Quick Overview
- 1#1: UpKeep - Mobile-first CMMS that enables efficient scheduling of preventive maintenance, work orders, and asset tracking for building facilities.
- 2#2: Fiix - Robust CMMS platform for optimizing maintenance schedules, managing work orders, and improving asset reliability in buildings.
- 3#3: MaintainX - User-friendly mobile CMMS for creating, scheduling, and completing work orders with preventive maintenance checklists for buildings.
- 4#4: Limble CMMS - Intuitive CMMS software that simplifies maintenance scheduling, asset management, and technician dispatching for facilities.
- 5#5: Hippo CMMS - Web-based CMMS designed for facilities maintenance with advanced scheduling, inventory control, and reporting capabilities.
- 6#6: eMaint - Flexible, customizable CMMS for enterprise maintenance scheduling, work order management, and asset lifecycle tracking.
- 7#7: Asset Essentials - Cloud-based CMMS focused on preventive maintenance scheduling, asset tracking, and compliance for building operations.
- 8#8: FMX - Facilities management software that streamlines work order scheduling, inspections, and vendor management for properties.
- 9#9: Fracttal One - AI-powered CMMS for predictive maintenance scheduling, real-time work orders, and asset optimization in buildings.
- 10#10: Facilio - AI-driven platform for automated building maintenance scheduling, operations management, and energy efficiency.
We prioritized tools that balance robust functionality (including preventive maintenance planning, work order management, and asset tracking) with user-friendliness, reliability, and value, evaluating factors like customization, integration potential, and scalability to identify the top performers for modern building operations.
Comparison Table
Efficient building maintenance scheduling is key to operational success, and selecting the right software can enhance productivity and reduce delays. This comparison table examines popular tools including UpKeep, Fiix, MaintainX, Limble CMMS, Hippo CMMS and more, equipping readers with insights to choose the best fit for their needs. By evaluating features, integration capabilities, and user experience, users can streamline workflows and maintain optimal building performance.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | UpKeep Mobile-first CMMS that enables efficient scheduling of preventive maintenance, work orders, and asset tracking for building facilities. | specialized | 9.5/10 | 9.7/10 | 9.3/10 | 9.1/10 |
| 2 | Fiix Robust CMMS platform for optimizing maintenance schedules, managing work orders, and improving asset reliability in buildings. | enterprise | 9.1/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | MaintainX User-friendly mobile CMMS for creating, scheduling, and completing work orders with preventive maintenance checklists for buildings. | specialized | 8.7/10 | 8.4/10 | 9.3/10 | 9.0/10 |
| 4 | Limble CMMS Intuitive CMMS software that simplifies maintenance scheduling, asset management, and technician dispatching for facilities. | specialized | 8.6/10 | 8.4/10 | 9.4/10 | 8.2/10 |
| 5 | Hippo CMMS Web-based CMMS designed for facilities maintenance with advanced scheduling, inventory control, and reporting capabilities. | specialized | 8.4/10 | 8.7/10 | 8.2/10 | 8.0/10 |
| 6 | eMaint Flexible, customizable CMMS for enterprise maintenance scheduling, work order management, and asset lifecycle tracking. | enterprise | 8.1/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 7 | Asset Essentials Cloud-based CMMS focused on preventive maintenance scheduling, asset tracking, and compliance for building operations. | enterprise | 8.2/10 | 8.7/10 | 8.0/10 | 7.8/10 |
| 8 | FMX Facilities management software that streamlines work order scheduling, inspections, and vendor management for properties. | specialized | 8.2/10 | 8.1/10 | 9.0/10 | 7.8/10 |
| 9 | Fracttal One AI-powered CMMS for predictive maintenance scheduling, real-time work orders, and asset optimization in buildings. | specialized | 8.2/10 | 8.7/10 | 7.9/10 | 7.8/10 |
| 10 | Facilio AI-driven platform for automated building maintenance scheduling, operations management, and energy efficiency. | enterprise | 7.8/10 | 8.5/10 | 7.2/10 | 7.0/10 |
Mobile-first CMMS that enables efficient scheduling of preventive maintenance, work orders, and asset tracking for building facilities.
Robust CMMS platform for optimizing maintenance schedules, managing work orders, and improving asset reliability in buildings.
User-friendly mobile CMMS for creating, scheduling, and completing work orders with preventive maintenance checklists for buildings.
