can be complex for smaller teams
- Mobile app functionality is somewhat limited compared to desktop
Best For
Mid-sized businesses and enterprises requiring advanced, secure visitor management with deep integrations.
Pricing
Custom pricing starting around $99/month for basic plans; scales with check-ins, users, and features—enterprise quotes required.
Nobly
specializedFacilitates salon and small business check-in/out scheduling with client notifications and POS integration.
Self-service kiosk for touchless client check-ins and quick service starts
Nobly is a salon and spa management software that specializes in streamlining check-in and check-out processes for beauty and wellness businesses. It offers online booking, self-service kiosks, client notifications, and integrated payments to manage client arrivals and departures efficiently. The platform also includes staff scheduling, inventory tracking, and reporting tools tailored to service-based operations.
Pros
- User-friendly interface with mobile app support
- Seamless online booking and kiosk check-in
- Integrated POS and payment processing
Cons
- Primarily focused on beauty/wellness niche
- No free tier or trial without commitment
- Advanced reporting requires higher plans
Best For
Small to medium salons and spas needing efficient client check-in/out and appointment management.
Pricing
Starts at $39/month (Starter plan) for 1 location, $79/month (Pro), $149/month (Premium), plus custom Enterprise; annual discounts available.
Raptor Technologies
enterpriseSecures school visitor check-in/out with background checks, sex offender screening, and instant alerts.
Automatic real-time screening against sex offender registries and prohibited persons lists during every visitor and student check-in
Raptor Technologies provides a comprehensive Check In Check Out software solution tailored for K-12 schools, enabling efficient tracking of student arrivals, departures, and visitor management. The platform integrates safety features like real-time sex offender database checks and prohibited visitor alerts during check-ins. It also supports PBIS (Positive Behavioral Interventions and Supports) for behavior tracking and offers emergency notification capabilities for enhanced school safety.
Pros
- Seamless integration with national sex offender and watchlist databases for instant safety checks
- User-friendly kiosk and mobile app interfaces for quick check-ins
- Robust reporting and analytics for attendance and behavior insights
Cons
- Pricing can be steep for smaller districts without volume discounts
- Initial setup requires IT involvement for integrations
- Customization options are somewhat limited compared to general-purpose tools
Best For
K-12 schools and districts prioritizing student safety and compliance alongside daily check-in/out operations.
Pricing
Custom annual subscription based on school size, typically $2-5 per student; contact for quote.
Sensource Visitor Management
specializedTracks people flow with video-based check-in/out counting and occupancy analytics for facilities.
Privacy-preserving thermal sensors that provide pinpoint accurate people counting without facial recognition or cameras
Sensource Visitor Management is a hardware-integrated software platform designed for check-in/check-out processes, utilizing kiosks, tablets, and AI-powered sensors to register visitors, print badges, and monitor occupancy in real-time. It supports pre-registration, custom workflows, and integrations with access control systems for enhanced security and compliance. The solution excels in high-traffic environments by combining people-counting technology with visitor data analytics for operational insights.
Pros
- Seamless integration of AI sensors for accurate real-time occupancy tracking
- Robust kiosk and badge printing for efficient physical check-ins
- Strong reporting and compliance tools for high-traffic venues
Cons
- High upfront hardware costs for kiosks and sensors
- Pricing lacks transparency and requires custom quotes
- Less emphasis on mobile-first or remote check-in options compared to pure SaaS competitors
Best For
Retail stores, museums, and corporate facilities needing hardware-backed people counting alongside structured visitor check-in/out.
Pricing
Custom enterprise pricing with one-time hardware fees ($5,000+) plus SaaS subscriptions starting at ~$500/month for mid-sized deployments.
Conclusion
The top tools offer varied strengths, from office efficiency to security-focused solutions. Envoy leads as the best choice, celebrated for its seamless digital workflows, real-time notifications, and broad integrations that suit diverse modern workplaces. Proxyclick and Traction Guest are strong alternatives, excelling in security and comprehensive compliance, respectively, but Envoy stands out as the top pick for its balanced performance.
Don’t wait—explore Envoy to unlock streamlined check-ins, reduced friction, and a more organized environment. Its intuitive design and robust features make it the ultimate choice for elevating your visitor management experience.
Tools Reviewed
All tools were independently evaluated for this comparison