Quick Overview
- 1#1: Float - Float provides visual resource management and capacity planning to balance workloads and optimize team productivity.
- 2#2: Runn - Runn offers AI-powered resource and capacity planning to forecast utilization and prevent burnout across projects.
- 3#3: Resource Guru - Resource Guru enables simple resource scheduling and capacity planning for teams to avoid overbooking.
- 4#4: Saviom - Saviom delivers enterprise-grade resource and capacity planning with advanced forecasting and analytics.
- 5#5: Kantata - Kantata provides professional services automation with integrated resource and capacity planning for agencies.
- 6#6: Forecast - Forecast uses AI for intelligent resource allocation, capacity planning, and project profitability insights.
- 7#7: Tempus Resource - Tempus Resource offers portfolio-level capacity planning and resource management for complex organizations.
- 8#8: Hub Planner - Hub Planner facilitates drag-and-drop resource scheduling and capacity planning with real-time availability views.
- 9#9: Planview AdaptiveWork - Planview AdaptiveWork combines work management with capacity planning for agile teams and portfolios.
- 10#10: OnePlan - OnePlan integrates PPM, financials, and capacity planning in a unified platform for enterprise strategy execution.
Our selection prioritizes robust features (like advanced forecasting and real-time analytics), ease of use, and overall value, ensuring tools cater to both small teams and enterprise-level operations with varying requirements.
Comparison Table
Explore how popular capacity planning software tools—such as Float, Runn, Resource Guru, Saviom, Kantata, and others—address resource management needs. This comparison table outlines key features, integration capabilities, and usability to guide you toward the right fit for scaling operations and demand forecasting.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Float Float provides visual resource management and capacity planning to balance workloads and optimize team productivity. | specialized | 9.5/10 | 9.8/10 | 9.3/10 | 9.1/10 |
| 2 | Runn Runn offers AI-powered resource and capacity planning to forecast utilization and prevent burnout across projects. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 9.0/10 |
| 3 | Resource Guru Resource Guru enables simple resource scheduling and capacity planning for teams to avoid overbooking. | specialized | 8.7/10 | 8.4/10 | 9.5/10 | 8.9/10 |
| 4 | Saviom Saviom delivers enterprise-grade resource and capacity planning with advanced forecasting and analytics. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 5 | Kantata Kantata provides professional services automation with integrated resource and capacity planning for agencies. | enterprise | 8.2/10 | 8.7/10 | 7.8/10 | 7.5/10 |
| 6 | Forecast Forecast uses AI for intelligent resource allocation, capacity planning, and project profitability insights. | specialized | 8.4/10 | 9.2/10 | 7.8/10 | 7.6/10 |
| 7 | Tempus Resource Tempus Resource offers portfolio-level capacity planning and resource management for complex organizations. | enterprise | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 8 | Hub Planner Hub Planner facilitates drag-and-drop resource scheduling and capacity planning with real-time availability views. | specialized | 8.2/10 | 8.5/10 | 8.8/10 | 7.9/10 |
| 9 | Planview AdaptiveWork Planview AdaptiveWork combines work management with capacity planning for agile teams and portfolios. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 10 | OnePlan OnePlan integrates PPM, financials, and capacity planning in a unified platform for enterprise strategy execution. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.4/10 |
Float provides visual resource management and capacity planning to balance workloads and optimize team productivity.
Runn offers AI-powered resource and capacity planning to forecast utilization and prevent burnout across projects.
Resource Guru enables simple resource scheduling and capacity planning for teams to avoid overbooking.
Saviom delivers enterprise-grade resource and capacity planning with advanced forecasting and analytics.
Kantata provides professional services automation with integrated resource and capacity planning for agencies.
Forecast uses AI for intelligent resource allocation, capacity planning, and project profitability insights.
Tempus Resource offers portfolio-level capacity planning and resource management for complex organizations.
Hub Planner facilitates drag-and-drop resource scheduling and capacity planning with real-time availability views.
Planview AdaptiveWork combines work management with capacity planning for agile teams and portfolios.
OnePlan integrates PPM, financials, and capacity planning in a unified platform for enterprise strategy execution.
