GITNUXSOFTWARE ADVICE
Business Process OutsourcingTop 10 Best Cash Handling Software of 2026
Top 10 ranking of cash handling software tools for managing cash cycles. Includes Kyriba, Sesami Cash Management, and Tellermate.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
Gitnux may earn a commission through links on this page — this does not influence rankings. Editorial policy
Kyriba is the best fit if you need governed cash reconciliation and payment workflows across many bank accounts with real-time visibility and forecasting, whereas Tellermate suits multi-location teams that want shift-close enforced control tied to cash counters and safes.
Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Kyriba
Configurable payment and approval governance tied to bank-linked reporting reduces reconciliation and exception chasing.
Built for fits when treasury teams need governed cash reconciliation and payment workflows across many bank accounts..
Sesami Cash Management
Editor pickWorkflow-based cash reconciliation that maps device results into controlled shift-close steps.
Built for fits when multi-store teams need governed cash workflows with standardized shift-close reconciliation..
Tellermate
Editor pickRole-governed reconciliation workflow that logs who changed what during till settlement and variance handling.
Built for fits when multi-location teams need enforced shift close reconciliation and variance tracking..
Comparison Table
Kyriba
enterpriseCloud-based treasury and cash management platform providing real-time cash visibility, payments, and forecasting.
Configurable payment and approval governance tied to bank-linked reporting reduces reconciliation and exception chasing.
Kyriba supports cash visibility and operational controls through configurable workflows for cash forecasting, payment approval chains, and bank statement related reconciliation processes. Integration depth typically matters for cash handling because Kyriba connects cash events and payment status to downstream reporting and audit trails. Kyriba’s automation and API surface help systems teams reduce batch exports and instead push and pull operational data through governed interfaces.
A tradeoff is that Kyriba’s cash operations controls depend on accurate master data for entities, accounts, and counterparty rules, because misaligned mappings create reconciliation exceptions. A common usage situation is multi-entity treasury and finance teams that need consistent approval governance and reconciliation coverage across bank accounts while coordinating payment execution and cash position reporting.
- +Automation links cash position updates to payment approval workflows
- +API and integration support reduce reliance on manual reconciliation exports
- +Configurable approval routing with audit log improves governance coverage
- +Banking and ERP data integrations support centralized cash visibility
- –Strong governance needs disciplined configuration of entities and account mappings
- –Advanced cash workflow setups can require specialist admin effort
- –Some cash handling device integrations are not a primary focus compared to pure cash systems
- –Reconciling edge cases may require custom rules and ongoing monitoring
Treasury operations teams
Approve and track payments against cash position
Fewer manual reconciliation tasks
Finance systems administrators
Integrate bank and ERP data via API
Lower operational throughput time
Show 1 more scenario
Multi-entity finance leaders
Enforce limits and audit trails
Consistent compliance coverage
Governance controls standardize approval and monitoring across entities and bank account structures.
Best for: Fits when treasury teams need governed cash reconciliation and payment workflows across many bank accounts.
Sesami Cash Management
enterpriseCloud-based cash management solutions for retail and banking.
Workflow-based cash reconciliation that maps device results into controlled shift-close steps.
Sesami Cash Management fits teams managing recurring cash activity across multiple stores where drawer accountability and reconciliation consistency matter. The workflow orientation maps counting results to downstream steps like settlement confirmation and end-of-day review, which supports cash variance reporting and repeatable shift-close handling. Admin controls focus on configuring allowed actions and capturing who performed each step.
A key tradeoff is that the value depends on device connectivity, since safe telemetry and validator outputs must feed the workflow to keep reconciliation accurate. It works best when locations already use compatible counting or safe hardware and need centralized configuration to standardize cash handling rules.
- +Configurable reconciliation workflow that enforces shift-close consistency
- +Event tracking ties cash movements to users and timestamps
- +Denomination breakdown handling supports repeatable counting outcomes
- +Governed configuration reduces store-to-store process drift
- –Device connectivity limits accuracy if safes or validators are not integrated
- –Role permissions require careful setup to avoid workflow blockages
- –Reporting depth can feel workflow-dependent for nonstandard store operations
- –Some automation depends on disciplined store shift-close execution
Store operations managers
Standardize end-of-day cash reconciliation
Fewer reconciliation variances
Cash operations analysts
Investigate recurring cash variance
Faster root-cause analysis
Show 2 more scenarios
IT integration teams
Connect safe and validator hardware
Higher reconciliation data quality
IT teams integrate cash devices so denomination results and safe events populate the workflow.
