Quick Overview
- 1#1: Calendly - Automates one-on-one and group meeting scheduling by syncing calendars, sending invites, and integrating with video conferencing tools.
- 2#2: Doodle - Simplifies group meeting planning through time polls that find the best availability for teams and participants.
- 3#3: Microsoft Bookings - Provides enterprise-grade appointment scheduling integrated with Microsoft 365 calendars, Outlook, and Teams for business teams.
- 4#4: OnceHub - Offers advanced scheduling workflows with automation, CRM integrations, and custom booking pages for complex business meetings.
- 5#5: Acuity Scheduling - Enables customizable booking pages, client self-scheduling, payments, and reminders tailored for professional services and teams.
- 6#6: Chili Piper - Streamlines sales meeting booking with intelligent routing, calendar overlays, and instant scheduling from inbound leads.
- 7#7: HubSpot Meetings - Free tool for scheduling sales and team meetings that integrates seamlessly with HubSpot CRM and calendars.
- 8#8: SavvyCal - Enhances scheduling with overlaid calendars, priority booking, and modern overlays for efficient business availability sharing.
- 9#9: Zoho Bookings - Affordable scheduling solution integrated with Zoho suite for staff assignments, notifications, and business calendars.
- 10#10: Setmore - Free and paid booking software for appointments with calendar sync, reminders, and team scheduling features.
These tools were curated based on robust functionality, user experience, reliability, and value, ensuring they stand out for their ability to address common scheduling challenges and deliver measurable benefits to professional teams.
Comparison Table
This comparison table examines leading business meeting planning tools, such as Calendly, Doodle, Microsoft Bookings, OnceHub, and Acuity Scheduling, to guide readers in selecting the ideal solution for their scheduling and coordination needs. It outlines key features, integration strengths, and usability factors, helping users identify the right tool for seamless meeting planning.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Calendly Automates one-on-one and group meeting scheduling by syncing calendars, sending invites, and integrating with video conferencing tools. | specialized | 9.6/10 | 9.5/10 | 9.8/10 | 9.2/10 |
| 2 | Doodle Simplifies group meeting planning through time polls that find the best availability for teams and participants. | specialized | 9.2/10 | 9.0/10 | 9.6/10 | 8.7/10 |
| 3 | Microsoft Bookings Provides enterprise-grade appointment scheduling integrated with Microsoft 365 calendars, Outlook, and Teams for business teams. | enterprise | 8.4/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 4 | OnceHub Offers advanced scheduling workflows with automation, CRM integrations, and custom booking pages for complex business meetings. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 5 | Acuity Scheduling Enables customizable booking pages, client self-scheduling, payments, and reminders tailored for professional services and teams. | specialized | 8.6/10 | 8.4/10 | 9.1/10 | 8.2/10 |
| 6 | Chili Piper Streamlines sales meeting booking with intelligent routing, calendar overlays, and instant scheduling from inbound leads. | enterprise | 8.7/10 | 9.2/10 | 8.5/10 | 7.8/10 |
| 7 | HubSpot Meetings Free tool for scheduling sales and team meetings that integrates seamlessly with HubSpot CRM and calendars. | enterprise | 8.5/10 | 8.7/10 | 9.2/10 | 9.6/10 |
| 8 | SavvyCal Enhances scheduling with overlaid calendars, priority booking, and modern overlays for efficient business availability sharing. | specialized | 8.6/10 | 9.1/10 | 9.4/10 | 8.0/10 |
| 9 | Zoho Bookings Affordable scheduling solution integrated with Zoho suite for staff assignments, notifications, and business calendars. | enterprise | 8.2/10 | 8.0/10 | 8.4/10 | 9.1/10 |
| 10 | Setmore Free and paid booking software for appointments with calendar sync, reminders, and team scheduling features. | specialized | 8.0/10 | 7.7/10 | 9.1/10 | 8.8/10 |
Automates one-on-one and group meeting scheduling by syncing calendars, sending invites, and integrating with video conferencing tools.
Simplifies group meeting planning through time polls that find the best availability for teams and participants.
Provides enterprise-grade appointment scheduling integrated with Microsoft 365 calendars, Outlook, and Teams for business teams.
Offers advanced scheduling workflows with automation, CRM integrations, and custom booking pages for complex business meetings.
Enables customizable booking pages, client self-scheduling, payments, and reminders tailored for professional services and teams.
