Quick Overview
- 1#1: MaintainX - Mobile-first CMMS that digitizes work orders, preventive maintenance, and inspections for building maintenance teams.
- 2#2: UpKeep - Comprehensive maintenance platform for creating, assigning, and tracking work orders with asset management.
- 3#3: Limble CMMS - User-friendly CMMS software designed for quick work order management and technician scheduling in facilities.
- 4#4: Fiix - Cloud-based CMMS by Rockwell Automation for efficient work order tracking, inventory, and analytics.
- 5#5: Hippo CMMS - Affordable web-based system for managing preventive maintenance requests and work orders in buildings.
- 6#6: eMaint - Customizable CMMS offering robust work order automation, asset tracking, and reporting for facilities.
- 7#7: Maintenance Care - All-in-one platform combining work orders, inspections, assets, and work request portals for maintenance.
- 8#8: Fracttal One - AI-driven CMMS that optimizes work orders, predictive maintenance, and asset performance globally.
- 9#9: IBM Maximo - Enterprise-grade asset management system with advanced work order planning and IoT integration.
- 10#10: Infor EAM - Scalable enterprise solution for work order management, linear asset tracking, and mobility.
Tools were evaluated based on comprehensive feature sets—including automation, asset tracking, and analytics—user experience, reliability, and value across diverse building maintenance scenarios.
Comparison Table
This comparison table examines leading building maintenance work order software tools, such as MaintainX, UpKeep, Limble CMMS, Fiix, and Hippo CMMS, to simplify facility management. Readers will gain insights into key features, usability, and cost factors to select the ideal solution for their maintenance workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | MaintainX Mobile-first CMMS that digitizes work orders, preventive maintenance, and inspections for building maintenance teams. | specialized | 9.5/10 | 9.3/10 | 9.8/10 | 9.4/10 |
| 2 | UpKeep Comprehensive maintenance platform for creating, assigning, and tracking work orders with asset management. | specialized | 9.2/10 | 9.1/10 | 9.4/10 | 8.7/10 |
| 3 | Limble CMMS User-friendly CMMS software designed for quick work order management and technician scheduling in facilities. | specialized | 8.8/10 | 8.5/10 | 9.5/10 | 9.2/10 |
| 4 | Fiix Cloud-based CMMS by Rockwell Automation for efficient work order tracking, inventory, and analytics. | enterprise | 8.6/10 | 9.0/10 | 9.2/10 | 8.0/10 |
| 5 | Hippo CMMS Affordable web-based system for managing preventive maintenance requests and work orders in buildings. | specialized | 8.6/10 | 8.4/10 | 9.1/10 | 8.8/10 |
| 6 | eMaint Customizable CMMS offering robust work order automation, asset tracking, and reporting for facilities. | enterprise | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 7 | Maintenance Care All-in-one platform combining work orders, inspections, assets, and work request portals for maintenance. | specialized | 8.2/10 | 8.4/10 | 9.0/10 | 7.7/10 |
| 8 | Fracttal One AI-driven CMMS that optimizes work orders, predictive maintenance, and asset performance globally. | specialized | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 9 | IBM Maximo Enterprise-grade asset management system with advanced work order planning and IoT integration. | enterprise | 8.4/10 | 9.3/10 | 6.5/10 | 7.6/10 |
| 10 | Infor EAM Scalable enterprise solution for work order management, linear asset tracking, and mobility. | enterprise | 7.8/10 | 8.5/10 | 6.7/10 | 7.2/10 |
Mobile-first CMMS that digitizes work orders, preventive maintenance, and inspections for building maintenance teams.
Comprehensive maintenance platform for creating, assigning, and tracking work orders with asset management.
User-friendly CMMS software designed for quick work order management and technician scheduling in facilities.
Cloud-based CMMS by Rockwell Automation for efficient work order tracking, inventory, and analytics.
Affordable web-based system for managing preventive maintenance requests and work orders in buildings.
Customizable CMMS offering robust work order automation, asset tracking, and reporting for facilities.
All-in-one platform combining work orders, inspections, assets, and work request portals for maintenance.
