Quick Overview
- 1#1: Runn - AI-powered resource and capacity planning software that forecasts utilization and balances workloads for teams.
- 2#2: Float - Visual resource planning and scheduling tool designed to manage team capacity and project timelines.
- 3#3: Saviom - Enterprise resource management software with advanced capacity planning and forecasting capabilities.
- 4#4: Resource Guru - Simple resource scheduling and capacity planning tool for teams to avoid overbooking.
- 5#5: Kantata - Professional services automation platform with integrated resource and capacity management.
- 6#6: Forecast - AI-driven resource planning software that automates capacity forecasting and scenario planning.
- 7#7: Hub Planner - Resource planning software with drag-and-drop scheduling and capacity heatmaps.
- 8#8: Teamdeck - Resource management tool focused on capacity planning, skills matching, and utilization tracking.
- 9#9: Ganttic - Online resource planning software with Gantt charts for capacity and workload visualization.
- 10#10: Triskell - Agile PPM software featuring strategic portfolio capacity planning and resource allocation.
These tools were selected and ranked based on rigorous evaluation of features, software quality, user-friendliness, and value, ensuring a comprehensive assessment that caters to diverse team sizes and operational needs.
Comparison Table
This comparison table explores key features, usability, and functionality of leading capacity planning software, including Runn, Float, Saviom, Resource Guru, Kantata, and more, to help readers evaluate options. By examining these tools side-by-side, users can assess suitability for team scaling, project allocation, and operational efficiency, ensuring alignment with their workflow needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Runn AI-powered resource and capacity planning software that forecasts utilization and balances workloads for teams. | specialized | 9.5/10 | 9.8/10 | 9.2/10 | 9.1/10 |
| 2 | Float Visual resource planning and scheduling tool designed to manage team capacity and project timelines. | specialized | 9.2/10 | 9.4/10 | 9.6/10 | 8.7/10 |
| 3 | Saviom Enterprise resource management software with advanced capacity planning and forecasting capabilities. | enterprise | 8.4/10 | 9.2/10 | 7.6/10 | 8.0/10 |
| 4 | Resource Guru Simple resource scheduling and capacity planning tool for teams to avoid overbooking. | specialized | 8.7/10 | 8.5/10 | 9.3/10 | 8.0/10 |
| 5 | Kantata Professional services automation platform with integrated resource and capacity management. | enterprise | 8.3/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 6 | Forecast AI-driven resource planning software that automates capacity forecasting and scenario planning. | general_ai | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 7 | Hub Planner Resource planning software with drag-and-drop scheduling and capacity heatmaps. | specialized | 7.8/10 | 8.2/10 | 7.6/10 | 7.5/10 |
| 8 | Teamdeck Resource management tool focused on capacity planning, skills matching, and utilization tracking. | specialized | 8.3/10 | 8.6/10 | 9.1/10 | 7.8/10 |
| 9 | Ganttic Online resource planning software with Gantt charts for capacity and workload visualization. | specialized | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 10 | Triskell Agile PPM software featuring strategic portfolio capacity planning and resource allocation. | enterprise | 7.8/10 | 8.5/10 | 7.2/10 | 7.5/10 |
AI-powered resource and capacity planning software that forecasts utilization and balances workloads for teams.
Visual resource planning and scheduling tool designed to manage team capacity and project timelines.
Enterprise resource management software with advanced capacity planning and forecasting capabilities.
Simple resource scheduling and capacity planning tool for teams to avoid overbooking.
Professional services automation platform with integrated resource and capacity management.
AI-driven resource planning software that automates capacity forecasting and scenario planning.
Resource planning software with drag-and-drop scheduling and capacity heatmaps.
Resource management tool focused on capacity planning, skills matching, and utilization tracking.
Online resource planning software with Gantt charts for capacity and workload visualization.
Agile PPM software featuring strategic portfolio capacity planning and resource allocation.
