Quick Overview
- 1#1: GAGEtrak - Leading calibration management software for scheduling, tracking, and reporting on instrument calibrations with full compliance support.
- 2#2: ProCalV5 - Advanced calibration management system offering automated workflows, gage tracking, and seamless integration with ERP systems.
- 3#3: Qualer - Cloud-based calibration platform that streamlines asset management, scheduling, and real-time compliance reporting.
- 4#4: MET/CAL - Precision calibration software with automated test procedures and data integrity for test and measurement equipment.
- 5#5: Beamex Business Suite - Comprehensive field and workstation calibration management for process industries with mobile support and traceability.
- 6#6: Calibration Control - User-friendly calibration tracking software for managing procedures, certificates, and vendor calibrations efficiently.
- 7#7: IndySoft - Flexible calibration and gage management solution with customizable forms and multi-site support.
- 8#8: CMX - Robust calibration software for laboratories providing uncertainty calculations and ISO 17025 compliance.
- 9#9: Calibrator360 - Integrated calibration management tool within EHS software for tracking and documenting equipment accuracy.
- 10#10: eQuip - Calibration and asset management software focused on scheduling, history tracking, and regulatory compliance.
Tools were selected and ranked based on key factors including functionality (such as automated workflows, traceability, and ERP integration), data integrity, user-friendliness, and value, ensuring a balanced evaluation of quality and practicality.
Comparison Table
Calibration management software is critical for maintaining accuracy and compliance in industries, and this comparison table evaluates leading tools like GAGEtrak, ProCalV5, Qualer, MET/CAL, and Beamex Business Suite. Readers will learn about key features, pricing structures, and integration capabilities to find the right fit for their operational needs, whether focusing on ease of use, advanced reporting, or cross-platform compatibility.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | GAGEtrak Leading calibration management software for scheduling, tracking, and reporting on instrument calibrations with full compliance support. | specialized | 9.5/10 | 9.8/10 | 8.5/10 | 9.2/10 |
| 2 | ProCalV5 Advanced calibration management system offering automated workflows, gage tracking, and seamless integration with ERP systems. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | Qualer Cloud-based calibration platform that streamlines asset management, scheduling, and real-time compliance reporting. | specialized | 8.8/10 | 9.2/10 | 8.5/10 | 8.3/10 |
| 4 | MET/CAL Precision calibration software with automated test procedures and data integrity for test and measurement equipment. | specialized | 8.7/10 | 9.4/10 | 7.2/10 | 8.0/10 |
| 5 | Beamex Business Suite Comprehensive field and workstation calibration management for process industries with mobile support and traceability. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 6 | Calibration Control User-friendly calibration tracking software for managing procedures, certificates, and vendor calibrations efficiently. | specialized | 7.8/10 | 8.2/10 | 7.4/10 | 7.6/10 |
| 7 | IndySoft Flexible calibration and gage management solution with customizable forms and multi-site support. | specialized | 8.1/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 8 | CMX Robust calibration software for laboratories providing uncertainty calculations and ISO 17025 compliance. | specialized | 7.9/10 | 8.4/10 | 7.1/10 | 7.4/10 |
| 9 | Calibrator360 Integrated calibration management tool within EHS software for tracking and documenting equipment accuracy. | enterprise | 8.1/10 | 8.3/10 | 8.5/10 | 7.7/10 |
| 10 | eQuip Calibration and asset management software focused on scheduling, history tracking, and regulatory compliance. | specialized | 7.6/10 | 7.8/10 | 8.2/10 | 7.0/10 |
Leading calibration management software for scheduling, tracking, and reporting on instrument calibrations with full compliance support.
Advanced calibration management system offering automated workflows, gage tracking, and seamless integration with ERP systems.
Cloud-based calibration platform that streamlines asset management, scheduling, and real-time compliance reporting.
Precision calibration software with automated test procedures and data integrity for test and measurement equipment.
Comprehensive field and workstation calibration management for process industries with mobile support and traceability.
User-friendly calibration tracking software for managing procedures, certificates, and vendor calibrations efficiently.
Flexible calibration and gage management solution with customizable forms and multi-site support.
Robust calibration software for laboratories providing uncertainty calculations and ISO 17025 compliance.