Streamlines sales meeting booking with intelligent routing, calendar overlays, and instant scheduling from inbound leads.
Free tool for scheduling sales and team meetings that integrates seamlessly with HubSpot CRM and calendars.
Enhances scheduling with overlaid calendars, priority booking, and modern overlays for efficient business availability sharing.
Affordable scheduling solution integrated with Zoho suite for staff assignments, notifications, and business calendars.
Free and paid booking software for appointments with calendar sync, reminders, and team scheduling features.
Calendly
specializedAutomates one-on-one and group meeting scheduling by syncing calendars, sending invites, and integrating with video conferencing tools.
Dynamic booking pages that automatically sync availability across multiple calendars and enforce meeting rules like buffer times and limits.
Calendly is a premier online scheduling platform that allows users to create shareable booking links where clients, colleagues, or prospects can self-schedule meetings based on real-time calendar availability. It eliminates email back-and-forth by integrating with major calendars like Google and Outlook, as well as video tools like Zoom and Teams. Ideal for business meeting planning, it supports individual, round-robin, and collective team scheduling with advanced workflows for routing and automation.
Pros
- Seamless integrations with calendars, CRMs, and video conferencing tools
- Highly intuitive interface with quick setup and minimal learning curve
- Scalable for teams with round-robin, routing, and workflow automation
Cons
- Free plan lacks advanced features like team scheduling and reminders
- Customization options are somewhat limited on lower-tier plans
- Occasional sync delays with external calendars during peak usage
Best For
Sales teams, recruiters, and customer success managers handling high-volume external meetings who need frictionless scheduling.
Pricing
Free plan available; paid tiers start at $8/user/month (Essentials), $12/user/month (Professional), $16/user/month (Teams), with Enterprise custom pricing.
Doodle
specializedSimplifies group meeting planning through time polls that find the best availability for teams and participants.
Smart group polling that aggregates votes and suggests optimal times based on participant availability
Doodle is a user-friendly scheduling platform designed to streamline business meeting planning by letting users create polls for proposed times, allowing participants to vote on their availability and automatically identifying the best slots. It supports various poll types including classic polls, booking pages, and team scheduling, with seamless integrations to calendars like Google, Outlook, and Microsoft Teams. The tool eliminates back-and-forth emails, making it efficient for coordinating group meetings, one-on-ones, and external events in professional settings.
Pros
- Intuitive poll creation and sharing with automatic time suggestions
- Strong calendar integrations for real-time availability checks
- Versatile for group events, 1:1 meetings, and booking pages
Cons
- Advanced customization and admin features require paid plans
- Lacks built-in video conferencing (relies on integrations)
- Free version limits polling options and participant numbers
Best For
Business teams and professionals coordinating meetings with multiple internal or external participants who want to avoid email chains.
Pricing
Free basic plan; Pro ($6.95/user/month annually); Team ($8.95/user/month annually); Enterprise (custom pricing).
Microsoft Bookings
enterpriseProvides enterprise-grade appointment scheduling integrated with Microsoft 365 calendars, Outlook, and Teams for business teams.
Native integration with Microsoft Teams for one-click virtual meeting launches from booking confirmations
Microsoft Bookings is a powerful scheduling application within the Microsoft 365 suite that enables businesses to create personalized booking pages for clients to self-schedule meetings based on real-time staff availability. It supports individual appointments, group events, and virtual meetings via seamless integration with Outlook and Teams. Automated reminders, payment processing, and calendar syncing streamline business meeting planning and coordination.
Pros
- Deep integration with Microsoft 365 tools like Outlook and Teams
- Customizable booking pages with availability rules and questionnaires
- Supports group bookings, SMS/email reminders, and payment integrations
Cons
- Requires a Microsoft 365 subscription, no standalone free tier
- Limited customization and integrations outside the Microsoft ecosystem
- Steeper learning curve for non-Microsoft users
Best For
Teams already invested in the Microsoft 365 ecosystem needing integrated scheduling for internal and client meetings.
Pricing
Included in Microsoft 365 Business plans starting at $6/user/month (Business Basic); full features in Standard ($12.50/user/month) and Premium tiers.
OnceHub
specializedOffers advanced scheduling workflows with automation, CRM integrations, and custom booking pages for complex business meetings.
