Quick Overview
- 1#1: Current RMS - Cloud-based rental management software tailored for AV and event production companies with inventory tracking, scheduling, and invoicing.
- 2#2: Rentman - All-in-one platform for rental businesses handling AV equipment, projects, crew, and finances in real-time.
- 3#3: Picker - AV rental software focused on production planning, asset management, and job costing for live events.
- 4#4: EZRentOut - Comprehensive equipment rental solution with online bookings, inventory management, and maintenance tracking ideal for AV gear.
- 5#5: HireHop - Web-based rental system offering stock control, job management, and CRM for AV rental operations.
- 6#6: Point of Rental Software - Robust rental and inventory management software supporting AV equipment with real-time availability and reporting.
- 7#7: Goodshuffle Pro - Event rental platform with order management, inventory, and client portals suitable for AV and decor rentals.
- 8#8: Booqable - Simple rental software with website builder, payments, and multi-location support for smaller AV rental businesses.
- 9#9: Texada - Integrated asset management suite for rental fleets including AV equipment with telematics and servicing.
- 10#10: MCS-rm - Rental management system providing quoting, reservations, and financials for AV and production hire companies.
These tools were rigorously evaluated based on feature depth (inventory, scheduling, invoicing), user experience, reliability, and overall value, ensuring they excel in supporting the unique demands of AV rental and production operations.
Comparison Table
This comparison table evaluates top Av rental software tools, including Current RMS, Rentman, Picker, EZRentOut, HireHop, and more, to help businesses identify the right solution. It breaks down features, usability, and cost, equipping readers to choose tools that align with their operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Current RMS Cloud-based rental management software tailored for AV and event production companies with inventory tracking, scheduling, and invoicing. | specialized | 9.6/10 | 9.8/10 | 9.2/10 | 9.4/10 |
| 2 | Rentman All-in-one platform for rental businesses handling AV equipment, projects, crew, and finances in real-time. | specialized | 9.1/10 | 9.4/10 | 8.9/10 | 8.7/10 |
| 3 | Picker AV rental software focused on production planning, asset management, and job costing for live events. | specialized | 8.7/10 | 8.8/10 | 9.2/10 | 8.4/10 |
| 4 | EZRentOut Comprehensive equipment rental solution with online bookings, inventory management, and maintenance tracking ideal for AV gear. | specialized | 8.2/10 | 8.5/10 | 7.8/10 | 8.0/10 |
| 5 | HireHop Web-based rental system offering stock control, job management, and CRM for AV rental operations. | specialized | 8.1/10 | 8.5/10 | 7.8/10 | 8.7/10 |
| 6 | Point of Rental Software Robust rental and inventory management software supporting AV equipment with real-time availability and reporting. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 7 | Goodshuffle Pro Event rental platform with order management, inventory, and client portals suitable for AV and decor rentals. | specialized | 7.8/10 | 7.9/10 | 8.2/10 | 7.5/10 |
| 8 | Booqable Simple rental software with website builder, payments, and multi-location support for smaller AV rental businesses. | other | 8.4/10 | 8.3/10 | 9.1/10 | 8.6/10 |
| 9 | Texada Integrated asset management suite for rental fleets including AV equipment with telematics and servicing. | enterprise | 8.2/10 | 9.0/10 | 7.5/10 | 7.8/10 |
| 10 | MCS-rm Rental management system providing quoting, reservations, and financials for AV and production hire companies. | enterprise | 7.2/10 | 7.5/10 | 6.8/10 | 7.0/10 |
Cloud-based rental management software tailored for AV and event production companies with inventory tracking, scheduling, and invoicing.
All-in-one platform for rental businesses handling AV equipment, projects, crew, and finances in real-time.
AV rental software focused on production planning, asset management, and job costing for live events.
Comprehensive equipment rental solution with online bookings, inventory management, and maintenance tracking ideal for AV gear.
Web-based rental system offering stock control, job management, and CRM for AV rental operations.
Robust rental and inventory management software supporting AV equipment with real-time availability and reporting.