Integrated calibration management tool within EHS software for tracking and documenting equipment accuracy.
Calibration and asset management software focused on scheduling, history tracking, and regulatory compliance.
GAGEtrak
specializedLeading calibration management software for scheduling, tracking, and reporting on instrument calibrations with full compliance support.
Built-in Gage R&R (Repeatability & Reproducibility) module for MSA studies directly within the calibration workflow
GAGEtrak is a leading calibration management software solution that enables organizations to track, schedule, and document the calibration of gauges, tools, and test equipment throughout their lifecycle. It provides comprehensive asset management, automated reminders, procedure libraries, and detailed reporting to ensure compliance with standards like ISO 17025, ANSI Z540, and FDA regulations. With over 30 years in the industry, it supports industries such as manufacturing, aerospace, and pharmaceuticals by maintaining traceability and audit-ready records.
Pros
- Extensive feature set including Gage R&R analysis, custom procedures, and barcode/label printing
- Robust compliance tools with full audit trails and electronic signatures
- Reliable on-premise deployment with strong customization and reporting capabilities
Cons
- User interface appears dated compared to modern cloud-based alternatives
- Steep learning curve for advanced features and setup
- Pricing can be high for smaller organizations without volume discounts
Best For
Large manufacturing, aerospace, and regulated industries needing comprehensive, customizable on-premise calibration management for high-volume assets.
Pricing
Starts at ~$2,500 for single-user perpetual license (Pro edition), up to custom enterprise pricing; includes annual maintenance (~20% of license cost).
ProCalV5
specializedAdvanced calibration management system offering automated workflows, gage tracking, and seamless integration with ERP systems.
No-code Procedure Wizard for building unlimited, complex calibration routines with drag-and-drop interface
ProCalV5 by Prime Technologies is a robust calibration management software designed to automate and streamline instrument calibration processes across industries like manufacturing, pharmaceuticals, and aerospace. It provides tools for asset tracking, procedure creation, scheduling, automated workflows, and compliance reporting to ensure accuracy and regulatory adherence. The software supports both on-premise and cloud deployments, with features like as-found/as-left data capture and integration capabilities for ERP systems.
Pros
- Highly customizable calibration procedures without coding
- Strong compliance tools for FDA 21 CFR Part 11 and ISO standards
- Comprehensive reporting and audit trail capabilities
Cons
- Steeper learning curve for advanced customization
- Pricing can be high for small operations
- Limited native mobile app support
Best For
Mid-to-large enterprises in regulated industries needing scalable, compliant calibration management.
Pricing
Custom quotes required; perpetual licenses start around $5,000+ with annual maintenance fees, or subscription models based on assets/users.
Qualer
specializedCloud-based calibration platform that streamlines asset management, scheduling, and real-time compliance reporting.
Vendor Exchange marketplace for one-stop external calibration service procurement and tracking
Qualer is a cloud-based calibration management software that centralizes asset tracking, scheduling, and compliance for industries like manufacturing, labs, and healthcare. It automates calibration workflows, generates digital certificates, and integrates with vendors via its unique marketplace. The platform supports mobile access for field technicians and provides robust reporting for audits and ISO 17025 compliance.
Pros
- Comprehensive asset lifecycle management with automated scheduling
- Strong compliance tools including audit trails and digital certificates
- Mobile app and vendor marketplace for seamless external calibrations
Cons
- Pricing scales quickly for large asset inventories
- Steeper learning curve for advanced custom workflows
- Limited out-of-box integrations with some niche ERP systems
Best For
Mid-to-large enterprises in regulated sectors like manufacturing, pharma, and aerospace needing scalable calibration and vendor management.
Pricing
Quote-based subscription; starts around $500/month for basic plans, scales with users/assets (e.g., $99/user/month+); enterprise custom.
MET/CAL
specializedPrecision calibration software with automated test procedures and data integrity for test and measurement equipment.
Vast pre-written calibration procedure library covering thousands of instruments for rapid deployment
MET/CAL by Fluke Calibration is a robust calibration management software designed for automating test and measurement equipment calibration workflows. It enables users to create, edit, and execute precise calibration procedures, generate ISO 17025-compliant certificates, and manage asset lifecycles with detailed uncertainty calculations. The software excels in high-volume lab environments, integrating seamlessly with Fluke hardware for automated data capture and reporting.
