Top 10 Best Catering Invoice Software of 2026

Caterease is a comprehensive catering management software designed specifically for the hospitality industry, offering end-to-end tools from event proposals and booking to inventory management and invoicing. It excels in automating the invoicing process by seamlessly converting detailed proposals into customizable invoices that include labor, equipment, and menu costs. With robust reporting, real-time data syncing across modules, and options for both cloud and on-premise deployment, it empowers caterers to handle complex operations efficiently.

Tripleseat is a comprehensive catering and event management platform designed for hospitality venues, streamlining everything from event proposals and contracts to invoicing and payments. It automates invoice generation based on event details like menus, headcounts, and taxes, ensuring accuracy and efficiency for catering operations. With robust integrations to POS systems, QuickBooks, and payment processors, it handles deposits, final bills, and reporting seamlessly. While broader than pure invoicing software, its invoicing capabilities are highly regarded in the catering industry.

Planning Pod is a comprehensive event management platform designed for caterers and event professionals, offering robust invoicing tools integrated with booking, planning, and CRM features. It enables users to generate customizable invoices directly from event details, menus, and contracts, while tracking payments and expenses in real-time. The software supports QuickBooks integration and online payment processing, making it ideal for streamlining financial workflows in catering operations.

CaterZen is a cloud-based catering management software tailored for caterers, emphasizing streamlined invoicing, event scheduling, and online ordering. It enables users to generate customizable invoices, track deposits and payments, automate reminders, and integrate with tools like QuickBooks for seamless accounting. The platform also supports menu management, client portals, and real-time reporting to optimize catering operations.

FoodStorm is a robust online ordering and catering management platform that includes specialized invoicing tools tailored for caterers. It automates invoice creation from orders, handles deposits, balances, taxes, and custom line items seamlessly within the catering workflow. The software integrates invoicing with menu management, scheduling, and payments for a streamlined end-to-end process.

PerfectVenue is a venue management platform that includes robust invoicing tools tailored for event and catering services, enabling users to generate detailed invoices directly from Banquet Event Orders (BEOs) and event contracts. It streamlines billing by tracking deposits, final payments, and recurring charges while integrating with payment processors like Stripe and QuickBooks. While powerful for venues offering catering, it provides comprehensive event oversight beyond standalone invoicing.

QuickBooks is a comprehensive accounting software from Intuit that offers robust invoicing capabilities, allowing catering businesses to create customizable invoices, track payments, and manage expenses. It integrates invoicing with full bookkeeping features like profit/loss tracking and tax preparation, making it suitable for small to medium catering operations. However, it lacks specialized tools for catering-specific needs such as menu builders or event scheduling templates.

FreshBooks is a user-friendly cloud-based accounting platform tailored for small businesses and freelancers, with strong invoicing tools for creating professional bills, tracking payments, and managing expenses. For catering businesses, it enables customizable invoices with detailed line items for menus, services, deposits, and taxes, plus automation for reminders and recurring billing. While versatile, it functions as general invoicing software rather than a dedicated catering solution with event management or menu builders.

Xero is a cloud-based accounting platform with strong invoicing tools that cater businesses can use to create professional, customizable invoices for events, track payments, and manage expenses. It supports inventory tracking for menu items, recurring billing for regular clients, and integrations with payment gateways for quick deposits and final payments. While versatile for general small business accounting, it adapts well to catering needs like multi-line item invoices and tax calculations but lacks niche features like event scheduling or menu builders.

Zoho Invoice is a versatile cloud-based invoicing tool designed for small businesses to create, send, and manage professional invoices with features like automation, online payments, and client portals. For catering businesses, it supports customizable templates for menu items, event deposits, and recurring billing for ongoing clients. While effective for basic invoicing needs, it lacks specialized catering tools like event calendars or integrated menu builders, making it a solid general-purpose option rather than a niche solution.