Quick Overview
- 1#1: Archibus - Comprehensive CAFM platform for space management, asset tracking, and facility operations optimization.
- 2#2: Planon - Integrated workplace management system handling real estate, space planning, and maintenance workflows.
- 3#3: FM:Systems - AI-powered CAFM software focused on workplace experience, space utilization, and sustainability.
- 4#4: Accruent - Enterprise facilities and asset management suite for lease administration, maintenance, and capital planning.
- 5#5: Axxerion - Cloud-based CAFM solution for service management, space booking, and real estate portfolio oversight.
- 6#6: IBM Maximo - AI-driven asset management platform with robust CAFM features for predictive maintenance and facilities.
- 7#7: ServiceNow - Workplace service management module integrating facilities requests, reservations, and service delivery.
- 8#8: UpKeep - Mobile-first maintenance management tool with work orders, asset tracking, and preventive scheduling.
- 9#9: Fiix - Cloud CMMS platform simplifying work orders, inventory, and asset management for facilities.
- 10#10: eMaint - Flexible CMMS software for maintenance tracking, reporting, and mobile facility management.
Tools were evaluated based on key factors including feature depth, user experience, technical reliability, and value, ensuring the list prioritizes solutions that deliver robust, practical performance for modern facilities management.
Comparison Table
This comparison table examines key CAFM software tools, including Archibus, Planon, FM:Systems, Accruent, Axxerion, and more, to highlight their unique features and capabilities. It helps readers understand how each solution aligns with different facility management needs, from day-to-day operations to strategic planning.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Archibus Comprehensive CAFM platform for space management, asset tracking, and facility operations optimization. | enterprise | 9.4/10 | 9.8/10 | 7.2/10 | 8.7/10 |
| 2 | Planon Integrated workplace management system handling real estate, space planning, and maintenance workflows. | enterprise | 9.1/10 | 9.6/10 | 7.8/10 | 8.4/10 |
| 3 | FM:Systems AI-powered CAFM software focused on workplace experience, space utilization, and sustainability. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 4 | Accruent Enterprise facilities and asset management suite for lease administration, maintenance, and capital planning. | enterprise | 8.5/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 5 | Axxerion Cloud-based CAFM solution for service management, space booking, and real estate portfolio oversight. | specialized | 8.2/10 | 8.7/10 | 7.5/10 | 7.9/10 |
| 6 | IBM Maximo AI-driven asset management platform with robust CAFM features for predictive maintenance and facilities. | enterprise | 8.5/10 | 9.2/10 | 6.8/10 | 7.4/10 |
| 7 | ServiceNow Workplace service management module integrating facilities requests, reservations, and service delivery. | enterprise | 7.8/10 | 8.5/10 | 6.8/10 | 7.2/10 |
| 8 | UpKeep Mobile-first maintenance management tool with work orders, asset tracking, and preventive scheduling. | specialized | 8.0/10 | 7.5/10 | 9.2/10 | 8.5/10 |
| 9 | Fiix Cloud CMMS platform simplifying work orders, inventory, and asset management for facilities. | specialized | 7.4/10 | 7.1/10 | 8.6/10 | 8.0/10 |
| 10 | eMaint Flexible CMMS software for maintenance tracking, reporting, and mobile facility management. | specialized | 7.4/10 | 7.6/10 | 7.2/10 | 7.3/10 |
Comprehensive CAFM platform for space management, asset tracking, and facility operations optimization.
Integrated workplace management system handling real estate, space planning, and maintenance workflows.
AI-powered CAFM software focused on workplace experience, space utilization, and sustainability.
Enterprise facilities and asset management suite for lease administration, maintenance, and capital planning.
Cloud-based CAFM solution for service management, space booking, and real estate portfolio oversight.
AI-driven asset management platform with robust CAFM features for predictive maintenance and facilities.
Workplace service management module integrating facilities requests, reservations, and service delivery.
Mobile-first maintenance management tool with work orders, asset tracking, and preventive scheduling.
