Quick Overview
- 1#1: Hashtag Certify - Automates COI collection, validation via OCR, compliance monitoring, and renewal tracking with real-time alerts.
- 2#2: myCOI - Cloud-based platform for requesting, storing, tracking, and managing certificates of insurance with automated workflows.
- 3#3: Procore - Construction management software with integrated COI tracking, vendor compliance, and document management features.
- 4#4: Buildertrend - All-in-one construction platform that tracks COIs, monitors expirations, and ensures subcontractor insurance compliance.
- 5#5: Applied Epic - Insurance brokerage management system with robust COI tracking, policy integration, and automated renewal reminders.
- 6#6: EZLynx - Agency management software featuring COI upload, validation, tracking, and compliance reporting tools.
- 7#7: AgencyBloc - Insurance CRM with dedicated COI management for tracking, alerts, and broker-vendor compliance workflows.
- 8#8: Riskonnect - Risk management platform with certificate of insurance tracking, audit trails, and automated compliance enforcement.
- 9#9: Ventiv - Insurance suite including COI tracking, policy administration, and vendor risk management capabilities.
- 10#10: Vertafore - Insurance agency platform supporting COI storage, expiration tracking, and integration with policy systems.
We ranked these tools based on robust COI management capabilities (including automation, OCR validation, and real-time alerts), user-friendly interfaces that ensure easy adoption, and overall value, balancing functionality with cost-effectiveness to meet varied organizational requirements.
Comparison Table
Efficiently managing insurance certificates is essential for mitigating risks and ensuring compliance, and selecting the right tracking software is key. This comparison table explores top tools like Hashtag Certify, myCOI, Procore, Buildertrend, Applied Epic, and others, outlining features, pricing, and use cases to help readers identify the best fit for their operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Hashtag Certify Automates COI collection, validation via OCR, compliance monitoring, and renewal tracking with real-time alerts. | specialized | 9.6/10 | 9.8/10 | 9.4/10 | 9.2/10 |
| 2 | myCOI Cloud-based platform for requesting, storing, tracking, and managing certificates of insurance with automated workflows. | specialized | 8.7/10 | 9.1/10 | 8.4/10 | 8.2/10 |
| 3 | Procore Construction management software with integrated COI tracking, vendor compliance, and document management features. | enterprise | 8.4/10 | 8.8/10 | 7.9/10 | 7.6/10 |
| 4 | Buildertrend All-in-one construction platform that tracks COIs, monitors expirations, and ensures subcontractor insurance compliance. | enterprise | 7.8/10 | 7.5/10 | 8.2/10 | 7.0/10 |
| 5 | Applied Epic Insurance brokerage management system with robust COI tracking, policy integration, and automated renewal reminders. | enterprise | 8.2/10 | 8.8/10 | 7.0/10 | 7.5/10 |
| 6 | EZLynx Agency management software featuring COI upload, validation, tracking, and compliance reporting tools. | enterprise | 8.1/10 | 8.5/10 | 7.7/10 | 7.9/10 |
| 7 | AgencyBloc Insurance CRM with dedicated COI management for tracking, alerts, and broker-vendor compliance workflows. | enterprise | 8.1/10 | 8.4/10 | 7.9/10 | 7.6/10 |
| 8 | Riskonnect Risk management platform with certificate of insurance tracking, audit trails, and automated compliance enforcement. | enterprise | 8.2/10 | 8.8/10 | 7.5/10 | 7.8/10 |
| 9 | Ventiv Insurance suite including COI tracking, policy administration, and vendor risk management capabilities. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 10 | Vertafore Insurance agency platform supporting COI storage, expiration tracking, and integration with policy systems. | enterprise | 7.8/10 | 8.3/10 | 7.1/10 | 7.4/10 |
Automates COI collection, validation via OCR, compliance monitoring, and renewal tracking with real-time alerts.
Cloud-based platform for requesting, storing, tracking, and managing certificates of insurance with automated workflows.
Construction management software with integrated COI tracking, vendor compliance, and document management features.
All-in-one construction platform that tracks COIs, monitors expirations, and ensures subcontractor insurance compliance.
Insurance brokerage management system with robust COI tracking, policy integration, and automated renewal reminders.
Agency management software featuring COI upload, validation, tracking, and compliance reporting tools.
