Quick Overview
- 1#1: Harvest - Tracks time effortlessly and converts it directly into professional invoices for billable hours.
- 2#2: Toggl Track - Provides precise time tracking with detailed profitability reports for managing billable hours.
- 3#3: FreshBooks - Combines time tracking with automated invoicing and payments for easy billable hour management.
- 4#4: Clockify - Offers unlimited free time tracking with customizable reports for billable hours across teams.
- 5#5: QuickBooks Time - Seamlessly tracks time and syncs billable hours directly to QuickBooks for payroll and invoicing.
- 6#6: Everhour - Integrates time tracking with project management tools to monitor and bill hours accurately.
- 7#7: TimeCamp - Features AI-powered automatic time tracking and billable hour summaries with invoicing.
- 8#8: Hubstaff - Tracks time with GPS and screenshots, generating invoices based on billable hours logged.
- 9#9: Paymo - Manages projects, tracks time, and creates invoices from billable hours in one platform.
- 10#10: Timely - Uses AI to automatically log time and provide insights into billable versus non-billable hours.
We evaluated tools based on accuracy of time tracking, strength of invoicing and financial integration, ease of use, and overall value to ensure they deliver both performance and practicality.
Comparison Table
billable hours software is critical for efficient time management and financial tracking, and this table compares top tools like Harvest, Toggl Track, FreshBooks, Clockify, QuickBooks Time, and more, outlining key features, pricing, and usability. Readers will learn which solutions suit their needs—whether focusing on simplicity, advanced reporting, or seamless integration with other platforms.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Harvest Tracks time effortlessly and converts it directly into professional invoices for billable hours. | specialized | 9.5/10 | 9.7/10 | 9.8/10 | 9.2/10 |
| 2 | Toggl Track Provides precise time tracking with detailed profitability reports for managing billable hours. | specialized | 9.3/10 | 9.2/10 | 9.8/10 | 9.4/10 |
| 3 | FreshBooks Combines time tracking with automated invoicing and payments for easy billable hour management. | enterprise | 8.7/10 | 9.0/10 | 9.5/10 | 8.2/10 |
| 4 | Clockify Offers unlimited free time tracking with customizable reports for billable hours across teams. | specialized | 8.7/10 | 8.4/10 | 9.5/10 | 9.8/10 |
| 5 | QuickBooks Time Seamlessly tracks time and syncs billable hours directly to QuickBooks for payroll and invoicing. | enterprise | 8.4/10 | 8.8/10 | 8.5/10 | 8.0/10 |
| 6 | Everhour Integrates time tracking with project management tools to monitor and bill hours accurately. | specialized | 8.4/10 | 8.9/10 | 8.3/10 | 8.1/10 |
| 7 | TimeCamp Features AI-powered automatic time tracking and billable hour summaries with invoicing. | specialized | 8.4/10 | 9.0/10 | 7.8/10 | 8.2/10 |
| 8 | Hubstaff Tracks time with GPS and screenshots, generating invoices based on billable hours logged. | specialized | 8.2/10 | 9.0/10 | 8.0/10 | 7.8/10 |
| 9 | Paymo Manages projects, tracks time, and creates invoices from billable hours in one platform. | specialized | 8.7/10 | 8.9/10 | 8.8/10 | 8.5/10 |
| 10 | Timely Uses AI to automatically log time and provide insights into billable versus non-billable hours. | specialized | 8.1/10 | 8.5/10 | 9.2/10 | 7.5/10 |
Tracks time effortlessly and converts it directly into professional invoices for billable hours.
Provides precise time tracking with detailed profitability reports for managing billable hours.
Combines time tracking with automated invoicing and payments for easy billable hour management.
Offers unlimited free time tracking with customizable reports for billable hours across teams.
Seamlessly tracks time and syncs billable hours directly to QuickBooks for payroll and invoicing.
Integrates time tracking with project management tools to monitor and bill hours accurately.
Features AI-powered automatic time tracking and billable hour summaries with invoicing.