Cloud CMMS platform simplifying work orders, inventory, and asset management for facilities.
Flexible CMMS software for maintenance tracking, reporting, and mobile facility management.
Archibus
enterpriseComprehensive CAFM platform for space management, asset tracking, and facility operations optimization.
Seamless IWMS integration combining CAFM, real estate portfolio management, and capital planning in a single platform
Archibus is a leading Integrated Workplace Management System (IWMS) platform that delivers comprehensive CAFM functionalities, including asset management, preventive maintenance, space planning, and lease administration. It enables organizations to optimize facility operations, track real estate portfolios, and manage capital projects through modular, scalable applications. With strong CAD integration and analytics, Archibus supports data-driven decisions for large-scale facilities management.
Pros
- Extensive modular feature set covering full facilities lifecycle
- Highly customizable with robust CAD and BIM integration
- Advanced reporting, analytics, and mobile capabilities
Cons
- Steep learning curve and complex initial setup
- High implementation costs and time
- Interface can feel dated compared to modern SaaS tools
Best For
Large enterprises and multinational organizations with complex, multi-site facility management needs requiring deep customization.
Pricing
Custom enterprise pricing; SaaS subscriptions typically start at $50,000+ annually based on modules, users, and deployment scale.
Planon
enterpriseIntegrated workplace management system handling real estate, space planning, and maintenance workflows.
Planon Universe no-code/low-code platform for rapid custom app development and workflow automation without heavy IT involvement
Planon is a comprehensive Integrated Workplace Management System (IWMS) designed for enterprise-level Computer-AI ded Facility Management (CAFM), offering tools for real estate portfolio optimization, space and occupancy management, preventive maintenance, and lease administration. It integrates advanced analytics, IoT connectivity, and BIM support to streamline facility operations and drive sustainability initiatives. Deployed as a cloud-based SaaS solution, Planon enables organizations to centralize data for better decision-making across global properties.
Pros
- Extensive feature set covering real estate, facilities, and workplace management in one platform
- Robust analytics, AI insights, and ESG/sustainability tracking
- Strong scalability and integrations with ERP, BIM, and IoT systems
Cons
- Steep learning curve and complex setup for non-enterprise users
- High implementation and customization costs
- Pricing lacks transparency, requiring custom quotes
Best For
Large multinational enterprises with complex facility portfolios needing integrated IWMS capabilities.
Pricing
Custom quote-based enterprise pricing; typically subscription model starting at $50-100+ per user/month depending on modules and scale.
FM:Systems
enterpriseAI-powered CAFM software focused on workplace experience, space utilization, and sustainability.
Graphical space planning with interactive floorplan modeling and real-time utilization heatmaps
FM:Systems offers a comprehensive Integrated Workplace Management System (IWMS) suite, including FMS:Facilities for space and portfolio management, asset tracking, and maintenance operations. It enables organizations to optimize real estate portfolios, improve space utilization through CAD/BIM integrations, and support sustainability initiatives with energy and carbon tracking. The platform also includes FMS:Workplace for enhancing employee experiences via reservations and move management.
Pros
- Powerful space management with advanced CAD/BIM integration and utilization analytics
- Robust portfolio and real estate optimization tools
- Strong integrations with ERP, HR, and IoT systems for enterprise scalability
Cons
- Steep learning curve due to complex interface
- High implementation costs and time
- Customization requires significant IT involvement
Best For
Large enterprises with complex, multi-site facility portfolios needing advanced space and portfolio analytics.
Pricing
Quote-based enterprise pricing; typically annual subscriptions starting at $50,000+ depending on modules and users.
Accruent
enterpriseEnterprise facilities and asset management suite for lease administration, maintenance, and capital planning.
AI-powered predictive maintenance and facility optimization engine
Accruent offers a comprehensive IWMS (Integrated Workplace Management System) platform with strong CAFM capabilities, enabling organizations to manage facilities, assets, real estate portfolios, space utilization, maintenance, and capital projects in one unified system. Key features include lease administration, preventive maintenance scheduling, CAD floorplan integration, and sustainability reporting. Designed for enterprise-scale deployments, it provides real-time analytics and mobile access to optimize workplace efficiency and reduce operational costs.
