Quick Overview
- 1#1: Calendly - Calendly enables effortless scheduling of phone consultations, video calls, and meetings with automated calendar syncing and integrations.
- 2#2: Chili Piper - Chili Piper supercharges sales call scheduling with instant booking, pipeline routing, and seamless CRM integrations.
- 3#3: Acuity Scheduling - Acuity Scheduling provides customizable booking pages for phone appointments, group calls, and client reminders with payment processing.
- 4#4: OnceHub - OnceHub offers advanced call scheduling with workflow automation, team routing, and multi-channel booking options.
- 5#5: HubSpot Meetings - HubSpot Meetings delivers free CRM-integrated scheduling for sales calls, demos, and support appointments with lead capture.
- 6#6: YouCanBook.me - YouCanBook.me simplifies call scheduling with self-service booking links, buffer times, and real-time availability checks.
- 7#7: SavvyCal - SavvyCal enhances team call scheduling through calendar overlays, priority booking, and one-click rescheduling features.
- 8#8: Microsoft Bookings - Microsoft Bookings integrates call and meeting scheduling directly into Microsoft 365 with Outlook syncing and Teams support.
- 9#9: Setmore - Setmore supports appointment and phone call booking with staff scheduling, SMS reminders, and payment collections.
- 10#10: SimplyBook.me - SimplyBook.me facilitates service-based call scheduling with custom features, intake forms, and multi-location support.
These tools were selected based on a blend of key factors: robust feature sets (including automation, integration capabilities, and customization), user experience (intuitive design and ease of setup), reliability, and overall value, ensuring they cater effectively to varying user needs—whether for sales teams, service providers, or enterprise-level operations.
Comparison Table
This comparison table explores leading call scheduling software, including Calendly, Chili Piper, Acuity Scheduling, OnceHub, HubSpot Meetings, and more, to help readers navigate options tailored to their needs. It breaks down key features, pricing, and integrations, enabling users to assess efficiency, customization, and alignment with existing workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Calendly Calendly enables effortless scheduling of phone consultations, video calls, and meetings with automated calendar syncing and integrations. | specialized | 9.5/10 | 9.6/10 | 9.8/10 | 9.3/10 |
| 2 | Chili Piper Chili Piper supercharges sales call scheduling with instant booking, pipeline routing, and seamless CRM integrations. | specialized | 9.2/10 | 9.5/10 | 8.8/10 | 8.5/10 |
| 3 | Acuity Scheduling Acuity Scheduling provides customizable booking pages for phone appointments, group calls, and client reminders with payment processing. | specialized | 8.7/10 | 9.0/10 | 9.2/10 | 8.4/10 |
| 4 | OnceHub OnceHub offers advanced call scheduling with workflow automation, team routing, and multi-channel booking options. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | HubSpot Meetings HubSpot Meetings delivers free CRM-integrated scheduling for sales calls, demos, and support appointments with lead capture. | enterprise | 8.1/10 | 7.9/10 | 9.2/10 | 9.5/10 |
| 6 | YouCanBook.me YouCanBook.me simplifies call scheduling with self-service booking links, buffer times, and real-time availability checks. | specialized | 8.3/10 | 8.1/10 | 9.2/10 | 8.4/10 |
| 7 | SavvyCal SavvyCal enhances team call scheduling through calendar overlays, priority booking, and one-click rescheduling features. | specialized | 8.7/10 | 8.8/10 | 9.5/10 | 8.0/10 |
| 8 | Microsoft Bookings Microsoft Bookings integrates call and meeting scheduling directly into Microsoft 365 with Outlook syncing and Teams support. | enterprise | 8.1/10 | 8.3/10 | 8.0/10 | 9.2/10 |
| 9 | Setmore Setmore supports appointment and phone call booking with staff scheduling, SMS reminders, and payment collections. | specialized | 8.1/10 | 7.9/10 | 9.0/10 | 8.5/10 |
| 10 | SimplyBook.me SimplyBook.me facilitates service-based call scheduling with custom features, intake forms, and multi-location support. | specialized | 8.1/10 | 8.7/10 | 7.4/10 | 8.2/10 |
Calendly enables effortless scheduling of phone consultations, video calls, and meetings with automated calendar syncing and integrations.
Chili Piper supercharges sales call scheduling with instant booking, pipeline routing, and seamless CRM integrations.