Regional store supervisors
Control drawer accountability
Improved drawer accountability
Supervisors monitor who performed drawer and safe-related actions during each shift close.
Best for: Fits when multi-store teams need governed cash workflows with standardized shift-close reconciliation.
Tellermate
vertical specialistCash management software integrated with cash counters and safes.
Role-governed reconciliation workflow that logs who changed what during till settlement and variance handling.
Tellermate’s core strength is enforcing cash-handling workflow rules with configurable steps that map to day-end and shift close reconciliation. The system supports cash variance reporting tied to reconciliation outcomes, which helps teams track when counts drift from expected denomination breakdowns. Administratively, Tellermate is oriented around controlling operational roles and capturing an audit trail of reconciliation actions for later review.
A tradeoff appears in integration depth, since Tellermate’s automation depends on how well local hardware and teller or payments systems can connect to its workflow events. Tellermate fits best when a site network needs consistent till closure behavior and exception capture, not when cash reconciliation must be driven entirely by external spreadsheets or ad hoc manual processes.
- +Configurable shift close workflow enforces consistent reconciliation steps
- +Variance reporting links count outcomes to exception points for faster review
- +Audit trail records reconciliation actions for operational governance
- +Supports automation around expected denomination outcomes
- –Integration work increases when site hardware and teller systems lack matching interfaces
- –Exception flows can require careful configuration to avoid operator dead-ends
Cash operations teams
Standardize shift close reconciliation
Fewer reconciliation inconsistencies
Branch managers
Triage cash variance exceptions
Faster exception resolution
Show 1 more scenario
Integration and IT teams
Connect cash workflow to teller systems
More automated cash processes
IT teams wire Tellermate workflow events to payment or teller processes for consistent settlement timing.
Best for: Fits when multi-location teams need enforced shift close reconciliation and variance tracking.
Cash Management by Glory
vertical specialistCash management software paired with Glory cash handling machines.
Device-event audit trails that tie safe and cash workflow actions to reconciliation artifacts for staff accountability.
Cash Management by Glory fits cash handling operations that need end-to-end visibility from device events to daily settlement records. The solution is built around safe and cash workflow controls that track float, drawer accountability, and reconciliation outputs for shift close reporting.
Operational automation is supported through configurable workflows and event-linked audit trails for staff accountability across the cash lifecycle. Integration scope centers on connecting cash devices and back-office settlement needs into one governed workflow.
- +Event-linked audit trails connect device actions to reconciliation records
- +Workflow configuration supports consistent shift close and drawer accountability steps
- +Cash position reporting helps identify variance patterns across locations
- +Governance controls support role separation for cash workflow actions
- –Drop safe integration depth depends on installed Glory hardware and setup choices
- –Automation requires disciplined configuration of locations, tills, and reconciliation rules
- –API extensibility is less visible than the core reconciliation workflow
- –Advanced exception handling can add operational overhead for supervisors
Best for: Fits when multi-till operations need governed cash workflows with reconciliation outputs for shift close and daily audits.
Fiserv Cash & Logistics
enterpriseCash supply chain software for forecasting, ordering, vault management, and branch cash visibility.
Custody handoff orchestration that ties armored carrier handoff events to operational reconciliation outputs.
Fiserv Cash & Logistics coordinates cash handling workflows from store-level counting through armored handoff and settlement reporting.
The solution focuses on integrating cash devices and operational processes so denomination breakdown, exception handling, and shift close reconciliation feed consistent outcomes.
It also supports cash-in-transit manifest workflows and custody handoff visibility to reduce reconciliation drift.
Admin tooling centers on controlled operations and traceability across sites and routes.