Pros
- Extensive library of pre-built procedures for over 8,000 instruments
- Advanced automation and uncertainty analysis for accredited calibrations
- Seamless integration with Fluke hardware and COM interface for custom scripting
Cons
- Steep learning curve for procedure development and customization
- High upfront and ongoing costs for licenses and modules
- Less flexible for non-Fluke equipment without additional configuration
Best For
Large calibration labs and manufacturing facilities handling complex, high-volume calibrations requiring ISO 17025 compliance.
Pricing
Quote-based enterprise licensing starting at $5,000+ per seat, with additional fees for modules, support, and annual maintenance.
Beamex Business Suite
enterpriseComprehensive field and workstation calibration management for process industries with mobile support and traceability.
Native wireless integration with Beamex calibrators for automated, error-free data capture during fieldwork
Beamex Business Suite (BBS) is a robust enterprise calibration management software that centralizes asset management, workflow automation, and compliance tracking for calibration activities. It supports planning, execution, documentation, and reporting of calibrations across instruments and equipment, with strong integration to Beamex hardware calibrators. Designed for regulated industries, it ensures traceability, audit trails, and ISO/GxP compliance through digital workflows and analytics.
Pros
- Deep integration with Beamex calibration hardware for seamless data transfer
- Advanced compliance tools with full audit trails and electronic signatures
- Scalable for enterprise with mobile support and customizable workflows
Cons
- Steep learning curve and complex initial setup
- High cost unsuitable for small businesses
- Limited out-of-box integrations with non-Beamex systems
Best For
Large enterprises in regulated sectors like pharma, oil & gas, and manufacturing needing integrated hardware-software calibration solutions.
Pricing
Quote-based enterprise pricing; modular subscriptions or perpetual licenses typically start at $20,000+ annually based on users, assets, and modules.
Calibration Control
specializedUser-friendly calibration tracking software for managing procedures, certificates, and vendor calibrations efficiently.
Integrated Gage R&R (Repeatability & Reproducibility) and MSA tools for in-depth measurement system analysis
Calibration Control by Tracker Systems is a web-based calibration management software that helps organizations track, schedule, and document calibrations for instruments and equipment. It offers asset management, work order tracking, automated reminders, compliance reporting, and certificate generation to ensure adherence to standards like ISO 17025 and FDA regulations. The platform supports both cloud and on-premise deployments, making it suitable for various industries including manufacturing, labs, and aerospace.
Pros
- Robust compliance tools with audit trails and customizable certificates
- Comprehensive asset lifecycle management including history and scheduling
- Supports advanced metrology features like Gage R&R and uncertainty calculations
Cons
- User interface feels dated compared to modern competitors
- Limited native integrations with ERP or CMMS systems
- Steeper learning curve for non-expert users
Best For
Mid-sized labs and manufacturing facilities in regulated industries seeking reliable, standards-compliant calibration tracking without needing extensive custom development.
Pricing
Quote-based pricing; cloud subscriptions start around $500/month for basic plans, with on-premise licenses from $5,000 one-time plus annual support.
IndySoft
specializedFlexible calibration and gage management solution with customizable forms and multi-site support.
Fully configurable no-code workflow engine for tailoring calibration processes to specific business needs
IndySoft is a comprehensive calibration management software solution that enables organizations to track, schedule, and manage calibration activities for gauges, tools, and equipment across their lifecycle. It offers robust features for asset inventory, automated workflows, vendor management, and compliance reporting to meet standards like ISO 17025 and FDA regulations. Deployable on-premise or in the cloud, it supports industries requiring precise measurement traceability and audit readiness.
Pros
- Highly customizable workflows and forms without coding
- Strong compliance and audit trail capabilities
- Mobile app support for on-site calibrations
Cons
- Steep learning curve due to extensive customization options
- Pricing lacks transparency and can be high for small teams
- Limited native integrations with other enterprise systems
Best For
Medium to large enterprises in regulated industries like manufacturing, aerospace, and pharmaceuticals needing advanced calibration tracking and compliance.