Intuitive CMMS software that simplifies maintenance scheduling, asset management, and technician dispatching for facilities.
Web-based CMMS designed for facilities maintenance with advanced scheduling, inventory control, and reporting capabilities.
Flexible, customizable CMMS for enterprise maintenance scheduling, work order management, and asset lifecycle tracking.
Cloud-based CMMS focused on preventive maintenance scheduling, asset tracking, and compliance for building operations.
Facilities management software that streamlines work order scheduling, inspections, and vendor management for properties.
AI-powered CMMS for predictive maintenance scheduling, real-time work orders, and asset optimization in buildings.
AI-driven platform for automated building maintenance scheduling, operations management, and energy efficiency.
UpKeep
specializedMobile-first CMMS that enables efficient scheduling of preventive maintenance, work orders, and asset tracking for building facilities.
AI-driven preventive maintenance recommendations based on asset usage and historical data for proactive scheduling
UpKeep is a cloud-based CMMS platform specifically designed for building maintenance teams, offering robust tools for scheduling preventive maintenance, managing work orders, and tracking assets across facilities. It streamlines operations by allowing users to create recurring maintenance schedules, assign tasks to technicians via a mobile app, and monitor completion in real-time. The software also includes inventory management and detailed reporting to optimize building upkeep and reduce downtime.
Pros
- Powerful preventive maintenance scheduling with automation and customizable templates
- Intuitive mobile app for on-the-go technicians with GPS tracking and offline access
- Comprehensive asset and inventory management integrated seamlessly with scheduling
Cons
- Higher pricing tiers may be costly for very small teams
- Advanced reporting requires some setup and familiarity
- Limited free plan features, pushing users toward paid subscriptions
Best For
Facilities managers and maintenance teams in mid-sized to large buildings or multi-site properties needing scalable scheduling and real-time collaboration.
Pricing
Starts at $45/user/month (Starter, billed annually) up to $110/user/month (Business); 14-day free trial available, no free plan.
Fiix
enterpriseRobust CMMS platform for optimizing maintenance schedules, managing work orders, and improving asset reliability in buildings.
AI-driven Fiix Copilot for predictive maintenance recommendations and automated scheduling optimizations
Fiix is a cloud-based CMMS (Computerized Maintenance Management System) designed for efficient building maintenance management, enabling teams to schedule preventive maintenance, dispatch work orders, and track assets in real-time. It supports facility managers with tools for inventory control, technician dispatching, and performance analytics to reduce downtime and extend asset life. The platform's mobile-first approach ensures field teams can update schedules and complete tasks on the go, while customizable dashboards provide oversight for building operations.
Pros
- Powerful preventive maintenance scheduling with automation and recurring tasks
- Robust mobile app for real-time updates and technician assignments
- Advanced reporting and analytics for maintenance KPIs
Cons
- Pricing scales up significantly for advanced features
- Steeper learning curve for custom workflows
- Limited free trial depth compared to competitors
Best For
Mid-to-large building management teams needing scalable scheduling and asset tracking for multi-site facilities.
Pricing
Starts at $46/user/month (billed annually) for Essential plan; Professional ($96/user/month) and custom Enterprise tiers available.
MaintainX
specializedUser-friendly mobile CMMS for creating, scheduling, and completing work orders with preventive maintenance checklists for buildings.
Digital Instructions Library for creating reusable, step-by-step procedural checklists that guide technicians through maintenance tasks consistently
MaintainX is a cloud-based CMMS platform designed for building maintenance, enabling teams to manage work orders, schedule preventive maintenance, and track assets efficiently. Its mobile-first app allows technicians to receive tasks, update progress with photos and notes in real-time, and follow digital checklists on-site. The software emphasizes simplicity, real-time communication via in-app chat, and quick onboarding, making it suitable for facilities maintenance scheduling. It supports inventory management and inspections to minimize downtime in buildings.
Pros
- Exceptionally user-friendly mobile app with minimal training required
- Robust preventive maintenance scheduling and automated reminders
- Free plan available for small teams with core work order functionality
Cons
- Reporting and analytics are basic compared to enterprise competitors
- Limited integrations with advanced building management systems
- Customization options for workflows are somewhat restricted
Best For
Small to mid-sized building maintenance teams needing a simple, mobile-centric tool for scheduling preventive tasks and reactive repairs without complex setup.