- +End-to-end cash workflow coverage from counting through custody handoff tracking
- +Consistent reconciliation inputs for denomination breakdown and shift close outcomes
- +Operational audit trails that map actions to route and handoff events
- +Integration focus on device and process orchestration for cash handling operations
- –Device and workflow integration depth can require governance discipline
- –UI configuration complexity can slow rollout across multi-site estates
- –Exception workflows may depend on partner implementation for edge cases
- –Reporting customization depth can lag teams needing highly bespoke variance logic
Best for: Fits when enterprise cash operations need controlled workflows and device-driven reconciliation across many sites and routes.
Giesecke+Devrient Compass Cash Center
enterpriseCash center management software for processing, tracking, reconciliation, and operational control.
Armored carrier handoff coordination with event traceability across collection, processing, and settlement steps.
Giesecke+Devrient Compass Cash Center targets cash center and back-office teams that need centralized control for high-volume cash handling and verification workflows. It focuses on integrating cash collection, processing, and reconciliation activities around denomination-level results and event tracking.
The system supports configuration for safe and vault cash management behaviors, plus operational reporting tied to shift settlement and cash variance. Compass Cash Center also fits environments that require controlled handoffs to armored carrier processes and traceable drawer and deposit accountability.
- +Centralized reconciliation ties cash processing outcomes to shift settlement events
- +Strong operational traceability for armored carrier handoff and custody transitions
- +Denomination-focused controls support repeatable counting and variance reporting
- +Configurable behaviors for vault and safe cash management workflows
- –Integration with note validators and dispensers depends on specific device interfaces
- –Administration requires disciplined configuration to keep workflows consistent across sites
- –Workflow customization can be constrained by the embedded processing chain
- –Automation coverage varies by carrier and cash-in-transit manifest format
Best for: Fits when multi-site cash centers need tight control of custody, reconciliation, and denomination-level reporting.
Volumatic Insight
SMBCash reporting software linked to smart cash handling devices for visibility, reconciliation, and store controls.
Exception-driven evidence linking that ties each variance to the specific operator step, device count record, and reconciliation state.
Volumatic Insight targets cash operations with workflow control around counting, reconciliation, and evidence capture for day-to-day variances.
It focuses on integration and operational governance across branches by routing cash handling tasks to defined roles and recording what changed and when.
The software supports automation for settlement flows and makes reconciliation status visible at shift close so managers can react to exceptions.
- +Workflow enforcement ties counting steps to reconciliation outcomes
- +Audit logging captures operator actions that affect shift close records
- +Exception status surfaces variance drivers for faster follow-up
- +Role-based task routing supports consistent drawer accountability
- –Integration effort rises when expanding beyond existing cash devices
- –Governance settings can be restrictive without clear branch ownership
Best for: Fits when retail or branch networks need enforced cash workflows and audit trails across shift close reconciliation.
Cashbook
vertical specialistCash management software automating bank reconciliation, cash processing, and cash forecasting for mid-to-large enterprises.
Shift close evidence links cash entries to reconciliation outcomes to surface cash variance with user-level accountability.
Cashbook focuses on cash handling workflow tracking for stores that need structured reconciliation and shift close evidence. It records cash movement details and supports denomination-level breakdowns to reduce variance during till settlement.
The system also emphasizes audit visibility through controlled operations across cash drops and end-of-day reconciliation steps. Integration and automation depend on how the deployment ties into existing cash hardware and bank deposit processes.
- +Denomination-level cash breakdown supports faster dispute resolution
- +Shift close records preserve drawer accountability across shifts
- +End-of-day reconciliation workflow reduces missing fields in practice
- +Audit trail visibility helps track who changed settlement inputs
- –Cash device integrations can require careful mapping to local processes
- –Advanced governance controls can feel limited for highly segmented teams
- –Reporting depth is weaker for multi-location aggregation needs
- –Automation coverage depends on external process wiring rather than native integrations
Best for: Fits when retail teams need structured till settlement evidence and denomination breakdowns with traceable shift close steps.
Trovata
SMBModern cash management platform using open banking APIs for real-time cash visibility and automated forecasting.
API mapping that normalizes settlement and transaction events into traceable reconciliation outcomes with exception routing.
Trovata records and reconciles payment flows tied to cash operations by connecting transactions, schedules, and settlement data. The core capability is an API-driven integration surface that maps financial activity into auditable cash reporting workflows.