Runn
specializedAI-powered resource and capacity planning software that forecasts utilization and balances workloads for teams.
AI-powered scenario planning that allows drag-and-drop 'what-if' simulations for precise capacity forecasting
Runn (runn.io) is a comprehensive capacity planning software tailored for professional services teams, agencies, and consultancies to forecast resource availability, optimize schedules, and track project profitability. It pulls data from integrated tools like Jira, Asana, Monday.com, and Harvest to provide real-time visibility into team capacity and utilization. With scenario planning and AI-driven insights, it enables 'what-if' analysis to support strategic decision-making and prevent over- or under-utilization.
Pros
- Seamless integrations with PM tools for real-time data syncing
- Powerful scenario planning and forecasting capabilities
- Detailed profitability and utilization reporting
Cons
- Pricing can be steep for very small teams
- Advanced features have a moderate learning curve
- Limited free plan capabilities for scaling teams
Best For
Mid-sized agencies and professional services firms needing robust, data-driven capacity forecasting and resource optimization.
Pricing
Free plan for small teams; Professional plan at $10/user/month (billed annually), Business at $15/user/month, Enterprise custom.
Float
specializedVisual resource planning and scheduling tool designed to manage team capacity and project timelines.
Infinite visual timeline with color-coded capacity bars showing exact utilization rates and future projections
Float is a visual resource management and capacity planning software that enables teams to schedule projects, track resource utilization, and forecast capacity needs across timelines. It features drag-and-drop scheduling, real-time availability views, and scenario planning to prevent overloads and optimize workloads. Primarily targeted at agencies and project-based teams, Float integrates with tools like Jira, Asana, and Slack for seamless workflow management.
Pros
- Intuitive drag-and-drop interface for quick scheduling adjustments
- Robust capacity forecasting with visual overload/underload indicators
- Strong integrations and reporting for utilization insights
Cons
- Pricing scales quickly for larger teams
- Advanced enterprise forecasting features are somewhat limited
- Mobile app lacks full desktop functionality
Best For
Creative agencies, software teams, and consultancies that require visual, real-time capacity planning for project resources.
Pricing
Starts at $6/user/month (billed annually) for Team plan; Pro at $10/user/month; custom Agency pricing.
Saviom
enterpriseEnterprise resource management software with advanced capacity planning and forecasting capabilities.
Advanced utilization heatmaps that visually forecast over/under-capacity across skills, roles, and time periods
Saviom is an enterprise-grade resource management and capacity planning software tailored for professional services firms, consultancies, and IT organizations. It excels in forecasting resource demand, optimizing allocations through skills-based matching, and providing real-time utilization insights via interactive heatmaps and dashboards. The platform supports scenario planning, project portfolio management integration, and advanced reporting to enhance workforce efficiency and profitability.
Pros
- Powerful forecasting and what-if scenario modeling for accurate capacity planning
- Skills and competency-based resource allocation with utilization heatmaps
- Seamless integrations with PPM tools like Microsoft Project and Jira
Cons
- Steep learning curve for non-technical users due to extensive customization options
- Pricing is quote-based and opaque, often expensive for smaller teams
- Limited mobile app functionality compared to web version
Best For
Mid-to-large enterprises in consulting, IT services, or engineering needing sophisticated, scalable capacity planning across multiple projects.
Pricing
Custom enterprise pricing starting at approximately $25/user/month (minimum 50 users); quote-based with annual contracts.
Resource Guru
specializedSimple resource scheduling and capacity planning tool for teams to avoid overbooking.
Live utilization dashboards providing instant visual overviews of resource capacity and occupancy across teams.
Resource Guru is a cloud-based resource scheduling platform that enables teams to book and manage people, meeting rooms, vehicles, and equipment through an intuitive visual calendar. It supports capacity planning with real-time availability checks, utilization reports, and conflict prevention to optimize resource allocation. Primarily designed for agencies, consultancies, and internal teams, it helps avoid overbooking and provides insights into team workload and efficiency.