AI-driven CMMS that optimizes work orders, predictive maintenance, and asset performance globally.
Enterprise-grade asset management system with advanced work order planning and IoT integration.
Scalable enterprise solution for work order management, linear asset tracking, and mobility.
MaintainX
specializedMobile-first CMMS that digitizes work orders, preventive maintenance, and inspections for building maintenance teams.
Conversational work order interface that mimics texting for instant task assignment and updates
MaintainX is a mobile-first CMMS platform tailored for building maintenance, enabling teams to manage work orders, preventive maintenance, assets, and inventory seamlessly. It transforms reactive repairs into proactive schedules with intuitive tools for assigning tasks, attaching photos/videos, and tracking completion in real-time. Ideal for facilities in commercial, industrial, and multifamily properties, it emphasizes simplicity to boost technician productivity and operational efficiency.
Pros
- Exceptionally intuitive mobile app for quick work order creation and updates on the go
- Robust preventive maintenance scheduling with automated reminders
- Strong asset and inventory tracking integrated with work orders
Cons
- Advanced reporting and analytics limited to higher tiers
- Customization options for workflows are somewhat basic
- Integrations with enterprise systems can require additional setup
Best For
Building maintenance teams and facilities managers in mid-sized properties who prioritize mobile accessibility and simplicity over complex enterprise features.
Pricing
Free plan for basic use; Essentials at $16/user/month, Premium at $39/user/month (billed annually).
UpKeep
specializedComprehensive maintenance platform for creating, assigning, and tracking work orders with asset management.
Mobile app with GPS time tracking, offline mode, and conversational AI (Otto) for instant work order creation and updates
UpKeep is a cloud-based CMMS platform specializing in work order management, preventive maintenance, and asset tracking for building maintenance teams. It enables real-time creation, assignment, and tracking of work orders through an intuitive mobile app, complete with photo attachments, checklists, and GPS location services. The software also includes inventory management, customizable dashboards, and reporting to help optimize facility operations and reduce downtime.
Pros
- Highly intuitive mobile app with offline capabilities and real-time syncing
- Robust preventive maintenance scheduling and asset management tools
- Quick setup and user-friendly interface for non-technical users
Cons
- Pricing increases significantly with more users and advanced features
- Reporting and analytics are basic in lower-tier plans
- Limited native integrations compared to enterprise competitors
Best For
Small to mid-sized building maintenance teams seeking a mobile-first solution for efficient work order handling and field operations.
Pricing
Starts at $45/user/month (billed annually) for Starter plan; Essentials at $75, Elite at $110, with Enterprise custom pricing.
Limble CMMS
specializedUser-friendly CMMS software designed for quick work order management and technician scheduling in facilities.
Flat per-facility pricing with unlimited users, removing per-user cost barriers
Limble CMMS is a cloud-based computerized maintenance management system tailored for building maintenance, focusing on work order creation, assignment, preventive maintenance scheduling, and asset management. It enables facilities teams to track maintenance requests, manage inventory, and generate reports through an intuitive interface accessible via web and mobile apps. Designed for quick setup—often in under 10 minutes—it's particularly effective for streamlining day-to-day building operations without steep learning curves.
Pros
- Extremely intuitive interface requiring minimal training
- Unlimited users at a flat per-facility price
- Robust mobile app for on-the-go work order management
Cons
- Reporting features lack advanced customization
- Limited integrations with enterprise systems
- Basic asset management compared to more complex CMMS tools
Best For
Small to mid-sized building maintenance teams needing simple, affordable work order and preventive maintenance solutions.
Pricing
Starts at $60 per facility/month for Essentials (unlimited users), $120 for Professional, and custom Enterprise plans.
Fiix
enterpriseCloud-based CMMS by Rockwell Automation for efficient work order tracking, inventory, and analytics.