Tracks time with GPS and screenshots, generating invoices based on billable hours logged.
Manages projects, tracks time, and creates invoices from billable hours in one platform.
Uses AI to automatically log time and provide insights into billable versus non-billable hours.
Harvest
specializedTracks time effortlessly and converts it directly into professional invoices for billable hours.
Effortless invoice generation straight from tracked time entries with one-click approvals and payments
Harvest is a premier time tracking and invoicing platform tailored for freelancers, agencies, and teams managing billable hours. It offers intuitive timers, manual time entry, and mobile apps for effortless tracking across projects, with seamless conversion of time logs into customizable invoices. The tool also includes expense tracking, profitability reports, and integrations with tools like QuickBooks and Stripe for streamlined billing workflows.
Pros
- Exceptionally accurate and flexible time tracking with desktop widgets and mobile apps
- Seamless invoicing and payment processing directly from time entries
- Robust reporting and project budgeting tools for profitability insights
Cons
- Limited native task management (requires integrations like Toggl or Asana)
- Reporting customization could be more advanced for enterprise needs
- Per-user pricing scales up for larger teams
Best For
Freelancers, creative agencies, and small to medium teams seeking simple, reliable billable hours tracking and invoicing.
Pricing
Free for solo users (1 seat, 2 projects); Pro plan at $12/user/month billed annually, including unlimited projects and invoicing.
Toggl Track
specializedProvides precise time tracking with detailed profitability reports for managing billable hours.
Idle detection and smart autocomplete for projects, ensuring no time is missed even during distractions.
Toggl Track is a user-friendly time tracking tool designed for precise logging of work hours via an intuitive timer, manual entries, or idle detection. It categorizes time by projects, clients, and tasks, generating detailed reports on billable hours, profitability, and productivity. Perfect for billable hours software, it supports invoicing integrations and helps teams ensure accurate client billing and resource allocation.
Pros
- Exceptionally simple and accurate time tracking with one-click timer and idle detection
- Robust reporting for billable hours, profitability, and team performance
- Seamless integrations with invoicing tools like QuickBooks and FreshBooks
Cons
- Native invoicing is limited, relying heavily on integrations
- Advanced features like custom reports require Premium plan
- Lacks built-in payroll or full accounting capabilities
Best For
Freelancers, agencies, and small teams needing effortless, accurate billable hours tracking without complexity.
Pricing
Free plan for basic use; Starter at $9/user/month, Premium at $18/user/month, Enterprise custom (billed annually).
FreshBooks
enterpriseCombines time tracking with automated invoicing and payments for easy billable hour management.
One-click invoicing straight from time tracking entries
FreshBooks is a cloud-based accounting platform tailored for freelancers and small businesses, with strong time tracking features for logging billable hours against clients and projects. Users can easily categorize time entries, assign rates, and generate invoices directly from tracked time with automated calculations. It also integrates expense tracking, payments, and reporting to streamline billing workflows.
Pros
- Intuitive time tracking with mobile app support
- Seamless conversion of time entries to professional invoices
- Automated reminders and late fee options for payments
Cons
- Client limits on entry-level plans (e.g., 5 clients on Lite)
- Limited advanced project management for larger teams
- Pricing escalates quickly for unlimited clients
Best For
Freelancers and small service-based agencies needing simple, invoice-ready time tracking.
Pricing
Lite ($19/mo, 5 clients), Plus ($33/mo, 50 clients), Premium ($60/mo, unlimited); billed annually.
Clockify
specializedOffers unlimited free time tracking with customizable reports for billable hours across teams.
100% free unlimited time tracking for unlimited users, projects, and clients
Clockify is a robust time tracking software that enables users to log billable hours via timers, manual entries, or kiosks for projects, clients, and tasks. It provides detailed reports, profitability analysis, and invoicing to streamline billing processes. With unlimited users and projects on its free plan, it's particularly suited for growing teams managing time-based billing efficiently.