Acuity Scheduling provides customizable booking pages for phone appointments, group calls, and client reminders with payment processing.
OnceHub offers advanced call scheduling with workflow automation, team routing, and multi-channel booking options.
HubSpot Meetings delivers free CRM-integrated scheduling for sales calls, demos, and support appointments with lead capture.
YouCanBook.me simplifies call scheduling with self-service booking links, buffer times, and real-time availability checks.
SavvyCal enhances team call scheduling through calendar overlays, priority booking, and one-click rescheduling features.
Microsoft Bookings integrates call and meeting scheduling directly into Microsoft 365 with Outlook syncing and Teams support.
Setmore supports appointment and phone call booking with staff scheduling, SMS reminders, and payment collections.
SimplyBook.me facilitates service-based call scheduling with custom features, intake forms, and multi-location support.
Calendly
specializedCalendly enables effortless scheduling of phone consultations, video calls, and meetings with automated calendar syncing and integrations.
Intelligent Routing Forms that qualify leads and direct bookings to the appropriate team member based on responses
Calendly is a premier call scheduling software that enables users to create shareable booking links displaying real-time calendar availability, eliminating back-and-forth emails for meeting coordination. It supports one-on-one calls, group events, round-robin team scheduling, and integrates seamlessly with calendars like Google, Outlook, and video tools such as Zoom and Microsoft Teams. Advanced features include routing forms, automated workflows for follow-ups, and embeddable widgets for websites, making it ideal for streamlining professional call booking.
Pros
- Exceptionally intuitive interface with quick setup
- Robust integrations with calendars, CRMs, and video conferencing tools
- Powerful automation via Workflows for reminders and follow-ups
Cons
- Free plan lacks advanced features like unlimited event types
- Higher-tier plans required for team scheduling and routing
- Customization options limited compared to developer-focused alternatives
Best For
Sales teams, recruiters, and consultants who handle high volumes of client calls and need automated, professional scheduling.
Pricing
Free basic plan; Essentials at $8/user/mo, Professional at $12/user/mo, Teams at $16/user/mo (billed annually), Enterprise custom.
Chili Piper
specializedChili Piper supercharges sales call scheduling with instant booking, pipeline routing, and seamless CRM integrations.
Smart Routing that intelligently distributes leads to the best available rep in real-time
Chili Piper is an advanced call scheduling platform tailored for sales teams, enabling instant meeting bookings directly from websites, emails, and CRMs without back-and-forth coordination. It features intelligent lead routing that matches inbound prospects to the most suitable sales rep based on availability, territory, expertise, and round-robin logic. By integrating deeply with tools like Salesforce, HubSpot, and Google Calendar, it accelerates pipeline velocity and reduces no-shows through automated reminders and rescheduling.
Pros
- Instant booking eliminates email chains and speeds up sales cycles
- Advanced routing engine optimizes lead-to-rep matching for higher conversion rates
- Seamless integrations with major CRMs and calendars for effortless workflows
Cons
- Premium pricing can be steep for small teams or startups
- Initial setup requires configuration for optimal routing rules
- Advanced features locked behind higher-tier plans
Best For
High-velocity B2B sales teams focused on inbound lead qualification and rapid meeting orchestration.
Pricing
Starts at around $35/user/month for Growth plan, with custom enterprise pricing; free trial and limited free tier available.
Acuity Scheduling
specializedAcuity Scheduling provides customizable booking pages for phone appointments, group calls, and client reminders with payment processing.
Advanced client intake forms embedded directly in the booking process for gathering detailed information upfront
Acuity Scheduling is a versatile online appointment scheduling platform designed to streamline booking for services, consultations, and calls. It allows users to create customizable booking pages where clients can self-schedule via synced calendars, with support for video calls through integrations like Zoom and Google Meet. Key features include automated email/SMS reminders, intake forms, payment processing, and group scheduling, making it ideal for managing call-based appointments efficiently.
Pros
- Highly customizable booking pages and forms
- Seamless calendar syncing and video call integrations
- Robust automation for reminders and payments
Cons
- Pricing escalates quickly for advanced features
- Limited native reporting in lower tiers
- Relies on third-party tools for phone calls
Best For
Small to medium service businesses and solo professionals needing flexible, client self-service scheduling for consultations and video calls.
