Quick Overview
- 1#1: Box - Enterprise-grade cloud content management platform for secure file sharing, collaboration, and workflow automation.
- 2#2: Dropbox Business - Cloud storage and file sharing service with admin controls, integrations, and team collaboration features.
- 3#3: Microsoft OneDrive for Business - Secure file storage and sharing integrated with Microsoft 365 for business productivity and compliance.
- 4#4: Google Drive - Scalable cloud file storage and real-time collaboration tool for Google Workspace business users.
- 5#5: Citrix ShareFile - Secure file transfer and sharing platform with client portals, e-signatures, and regulatory compliance.
- 6#6: Egnyte - Hybrid cloud file sharing solution offering on-premises control and enterprise governance.
- 7#7: Sync.com for Teams - Zero-knowledge encrypted file sync and share service with unlimited storage for business teams.
- 8#8: Tresorit - End-to-end encrypted cloud storage and secure file sharing platform for privacy-focused businesses.
- 9#9: Zoho WorkDrive - Team-centric file management and sharing system integrated with Zoho's business applications.
- 10#10: Hightail - File sharing and creative collaboration tool with previews, proofs, and project tracking for teams.
Tools were evaluated based on features, reliability, ease of use, and value, ensuring they deliver robust functionality tailored to diverse business needs while maintaining high standards of performance and security.
Comparison Table
Business file sharing is vital for modern collaboration, and selecting the right software demands careful evaluation of features. This comparison table explores tools like Box, Dropbox Business, Microsoft OneDrive for Business, Google Drive, and Citrix ShareFile, highlighting key aspects such as storage, security, and integration. Readers will gain clarity to identify the platform that best aligns with their team’s workflow and operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Box Enterprise-grade cloud content management platform for secure file sharing, collaboration, and workflow automation. | enterprise | 9.5/10 | 9.8/10 | 8.9/10 | 9.2/10 |
| 2 | Dropbox Business Cloud storage and file sharing service with admin controls, integrations, and team collaboration features. | enterprise | 9.3/10 | 9.5/10 | 9.7/10 | 8.6/10 |
| 3 | Microsoft OneDrive for Business Secure file storage and sharing integrated with Microsoft 365 for business productivity and compliance. | enterprise | 8.7/10 | 9.3/10 | 8.5/10 | 8.0/10 |
| 4 | Google Drive Scalable cloud file storage and real-time collaboration tool for Google Workspace business users. | enterprise | 8.7/10 | 9.2/10 | 9.5/10 | 8.3/10 |
| 5 | Citrix ShareFile Secure file transfer and sharing platform with client portals, e-signatures, and regulatory compliance. | enterprise | 8.3/10 | 9.0/10 | 8.0/10 | 7.5/10 |
| 6 | Egnyte Hybrid cloud file sharing solution offering on-premises control and enterprise governance. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 8.1/10 |
| 7 | Sync.com for Teams Zero-knowledge encrypted file sync and share service with unlimited storage for business teams. | enterprise | 8.6/10 | 8.7/10 | 9.1/10 | 8.8/10 |
| 8 | Tresorit End-to-end encrypted cloud storage and secure file sharing platform for privacy-focused businesses. | enterprise | 8.6/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 9 | Zoho WorkDrive Team-centric file management and sharing system integrated with Zoho's business applications. | enterprise | 8.4/10 | 8.7/10 | 8.1/10 | 8.5/10 |
| 10 | Hightail File sharing and creative collaboration tool with previews, proofs, and project tracking for teams. | enterprise | 7.8/10 | 8.3/10 | 7.5/10 | 7.2/10 |
Enterprise-grade cloud content management platform for secure file sharing, collaboration, and workflow automation.
Cloud storage and file sharing service with admin controls, integrations, and team collaboration features.
Secure file storage and sharing integrated with Microsoft 365 for business productivity and compliance.
Scalable cloud file storage and real-time collaboration tool for Google Workspace business users.
Secure file transfer and sharing platform with client portals, e-signatures, and regulatory compliance.
Hybrid cloud file sharing solution offering on-premises control and enterprise governance.
Zero-knowledge encrypted file sync and share service with unlimited storage for business teams.