Pros
- Enterprise scalability for global portfolios
- Deep integrations with ERP, BIM, and IoT systems
- Advanced analytics and AI-driven insights
Cons
- Lengthy and complex implementation process
- High cost for smaller organizations
- Steep learning curve for non-technical users
Best For
Large enterprises with complex, multi-site facility and real estate management needs.
Pricing
Custom quote-based pricing; enterprise subscriptions typically range from $50,000+ annually depending on modules and users.
Axxerion
specializedCloud-based CAFM solution for service management, space booking, and real estate portfolio oversight.
No-code workflow automation builder for custom processes across maintenance, reservations, and service management
Axxerion is a modular CAFM and IWMS platform that centralizes facility management, asset tracking, space planning, maintenance scheduling, and service requests. It supports cloud, on-premise, and hybrid deployments, enabling organizations to manage real estate, workplaces, and operations efficiently. The software emphasizes automation, reporting, and integrations with ERP and BI tools for comprehensive oversight.
Pros
- Highly modular with 20+ specialized modules for tailored FM needs
- Robust mobile app for field technicians and on-site management
- Strong analytics and dashboard customization for data-driven decisions
Cons
- Steep learning curve for complex configurations
- Pricing can escalate with additional modules
- Limited native AI or predictive features compared to top competitors
Best For
Mid-sized enterprises and multi-site organizations in Europe needing scalable, integrated CAFM for facilities and services.
Pricing
Quote-based subscription starting at €60-120 per user/month, depending on modules, users, and deployment; annual contracts common.
IBM Maximo
enterpriseAI-driven asset management platform with robust CAFM features for predictive maintenance and facilities.
AI-powered predictive maintenance using IBM Watson for proactive asset failure prevention
IBM Maximo is a comprehensive enterprise asset management (EAM) platform designed for managing physical assets, maintenance operations, and facilities across industries. In the CAFM space, it offers robust work order management, preventive maintenance scheduling, inventory tracking, and space management capabilities, enhanced by AI-driven analytics and IoT integration for predictive insights. Its modular architecture allows customization for complex facility portfolios, though it requires significant implementation effort.
Pros
- Extensive asset lifecycle management with AI and IoT for predictive maintenance
- Highly scalable for enterprise-level facilities with strong integration options
- Mobile-first apps for field technicians and real-time reporting
Cons
- Steep learning curve and complex initial setup requiring expert configuration
- High implementation and licensing costs not ideal for small facilities
- Overkill for basic CAFM needs with a focus on heavy industrial assets
Best For
Large enterprises managing complex, asset-intensive facility portfolios requiring advanced analytics and predictive capabilities.
Pricing
Custom enterprise pricing via subscription (SaaS or on-premises); typically starts at $50,000+ annually for mid-sized deployments, scaling with users and modules.
ServiceNow
enterpriseWorkplace service management module integrating facilities requests, reservations, and service delivery.
Unified Employee Center portal that integrates facility services like space reservations and maintenance with IT and HR self-service.
ServiceNow is a comprehensive cloud-based platform primarily known for IT service management, but it extends robust capabilities to CAFM through its Workplace Service Management and Facilities Service Management applications. It handles space management, room bookings, maintenance work orders, asset tracking, and employee service requests via a unified portal. The platform leverages low-code customization, AI-driven automation, and deep integrations to support enterprise-scale facility operations.
Pros
- Highly scalable with enterprise-grade integrations across IT, HR, and facilities
- AI-powered automation and predictive maintenance via Now Assist
- Customizable workflows and robust reporting dashboards
Cons
- Steep learning curve and lengthy implementation requiring skilled admins
- High cost makes it unsuitable for small to mid-sized facilities
- Overkill for basic CAFM needs with excessive complexity
Best For
Large enterprises needing integrated facility management within a broader ITSM and employee experience platform.