Float
specializedFloat provides visual resource management and capacity planning to balance workloads and optimize team productivity.
Dynamic capacity forecasting with 'what-if' scenario planning and automatic overload alerts
Float is a leading resource management and capacity planning platform that enables teams to visualize workloads, forecast capacity, and optimize resource allocation across projects. With drag-and-drop scheduling on interactive timelines, it provides real-time insights into team utilization, availability, and bottlenecks. Seamlessly integrating with tools like Jira, Asana, and Slack, Float empowers managers to balance demand with capacity proactively, making it ideal for dynamic team environments.
Pros
- Highly intuitive drag-and-drop interface for scheduling and planning
- Advanced forecasting tools with scenario modeling and utilization reports
- Robust integrations with PM tools like Jira, Asana, and Harvest
Cons
- Pricing scales quickly for large teams
- Limited support for non-human resource planning (e.g., equipment)
- Advanced reporting requires some setup and familiarity
Best For
Creative agencies, software development teams, and consultancies needing visual, real-time capacity planning for people-heavy projects.
Pricing
Starts at $6/user/month (Freelance, billed annually) up to $10/user/month (Business), with Enterprise custom pricing; minimum 5 users on most plans.
Runn
specializedRunn offers AI-powered resource and capacity planning to forecast utilization and prevent burnout across projects.
Integrated profitability forecasting that links capacity utilization directly to revenue and margin predictions in a single dashboard
Runn (runn.io) is a comprehensive capacity planning and resource management platform tailored for agencies, consultancies, and professional services teams. It provides visual tools for forecasting team capacity, scheduling resources across projects, and optimizing utilization through drag-and-drop interfaces and heatmaps. The software also integrates financial forecasting, enabling users to predict revenue, profitability, and costs alongside capacity insights.
Pros
- Intuitive visual capacity heatmaps and drag-and-drop scheduling for quick planning
- Robust forecasting with scenario modeling and AI-assisted predictions
- Seamless integrations with Jira, Asana, Harvest, and accounting tools for holistic workflows
Cons
- Higher pricing tiers required for advanced enterprise features like custom roles
- Steeper learning curve for complex multi-team setups
- Reporting customization is somewhat limited compared to dedicated BI tools
Best For
Mid-sized agencies and consultancies needing integrated capacity, scheduling, and financial forecasting to scale operations efficiently.
Pricing
Starts at $10/user/month (billed annually) for core plans, up to $25/user/month for Business tier; Enterprise custom pricing; 14-day free trial.
Resource Guru
specializedResource Guru enables simple resource scheduling and capacity planning for teams to avoid overbooking.
Real-time availability checker with color-coded timelines that instantly highlights conflicts and free slots across multiple resources
Resource Guru is a cloud-based resource scheduling and management platform designed to help teams book and visualize availability for people, meeting rooms, equipment, and other assets. It excels in providing real-time capacity insights through drag-and-drop calendars, utilization reports, and workload dashboards, making it easier to balance demand and avoid overbooking. As a capacity planning tool, it supports tactical planning with views into booked vs. available time, though it leans more toward scheduling than long-term forecasting.
Pros
- Intuitive drag-and-drop interface for quick scheduling and rescheduling
- Detailed utilization reports and capacity dashboards for visibility into team workloads
- Seamless integrations with Google Workspace, Outlook, Slack, and Jira
Cons
- Lacks advanced forecasting or AI-driven predictive capacity planning
- No built-in time tracking (requires integrations)
- Minimum 5 users and pricing scales linearly with team size
Best For
Small to mid-sized service-based teams or agencies focused on day-to-day resource scheduling and utilization monitoring rather than enterprise-scale strategic forecasting.
Pricing
Starts at $4.16/user/month (billed annually, min. 5 users) for Starter plan; Pro at $8.33/user/month; Elite is custom pricing; 30-day free trial available.
Saviom
enterpriseSaviom delivers enterprise-grade resource and capacity planning with advanced forecasting and analytics.
