Quick Overview
- 1#1: Expensify - Automates business travel expense tracking, receipt scanning, and report generation with smart approvals.
- 2#2: SAP Concur - Provides integrated travel booking, expense management, and compliance for enterprise teams.
- 3#3: Navan - Offers end-to-end business travel management with real-time expense tracking and reimbursements.
- 4#4: Zoho Expense - Simplifies travel expense reporting with receipt capture, mileage tracking, and multi-currency support.
- 5#5: Ramp - Delivers corporate cards with automated travel expense categorization and policy enforcement.
- 6#6: Emburse Certify - Streamlines mobile expense submission for travel with GPS mileage and receipt matching.
- 7#7: Fyle - AI-driven expense management that syncs credit card transactions for business travel reimbursements.
- 8#8: TravelPerk - Manages business travel bookings and integrates seamless expense tracking and reporting.
- 9#9: Brex - Provides spend management with corporate cards tailored for travel expenses and approvals.
- 10#10: QuickBooks - Tracks business travel expenses within accounting software with receipt uploads and bank feeds.
Tools were ranked based on key metrics including automation efficiency (receipt scanning, policy enforcement), seamless integration with travel booking systems, user experience (intuitive design, accessibility), and overall value—balancing robust features with affordability to serve both small teams and enterprise-level operations.
Comparison Table
Explore the landscape of business travel expense software with this comparison table, showcasing tools like Expensify, SAP Concur, Navan, Zoho Expense, Ramp, and more. Discover insights into features, usability, and integration capabilities to identify the ideal solution for streamlining your travel expense management.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Expensify Automates business travel expense tracking, receipt scanning, and report generation with smart approvals. | enterprise | 9.4/10 | 9.6/10 | 9.5/10 | 9.2/10 |
| 2 | SAP Concur Provides integrated travel booking, expense management, and compliance for enterprise teams. | enterprise | 9.1/10 | 9.6/10 | 8.2/10 | 8.7/10 |
| 3 | Navan Offers end-to-end business travel management with real-time expense tracking and reimbursements. | enterprise | 8.9/10 | 9.3/10 | 8.8/10 | 8.4/10 |
| 4 | Zoho Expense Simplifies travel expense reporting with receipt capture, mileage tracking, and multi-currency support. | enterprise | 8.6/10 | 8.7/10 | 9.0/10 | 8.8/10 |
| 5 | Ramp Delivers corporate cards with automated travel expense categorization and policy enforcement. | enterprise | 8.8/10 | 9.1/10 | 9.0/10 | 9.5/10 |
| 6 | Emburse Certify Streamlines mobile expense submission for travel with GPS mileage and receipt matching. | enterprise | 8.7/10 | 8.9/10 | 9.1/10 | 8.4/10 |
| 7 | Fyle AI-driven expense management that syncs credit card transactions for business travel reimbursements. | specialized | 8.6/10 | 8.9/10 | 9.2/10 | 8.3/10 |
| 8 | TravelPerk Manages business travel bookings and integrates seamless expense tracking and reporting. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 9 | Brex Provides spend management with corporate cards tailored for travel expenses and approvals. | enterprise | 8.6/10 | 8.4/10 | 9.1/10 | 8.7/10 |
| 10 | QuickBooks Tracks business travel expenses within accounting software with receipt uploads and bank feeds. | enterprise | 7.4/10 | 7.2/10 | 8.1/10 | 7.5/10 |
Automates business travel expense tracking, receipt scanning, and report generation with smart approvals.
Provides integrated travel booking, expense management, and compliance for enterprise teams.
Offers end-to-end business travel management with real-time expense tracking and reimbursements.
Simplifies travel expense reporting with receipt capture, mileage tracking, and multi-currency support.
Delivers corporate cards with automated travel expense categorization and policy enforcement.
Streamlines mobile expense submission for travel with GPS mileage and receipt matching.
AI-driven expense management that syncs credit card transactions for business travel reimbursements.