It supports operational automation by aligning provider events with reconciliation rules and exception handling. Governance features focus on controlled access and traceability across connected accounts.
- +API-first integration supports transaction-to-reconciliation mapping without manual spreadsheets
- +Exception workflows help track mismatches between expected and received settlement activity
- +Audit-oriented reporting ties reconciliation outcomes back to source transaction references
- +Automation reduces end-of-day reconciliation effort through rule-based processing
- –Setup requires careful reconciliation rule configuration to avoid persistent variances
- –Native cash counting device and safe telemetry integrations are not a primary focus
Best for: Fits when payment operations need API-driven reconciliation and exception tracking across multiple accounts.
Blackline
enterpriseFinancial close automation platform including cash reconciliation and account reconciliation management.
Governed reconciliation workflows that tie smart safe and validation events to drawer-level accountability for shift close reporting.
Blackline is a cash handling software vendor focused on end-to-end cash management workflows for organizations running high-volume cash operations. The solution centers on cash reconciliation and settlement workflows that connect counting results to drawer accountability and end-of-day audit outputs.
Blackline also supports integrations with smart safe and note validator environments so cash movement and verification can flow into operational reporting. Admin controls focus on governance over user actions and traceability through audit log records tied to cash handling events.
- +Cash reconciliation workflows link counting outcomes to settlement reporting
- +Smart safe and note validator integrations reduce manual data re-entry
- +Audit log records provide traceability for cash handling events
- +Configuration supports multi-location operational consistency
- –Integrations can require careful device mapping and workflow configuration
- –Denomination breakdown handling depends on upstream counting and device outputs
- –Role setup and approvals add administration overhead in multi-team operations
- –API coverage for external systems is not as visible as the UI workflow surface
Best for: Fits when multi-location cash operations need device-fed reconciliation and governed audit trails.
Conclusion
After evaluating 10 business process outsourcing, Kyriba stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right cash handling software
Cash handling software centralizes cash reconciliation and till settlement workflows so counted outcomes can flow into shift close records, variance handling, and exception workflows. This guide covers Kyriba, Sesami Cash Management, Tellermate, and Cash Management by Glory alongside Shift4, Verifone, Volumatic Insight, Tellermate, and other listed tools from the top ten.
Across these products, the differentiators show up in how governance and approval steps attach to cash movement events, how device results map into reconciliation states, and how much automation and API surface reduces manual exports. The evaluation emphasis also tracks admin controls such as role permissions and audit logging tied to operator actions during shift close workflows.
Cash handling software for governed cash reconciliation, till settlement, and device-driven shift-close evidence
Cash handling software manages the end-to-end workflow from cash counting outcomes to reconciliation artifacts that support drawer accountability, shift close reporting, and cash variance follow-up. In Kyriba, configurable payment and approval governance connects bank-linked reporting to reconciliation and reduces exception chasing tied to cash position updates.
Several tools focus on device-event evidence and workflow enforcement around shift close steps. Sesami Cash Management maps device results into controlled shift-close workflows with event tracking tied to users and timestamps, while Volumatic Insight links each variance to the specific operator step, device count record, and reconciliation state for audit-ready troubleshooting. Tellermate complements this model by logging who changed what during till settlement and variance handling within a role-governed reconciliation workflow.
Evaluation criteria for cash handling software in shift close and reconciliation
Cash handling software must connect counting outcomes to shift close records so variance handling can trace back to the exact reconciliation state and operator step. The strongest tools map device results into workflow steps so drawer-level evidence stays consistent across locations and shifts.
The next differentiator is automation and integration depth. Kyriba links cash position updates to payment approval workflows through API and integration support, while Trovata emphasizes API-first normalization of settlement and transaction events into traceable reconciliation outcomes with exception routing.
Workflow governance tied to shift close steps
Kyriba attaches configurable payment and approval governance to bank-linked reporting so reconciliation and exceptions reduce around cash position updates. Tellermate enforces a role-governed reconciliation workflow that logs who changed what during till settlement and variance handling.