End-to-end encrypted cloud storage and secure file sharing platform for privacy-focused businesses.
Team-centric file management and sharing system integrated with Zoho's business applications.
File sharing and creative collaboration tool with previews, proofs, and project tracking for teams.
Box
enterpriseEnterprise-grade cloud content management platform for secure file sharing, collaboration, and workflow automation.
Box Shield's AI-driven security and classification for automated threat protection and compliance
Box is a premier cloud content management platform designed for secure business file sharing, collaboration, and workflow automation. It allows teams to store unlimited files, share with granular permissions, and co-edit in real-time using integrations with tools like Microsoft 365 and Google Workspace. With enterprise-grade security, compliance certifications (e.g., HIPAA, GDPR, SOC 2), and AI-powered insights, Box scales effortlessly for organizations handling sensitive data.
Pros
- Enterprise-grade security and compliance with features like Box Shield for threat detection
- Over 1,400 integrations and Box Relay for no-code workflows
- Unlimited storage and advanced collaboration tools on higher plans
Cons
- Pricing can be steep for small teams or startups
- Complex interface may overwhelm casual users
- Free plan lacks business-oriented features
Best For
Mid-to-large enterprises needing secure, compliant file sharing with deep integrations and automation.
Pricing
Business Lite at $5/user/mo, Business at $15/user/mo (min 3 users), Business Plus at $25/user/mo, Enterprise custom.
Dropbox Business
enterpriseCloud storage and file sharing service with admin controls, integrations, and team collaboration features.
Smart Sync, which lets users preview and access all team files on-demand without downloading them to local devices
Dropbox Business is a robust cloud storage and file sharing platform tailored for teams, enabling seamless syncing, collaboration, and secure access to files across devices. It includes advanced admin controls, version history, and integrations with tools like Microsoft Office, Slack, and Zoom for streamlined workflows. With features like Smart Sync and file recovery, it ensures data availability without overwhelming local storage, making it a top choice for business file management.
Pros
- Exceptional cross-device sync and Smart Sync for space-efficient access
- Comprehensive security with SSO, compliance (HIPAA, GDPR), and granular permissions
- Deep integrations with productivity apps and strong collaboration tools like Dropbox Paper
Cons
- Higher storage costs for large teams compared to some competitors
- Advanced features locked behind premium plans
- Occasional performance lags with massive file sets or high concurrency
Best For
Mid-to-large teams needing secure, intuitive file sharing with enterprise-grade controls and seamless collaboration.
Pricing
Starts at $15/user/month (billed annually) for Business Standard (5TB shared storage); Business Advanced at $24/user/month with unlimited storage and advanced security.
Microsoft OneDrive for Business
enterpriseSecure file storage and sharing integrated with Microsoft 365 for business productivity and compliance.
Real-time co-authoring of Office documents with desktop and web app synchronization
Microsoft OneDrive for Business is a cloud storage and file-sharing platform tailored for enterprises, providing secure storage, synchronization, and collaboration on files across devices. It integrates deeply with Microsoft 365 apps like Word, Excel, Teams, and Outlook, enabling real-time co-editing and sharing with permissions controls. With features like ransomware detection, expiration links, and compliance certifications (e.g., GDPR, HIPAA), it prioritizes business-grade security and scalability.
Pros
- Seamless integration with Microsoft 365 and Teams for enhanced collaboration
- Advanced security features including Personal Vault and data loss protection
- Generous 1TB+ storage per user with scalable plans
Cons
- Higher pricing for standalone use outside Microsoft 365 bundles
- Interface can feel cluttered for non-Microsoft users
- Occasional sync delays with very large files or poor connections
Best For
Businesses deeply embedded in the Microsoft ecosystem needing secure, integrated file sharing and real-time Office collaboration.
Pricing
Bundled in Microsoft 365 Business plans from $6/user/month (1TB storage); standalone OneDrive plans start at $5/user/month for Plan 1.
Google Drive
enterpriseScalable cloud file storage and real-time collaboration tool for Google Workspace business users.