Pricing
Free plan for basic work orders; paid plans start at $16/user/month (billed annually) for preventive maintenance and advanced features, up to enterprise custom pricing.
Limble CMMS
specializedIntuitive CMMS software that simplifies maintenance scheduling, asset management, and technician dispatching for facilities.
Rapid deployment and drag-and-drop scheduling interface that gets teams up and running quickly without complex setup.
Limble CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for facilities and building maintenance, enabling efficient work order creation, preventive maintenance scheduling, asset tracking, and inventory management. It supports building maintenance scheduling through intuitive drag-and-drop calendars, technician assignment, and mobile access for real-time updates. The software emphasizes simplicity and speed, allowing teams to schedule recurring maintenance tasks for HVAC, plumbing, and electrical systems while generating reports on compliance and performance.
Pros
- Highly intuitive interface with minimal training required
- Strong mobile app for on-the-go scheduling and work order updates
- Fast implementation, often live in under an hour
Cons
- Limited advanced analytics and custom reporting options
- Fewer native integrations compared to enterprise competitors
- Scalability challenges for very large multi-site facilities
Best For
Small to medium-sized building maintenance teams seeking a user-friendly CMMS for straightforward scheduling and work order management.
Pricing
Starts at $50/user/month (billed annually) for the Starter plan, with Pro ($80/user/month) and Enterprise (custom) tiers adding advanced features like custom fields and API access.
Hippo CMMS
specializedWeb-based CMMS designed for facilities maintenance with advanced scheduling, inventory control, and reporting capabilities.
Visual drag-and-drop scheduling calendar for efficient technician assignment and task prioritization
Hippo CMMS is a cloud-based computerized maintenance management system (CMMS) tailored for facilities and building maintenance, offering robust tools for work order management, preventive maintenance scheduling, and asset tracking. It enables teams to schedule recurring maintenance tasks, assign technicians via a visual calendar, and monitor progress through mobile apps and real-time dashboards. The software helps reduce downtime by automating reminders and providing detailed reporting on maintenance efficiency.
Pros
- Intuitive preventive maintenance scheduling with automated calendars and reminders
- Strong mobile app for on-the-go technician access and updates
- Comprehensive reporting and customizable dashboards for performance insights
Cons
- Pricing scales quickly for larger teams or advanced features
- Steeper learning curve for custom workflows and integrations
- Limited free tier or trial options compared to competitors
Best For
Mid-sized facilities and property management teams needing reliable scheduling for building maintenance without enterprise-level complexity.
Pricing
Custom quote-based pricing starting around $250/month for basic plans (5 users), scaling to $500+ for premium features and more users.
eMaint
enterpriseFlexible, customizable CMMS for enterprise maintenance scheduling, work order management, and asset lifecycle tracking.
Advanced preventive maintenance scheduling engine with automated recurring tasks, calendar integration, and technician notifications
eMaint is a cloud-based CMMS (Computerized Maintenance Management System) tailored for building and facility maintenance, enabling efficient scheduling of preventive maintenance tasks, work orders, and asset tracking. It supports inventory management, mobile access for technicians, and customizable dashboards to streamline operations and reduce downtime. With robust reporting tools, it helps facilities managers ensure compliance and optimize resource allocation across multiple sites.
Pros
- Highly customizable preventive maintenance scheduling with calendar views and automation
- Strong asset and inventory management integrated with work orders
- Comprehensive reporting and analytics for compliance and performance tracking
Cons
- Pricing is quote-based with limited transparency upfront
- User interface can feel dated compared to modern competitors
- Initial setup and customization require significant time and training
Best For
Mid-sized facilities managers handling multi-site building maintenance who need scalable scheduling and asset tracking.
Pricing
Custom quote-based pricing, typically starting at $60-100 per user per month depending on modules, users, and deployment.
Asset Essentials
enterpriseCloud-based CMMS focused on preventive maintenance scheduling, asset tracking, and compliance for building operations.
Automated preventive maintenance scheduling with predictive alerts based on asset usage and condition data
Asset Essentials is a cloud-based CMMS platform specializing in asset management and maintenance scheduling for facilities and buildings. It enables users to create preventive maintenance schedules, assign work orders, track asset performance, and generate compliance reports seamlessly. The software supports mobile access for technicians and integrates with IoT sensors for real-time monitoring, making it suitable for streamlining building maintenance operations.
