Top 10 Best Catering Invoicing Software of 2026

Caterease is a robust, industry-leading catering management software designed to handle everything from event proposals and bookings to detailed invoicing and payment processing. Its invoicing module automatically generates professional invoices based on event specifics like menus, staffing, rentals, equipment, and labor, with support for deposits, taxes, gratuities, and balance due calculations. It integrates seamlessly with QuickBooks and other accounting tools for effortless reconciliation and financial reporting, making it a powerhouse for catering operations.

CaterZen is a cloud-based catering management software designed to streamline invoicing, event scheduling, and client interactions for catering businesses. It offers automated invoice generation, payment tracking, deposit management, and seamless integration with QuickBooks and payment gateways like Stripe. The platform also includes a client portal for self-service invoice access and approvals, reducing administrative workload significantly.

Planning Pod is a comprehensive event management platform designed for caterers, event planners, and venues, featuring robust invoicing tools that integrate seamlessly with event planning workflows. It enables users to generate customizable invoices, track payments, handle deposits and balances, and accept online payments directly from client portals. The software also supports inventory tracking, menu management, and financial reporting, making it a strong solution for catering businesses handling invoicing alongside operations.

Truffle is a catering-specific platform designed to manage the full event lifecycle, from proposals and contracts to invoicing and payments. It automates invoice generation based on event details like menus, headcounts, and add-ons, with built-in payment processing and client portals. The software integrates with accounting tools like QuickBooks, making it efficient for caterers handling multiple events.

FoodStorm is an all-in-one online ordering and catering management platform tailored for restaurants and caterers, with strong invoicing capabilities integrated into its order fulfillment workflow. It automates invoice creation from catering orders, handles deposits, taxes, gratuities, and final payments, while supporting integrations with QuickBooks and payment processors like Stripe. The software excels in streamlining the path from event inquiry to paid invoice, making it suitable for businesses managing high-volume catering events.

Tripleseat is a robust event management platform designed for hospitality venues, including caterers, that streamlines the entire process from lead generation and proposals to contracts, BEOs, and invoicing. It automates invoice creation based on event details, menus, and deposits, with support for split payments, taxes, and gratuities. The software integrates with numerous POS, PMS, and payment systems to facilitate seamless invoicing and revenue tracking for catering operations.

Restaurant365 is a cloud-based restaurant management platform that offers comprehensive tools for operations, accounting, and back-office functions, with specialized catering invoicing features for handling proposals, contracts, deposits, and automated billing. It integrates seamlessly with POS systems and inventory management to streamline catering workflows from event planning to payment collection. Ideal for restaurants with off-premise sales, it provides real-time reporting and AR automation to improve cash flow.

QuickBooks Online is a versatile cloud-based accounting platform that provides robust invoicing, expense tracking, and financial management tools suitable for various small businesses, including catering operations. For catering invoicing, it supports customizable invoices with line items for menus, staffing, rentals, and deposits, along with progress invoicing for multi-phase events. It integrates seamlessly with payment processors like PayPal and Stripe for faster collections and offers real-time reporting on cash flow and profitability. While powerful for general accounting, it requires manual setup for catering-specific workflows.

FreshBooks is a user-friendly cloud-based invoicing and accounting platform tailored for small service-based businesses, enabling quick creation and sending of professional invoices. For catering operations, it excels in customizing invoices with detailed line items for menus, events, deposits, and taxes, while supporting online payments and automated reminders. It also includes time tracking for staff hours and expense categorization for supplies, making it suitable for basic invoicing needs without advanced inventory management.

Xero is a cloud-based accounting software designed for small to medium businesses, offering robust invoicing, expense tracking, and financial reporting tools. For catering invoicing, it supports customizable templates, recurring bills, online payments, and basic inventory management to handle event-based billing and deposits. While not catering-specific, its scalability and integrations make it viable for growing operations needing more than just invoicing.