Real-time multi-user editing with live presence indicators
Google Drive is a cloud storage and file-sharing service integrated into Google Workspace, enabling businesses to store, sync, and share files across devices with ease. It supports real-time collaboration on documents, spreadsheets, and presentations, with features like granular sharing permissions, version history, and AI-powered search. Ideal for teams needing seamless integration with productivity tools, it offers reliable uptime and mobile accessibility for on-the-go file management.
Pros
- Seamless real-time collaboration with Google Docs, Sheets, and Slides
- Powerful AI-driven search and organization tools
- Strong integration with Google Workspace ecosystem
Cons
- Storage limits on lower-tier plans (e.g., 30GB pooled for Business Starter)
- Privacy concerns due to Google's data scanning practices
- Less advanced enterprise compliance features compared to specialized tools like Box
Best For
Businesses already using Google Workspace that prioritize real-time team collaboration and intuitive file sharing.
Pricing
Google Workspace Business plans start at $6/user/month (30GB pooled storage) up to $18/user/month (5TB pooled); Enterprise custom with unlimited storage.
Citrix ShareFile
enterpriseSecure file transfer and sharing platform with client portals, e-signatures, and regulatory compliance.
Branded client portals that allow secure, password-protected file requests and deliveries without requiring recipients to create accounts
Citrix ShareFile is a secure cloud-based file sharing and collaboration platform designed for businesses, enabling safe storage, transfer, and synchronization of files across devices. It offers enterprise-grade security features, compliance with standards like HIPAA, GDPR, and FINRA, and tools such as customizable client portals and automated workflows. ShareFile integrates seamlessly with productivity suites like Microsoft 365 and Google Workspace, making it suitable for professional teams handling sensitive data.
Pros
- Robust security and compliance certifications for regulated industries
- Customizable client portals for secure external collaboration
- Strong integrations with CRM and office productivity tools
Cons
- Higher pricing tiers compared to basic file sharing alternatives
- Steeper learning curve for advanced workflow customizations
- Occasional reports of sync delays with large files
Best For
Mid-to-large businesses in regulated sectors like healthcare, finance, or legal that need secure client-facing file sharing.
Pricing
Starts at $10/user/month for Standard plan (100GB storage), $16/user/month for Premium, with Virtual Data Rooms and enterprise custom pricing available.
Egnyte
enterpriseHybrid cloud file sharing solution offering on-premises control and enterprise governance.
Hybrid cloud architecture with advanced content governance and AI-driven insights
Egnyte is a secure enterprise file sharing and content collaboration platform designed for businesses, offering hybrid cloud storage that combines on-premises and cloud capabilities for seamless access and control. It excels in governance, compliance, and security features like granular permissions, ransomware protection, and audit trails to meet standards such as HIPAA, GDPR, and SOC 2. The platform supports integrations with tools like Microsoft 365, Google Workspace, and Salesforce, enabling efficient workflows for distributed teams.
Pros
- Enterprise-grade security and compliance tools
- Hybrid cloud deployment options
- Robust integrations with productivity suites
Cons
- Higher pricing for smaller teams
- Steeper learning curve for advanced features
- Interface can feel complex for casual users
Best For
Mid-to-large enterprises needing strong governance, compliance, and hybrid storage for secure file sharing.
Pricing
Starts at $10/user/month (billed annually) for Business plan; higher tiers like Team ($15/user/month) and Enterprise (custom pricing).
Sync.com for Teams
enterpriseZero-knowledge encrypted file sync and share service with unlimited storage for business teams.
Zero-knowledge encryption where even Sync.com cannot access your files
Sync.com for Teams is a secure cloud storage and file sharing platform tailored for businesses, emphasizing zero-knowledge encryption to ensure data privacy. It provides team workspaces, granular sharing permissions, unlimited file versioning, and activity logs for collaboration. With HIPAA and GDPR compliance, it's built for organizations handling sensitive information without third-party access to files.
Pros
- Zero-knowledge end-to-end encryption for maximum security
- Unlimited version history and generous storage per user
- Intuitive interface with strong admin controls for teams
Cons
- Limited third-party integrations compared to competitors
- No real-time collaborative editing tools
- Customer support primarily email-based with no live chat
Best For
Small to medium-sized businesses prioritizing data privacy and security over advanced collaboration features.