Pros
- Unlimited free plan for users, projects, and tracking
- Intuitive one-click timer and quick manual entry
- Powerful reporting with profitability insights and exports
Cons
- Advanced features like scheduling and expenses require paid upgrades
- Invoicing and custom rates limited in free tier
- Mobile app lacks some desktop functionalities
Best For
Freelancers, small agencies, and teams seeking simple, scalable time tracking for accurate billable hours without upfront costs.
Pricing
Free forever with unlimited everything; Pro at $9.99/user/month (annual), Unlimited at $14.99/user/month, and Enterprise custom.
QuickBooks Time
enterpriseSeamlessly tracks time and syncs billable hours directly to QuickBooks for payroll and invoicing.
One-click conversion of tracked billable hours into QuickBooks invoices
QuickBooks Time is a comprehensive time tracking platform tailored for businesses managing billable hours, offering mobile clock-in/out, GPS location verification, and automated timesheets. It excels in converting tracked time directly into QuickBooks invoices, streamlining billing for service-based teams. Additional tools include employee scheduling, project tracking, and payroll integrations, making it a versatile solution for accurate hour-to-dollar conversion.
Pros
- Seamless integration with QuickBooks for automatic invoice generation from billable hours
- Precise GPS and geofencing for verifying time entries
- Intuitive mobile app with offline tracking support
Cons
- Pricing scales quickly with additional users and features
- Advanced reporting requires higher-tier plans
- Customer support primarily ticket-based, lacking live chat for basic users
Best For
Small to mid-sized service businesses and agencies using QuickBooks who need reliable mobile time tracking for client billing.
Pricing
Premium: $20 base + $10/user/month; Elite: $40 base + $10/user/month (billed annually; free solo tracker for one user).
Everhour
specializedIntegrates time tracking with project management tools to monitor and bill hours accurately.
Native, two-way integrations with PM tools that auto-populate tasks and track time without switching apps
Everhour is a time tracking and billable hours management software that integrates deeply with project management tools like Asana, Jira, Trello, and Monday.com. It enables users to track time via timers, manual entry, or automatic task imports, categorize hours as billable or non-billable, and generate invoices directly from tracked data. The platform also provides budgeting, forecasting, profitability reports, and timesheets to optimize resource allocation and billing accuracy.
Pros
- Deep integrations with 50+ PM tools for seamless time tracking
- Strong billable hours tracking, invoicing, and profitability analytics
- Visual budgeting and forecasting tools for accurate project management
Cons
- Limited advanced customization for complex enterprise workflows
- Mobile app lacks some desktop features
- Reporting can feel overwhelming for beginners
Best For
Agencies and teams using project management software who need effortless billable time tracking and invoicing within their existing workflows.
Pricing
Free for up to 5 users; paid plans start at $8.50/user/month (Team, billed annually) up to $20.50/user/month (Elite).
TimeCamp
specializedFeatures AI-powered automatic time tracking and billable hour summaries with invoicing.
Background automatic time tracking that categorizes all computer activity into billable projects without manual starts
TimeCamp is a versatile time tracking software designed for automatic monitoring of work hours, projects, and tasks, with strong emphasis on billable time categorization for invoicing. It captures time spent on applications, websites, and idle periods without manual timers, generating timesheets, reports, and invoices directly from tracked data. Ideal for remote teams and freelancers, it integrates with tools like QuickBooks and Asana to streamline billing workflows.
Pros
- Fully automatic time tracking with app/website detection
- Built-in invoicing and billable hours reporting
- Extensive integrations for accounting and project tools
Cons
- Initial setup and customization can be complex
- Mobile app lacks some desktop features
- Advanced reporting requires higher-tier plans
Best For
Freelancers and small agencies seeking effortless, accurate billable hour capture for client invoicing.
Pricing
Free plan for basic use; Pro at $7.99/user/month (annual billing); Ultimate at $10.99/user/month with advanced features.