Insurance CRM with dedicated COI management for tracking, alerts, and broker-vendor compliance workflows.
Risk management platform with certificate of insurance tracking, audit trails, and automated compliance enforcement.
Insurance suite including COI tracking, policy administration, and vendor risk management capabilities.
Insurance agency platform supporting COI storage, expiration tracking, and integration with policy systems.
Hashtag Certify
specializedAutomates COI collection, validation via OCR, compliance monitoring, and renewal tracking with real-time alerts.
AI-driven compliance scoring that automatically flags non-compliant certificates and predicts renewal risks with 98% accuracy
Hashtag Certify is a comprehensive Certificate of Insurance (COI) tracking platform that automates the collection, verification, and management of subcontractor and vendor insurance certificates. It uses OCR technology to extract critical data like coverage limits and expiration dates, while providing automated renewal reminders, compliance dashboards, and real-time alerts to prevent coverage gaps. Designed for high-volume industries like construction and real estate, it integrates seamlessly with project management tools to streamline risk management and ensure regulatory compliance.
Pros
- Advanced OCR and AI-powered verification for accurate data extraction
- Automated reminders and customizable workflows reduce manual effort
- Robust integrations with tools like Procore, Autodesk, and QuickBooks
Cons
- Pricing can be high for small teams with low certificate volume
- Initial setup and data import may require IT support
- Advanced reporting features have a learning curve for non-technical users
Best For
Large construction firms, general contractors, and property managers handling hundreds of subcontractors and high-stakes compliance requirements.
Pricing
Custom pricing starting at around $99/month for basic plans, scaling to enterprise tiers based on certificate volume and users; free demo available.
myCOI
specializedCloud-based platform for requesting, storing, tracking, and managing certificates of insurance with automated workflows.
AI-powered COI verification engine that automatically flags non-compliant certificates and suggests corrective actions in real-time
myCOI is a specialized SaaS platform for Certificate of Insurance (COI) tracking, automating the collection, verification, and management of insurance certificates from vendors, contractors, and tenants. It uses OCR technology and AI to extract key data like coverage limits and expiration dates, providing real-time dashboards, automated renewal reminders, and compliance alerts to prevent coverage gaps. The tool integrates with email systems and client portals for seamless intake, making it ideal for risk management in industries like construction and real estate.
Pros
- Advanced AI-driven OCR for accurate COI data extraction and validation
- Comprehensive compliance monitoring with customizable alerts and reporting
- User-friendly dashboard for tracking expirations across large vendor portfolios
Cons
- Higher pricing tiers may not suit very small businesses
- Limited native integrations with some popular CRM or accounting tools
- Occasional delays in processing high-volume uploads during peak times
Best For
Mid-sized construction companies, property management firms, and general contractors handling 100+ vendor COIs who prioritize automated compliance.
Pricing
Starts at $149/month for the Basic plan (up to 500 certificates), with Pro at $299/month and custom Enterprise pricing for larger volumes.
Procore
enterpriseConstruction management software with integrated COI tracking, vendor compliance, and document management features.
Integrated COI compliance dashboards that visualize coverage gaps across all active projects and subcontractors in real-time
Procore is a comprehensive cloud-based construction management platform that includes dedicated Certificate of Insurance (COI) tracking tools tailored for the construction industry. It enables users to upload, review, store, and monitor COIs for subcontractors and vendors, with automated expiration notifications, compliance dashboards, and customizable requirements. The system integrates COI data with project commitments, financials, and safety modules for holistic risk management.
Pros
- Seamless integration with broader construction management tools like commitments and daily logs
- Automated alerts and dashboards for COI expiration and compliance tracking
- Customizable workflows and requirements to match specific project needs
Cons
- Steep learning curve due to the platform's extensive features beyond COI tracking
- High cost, not ideal for small teams or non-construction users
- Limited standalone COI functionality without full Procore suite adoption
Best For
Mid-to-large construction firms managing multiple projects that require integrated COI tracking within a full project management ecosystem.
Pricing
Custom enterprise pricing, typically starting at $375-$650 per month per project plus user fees; annual contracts common with volume discounts.
Buildertrend
enterpriseAll-in-one construction platform that tracks COIs, monitors expirations, and ensures subcontractor insurance compliance.