Advanced what-if scenario planning with drag-and-drop resource reallocation for dynamic capacity optimization
Saviom is a comprehensive resource and capacity planning software tailored for project-based organizations, enabling accurate forecasting of resource demand and supply to optimize workforce utilization. It features visual heatmaps, what-if scenario analysis, and real-time dashboards for tracking capacity against project pipelines. The platform supports integrations with tools like MS Project, Jira, and Salesforce, making it suitable for enterprise-level planning.
Pros
- Powerful capacity forecasting and what-if scenario modeling
- Intuitive heatmaps and utilization reports for quick insights
- Seamless integrations with PPM and project management tools
Cons
- Steep learning curve for advanced features
- Pricing is quote-based and can be high for smaller teams
- Limited customization in reporting without professional services
Best For
Mid-to-large enterprises with complex project portfolios needing advanced resource capacity planning.
Pricing
Custom quote-based pricing; typically starts at $25-40/user/month for cloud deployments, with enterprise plans higher.
Kantata
enterpriseKantata provides professional services automation with integrated resource and capacity planning for agencies.
AI-driven capacity forecasting with skills-based resource matching and interactive heatmaps
Kantata is a professional services automation (PSA) platform designed for agencies and consulting firms, with robust capacity planning capabilities to forecast demand, allocate resources, and optimize utilization. It provides visual tools like heatmaps and Gantt charts for real-time visibility into team capacity versus project needs, while integrating with project management, time tracking, and financials. The software supports skills-based matching and scenario planning to help organizations scale efficiently.
Pros
- Comprehensive capacity forecasting and heatmaps for demand vs. supply visibility
- Skills-based resource allocation and scenario modeling
- Seamless integration of capacity planning with PSA tools like project and financial management
Cons
- Steep learning curve for non-enterprise users
- Custom pricing can be expensive for smaller teams
- Limited out-of-the-box customizations without add-ons
Best For
Mid-to-large professional services organizations and agencies requiring integrated capacity planning within a full PSA suite.
Pricing
Custom quote-based pricing; starts around $39/user/month for Team plan, $59 for Business, with Enterprise customizations.
Forecast
specializedForecast uses AI for intelligent resource allocation, capacity planning, and project profitability insights.
AI-Powered Forecasting Engine that predicts capacity gaps and revenue with high accuracy
Forecast (forecast.app) is a resource management and capacity planning platform tailored for agencies, consultancies, and professional services firms. It offers visual tools like capacity heatmaps, timelines, and Gantt charts to allocate team resources across projects efficiently. The software integrates deeply with tools such as Jira, Asana, and Harvest, while leveraging AI for accurate demand forecasting and profitability insights.
Pros
- Advanced capacity visualization with heatmaps and drag-and-drop scheduling
- AI-driven forecasting for resource demand and project profitability
- Robust integrations with 50+ project management and time-tracking tools
Cons
- Higher pricing may not suit small teams or startups
- Steeper learning curve for complex configurations
- Less ideal for non-service-based industries like manufacturing
Best For
Agencies and professional services firms managing project-based teams and needing precise resource forecasting.
Pricing
Starts at $49/user/month (Essentials, billed annually), $69/user/month (Professional), with custom Enterprise plans.
Tempus Resource
enterpriseTempus Resource offers portfolio-level capacity planning and resource management for complex organizations.
AI-enhanced what-if scenario planning for simulating capacity changes and forecasting utilization.
Tempus Resource is a specialized capacity planning and resource management software designed for professional services organizations, agencies, and consultancies. It provides real-time visibility into team availability, skills-based resource allocation, and demand forecasting to optimize utilization rates and project profitability. The platform supports what-if scenario planning, drag-and-drop scheduling, and integrations with PSA tools like FinancialForce and Mavenlink, enabling proactive capacity management.
Pros
- Advanced forecasting and what-if scenario modeling for accurate capacity planning
- Strong integrations with PSA, CRM, and project management systems
- Skills matrix and real-time dashboards for optimized resource allocation
Cons
- Pricing is quote-based and can be expensive for small teams
- Steeper learning curve for advanced customization and reporting
- Limited out-of-the-box templates for non-service industries
Best For
Mid-sized professional services firms and agencies seeking robust, skills-driven capacity planning to improve utilization and forecasting.
Pricing
Custom quote-based pricing; typically $45-65 per user/month with annual contracts, scaling by features and users.