Pros
- Intuitive drag-and-drop interface for quick scheduling
- Real-time availability and automatic conflict detection
- Comprehensive utilization reports for capacity insights
Cons
- Limited advanced forecasting or scenario modeling tools
- Pricing scales quickly for larger teams
- Fewer integrations with enterprise project management systems
Best For
Agencies and consulting firms needing visual, real-time resource scheduling for effective capacity management.
Pricing
Starts at $4.16/user/month (Grasshopper plan, billed annually) up to $13.11/user/month (Master plan); free trial available.
Kantata
enterpriseProfessional services automation platform with integrated resource and capacity management.
Skills Cloud for intelligent, skills-matched resource allocation and AI-powered capacity forecasting
Kantata is a professional services automation (PSA) platform designed for resource management and capacity planning, enabling organizations to forecast demand, allocate skills-based resources, and optimize utilization across projects. It provides real-time visibility into capacity gaps, supports scenario planning, and integrates with financial tracking for profitability insights. Ideal for service-based teams, it combines capacity planning with project management, time tracking, and CRM features for end-to-end operations.
Pros
- Robust skills-based capacity planning and forecasting
- Real-time utilization tracking and scenario modeling
- Seamless integration of capacity with financials and projects
Cons
- Steep learning curve for complex features
- Custom pricing lacks transparency for small teams
- Mobile app functionality could be more intuitive
Best For
Mid-to-large professional services firms requiring integrated capacity planning with PSA capabilities.
Pricing
Custom quote-based pricing; Essentials plan starts around $39/user/month, with Professional and Enterprise tiers scaling up based on users and modules.
Forecast
general_aiAI-driven resource planning software that automates capacity forecasting and scenario planning.
AI-powered profitability forecasting that predicts project margins based on real-time capacity data
Forecast (forecast.app) is an AI-powered resource planning and capacity management platform tailored for agencies, consultancies, and professional services teams. It provides visual tools like capacity heatmaps and drag-and-drop scheduling to forecast team utilization, allocate resources optimally, and predict project profitability. The software integrates with tools such as Jira, Asana, and Harvest for seamless data flow and real-time insights into capacity planning.
Pros
- Intuitive visual capacity planning with heatmaps and Gantt charts
- AI-driven forecasting for utilization and profitability
- Robust integrations with PM tools like Jira and Asana
Cons
- Pricing can be steep for smaller teams
- Advanced AI features locked behind higher tiers
- Steeper learning curve for complex custom workflows
Best For
Mid-sized agencies and consultancies needing scalable capacity forecasting and resource optimization.
Pricing
Starts at $59/user/month (Essentials), $89/user/month (Pro), custom Enterprise plans; billed annually.
Hub Planner
specializedResource planning software with drag-and-drop scheduling and capacity heatmaps.
Interactive heatmaps that provide instant visual insights into team capacity and over/under-utilization
Hub Planner is a cloud-based resource management and capacity planning software tailored for teams and agencies to visualize and optimize workforce allocation. It features a drag-and-drop scheduler, utilization heatmaps, and forecasting tools to track capacity against demand in real-time. The platform also includes time tracking, budgeting, and profitability reporting to support efficient project delivery and resource planning.
Pros
- Visual drag-and-drop scheduling for quick resource allocation
- Detailed utilization heatmaps and forecasting reports
- Integrations with Google Workspace, Microsoft 365, and project tools like Jira
Cons
- Setup and customization can require initial learning
- Advanced features like custom roles locked behind higher tiers
- No free plan, only a 14-day trial
Best For
Creative agencies, consulting firms, and project-based teams needing visual capacity planning and utilization tracking.
Pricing
Starts at $7/user/month (Premium, billed annually, min 5 users); Enterprise at $14/user/month with advanced features.
Teamdeck
specializedResource management tool focused on capacity planning, skills matching, and utilization tracking.