Seamless integration of COI expiration alerts directly into project schedules and subcontractor portals for proactive compliance.
Buildertrend is an all-in-one construction management platform that includes dedicated Certificate of Insurance (COI) tracking features for subcontractors within its subcontractor management module. Users can upload COI documents, monitor expiration dates, and receive automated email notifications and dashboard alerts to maintain compliance throughout projects. While not a standalone COI solution, it integrates seamlessly with scheduling, budgeting, and daily logs for holistic risk management in construction workflows.
Pros
- Automated expiration reminders and notifications via email and dashboard
- Centralized storage and easy upload of COI documents tied to subcontractor profiles
- Strong integration with project scheduling and daily logs for contextual compliance tracking
Cons
- Lacks advanced features like automated carrier verification or OCR document parsing found in specialized COI tools
- Full platform pricing may be overkill for users needing only COI tracking
- Customization options for COI workflows are somewhat limited compared to dedicated solutions
Best For
General contractors and construction firms seeking integrated COI tracking within a comprehensive project management platform.
Pricing
Starts at $99/month (billed annually) for the Entry plan with basic features; scales to $399+/month for advanced plans supporting more users and COI tools.
Applied Epic
enterpriseInsurance brokerage management system with robust COI tracking, policy integration, and automated renewal reminders.
Seamless policy-to-COI automation that links certificates directly to live policy data for real-time accuracy and updates.
Applied Epic is a comprehensive agency management system (AMS) from Applied Systems, offering robust certificate of insurance (COI) tracking as part of its broader insurance operations suite. It automates COI issuance, monitors expirations and renewals, and integrates with policy management, carrier portals, and client communications for efficient tracking. The platform provides real-time notifications, audit trails, and customizable workflows to ensure compliance and reduce manual errors in COI handling.
Pros
- Deep integration with full agency management and carrier systems
- Advanced automation for COI workflows, renewals, and compliance alerts
- Powerful reporting and document management capabilities
Cons
- Steep learning curve and complex interface for COI-specific tasks
- High cost makes it less accessible for small agencies
- Overly comprehensive for users needing only COI tracking
Best For
Mid-to-large insurance agencies seeking an all-in-one AMS with strong COI tracking embedded in daily operations.
Pricing
Custom enterprise pricing; typically starts at $5,000+ per month for mid-sized agencies, based on users, modules, and implementation.
EZLynx
enterpriseAgency management software featuring COI upload, validation, tracking, and compliance reporting tools.
Lynx Certificate Tracker with real-time policy synchronization and proactive expiration alerts
EZLynx is a comprehensive insurance agency management system (AMS) that includes dedicated certificate of insurance (COI) tracking features to streamline issuance, monitoring, and renewal processes. It automates expiration alerts, integrates COI data with policy management, and provides customizable reports for compliance and client notifications. Designed for insurance agencies, it supports end-to-end workflows beyond just COIs, making it a robust but multifaceted solution.
Pros
- Seamless integration with full agency management tools for unified policy and COI tracking
- Automated expiration notifications and renewal workflows reduce manual oversight
- Robust reporting and customization options for compliance needs
Cons
- Steeper learning curve due to its comprehensive AMS nature
- Pricing can be high for agencies focused solely on COI tracking
- Interface feels dated compared to more modern specialized tools
Best For
Mid-sized insurance agencies seeking an all-in-one platform with strong COI tracking integrated into broader operations.
Pricing
Custom quotes based on agency size and modules; typically starts at $150-300 per user/month with annual contracts.
AgencyBloc
enterpriseInsurance CRM with dedicated COI management for tracking, alerts, and broker-vendor compliance workflows.
Automated COI workflow that triggers client notifications and internal alerts for renewals, integrated directly into agency CRM
AgencyBloc is a CRM platform tailored for life and health insurance agencies, featuring dedicated Certificate of Insurance (COI) tracking tools to manage group benefits compliance. It automates COI collection, storage, renewal reminders, and expiration alerts, integrating seamlessly with client servicing workflows. The software ensures regulatory compliance by centralizing COI documents and providing audit-ready reports.
Pros
- Seamless integration of COI tracking with full CRM functionality
- Automated reminders and notifications for renewals and expirations
- Strong compliance tools with document storage and reporting
Cons
- Pricing is quote-based and can be higher for smaller agencies
- Steeper learning curve due to comprehensive feature set
- Less specialized for COI-only needs compared to standalone tools
Best For
Mid-sized life and health insurance agencies seeking an all-in-one CRM with robust COI tracking for group benefits compliance.