Manages business travel bookings and integrates seamless expense tracking and reporting.
Provides spend management with corporate cards tailored for travel expenses and approvals.
Tracks business travel expenses within accounting software with receipt uploads and bank feeds.
Expensify
enterpriseAutomates business travel expense tracking, receipt scanning, and report generation with smart approvals.
SmartScan OCR that instantly extracts and categorizes expense data from receipt photos
Expensify is a leading expense management software that streamlines business travel expense tracking, receipt submission, and reimbursement processes. Users can capture receipts via mobile app photo scans with SmartScan OCR technology for automatic data extraction, categorization, and mileage logging using GPS. It offers robust approval workflows, integrations with accounting tools like QuickBooks and Xero, and real-time reporting for efficient expense control.
Pros
- Highly accurate SmartScan OCR for effortless receipt processing
- Intuitive mobile-first app with GPS mileage tracking
- Seamless integrations with major accounting and payment systems
Cons
- Pricing scales quickly for large teams
- Advanced reporting requires higher-tier plans
- Occasional OCR inaccuracies with faded or foreign receipts
Best For
Mid-sized businesses and frequent business travelers seeking automated, mobile expense management with strong compliance features.
Pricing
Free for individuals (up to 25 SmartScans/month); team plans start at $5/user/month (Collect), $9/user/month (Control), and custom enterprise pricing.
SAP Concur
enterpriseProvides integrated travel booking, expense management, and compliance for enterprise teams.
TripLink for automatic matching and importing of travel expenses directly from bookings and credit cards
SAP Concur is a comprehensive cloud-based platform for managing business travel and expenses, enabling seamless booking, tracking, and reimbursement processes. It integrates travel reservations with automated expense capture through features like TripLink, ensuring real-time visibility and policy compliance. The solution provides advanced analytics, AI-powered auditing, and global scalability for enterprise-level spend management.
Pros
- Seamless integration with ERP systems like SAP for unified financial workflows
- AI-driven expense auditing and fraud detection for compliance
- Robust mobile app and real-time reporting for global teams
Cons
- Steep learning curve and complex setup for smaller teams
- High implementation costs and lengthy onboarding
- Premium pricing not ideal for small businesses
Best For
Large enterprises and multinational corporations with complex travel needs and existing SAP integrations.
Pricing
Custom quote-based pricing; typically $10-25 per user/month depending on modules, volume, and enterprise scale.
Navan
enterpriseOffers end-to-end business travel management with real-time expense tracking and reimbursements.
End-to-end automation that combines travel booking, real-time expense capture, and policy enforcement in one unified platform
Navan is an all-in-one corporate travel and expense management platform that streamlines booking flights, hotels, cars, and more while automatically capturing receipts and enforcing travel policies. It integrates travel spend with expense reporting, reimbursements, and AI-driven insights for real-time visibility and cost optimization. Designed for businesses of all sizes, it replaces fragmented tools with a unified mobile-first experience.
Pros
- Seamless integration of travel booking and expense tracking
- AI-powered personalization and cost savings
- 24/7 global support with high user satisfaction
Cons
- Higher pricing suited better for mid-to-large enterprises
- Initial setup can be complex for custom policies
- Limited flexibility in some third-party integrations
Best For
Mid-sized to large enterprises needing an integrated platform for travel management and expense automation.
Pricing
Custom enterprise pricing; typically starts at $15-25 per user/month with volume discounts and add-ons for premium features.
Zoho Expense
enterpriseSimplifies travel expense reporting with receipt capture, mileage tracking, and multi-currency support.
SmartScan AI for automatic receipt data extraction, categorization, and validation
Zoho Expense is a cloud-based expense management software tailored for businesses to track, manage, and reimburse travel and operational expenses efficiently. It features mobile receipt capture with OCR technology, automated mileage tracking, multi-level approval workflows, and detailed reporting. Seamlessly integrates with Zoho Books, CRM, and other accounting tools like QuickBooks for streamlined financial reconciliation.