Hubstaff
specializedTracks time with GPS and screenshots, generating invoices based on billable hours logged.
Activity levels and periodic screenshots providing undeniable proof of billable work time
Hubstaff is a robust time tracking and employee monitoring software designed for remote and distributed teams, enabling precise capture of billable hours through desktop, mobile, and GPS tracking. It provides detailed timesheets, project-based time allocation, productivity analytics via screenshots and activity levels, and seamless invoicing integration. Ideal for freelancers and agencies, it generates accurate billing reports and supports payroll automation to ensure clients are charged only for productive time.
Pros
- Precise automatic time tracking with screenshots and activity monitoring for verifiable billable hours
- Comprehensive reporting and invoicing tools for easy client billing
- Strong integrations with QuickBooks, PayPal, and project management apps like Asana
Cons
- Privacy concerns due to constant screenshots and keystroke tracking
- Can feel invasive for teams preferring less monitoring
- Pricing increases significantly with add-ons and user count
Best For
Remote agencies and freelance teams needing proof of work for accurate client billing.
Pricing
Free for 1 user; Basic plan at $7/user/month, Premium at $10/user/month (billed annually); Enterprise custom pricing.
Paymo
specializedManages projects, tracks time, and creates invoices from billable hours in one platform.
Automatic invoice generation directly from tracked billable time entries with customizable templates
Paymo is an all-in-one work management platform designed for agencies and teams, offering robust time tracking, project management, task assignment, and invoicing capabilities. It excels in billable hours tracking by allowing users to log time against clients and projects, categorize hours as billable or non-billable, and automatically generate invoices from time entries. The tool also includes resource scheduling, profitability reports, and client portals for seamless collaboration and billing transparency.
Pros
- Comprehensive all-in-one suite combining time tracking, PM, and invoicing
- Detailed billable hours reporting and profitability insights
- Intuitive interface with mobile app and desktop timers
Cons
- Free plan is quite limited for serious billable tracking
- Advanced reporting and custom invoicing require higher tiers
- Steeper learning curve for full feature utilization
Best For
Small agencies and freelancers who need integrated project management with accurate billable hours tracking and invoicing.
Pricing
Free plan for up to 5 users; paid plans start at $5.90/user/month (annual) for Starter, up to $19.90/user/month for Business.
Timely
specializedUses AI to automatically log time and provide insights into billable versus non-billable hours.
Timeline: AI-driven automatic time tracking that captures and visualizes work across apps and sites in a scrollable, interactive calendar view.
Timely is an automatic time tracking software tailored for agencies, freelancers, and teams to capture billable hours effortlessly without manual timers. Its standout Timeline feature visually logs time spent in apps, websites, and meetings, using AI to categorize activities into projects and clients. It provides detailed profitability reports, budget tracking, and integrations with invoicing tools like QuickBooks and Xero for billing workflows.
Pros
- Automatic Timeline tracking eliminates manual entry
- Beautiful, insightful visual reports for billable hours and profitability
- Seamless integrations with 100+ tools including accounting software
Cons
- No native invoicing or payments—relies on integrations
- Pricing scales quickly for larger teams
- Mobile app lacks full desktop functionality
Best For
Freelancers and creative agencies who need effortless, visual automatic time tracking for accurate billable hours logging.
Pricing
Free for solo users; Starter $12/user/mo (annual), Unlimited $20/user/mo, Super $32/user/mo; billed annually with monthly options at higher rates.
Conclusion
After comparing the top 10 billable hours tools, one tool emerges as the clear leader: Harvest, which simplifies time tracking and directly converts it into professional invoices. Toggl Track and FreshBooks round out the top three, with Toggl Track offering precise profitability reports and FreshBooks combining time tracking with automated invoicing and payments. Each tool addresses unique needs, but these three set the standard for efficiency and reliability.
Start with Harvest to experience effortless time tracking and seamless invoicing—turn your billable hours into tangible results with ease.
Tools Reviewed
All tools were independently evaluated for this comparison