Hub Planner
specializedHub Planner facilitates drag-and-drop resource scheduling and capacity planning with real-time availability views.
Interactive capacity heatmaps providing real-time visibility into team utilization and bottlenecks
Hub Planner is a visual resource scheduling and capacity planning software tailored for agencies, teams, and consultancies to manage staff allocation, projects, and workloads efficiently. It features drag-and-drop scheduling, capacity heatmaps, utilization reports, and forecasting tools to prevent overbooking and optimize resource use. The platform also supports time tracking, invoicing, and integrations with tools like Jira, Slack, and Google Workspace for seamless workflows.
Pros
- Intuitive drag-and-drop interface for quick scheduling
- Powerful heatmaps and utilization reports for capacity insights
- Strong integrations and customizable reporting options
Cons
- Pricing scales quickly for larger teams with advanced needs
- Limited advanced AI-driven forecasting compared to enterprise tools
- Mobile app lacks full desktop functionality
Best For
Mid-sized agencies and project-based teams needing visual capacity planning and resource scheduling.
Pricing
Starts at $7/user/month (Essentials, annual billing) up to $21/user/month (Elite); 30-day free trial available.
Planview AdaptiveWork
enterprisePlanview AdaptiveWork combines work management with capacity planning for agile teams and portfolios.
Resource Capacity Heatmaps for instant visualization of utilization gaps, overloads, and skill-based planning across portfolios
Planview AdaptiveWork is an enterprise-level work and resource management platform that integrates project portfolio management with advanced capacity planning tools. It enables organizations to forecast resource demand against available capacity, model what-if scenarios, and optimize allocations using visual heatmaps and real-time dashboards. The software supports agile, waterfall, and hybrid methodologies, providing data-driven insights for strategic workforce planning and improved utilization.
Pros
- Robust scenario planning and forecasting for accurate capacity vs. demand analysis
- Visual heatmaps and customizable dashboards for quick resource insights
- Seamless integrations with tools like Microsoft Project, Jira, and Salesforce
Cons
- High cost with custom enterprise pricing not ideal for SMBs
- Steep learning curve and complex initial setup
- Overly feature-rich interface can overwhelm casual users
Best For
Large enterprises and PMOs handling complex, multi-project portfolios requiring sophisticated capacity planning and resource optimization.
Pricing
Quote-based enterprise pricing, typically $60-100+ per user/month depending on modules and scale.
OnePlan
enterpriseOnePlan integrates PPM, financials, and capacity planning in a unified platform for enterprise strategy execution.
AI-powered 'what-if' scenario planning for dynamic resource capacity optimization
OnePlan (oneplan.ai) is a project portfolio management (PPM) platform with integrated capacity planning features, enabling organizations to forecast resource demand, visualize capacity gaps, and optimize allocations across portfolios. It leverages AI-driven insights and integrates deeply with Microsoft tools like Project, Teams, and Power BI for real-time planning and reporting. Primarily designed for enterprises, it supports scenario modeling and what-if analysis to align resources with strategic goals.
Pros
- Deep Microsoft ecosystem integration for seamless data flow
- AI-enhanced forecasting and visual capacity dashboards
- Scalable for enterprise-level portfolio management
Cons
- Steep learning curve due to comprehensive PPM scope
- Custom quote-based pricing lacks transparency for SMBs
- Overkill for teams needing only basic capacity planning
Best For
Mid-to-large enterprises seeking integrated PPM with advanced capacity planning tied to Microsoft tools.
Pricing
Quote-based enterprise pricing, typically starting at $40-60/user/month for core plans with volume discounts.
Conclusion
The top 10 capacity planning tools serve varied needs, with Float emerging as the standout choice for its visual resource management that balances workloads and optimizes productivity. Runn follows with AI-powered forecasting to prevent burnout, while Resource Guru excels with simple scheduling to avoid overbooking. Each tool offers unique strengths, but Float leads as the most comprehensive option for balancing efficiency and team well-being.
Don’t wait—start using Float today to experience its intuitive visual tools and take control of your team’s productivity and workload balance.
Tools Reviewed
All tools were independently evaluated for this comparison