Fiix Mobile app with offline capabilities and QR code asset scanning for seamless field work order execution
Fiix is a cloud-based CMMS software tailored for maintenance teams, specializing in work order creation, assignment, tracking, and completion for building maintenance tasks. It supports preventive maintenance scheduling, asset management, inventory tracking, and mobile access for technicians in the field. The platform emphasizes efficiency with customizable workflows, reporting dashboards, and integrations with tools like QuickBooks and Microsoft Dynamics.
Pros
- Highly intuitive mobile app for real-time work order updates and technician dispatching
- Unlimited users across all plans, ideal for growing teams
- Robust integrations and automation for preventive maintenance and asset tracking
Cons
- Pricing scales quickly for larger asset bases or advanced features
- Reporting tools lack deep customization without higher tiers
- Initial setup can require configuration time for complex workflows
Best For
Mid-sized building maintenance teams seeking a mobile-first CMMS with scalable work order management.
Pricing
Starts at $45/user/month (Essential plan, billed annually) up to $85+/user/month for Enterprise; free trial available, asset-based scaling on higher plans.
Hippo CMMS
specializedAffordable web-based system for managing preventive maintenance requests and work orders in buildings.
Unlimited technicians included in flat-rate pricing, ideal for scaling teams without per-user cost increases
Hippo CMMS is a cloud-based maintenance management software designed specifically for building maintenance teams to handle work orders, preventive maintenance, asset tracking, and inventory management efficiently. It streamlines workflows with mobile access for technicians, real-time updates, and customizable reporting to reduce downtime and operational costs. The platform emphasizes simplicity, making it suitable for facilities managers overseeing properties like apartments, offices, and schools.
Pros
- Intuitive drag-and-drop Kanban board for work order management
- Robust mobile app for field technicians with offline capabilities
- Flat-rate pricing including unlimited users for cost predictability
Cons
- Basic reporting lacks advanced analytics and custom visualizations
- Limited integrations with enterprise-level accounting or ERP systems
- Customization options are somewhat restricted for complex workflows
Best For
Small to mid-sized building maintenance teams and property managers seeking an affordable, user-friendly work order solution without steep learning curves.
Pricing
Flat-rate plans start at $195/month (Essentials, up to 5 techs), $395/month (Professional, unlimited techs), and custom Enterprise; 14-day free trial available.
eMaint
enterpriseCustomizable CMMS offering robust work order automation, asset tracking, and reporting for facilities.
Unlimited custom fields and drag-and-drop report builder for tailored maintenance insights
eMaint is a cloud-based CMMS platform specializing in work order management, preventive maintenance scheduling, asset tracking, and inventory control for building maintenance teams. It provides mobile access for technicians, customizable workflows, and advanced reporting to streamline facility operations. With a focus on configurability, it supports everything from simple work requests to complex enterprise maintenance needs.
Pros
- Highly customizable with unlimited fields and workflows without coding
- Robust mobile app for on-the-go work order updates and approvals
- Powerful drag-and-drop reporting for detailed analytics
Cons
- Steep learning curve for full customization
- Pricing requires custom quotes and can be higher for smaller teams
- Interface feels dated compared to modern competitors
Best For
Mid-sized building maintenance teams needing deep customization for work orders and preventive maintenance.
Pricing
Custom quotes starting around $65/user/month (billed annually); scales with users and features.
Maintenance Care
specializedAll-in-one platform combining work orders, inspections, assets, and work request portals for maintenance.
Operations Center dashboard for real-time visibility into building performance, inspections, and maintenance metrics
Maintenance Care is a cloud-based CMMS platform tailored for building maintenance, enabling efficient work order management, preventive maintenance scheduling, and asset tracking. It features a robust mobile app for technicians to access tasks, log time, and complete inspections on-site. The software also provides customizable dashboards, reporting tools, and space management capabilities to optimize facility operations.
Pros
- Intuitive mobile app for field technicians
- Strong preventive maintenance and inspection tools
- Real-time dashboards and customizable reporting
Cons
- Pricing scales quickly for larger teams
- Limited advanced analytics compared to enterprise competitors
- Fewer native integrations than top alternatives
Best For
Small to mid-sized building maintenance teams seeking user-friendly work order and preventive maintenance management without complex setup.