Pricing
Free limited plan; paid tiers from $16/mo (Emerging) to $49/mo (Powerhouse), billed annually.
OnceHub
specializedOnceHub offers advanced call scheduling with workflow automation, team routing, and multi-channel booking options.
Smart routing workflows that automatically direct bookings to the best available team member based on criteria like expertise and workload
OnceHub is a versatile appointment scheduling platform, formerly known as ScheduleOnce, designed to automate booking for calls, meetings, and events. It offers customizable booking pages, team scheduling, and advanced routing workflows that match availability across multiple calendars. With seamless integrations for calendars like Google and Outlook, CRMs such as Salesforce, and video tools like Zoom, it streamlines the entire process from intake forms to reminders and payments.
Pros
- Extensive integrations with calendars, CRMs, and video conferencing tools
- Advanced automation and routing rules for complex team scheduling
- Highly customizable booking pages and intake forms
Cons
- Pricing scales quickly for teams with multiple users
- Free plan is very limited for serious use
- Steeper learning curve for advanced workflow features
Best For
Sales, customer support, and consulting teams needing robust, automated scheduling for multiple users and complex booking scenarios.
Pricing
Free limited plan; Pro at $10/user/month (annual), Premium at $19/user/month, Enterprise custom (billed annually).
HubSpot Meetings
enterpriseHubSpot Meetings delivers free CRM-integrated scheduling for sales calls, demos, and support appointments with lead capture.
Automatic logging of meetings, contacts, and custom data into HubSpot CRM for effortless pipeline management
HubSpot Meetings is a free scheduling tool integrated into the HubSpot CRM ecosystem, enabling users to create customizable booking pages for one-on-one or group meetings. It automatically syncs with Google, Outlook, and Office 365 calendars, handles time zone conversions, and captures attendee information via custom questions. The tool streamlines sales and support workflows by logging meetings directly into the CRM for better tracking and follow-up.
Pros
- Completely free with no usage limits
- Seamless integration with HubSpot CRM for automatic contact and deal creation
- Intuitive interface with quick setup and calendar syncing
Cons
- Limited advanced features like team routing or payment collection without HubSpot upgrades
- Less flexible for users outside the HubSpot ecosystem
- Customization options are basic compared to dedicated tools like Calendly
Best For
Sales and marketing teams already using HubSpot CRM who need simple, free meeting scheduling with built-in tracking.
Pricing
Free for all features; advanced CRM integrations require a HubSpot account (free tier available).
YouCanBook.me
specializedYouCanBook.me simplifies call scheduling with self-service booking links, buffer times, and real-time availability checks.
Automatic time zone detection and conversion for seamless international call scheduling
YouCanBook.me is an online appointment scheduling platform that syncs with popular calendars like Google and Outlook to create shareable booking links showing real-time availability. It supports video call integrations with Zoom, Google Meet, and others, making it suitable for scheduling calls without email exchanges. Users can customize booking pages, set buffers, and handle team schedules, with automatic time zone adjustments for global use.
Pros
- Seamless integration with major calendars and video tools like Zoom
- Intuitive setup and highly customizable booking pages
- Strong support for team scheduling and time zone handling
Cons
- Free plan limited to basic features and one calendar
- Pricing scales per calendar/user, which can add up for teams
- Fewer advanced automation options compared to top competitors like Calendly
Best For
Freelancers, consultants, and small teams needing simple, reliable call and meeting scheduling with excellent calendar sync.
Pricing
Free basic plan; paid tiers start at $12/user/month (Standard), $24/user/month (Premium), billed annually with per-calendar pricing.
SavvyCal
specializedSavvyCal enhances team call scheduling through calendar overlays, priority booking, and one-click rescheduling features.
Calendar Overlays that dynamically show true availability from all connected calendars to eliminate conflicts
SavvyCal is an advanced scheduling platform that overlays beautiful, customizable booking pages directly onto users' existing calendars like Google or Outlook. It excels at preventing double-bookings through intelligent availability detection, supports buffer times, group events, and automated workflows. Designed for professionals tired of clunky schedulers, it emphasizes branding and a seamless experience for invitees.
Pros
- Stunning, fully customizable booking pages with branding options
- Intelligent calendar overlays for accurate availability across multiple calendars
- Powerful workflows for automations like follow-ups and team routing
Cons
- No built-in video conferencing or payment processing (requires integrations)
- No perpetual free plan, only a 14-day trial
- Pricing scales up quickly for teams with per-user billing
Best For
Sales reps, consultants, and small teams seeking polished, branded scheduling without double-booking headaches.