Visual workflow builder for creating custom routing rules and automations that intelligently direct bookings to the right team member
OnceHub is a comprehensive scheduling platform that enables businesses to create customizable booking pages for seamless meeting coordination. It integrates deeply with calendars, CRMs, and video tools, while offering advanced workflows, team routing, and automation to handle complex scheduling needs. Primarily used for sales, support, and internal meetings, it reduces back-and-forth emails and optimizes team availability.
Pros
- Robust integrations with 100+ apps including CRMs and calendars
- Advanced routing and workflow automation for team scheduling
- Customizable booking pages with branding and no-show protection
Cons
- Higher pricing tiers required for full team features
- Steeper learning curve for complex workflows
- Limited customization in lower plans
Best For
Mid-sized sales, support, and consulting teams needing advanced automation and team routing for efficient meeting booking.
Pricing
Starts at $12/user/month (Essentials, billed annually) up to $59/user/month (Elite); free trial available, no free plan for teams.
Acuity Scheduling
specializedEnables customizable booking pages, client self-scheduling, payments, and reminders tailored for professional services and teams.
Deeply customizable intake forms that gather detailed client data prior to booking
Acuity Scheduling is a versatile online appointment scheduling platform that enables businesses to create customizable booking pages for clients to self-schedule meetings, classes, or services based on real-time calendar availability. It integrates seamlessly with tools like Google Calendar, Zoom, and payment processors, while offering features such as automated email/SMS reminders, intake forms, and group event scheduling. Ideal for service-oriented businesses, it simplifies meeting coordination by reducing back-and-forth emails and no-shows.
Pros
- Highly customizable booking pages and intake forms
- Seamless integrations with calendars, Zoom, and payments
- Effective automated reminders and no-show protection
Cons
- Pricing scales quickly for teams with multiple calendars
- Reporting and analytics are basic compared to enterprise tools
- Limited advanced routing like round-robin for large teams
Best For
Small to medium service businesses and solopreneurs needing flexible, branded scheduling for client meetings and appointments.
Pricing
Starts at $16/month (Emerging plan for up to 6 calendars), $27/month (Growing), $49/month (Powerhouse); 7-day free trial, billed annually for discounts.
Chili Piper
enterpriseStreamlines sales meeting booking with intelligent routing, calendar overlays, and instant scheduling from inbound leads.
Concierge AI that automatically matches and routes leads to the optimal sales rep based on territory, expertise, and availability
Chili Piper is a powerful scheduling platform designed for sales and revenue teams to automate meeting booking and lead routing. It enables prospects to instantly book qualified meetings with the right representative via embeddable links, forms, and chat integrations, bypassing lengthy email threads. Deep integrations with CRMs like Salesforce, HubSpot, and calendars ensure seamless data sync and follow-ups, optimizing the entire go-to-market motion.
Pros
- Intelligent AI-powered lead routing to the best rep
- Seamless integrations with major CRMs and calendars
- Significantly reduces time-to-meeting and no-shows
Cons
- Premium pricing may not suit small teams
- Setup can be complex for advanced configurations
- Limited free trial and no self-serve low-tier options
Best For
Mid-market to enterprise sales teams focused on accelerating pipeline through frictionless booking.
Pricing
Custom quote-based pricing; starts around $30/user/month for basic plans, scales to $100+/user/month for enterprise features with usage-based elements.
HubSpot Meetings
enterpriseFree tool for scheduling sales and team meetings that integrates seamlessly with HubSpot CRM and calendars.
Native HubSpot CRM integration that auto-creates contacts, logs meetings as activities, and associates them with deals or tickets
HubSpot Meetings is a free scheduling tool embedded within the HubSpot CRM platform, enabling users to create customizable booking pages for clients, prospects, or teams to self-schedule appointments. It automatically syncs with calendars like Google and Outlook, manages availability across time zones, and prevents double-bookings with buffer times. Meeting data seamlessly integrates into HubSpot's CRM, automatically creating contacts, logging activities, and linking to deals for streamlined sales workflows.
Pros
- Completely free with any HubSpot account
- Seamless integration with HubSpot CRM for automatic data logging
- Intuitive setup with robust calendar syncing and time zone handling
Cons
- Limited advanced customization options compared to standalone tools
- Less effective as a standalone solution without HubSpot ecosystem
- Group and round-robin scheduling requires higher-tier HubSpot plans
Best For
Sales and marketing teams already using HubSpot CRM who need integrated, no-cost meeting scheduling.