Advanced forecasting engine that predicts capacity needs based on historical data and upcoming projects
Teamdeck is a visual resource planning and capacity management software tailored for agencies, IT teams, and consultancies. It enables drag-and-drop scheduling, real-time capacity overviews, and utilization tracking to optimize team workloads. The tool also provides forecasting capabilities and detailed reporting to help managers make data-driven decisions on hiring and project allocation.
Pros
- Intuitive drag-and-drop interface for quick scheduling
- Strong forecasting and utilization reporting
- Integrations with tools like Jira, Asana, and Google Workspace
Cons
- Pricing scales quickly for larger teams
- Reporting lacks some advanced customization options
- Limited mobile app functionality
Best For
Creative agencies and project-based teams needing visual capacity planning and workload forecasting.
Pricing
Starts at €59/month (annual billing) for up to 10 members; additional members at €5-€9 each depending on plan.
Ganttic
specializedOnline resource planning software with Gantt charts for capacity and workload visualization.
Interactive capacity bars that visually highlight resource overloads and underutilization across timelines
Ganttic is a visual resource planning tool that specializes in capacity planning through interactive Gantt charts, enabling users to schedule teams, equipment, and projects while monitoring workload utilization. It supports drag-and-drop task management, real-time updates, and customizable views to forecast resource needs and prevent bottlenecks. Primarily designed for service-oriented industries, it excels in balancing capacity across multiple resources simultaneously.
Pros
- Intuitive drag-and-drop Gantt interface for quick rescheduling
- Real-time capacity utilization bars and heatmaps for overload detection
- Strong customization options for views, reports, and resource grouping
Cons
- Limited built-in advanced analytics or AI-driven forecasting
- Interface feels somewhat dated compared to modern competitors
- Pricing scales quickly for larger teams without unlimited plans
Best For
Mid-sized service businesses in construction, IT services, or maintenance needing visual, team-based capacity planning.
Pricing
Free plan for up to 7 resources; paid plans start at $25/user/month (annually) up to enterprise custom pricing.
Triskell
enterpriseAgile PPM software featuring strategic portfolio capacity planning and resource allocation.
Multi-dimensional what-if scenario planning for capacity simulation across skills, roles, and geographies
Triskell is a comprehensive enterprise Portfolio, Programme, and Project Management (PPM) platform with robust capacity planning capabilities, enabling organizations to align resources with strategic goals. It offers multi-dimensional capacity modeling (by skills, roles, teams, and locations), demand forecasting, and what-if scenario simulations to optimize resource allocation and prevent bottlenecks. The tool provides real-time dashboards and integrates capacity planning seamlessly with project portfolios, financials, and OKRs for end-to-end visibility.
Pros
- Highly configurable no-code capacity planning with multi-dimensional views
- Powerful what-if scenario modeling for forecasting and optimization
- Strong integration with PPM, financials, and strategy execution tools
Cons
- Steep learning curve for initial setup and customization
- Pricing is opaque and enterprise-focused, not ideal for small teams
- Limited out-of-the-box templates for quick starts
Best For
Mid-to-large enterprises needing integrated strategic PPM with advanced capacity planning for complex resource environments.
Pricing
Custom enterprise pricing; typically starts at €40-60/user/month, scales with modules and users—contact sales for quotes.
Conclusion
The top 10 capacities planning tools provide distinct solutions, with Runn emerging as the top choice for its AI-powered forecasting and workload balancing. Float follows with intuitive visual scheduling, perfect for managing team capacity and timelines, while Saviom stands out as an enterprise leader in advanced planning. Collectively, they cater to diverse needs, ensuring effective resource allocation.
Begin optimizing your team’s capacity—try Runn today to leverage its AI-driven efficiency and streamline your workload management.
Tools Reviewed
All tools were independently evaluated for this comparison
Referenced in the comparison table and product reviews above.