Pricing
Lite $12/user/mo, Pro $20/user/mo, Team $29/user/mo (annual billing); 14-day free trial.
Microsoft Bookings
enterpriseMicrosoft Bookings integrates call and meeting scheduling directly into Microsoft 365 with Outlook syncing and Teams support.
Native Microsoft Teams integration for one-click video call scheduling from booking confirmations
Microsoft Bookings is a scheduling tool within Microsoft 365 designed for businesses to create customizable booking pages for appointments, services, and staff calendars. It streamlines call and meeting scheduling by integrating directly with Outlook, Teams, and other Microsoft apps, allowing customers to book slots based on real-time availability. Key features include automated email/SMS reminders, intake questionnaires, and support for group or one-on-one sessions.
Pros
- Seamless integration with Microsoft 365 tools like Outlook and Teams
- Customizable booking pages with questionnaires and payment options
- No additional cost for Microsoft 365 subscribers with strong automation features
Cons
- Requires a Microsoft 365 subscription; no standalone free tier
- Limited third-party integrations outside the Microsoft ecosystem
- Interface feels somewhat dated compared to modern alternatives
Best For
Businesses and teams already using Microsoft 365 who need reliable, integrated scheduling for calls and appointments without extra expenses.
Pricing
Included in Microsoft 365 Business plans starting at $6/user/month (Business Basic); higher tiers like Standard ($12.50/user/month) unlock full features.
Setmore
specializedSetmore supports appointment and phone call booking with staff scheduling, SMS reminders, and payment collections.
Customizable booking pages with intake forms and virtual waiting room for professional call scheduling experiences
Setmore is an online appointment scheduling software that helps businesses manage bookings for calls, meetings, consultations, and services through customizable booking pages and shared calendars. It offers features like automated SMS/email reminders, staff scheduling, payment integrations, and seamless syncing with Google, Outlook, and video tools like Zoom. Ideal for streamlining call scheduling, it supports unlimited appointments on its free plan while providing scalability for growing teams.
Pros
- Generous free plan with unlimited appointments for one user
- Intuitive interface with quick setup and mobile app support
- Strong integrations for video calls (Zoom, Google Meet) and payments (Stripe, Square)
Cons
- Advanced reporting and customization limited to premium plans
- Customer support primarily email-based with slower response times
- Some users report occasional sync issues with external calendars
Best For
Small businesses, freelancers, and solopreneurs seeking an affordable, user-friendly tool for scheduling calls and appointments without complex setup.
Pricing
Free plan for 1 user; paid plans start at $5/user/month (billed annually) for Pro, up to $19/user/month for Elite.
SimplyBook.me
specializedSimplyBook.me facilitates service-based call scheduling with custom features, intake forms, and multi-location support.
Advanced custom features with conditional logic for personalized booking flows
SimplyBook.me is a comprehensive online booking platform designed for scheduling appointments, services, classes, and virtual calls across various industries. It supports call scheduling through calendar integrations, automated reminders, and seamless connections with video tools like Zoom, Google Meet, and Microsoft Teams. Businesses can create customizable booking pages, manage multiple staff calendars, and handle payments directly within the system.
Pros
- Highly customizable booking forms and pages
- Strong integrations with video conferencing and payment gateways
- Free plan with core scheduling features
Cons
- Steep learning curve for advanced customizations
- Some key features locked behind higher-tier plans
- Interface feels cluttered for simple call scheduling needs
Best For
Small to medium-sized service businesses needing flexible appointment and call booking with custom workflows.
Pricing
Free plan available (limited bookings); paid plans from $9.90/mo (Lite) to $149.90/mo (Premium), billed annually.
Conclusion
The top call scheduling tools cater to diverse needs, with Calendly emerging as the clear leader for its seamless, integrated scheduling. Chili Piper shines for sales teams, offering instant booking and CRM syncing, while Acuity Scheduling impresses with customizable pages and payment processing. Together, these tools redefine efficiency, ensuring smooth coordination for any workflow.
Elevate your scheduling experience—start with Calendly to simplify calls, meetings, and more.
Tools Reviewed
All tools were independently evaluated for this comparison