Pricing
Starts at $89/user/month (billed annually) for Essentials plan; higher tiers like Professional ($129/user/month) and Enterprise (custom) with free trial available.
Fracttal One
specializedAI-driven CMMS that optimizes work orders, predictive maintenance, and asset performance globally.
Fracttal AIM, the AI engine that provides predictive failure alerts via IoT data analysis
Fracttal One is a cloud-based AI-powered CMMS platform designed for maintenance management in asset-heavy environments like buildings and facilities. It streamlines work order creation, assignment, tracking, and completion with mobile accessibility for technicians. The software excels in preventive and predictive maintenance through IoT integrations and analytics, helping reduce downtime and optimize asset performance.
Pros
- AI-driven predictive maintenance with IoT sensor integration
- Robust mobile app for real-time work order management
- Comprehensive asset tracking and analytics dashboards
Cons
- Pricing is quote-based and can be steep for small teams
- Advanced features require custom setup and training
- Limited native integrations with some popular building management systems
Best For
Mid-sized building maintenance teams needing predictive analytics and IoT capabilities for proactive upkeep.
Pricing
Custom quote-based pricing; typically starts at $30-60 per user/month for core plans, scaling with features and users.
IBM Maximo
enterpriseEnterprise-grade asset management system with advanced work order planning and IoT integration.
AI-driven predictive maintenance powered by IBM Watson for proactive issue resolution
IBM Maximo is a robust enterprise asset management (EAM) platform designed for managing work orders, preventive maintenance, and asset lifecycles in building maintenance environments. It offers advanced features like AI-powered predictive analytics, IoT integration for real-time monitoring, and customizable workflows to streamline repair requests, scheduling, and inventory control. Ideal for complex facilities, it supports everything from routine inspections to capital planning across multiple sites.
Pros
- Advanced AI and IoT for predictive maintenance and anomaly detection
- Highly scalable with deep customization and integration capabilities
- Comprehensive reporting and mobile access for field technicians
Cons
- Steep learning curve and complex setup requiring expert implementation
- High costs including licensing, customization, and ongoing support
- Overly enterprise-focused, less intuitive for smaller teams
Best For
Large enterprises and facilities managers handling extensive, multi-site building portfolios with complex asset needs.
Pricing
Custom enterprise pricing; SaaS subscriptions often start at $100+/user/month or asset-based, with on-premise options and implementation fees in the tens of thousands.
Infor EAM
enterpriseScalable enterprise solution for work order management, linear asset tracking, and mobility.
GIS-enabled asset management for location-based work orders and geospatial analytics
Infor EAM is a robust enterprise asset management (EAM) solution designed for managing maintenance operations across facilities and buildings, including work order creation, scheduling, and tracking. It supports preventive and predictive maintenance, asset lifecycle management, inventory control, and mobile access for technicians. With strong integration capabilities into ERP systems, it's built for large-scale organizations handling complex asset portfolios.
Pros
- Comprehensive work order management with automation and dispatching
- Advanced analytics and GIS integration for asset visualization
- Scalable mobile app for field technicians
Cons
- Steep learning curve and complex setup
- High cost and lengthy implementation
- Overkill for small to mid-sized facilities
Best For
Large enterprises with extensive building and facility portfolios requiring enterprise-grade asset and maintenance management.
Pricing
Custom enterprise pricing; typically $100+/user/month or annual contracts starting at $50,000+ based on assets and users.
Conclusion
After reviewing the top building maintenance work order software, MaintainX emerges as the leading choice, boasting a mobile-first design that streamlines work order digitization, preventive maintenance, and inspections. UpKeep and Limble CMMS follow closely, with UpKeep offering robust asset management and Limble excelling in user-friendliness and quick technician scheduling—both strong options for specific operational needs. Each tool in the top 10 showcases unique strengths, collectively setting a high standard for efficiency in building maintenance.
Don’t miss out on optimizing your maintenance processes—start with MaintainX, the top-ranked software, to gain control over work orders, preventive care, and asset oversight.
Tools Reviewed
All tools were independently evaluated for this comparison