Pricing
Teams Standard at $15/user/month (2TB/user, min 2 users); Unlimited at $24/user/month (unlimited storage); billed annually.
Tresorit
enterpriseEnd-to-end encrypted cloud storage and secure file sharing platform for privacy-focused businesses.
Zero-knowledge end-to-end encryption, where files are encrypted client-side and only accessible by authorized users
Tresorit is a secure cloud storage and file sharing platform designed specifically for businesses, emphasizing end-to-end encryption and zero-knowledge architecture to protect sensitive data. It allows teams to collaborate securely, share files externally with granular permissions, and maintain compliance with standards like GDPR, HIPAA, and SOC 2. Administrative tools enable centralized management, activity monitoring, and scalable deployment for enterprises.
Pros
- End-to-end encryption ensures zero-knowledge security, preventing even Tresorit from accessing files
- Robust admin controls, compliance features, and detailed audit logs for enterprise use
- Seamless cross-platform sync and secure external sharing with passwords and expiry dates
Cons
- Higher pricing compared to mainstream alternatives like Dropbox or Google Drive
- Upload and sync speeds can be slower due to encryption overhead
- Fewer third-party integrations than some competitors
Best For
Businesses in regulated industries like finance, healthcare, or legal that require top-tier security for confidential file sharing and compliance.
Pricing
Business plan starts at $10.50/user/month (billed annually, minimum 3 users); Enterprise pricing is custom.
Zoho WorkDrive
enterpriseTeam-centric file management and sharing system integrated with Zoho's business applications.
WorkSpaces: Dedicated, admin-controlled folders for teams/projects with isolated permissions
Zoho WorkDrive is a cloud-based file sharing and collaboration platform tailored for businesses, enabling teams to organize files into secure WorkSpaces for projects or departments. It supports real-time collaboration, version control, advanced permissions, and integrations with the Zoho ecosystem for seamless workflows. Ideal for structured file management, it offers previews for 90+ file types and automation via Zoho Flow.
Pros
- Granular permissions and WorkSpaces for team organization
- Strong security with encryption, audit logs, and compliance (GDPR, HIPAA)
- Deep Zoho integrations and unlimited versioning
Cons
- Steeper learning curve for non-Zoho users
- Mobile app lacks some desktop features
- Storage pricing scales up for large files/teams
Best For
Mid-sized businesses or Zoho users needing structured, secure team file collaboration.
Pricing
Free plan (15 users, 1TB shared); Professional $3/user/mo (1TB/team + 100GB/user); Enterprise custom with unlimited storage.
Hightail
enterpriseFile sharing and creative collaboration tool with previews, proofs, and project tracking for teams.
Spaces with built-in proofing and approval workflows for creative assets
Hightail is a cloud-based file sharing and collaboration platform tailored for businesses, especially creative teams, enabling secure transfer of large files up to 100GB. It provides features like interactive previews for design files (e.g., PSD, AI, video), customizable Spaces for project organization, and workflow tools for approvals and feedback. With strong emphasis on security through encryption, permissions, and link expiration, it's suited for professional file sharing beyond basic storage.
Pros
- Excellent creative file previews without downloads
- Robust Spaces for team collaboration and workflows
- Advanced security with granular permissions and compliance
Cons
- Pricing is higher than many competitors
- Limited integrations compared to leaders like Box or Dropbox
- Interface feels somewhat dated in places
Best For
Creative agencies and marketing teams handling large multimedia files that require client approvals and feedback.
Pricing
Free for basic use (2GB storage); Pro at $10/user/month, Premium Spaces at $15-$29/user/month, with Enterprise custom pricing and free trials.
Conclusion
The top business file sharing tools deliver powerful solutions, with Box leading as the top choice for its comprehensive enterprise-grade cloud content management, secure sharing, and workflow automation. Close competitors like Dropbox Business and Microsoft OneDrive for Business also shine—Dropbox for robust admin controls and integrations, and OneDrive for seamless Microsoft 365 synergy. This list ensures there’s a tool to match diverse business needs, prioritizing efficiency and security.
Begin your journey with Box today to experience enhanced collaboration, streamlined workflows, and unbeatable security tailored for growing businesses.
Tools Reviewed
All tools were independently evaluated for this comparison