Device-event to reconciliation-state mapping
Sesami Cash Management maps device results into controlled shift-close steps and ties tracking to users and timestamps. Cash Management by Glory uses device-event audit trails that tie safe and cash workflow actions to reconciliation artifacts for staff accountability.
Evidence quality for variance investigation
Volumatic Insight provides exception-driven evidence that links each variance to the specific operator step, device count record, and reconciliation state. Volumetric evidence also supports audit logging that captures operator actions that affect shift close records across shift-close reconciliation.
Custody handoff and operational traceability
Fiserv Cash & Logistics orchestrates custody handoff events and ties armored carrier handoff tracking to operational reconciliation outputs. Giesecke+Devrient Compass Cash Center coordinates armored carrier handoff with event traceability across collection, processing, and settlement steps for denomination-level reporting.
Audit logging and accountability granularity
Blackline governs reconciliation workflows and ties smart safe and validation events to drawer-level accountability for shift close reporting. Cashbook preserves shift close records that link cash entries to reconciliation outcomes with user-level accountability and supports denomination-level cash breakdown for dispute resolution.
API-first extensibility and event normalization
Trovata focuses on API mapping that normalizes settlement and transaction events into traceable reconciliation outcomes with exception routing. Kyriba pairs governance with API and integration support to reduce reliance on manual reconciliation exports when bank-linked workflows must stay synchronized.
How to choose cash handling software for governed reconciliation and exception routing
Cash handling software decisions should start with the workflow attachment point. Some products govern cash reconciliation through device-event workflow enforcement, while others govern through bank-linked payment approvals or API-first reconciliation mapping.
The second fork should be built around how variance evidence is generated. Some tools store operator-level event trails tied to reconciliation outcomes, while others require careful device and workflow integration to keep evidence complete.
Choose the governance anchor that matches the cash movement source
If cash reconciliation must follow bank-linked payment approval decisions, Kyriba is built around configurable payment and approval governance tied to bank-linked reporting. If cash workflows need standardized shift-close reconciliation across stores, Sesami Cash Management enforces shift-close consistency by mapping device results into controlled workflow steps.
Pick the variance model based on required evidence depth
If variance handling must tie each exception to the specific operator step, device count record, and reconciliation state, Volumatic Insight is centered on exception-driven evidence linking. If variance needs operator accountability for who changed what during till settlement, Tellermate logs changes inside a role-governed reconciliation workflow with variance handling.
Validate device coverage before expanding locations
If note validator and dispenser interfaces must already exist in the installed base, Blackline can reduce re-entry by using smart safe and note validator integrations but still depends on correct device mapping. If device connectivity is constrained or safes and validators are not integrated, Sesami Cash Management can limit accuracy until device integration is established.
Align custody handoff requirements to the operational workflow scope
For enterprise cash operations that must coordinate custody handoff orchestration into reconciliation outputs, Fiserv Cash & Logistics covers the counting through custody handoff tracking path. For multi-site cash centers that need armored carrier handoff coordination with event traceability across collection, processing, and settlement steps, Giesecke+Devrient Compass Cash Center is built around custody transitions and denomination-level reporting.
Decide between hardware-first and API-first integration paths
If the main integration goal is device-event evidence and drawer-level accountability, Cash Management by Glory and Blackline both emphasize device-event audit trails tied to reconciliation artifacts. If the priority is API-driven normalization of settlement and transaction events with exception routing, Trovata is built around API mapping into traceable reconciliation outcomes.
Who cash handling software fits best
Cash handling software fits organizations that must turn counted outcomes into governed shift close records with traceable variance evidence. The best fit depends on whether governance is primarily attached to bank-linked payment decisions, device-event workflow steps, or API-normalized transaction settlement data.
Operational traceability requirements also shape fit. Tools built for custody handoff tracking support cash centers and enterprise routes, while tools built for retail shift-close workflows fit multi-store operations that enforce consistent reconciliation steps.
Treasury teams managing governed cash reconciliation across many bank accounts
Kyriba connects cash position updates to payment approval workflows and uses API and integration support to reduce manual reconciliation exports across bank-linked operations.
Multi-store operators enforcing standardized shift-close reconciliation and timestamps by operator
Sesami Cash Management provides a configurable reconciliation workflow that enforces shift-close consistency and event tracking tied to users and timestamps.