Pros
- Intuitive mobile app with real-time receipt scanning and GPS mileage tracking
- Strong integration with Zoho ecosystem and popular accounting software
- Flexible approval processes and customizable policies
Cons
- Reporting and analytics lack depth compared to enterprise competitors
- Limited advanced automation for complex multi-entity organizations
- Customer support response times can be slower for non-premium users
Best For
Small to medium-sized businesses already in the Zoho ecosystem seeking affordable, user-friendly expense tracking for travel and daily spends.
Pricing
Free for up to 3 users; Standard $4/user/month (billed annually); Premium $6/user/month (billed annually).
Ramp
enterpriseDelivers corporate cards with automated travel expense categorization and policy enforcement.
Unlimited virtual cards for instant, controlled payments to travel vendors with built-in limits and policies
Ramp is an all-in-one spend management platform offering corporate cards, automated expense tracking, bill pay, and reimbursements designed to control business spending, including travel expenses. It provides real-time transaction visibility, AI-powered receipt matching, and customizable spending policies to streamline approvals and compliance. With seamless integrations to travel booking tools like Concur and accounting software such as QuickBooks, Ramp helps businesses capture, categorize, and report on travel costs efficiently.
Pros
- Unlimited 1.5% cashback on all card spend
- AI-driven receipt matching and real-time expense tracking
- Robust integrations with travel and accounting platforms
Cons
- Less specialized for complex international travel compared to dedicated tools
- Customer support can have longer response times during peak periods
- Full value requires using Ramp cards for most transactions
Best For
Growing mid-market businesses needing integrated corporate cards and expense management for domestic travel without upfront costs.
Pricing
Free platform with no subscription fees; earns via interchange on card spend and offers 1.5% unlimited cashback.
Emburse Certify
enterpriseStreamlines mobile expense submission for travel with GPS mileage and receipt matching.
AI-powered Smart Audit that automatically detects and flags policy violations in real-time
Emburse Certify is a cloud-based travel and expense management platform designed to streamline expense reporting for businesses. It offers mobile-first receipt capture, AI-powered categorization and matching, automated policy enforcement, and seamless integrations with credit cards and accounting software like QuickBooks and NetSuite. The solution provides real-time visibility into spend, approvals workflows, and global reimbursements, making it suitable for mid-sized to large enterprises handling frequent business travel.
Pros
- Intuitive mobile app with one-click receipt submission
- AI-driven automation for categorization and auditing
- Robust integrations with 100+ credit cards and ERPs
Cons
- Pricing is quote-based and can be steep for small teams
- Advanced reporting requires customization add-ons
- Occasional delays in customer support response
Best For
Mid-sized businesses with high travel volumes needing automated, compliant expense management.
Pricing
Custom quote-based pricing, typically $10-15 per user per month for standard plans, with volume discounts for enterprises.
Fyle
specializedAI-driven expense management that syncs credit card transactions for business travel reimbursements.
Real-time credit card transaction feeds that auto-populate expenses without manual entry
Fyle is an AI-powered expense management platform that automates receipt capture, categorization, and reporting for business travel and general expenses. It integrates directly with credit cards for real-time transaction feeds, enforces spending policies, and syncs with accounting tools like QuickBooks and Xero. The mobile-first app simplifies submissions while ensuring compliance and reimbursements.
Pros
- AI-powered OCR for instant receipt scanning and categorization
- Seamless real-time credit card integrations for automatic expense feeds
- Strong policy enforcement and approval workflows
Cons
- Limited advanced reporting customization for large enterprises
- Higher pricing tiers for premium features
- Occasional integration glitches with niche accounting software
Best For
Mid-sized businesses seeking an intuitive, automated solution for travel expense tracking and compliance.
Pricing
Free plan for small teams; Essentials at $5.99/active user/month (annual), Premium at $11.99, Enterprise custom.