Pros
- Comprehensive preventive maintenance scheduling with automation
- Strong mobile app for on-site work order management
- Robust reporting and analytics for asset health insights
Cons
- Pricing is quote-based with limited transparency
- Steeper learning curve for advanced customization
- Integrations with third-party tools can be limited
Best For
Mid-sized facilities and property management teams handling multiple buildings that require scalable maintenance scheduling.
Pricing
Custom quote-based; typically starts at $45-60 per user/month, with costs scaling based on assets, users, and modules.
FMX
specializedFacilities management software that streamlines work order scheduling, inspections, and vendor management for properties.
Seamless real-time chat and notifications between office managers and field technicians for instant scheduling adjustments
FMX (fmx.io) is a cloud-based facilities management software tailored for building maintenance, offering robust work order creation, preventive maintenance scheduling, and asset tracking. It enables teams to dispatch tasks, track technician progress via a mobile app, and manage vendor communications efficiently. The platform emphasizes real-time updates and customizable workflows to keep facilities running smoothly.
Pros
- Highly intuitive interface with quick onboarding
- Excellent mobile app for real-time field updates and scheduling
- Strong preventive maintenance and work order automation
Cons
- Limited advanced reporting and analytics compared to enterprise rivals
- Pricing scales quickly for larger teams
- Fewer native integrations with accounting or IoT systems
Best For
Mid-sized building management teams seeking straightforward scheduling and mobile-first maintenance coordination without complex setup.
Pricing
Starts at $65/user/month for basic plans (billed annually), with Pro and Enterprise tiers at $95+ per user/month; custom quotes required.
Fracttal One
specializedAI-powered CMMS for predictive maintenance scheduling, real-time work orders, and asset optimization in buildings.
AI-powered Intelligent Asset Advisor for failure prediction and automated scheduling recommendations
Fracttal One is a cloud-based CMMS platform specializing in asset management and maintenance optimization for facilities, including buildings. It streamlines preventive and predictive maintenance scheduling, work order dispatch, inventory control, and real-time analytics via a mobile-first interface. Building managers can track assets like HVAC, elevators, and electrical systems to minimize downtime and extend equipment life.
Pros
- AI-driven predictive maintenance for proactive scheduling
- Robust mobile app for field technicians
- Scalable asset tracking and analytics dashboard
Cons
- Steeper learning curve for initial setup
- Pricing requires custom quotes with less transparency
- Limited out-of-box templates for pure building maintenance
Best For
Mid-to-large building management teams handling complex facilities who need predictive insights for maintenance scheduling.
Pricing
Custom quote-based pricing; typically starts at $30-50/user/month for basic plans, scaling with assets and features.
Facilio
enterpriseAI-driven platform for automated building maintenance scheduling, operations management, and energy efficiency.
IoT-powered predictive maintenance that automatically schedules work based on real-time sensor data and asset degradation.
Facilio is a cloud-based Connected CMMS platform tailored for commercial buildings, focusing on IoT-enabled asset management and maintenance scheduling. It automates preventive and predictive maintenance workflows, work order dispatch, and technician scheduling through real-time sensor data and analytics. The software integrates operations, sustainability tracking, and facility insights to minimize downtime and optimize building performance.
Pros
- IoT integration for predictive maintenance scheduling
- Robust mobile app for on-site technicians
- Comprehensive analytics for asset health and efficiency
Cons
- Steep learning curve for non-technical users
- Custom quote-based pricing lacks transparency
- Limited customization in basic scheduling templates
Best For
Large commercial real estate portfolios needing IoT-driven predictive maintenance and scheduling.
Pricing
Custom enterprise pricing via quote, typically starting at $5,000/month for mid-sized portfolios based on assets and users.
Conclusion
The reviewed tools collectively showcase innovative solutions for building maintenance scheduling, with UpKeep leading as the top choice, lauded for its mobile-first approach and integrated asset tracking. Fiix distinguishes itself through robust optimization, while MaintainX impresses with its user-friendly design, serving as strong alternatives for differing operational needs.
Explore UpKeep to unlock efficient, hassle-free maintenance scheduling and take your facility management to the next level.
Tools Reviewed
All tools were independently evaluated for this comparison