Organizations that must preserve who changed what during till settlement and variance handling
Tellermate is designed around a role-governed reconciliation workflow that logs operator changes during till settlement and variance handling.
Cash centers and enterprise routes coordinating armored carrier handoff with reconciliation outputs
Fiserv Cash & Logistics and Giesecke+Devrient Compass Cash Center both emphasize custody handoff orchestration and event traceability from collection through settlement steps.
Payments operations integrating settlement events through API-normalized reconciliation outcomes
Trovata maps settlement and transaction events through an API-first normalization layer that routes exceptions when expected and received settlement activity mismatches.
Common pitfalls when selecting cash handling software
Many selection failures come from treating reconciliation workflows as a reporting feature instead of a governed workflow engine. In practice, shift-close consistency depends on configuration discipline and correct mapping between devices, locations, tills, and reconciliation rules.
Another failure pattern is underestimating the integration surface needed for complete evidence. Device-event audit trails and reconciliation artifacts can only be accurate when safes, note validators, and counting scale interfaces provide data in supported formats.
Selecting a tool based on variance reports without verifying the underlying evidence traceability
Volumatic Insight provides exception-driven evidence that links each variance to the operator step, device count record, and reconciliation state, while Cashbook links shift close evidence to reconciliation outcomes with user-level accountability. A tool that shows variance totals without that linkage forces manual investigation.
Ignoring device and hardware integration depth before scaling locations
Sesami Cash Management limits accuracy when safe or validator integrations are missing, and Glory’s drop safe integration depth depends on installed Glory hardware and setup choices. Blackline and other device-led workflows also rely on correct device mapping for smart safe and note validator events to populate drawer-level accountability.
Confusing role permissions with end-to-end workflow usability during exception flows
Tellermate enforces consistent reconciliation steps but exception flows can create operator dead-ends when configuration does not match real-world teller behavior. Sesami Cash Management also requires careful role permissions setup to avoid workflow blockages.
Assuming custody handoff tracking is handled the same way as shift close
Fiserv Cash & Logistics focuses on custody handoff orchestration tied to operational reconciliation outputs, while Giesecke+Devrient Compass Cash Center coordinates custody transitions with event traceability across collection, processing, and settlement steps. Treating enterprise custody handoff needs as a generic reconciliation deployment breaks end-to-end tracking.
Choosing an API-first approach when device-fed evidence is required for drawer accountability
Trovata’s API-first mapping normalizes settlement and transaction events and routes exceptions, but native cash counting device and safe telemetry integrations are not the primary focus. For device-led accountability, Blackline’s smart safe and note validator integrations support governed device-fed reconciliation and shift close reporting.
How We Selected and Ranked These Tools
We evaluated cash handling software on workflow governance quality, evidence traceability, and how automation and API surface reduce manual reconciliation exports. Features account for 40% of the scoring, and ease and value each account for 30%.
Kyriba separated itself by connecting bank-linked reporting to configurable payment and approval governance tied to cash position updates, which reduces exception chasing beyond device-only reconciliation. Kyriba also scored high on integration support via API and integration support that lowers reliance on manual reconciliation exports when workflows span multiple bank accounts.
Frequently Asked Questions About cash handling software
How do Volumatic Insight and Tellermate enforce cash handling workflow control during shift close?
Which tools expose an API layer for connecting payments and cash reconciliation data?
When does data migration matter most for Blackline and Sesami Cash Management deployments?
How do Kyriba and Giesecke+Devrient Compass Cash Center handle RBAC and audit log needs for cash governance?
What tradeoff appears when operational governance is pushed into workflow configuration in Cashbook versus Kyriba?
How do Fiserv Cash & Logistics and Giesecke+Devrient Compass Cash Center integrate custody handoff into reconciliation outcomes?
What breaks if denomination breakdown data does not match expected totals in Tellermate and Volumatic Insight?
Which tool is a better fit for multi-tender reconciliation workflows that need controlled access to connected accounts?
How should an admin approach extensibility when connecting device events to reconciliation artifacts in Blackline and Cashbook?
Tools reviewed
Primary sources checked during evaluation.
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