TravelPerk
enterpriseManages business travel bookings and integrates seamless expense tracking and reporting.
FlexiPerk: Allows free flight and hotel changes or cancellations up to 1 hour before departure.
TravelPerk is a comprehensive corporate travel management platform that streamlines business trip booking, expense tracking, and reimbursement processes. It integrates travel policies, automated approvals, and real-time reporting to help teams stay compliant and control costs. With features like VAT reclaim and seamless integrations with tools like Expensify and Xero, it reduces administrative burden for finance and travel teams.
Pros
- 24/7 customer support with quick response times
- Automated expense reconciliation and VAT recovery
- Flexible booking policies with free changes/cancellations
Cons
- Pricing can be steep for small businesses
- Steeper learning curve for advanced policy setup
- Fewer options for non-hotel/flight bookings compared to specialists
Best For
Mid-sized businesses seeking an all-in-one travel booking and expense management solution with strong support and compliance features.
Pricing
Custom enterprise pricing starting at €9-€15 per user/month, plus booking fees; free trial available.
Brex
enterpriseProvides spend management with corporate cards tailored for travel expenses and approvals.
Unlimited virtual cards with granular, real-time spend controls specifically designed for secure travel bookings and vendor payments
Brex is an all-in-one spend management platform offering corporate cards, real-time expense tracking, and automated reimbursements, with strong capabilities for handling business travel expenses through integrated payments and controls. It enables teams to issue virtual cards for travel bookings, match receipts instantly via mobile app, and enforce spending policies to optimize travel costs. While not a dedicated travel management system, its finance-first approach unifies travel spend visibility and compliance in a single dashboard.
Pros
- Seamless integration of corporate cards with expense tracking for effortless travel payments
- Real-time spend controls and unlimited virtual cards to manage travel budgets precisely
- Automated receipt matching and approval workflows that reduce manual travel expense processing
Cons
- Limited native travel booking and itinerary management compared to specialized tools
- Custom pricing lacks transparency for enterprises needing advanced features
- Less ideal for large corporations with complex global travel compliance needs
Best For
Fast-growing startups and mid-sized tech companies looking to control travel expenses through corporate cards and automated spend management without personal guarantees.
Pricing
Core cards and expense tools are free (revenue from interchange); premium features like advanced analytics and higher limits via custom enterprise plans starting around $10K+/year.
QuickBooks
enterpriseTracks business travel expenses within accounting software with receipt uploads and bank feeds.
Automatic bank feed imports and AI-powered expense categorization tied directly to general ledger
QuickBooks, from Intuit, is a full-featured accounting software with built-in expense tracking capabilities that support business travel expense management. It allows users to capture receipts via mobile app, track mileage automatically, categorize expenses, and reimburse employees directly. While versatile for small businesses integrating travel costs into overall bookkeeping, it lacks specialized travel tools like itinerary syncing or advanced compliance features found in dedicated solutions.
Pros
- Seamless integration with accounting for automatic reconciliation
- Mobile receipt scanning with AI categorization
- GPS-based mileage tracking for travel reimbursements
Cons
- Limited travel-specific features like policy enforcement or booking integrations
- Higher cost if used only for expenses
- Overkill interface for simple travel tracking needs
Best For
Small to medium businesses already using QuickBooks for accounting that need reliable, integrated travel expense tracking.
Pricing
Starts at $30/month (Simple Start) including expenses; scales to $200/month for Advanced with more users and features.
Conclusion
The top 10 business travel expense software options present a mix of features, with Expensify leading as the top choice—thanks to its seamless automation, smart approvals, and efficient receipt management. SAP Concur and Navan follow closely, offering enterprise-integrated solutions and end-to-end travel management respectively, ensuring there’s a strong alternative for nearly every need.
Begin streamlining your travel expenses by trying Expensify—where automation simplifies tracking and reporting, saving time and reducing hassle.
Tools Reviewed
All tools were independently evaluated for this comparison