Pricing
Free with any HubSpot account (CRM Free tier); advanced features via paid HubSpot plans starting at $20/user/month.
SavvyCal
specializedEnhances scheduling with overlaid calendars, priority booking, and modern overlays for efficient business availability sharing.
Multi-calendar overlay that merges all your calendars into a single, accurate availability view
SavvyCal is a premium scheduling tool designed for professionals and teams, offering a unified overlay view of multiple calendars to display true availability and prevent double-bookings. It includes features like one-click group polls for coordinating meetings with multiple participants, customizable booking pages with branding, and automated workflows for follow-ups. As a Calendly alternative, it emphasizes a polished user experience tailored for business meeting planning in sales, recruiting, and executive roles.
Pros
- Multi-calendar overlay ensures accurate availability without double-bookings
- Effortless group polls simplify team and client scheduling
- Beautiful, customizable booking pages with advanced branding options
Cons
- No free plan, requires paid subscription from the start
- Pricing is higher than basic competitors like Calendly
- Fewer enterprise-level integrations compared to top tools
Best For
Busy professionals and sales teams juggling multiple calendars who need precise, professional scheduling for one-on-one and group meetings.
Pricing
Individual plan at $20/user/month (billed annually); Team plan starts at $12/user/month (billed annually); 14-day free trial available.
Zoho Bookings
enterpriseAffordable scheduling solution integrated with Zoho suite for staff assignments, notifications, and business calendars.
Seamless, native integration across the entire Zoho One suite for end-to-end business process automation
Zoho Bookings is a robust appointment scheduling software that allows businesses to create customizable online booking pages for meetings, consultations, and services. It supports team calendars, client self-scheduling based on real-time availability, automated email/SMS reminders, and seamless integrations with calendars like Google and Outlook, plus Zoom for video meetings. Part of the Zoho ecosystem, it excels in streamlining business meeting coordination for service-based teams.
Pros
- Deep integration with Zoho suite (CRM, Mail, etc.) for unified workflows
- Customizable booking forms and buffer times for efficient scheduling
- Strong automation for reminders, payments, and cancellations
Cons
- Steeper learning curve for users outside the Zoho ecosystem
- Limited advanced group polling or complex meeting planning tools
- Reporting and analytics are basic compared to dedicated enterprise tools
Best For
Small to medium-sized service businesses or teams already using Zoho tools who need reliable appointment and meeting booking.
Pricing
Free for solo users; paid plans start at $6/user/month (Standard) and $12/user/month (Premium), billed annually.
Setmore
specializedFree and paid booking software for appointments with calendar sync, reminders, and team scheduling features.
Customizable booking pages with intake forms for collecting client details during scheduling
Setmore is an online appointment scheduling platform that allows businesses to create customizable booking pages for clients to schedule meetings, consultations, and services directly. It features calendar synchronization with Google, Outlook, and iCal, automated email/SMS reminders, and staff management for multiple users. The tool also includes payment processing and basic reporting, streamlining the meeting planning process for service-oriented businesses.
Pros
- Generous free plan with unlimited appointments for one user
- Highly intuitive interface with quick setup
- Automated reminders and calendar syncing reduce no-shows
Cons
- Limited advanced reporting and analytics
- Some key features like payments locked behind paid plans
- Fewer native integrations than top competitors
Best For
Small businesses, freelancers, and service providers needing simple, affordable online scheduling for meetings and appointments.
Pricing
Free plan for basic use; Premium starts at $12/user/month (billed annually) for advanced features like payments and multiple staff.
Conclusion
Business meeting planning software varies widely by needs, but the top tools deliver exceptional value: Calendly leads with automation and cross-platform integration, Doodle excels at uniting teams through time polls, and Microsoft Bookings stands out for its deep alignment with Microsoft 365, ensuring seamless enterprise workflows. Each offers distinct strengths, yet all simplify the often chaotic process of scheduling.
Elevate your team's productivity by trying Calendly first—its intuitive design and powerful features make it the ideal choice for smooth, stress-free meetings. For group-focused planning, Doodle is a strong alternative, and for those in the Microsoft ecosystem, Microsoft Bookings shines. Don’t wait—start saving time now.
Tools Reviewed
All tools were independently evaluated for this comparison