Pricing
Quote-based pricing; typically subscription model starting at $5,000-$10,000 annually depending on assets, users, and modules.
CMX
specializedRobust calibration software for laboratories providing uncertainty calculations and ISO 17025 compliance.
Integrated Gage R&R and uncertainty calculator for precise measurement system analysis
CMX (Calibration Management eXcellence) from CompuCal is a web-based software solution designed for managing calibration processes in regulated industries like pharmaceuticals, biotech, and manufacturing. It provides comprehensive tools for asset tracking, work order management, automated scheduling, and compliance reporting with features like electronic signatures and audit trails. The platform supports integration with calibration instruments and offers mobile access for field technicians, ensuring data integrity per standards such as 21 CFR Part 11 and ISO 17025.
Pros
- Strong regulatory compliance tools including audit trails and e-signatures
- Advanced metrology features like uncertainty calculations and Gage R&R analysis
- Scalable for multi-site operations with robust reporting capabilities
Cons
- Steep learning curve due to complex interface
- Enterprise pricing with no public tiers or free trial
- Limited integrations with non-proprietary hardware
Best For
Large regulated enterprises in pharma, biotech, or manufacturing needing comprehensive compliance and metrology-focused calibration management.
Pricing
Custom enterprise licensing; quotes start around $10,000+ annually based on users/assets, contact for details.
Calibrator360
enterpriseIntegrated calibration management tool within EHS software for tracking and documenting equipment accuracy.
Automated workflow engine with real-time notifications and approval routing
Calibrator360 by Cybermetrics is a cloud-based calibration management software that helps organizations track, schedule, and document instrument calibrations to maintain compliance and accuracy. It provides asset management, automated workflows, digital certificates, and audit-ready reporting, with mobile access for technicians. The platform integrates with CMMS and ERP systems, making it suitable for regulated industries like manufacturing and pharmaceuticals.
Pros
- Intuitive interface with mobile app support for field use
- Robust compliance tools including automated certificates and audit trails
- Seamless integrations with CMMS and ERP systems
Cons
- Limited advanced AI-driven predictive analytics
- Customization requires vendor support for complex needs
- Pricing can be steep for smaller teams without volume discounts
Best For
Mid-sized industrial and lab teams in regulated sectors seeking straightforward, compliant calibration management.
Pricing
Subscription-based starting at ~$100/user/month; enterprise quotes for custom plans.
eQuip
specializedCalibration and asset management software focused on scheduling, history tracking, and regulatory compliance.
Seamless integration of calibration workflows within a full asset lifecycle management system
eQuip is a cloud-based asset management software that excels in calibration tracking, preventive maintenance, and equipment inspections for industries like manufacturing, labs, and utilities. It automates calibration scheduling, records detailed histories, generates compliance certificates, and supports standards like ISO 17025. The platform offers mobile accessibility, customizable workflows, and real-time dashboards to streamline operations.
Pros
- Intuitive interface with strong mobile app support for field calibrations
- Robust compliance tools including audit trails and automated certificates
- Scalable for multi-site operations with customizable reporting
Cons
- Quote-based pricing lacks upfront transparency
- Advanced analytics like GR&R studies require configuration or add-ons
- Integrations with specialized lab instruments are limited compared to pure CMS tools
Best For
Mid-sized organizations in regulated industries like pharmaceuticals and manufacturing needing integrated calibration and asset management.
Pricing
Custom quote-based pricing, typically starting at $5,000-$10,000 annually depending on assets and users.
Conclusion
The reviewed calibration management software varies in focus, but the top contenders excel at streamlining processes, ensuring compliance, and delivering reliable tracking. GAGEtrak takes the top spot, standing out with robust scheduling, tracking, and reporting capabilities plus full compliance support. ProCalV5 and Qualer, as strong alternatives, offer unique strengths—automated workflows and ERP integration for ProCalV5, and cloud-based real-time asset management for Qualer.
To optimize your calibration operations, GAGEtrak, the top-ranked tool, provides the comprehensive features needed to simplify management and maintain compliance—don’t hesitate to explore its offerings.
Tools Reviewed
All tools were independently evaluated for this comparison