Pricing
Custom quote-based pricing, typically starting at $100-$150 per user per month depending on agency size and features.
Riskonnect
enterpriseRisk management platform with certificate of insurance tracking, audit trails, and automated compliance enforcement.
AI-driven predictive compliance analytics that proactively identifies coverage risks before expirations occur
Riskonnect is an enterprise-grade integrated risk management platform that includes specialized Certificate of Insurance (COI) tracking capabilities to automate the collection, validation, and monitoring of vendor and contractor insurance certificates. It ensures compliance by flagging expirations, coverage gaps, and non-conformities through customizable workflows and real-time alerts. The solution integrates seamlessly with broader risk, claims, and insurance modules for a unified view of organizational exposures.
Pros
- Robust automation for COI intake, review, and renewal tracking
- Deep integration with enterprise risk management tools and ERPs
- Advanced analytics and customizable dashboards for compliance reporting
Cons
- Complex setup and steep learning curve for non-technical users
- Enterprise pricing inaccessible for SMBs
- Overly feature-rich for organizations focused solely on COI tracking
Best For
Large enterprises with complex vendor networks seeking integrated risk management alongside COI compliance.
Pricing
Custom enterprise pricing via quote; typically annual subscriptions starting at $50,000+ based on modules and users.
Ventiv
enterpriseInsurance suite including COI tracking, policy administration, and vendor risk management capabilities.
AI-powered intelligent validation and auto-renewal workflows that proactively identify coverage gaps across vendor portfolios
Ventiv is an enterprise-grade risk management information system (RMIS) platform that includes specialized Certificate of Insurance (COI) tracking capabilities to automate collection, validation, renewal tracking, and compliance monitoring. It integrates COI management with broader risk modules like claims and safety for a unified view. Designed for large organizations, it reduces manual processes through workflows, alerts, and reporting to mitigate coverage gaps.
Pros
- Robust automation for COI lifecycle management including OCR extraction and compliance checks
- Seamless integration with full RMIS suite for holistic risk oversight
- Customizable dashboards and real-time alerts for renewals and expirations
Cons
- Steep learning curve and lengthy implementation for non-enterprise users
- Pricing is opaque and geared toward large organizations only
- Limited standalone COI focus; best as part of broader platform
Best For
Large enterprises and risk managers needing integrated COI tracking within a comprehensive RMIS ecosystem.
Pricing
Custom enterprise pricing via quote; annual subscriptions typically range from $50,000+ based on modules and users.
Vertafore
enterpriseInsurance agency platform supporting COI storage, expiration tracking, and integration with policy systems.
Policy-integrated COI verification that automatically cross-references certificates against active policies for accuracy
Vertafore offers comprehensive insurance agency management software, including robust Certificate of Insurance (COI) tracking features within platforms like AMS360 and Sagitta. It automates the intake, review, storage, and renewal tracking of COIs, with alerts for expirations and compliance checks. The system integrates seamlessly with policy management, billing, and client data for efficient agency workflows.
Pros
- Deep integration with agency management systems for seamless workflows
- Automated renewal alerts and compliance flagging
- Robust reporting and audit trails for COI management
Cons
- Steep learning curve and complex implementation
- High enterprise-level pricing not ideal for small agencies
- Less focused as a standalone COI tool, better in full suite
Best For
Mid-to-large insurance agencies needing integrated COI tracking within a broader management platform.
Pricing
Custom enterprise pricing via quote; typically starts at $5,000+ per month for mid-sized agencies, based on users and modules.
Conclusion
The reviewed tools provide reliable solutions for managing certificates of insurance, with top performers including Hashtag Certify, myCOI, and Procore. Hashtag Certify leads as the top choice, excelling in automated COI collection, OCR validation, and real-time renewal alerts. myCOI and Procore are strong alternatives, suited for cloud-based needs and construction workflows, respectively, ensuring diverse user needs are met.
Don’t wait to streamline your COI management—try Hashtag Certify to simplify collection, validation, and renewal tracking, and take control of your compliance today.
Tools Reviewed
All tools were independently evaluated for this comparison