Pricing
Custom quote-based pricing, typically $100-$200+ per user/month for Workplace modules, with annual subscriptions and additional costs for implementation.
UpKeep
specializedMobile-first maintenance management tool with work orders, asset tracking, and preventive scheduling.
Robust mobile-first app with offline functionality and real-time collaboration
UpKeep is a cloud-based CMMS platform that excels in streamlining maintenance operations for facilities, including work order management, asset tracking, preventive maintenance scheduling, and inventory control. It emphasizes a mobile-first approach, enabling field technicians to access real-time data, complete inspections, and update records on the go. While it covers core CAFM essentials like maintenance and assets, it lacks deeper features such as advanced space planning or lease management found in full-suite CAFM tools.
Pros
- Intuitive mobile app with offline access for field teams
- Quick implementation and user-friendly interface
- Strong preventive maintenance and asset tracking tools
Cons
- Limited advanced CAFM capabilities like space utilization or CAD integration
- Reporting and analytics are basic compared to enterprise solutions
- Scalability challenges for very large facilities
Best For
Small to mid-sized facilities managers prioritizing mobile maintenance workflows over comprehensive CAFM depth.
Pricing
Starter at $45/user/month (annual billing), Essentials $75, Growth $110, Enterprise custom; free trial available.
Fiix
specializedCloud CMMS platform simplifying work orders, inventory, and asset management for facilities.
Fiix Copilot AI assistant for predictive maintenance recommendations and automated insights
Fiix is a cloud-based CMMS software focused on maintenance management for facilities, offering tools for work orders, asset tracking, preventive maintenance, and inventory control. It supports mobile access and integrations with ERP and IoT systems to enhance operational efficiency. While effective for core maintenance tasks, it has limited capabilities in advanced CAFM areas like space planning and lease management.
Pros
- Highly intuitive interface with quick onboarding
- Robust mobile app for on-the-go maintenance
- Unlimited users across all plans for scalability
Cons
- Lacks comprehensive space and lease management tools
- Advanced reporting and analytics are somewhat basic
- Limited native CAD or BIM integration for full CAFM
Best For
Small to mid-sized facilities focused primarily on maintenance operations rather than full-spectrum facility lifecycle management.
Pricing
Starts at $45/user/month (Starter), $96/user/month (Professional), $166/user/month (Premier); custom enterprise pricing available.
eMaint
specializedFlexible CMMS software for maintenance tracking, reporting, and mobile facility management.
Drag-and-drop workflow builder allowing unlimited customization without coding
eMaint is a flexible cloud-based CMMS platform designed primarily for maintenance management within facilities, offering tools for work orders, asset tracking, preventive maintenance scheduling, and inventory control. It supports customization through drag-and-drop workflows and provides robust reporting and mobile access for on-the-go technicians. While effective for core maintenance tasks, it has limited native support for advanced CAFM functions like space planning or CAD integration.
Pros
- Highly customizable with unlimited fields and drag-and-drop workflows
- Strong reporting and analytics capabilities
- Reliable mobile app for field technicians
Cons
- Dated interface compared to modern competitors
- Custom pricing lacks transparency
- Limited built-in CAFM features like space management or lease tracking
Best For
Mid-sized industrial or manufacturing facilities focused on asset maintenance rather than comprehensive space or real estate management.
Pricing
Custom quote-based pricing; typically starts around $50-75 per user/month for basic plans, scaling with modules and users.
Conclusion
The reviewed CAFM tools excel in distinct areas, with Archibus leading as the top choice for its comprehensive space management, asset tracking, and operational optimization. Planon and FM:Systems follow strongly, offering integrated workplace management and AI-driven sustainability focus respectively, catering to varied facility needs. Together, these tools demonstrate the depth of innovation in the field, with Archibus emerging as the standout solution.
Dive into Archibus to unlock streamlined facility operations and take your space management to the next level.
Tools Reviewed
All tools were independently evaluated for this comparison