Event rental platform with order management, inventory, and client portals suitable for AV and decor rentals.
Simple rental software with website builder, payments, and multi-location support for smaller AV rental businesses.
Integrated asset management suite for rental fleets including AV equipment with telematics and servicing.
Rental management system providing quoting, reservations, and financials for AV and production hire companies.
Current RMS
specializedCloud-based rental management software tailored for AV and event production companies with inventory tracking, scheduling, and invoicing.
Interactive kanban-style scheduling board with drag-and-drop for instant conflict resolution and team collaboration
Current RMS is a cloud-based rental management platform tailored for AV, lighting, staging, and event production companies. It streamlines inventory tracking, real-time scheduling, order fulfillment, invoicing, and CRM in a single system. The software provides deep visibility into asset utilization, maintenance scheduling, and revenue optimization, making it ideal for complex rental operations.
Pros
- Exceptional real-time inventory and asset tracking with RFID support
- Dynamic visual scheduler for multi-warehouse operations
- Robust reporting and analytics for revenue insights
Cons
- Higher cost for small businesses
- Steep initial learning curve for advanced features
- Customization requires developer support
Best For
Mid-to-large AV rental companies handling high-volume, multi-site operations that need scalable, all-in-one management.
Pricing
Custom quote-based pricing starting at around £99/month for entry-level, scaling to £500+/month based on users, assets, and modules.
Rentman
specializedAll-in-one platform for rental businesses handling AV equipment, projects, crew, and finances in real-time.
Interactive drag-and-drop planning board for real-time visual scheduling across multiple projects and resources
Rentman is a cloud-based rental management platform tailored for AV and event rental businesses, offering end-to-end tools for inventory tracking, project scheduling, quoting, and invoicing. It excels in preventing double bookings through visual planning boards and supports asset maintenance, crew assignments, and customer relationship management. The software integrates with accounting systems like QuickBooks and provides a mobile app for field operations, making it ideal for scaling rental operations.
Pros
- Comprehensive scheduling with drag-and-drop planning board to visualize availability and avoid conflicts
- All-in-one platform covering CRM, inventory, projects, and finances with strong integrations
- Mobile app and real-time asset tracking for efficient on-site management
Cons
- Pricing can be steep for very small operations or solo users
- Advanced features like custom reporting locked behind higher tiers
- Primarily European-focused support and some localization gaps for non-EU users
Best For
Mid-sized AV rental companies needing robust scheduling and project management without multiple disjointed tools.
Pricing
Essentials plan starts at €59/month (billed annually, up to 5 users), Professional at €89/month (unlimited users), Enterprise custom.
Picker
specializedAV rental software focused on production planning, asset management, and job costing for live events.
The Picker mobile app for barcode scanning and real-time stock picking during deliveries and returns
Picker (picker.io) is a cloud-based rental management software tailored for AV rental businesses, offering tools for inventory tracking, real-time booking calendars, and order fulfillment. It enables seamless management of equipment reservations, customer relationships, and financials through an intuitive dashboard and mobile app. Ideal for event-focused rentals, it supports online storefronts and automated workflows to reduce manual errors and boost efficiency.
Pros
- Intuitive interface with mobile app for on-the-go inventory picking
- Real-time availability and scheduling to prevent double bookings
- Strong integrations with payment gateways and accounting tools
Cons
- Limited advanced reporting for large-scale analytics
- Customization options can feel restrictive for complex AV setups
- Higher-tier plans needed for unlimited users and storage
Best For
Small to mid-sized AV rental companies seeking an user-friendly, all-in-one platform for daily operations and growth.
Pricing
Starts at $49/month (Starter) for basic features, $99/month (Pro) for advanced tools, with custom Enterprise pricing; billed annually for discounts.
EZRentOut
specializedComprehensive equipment rental solution with online bookings, inventory management, and maintenance tracking ideal for AV gear.
Advanced asset lifecycle management with automated maintenance alerts and QR code scanning for quick AV gear check-ins
EZRentOut is a cloud-based rental management software designed for equipment rental businesses, including AV gear like projectors, sound systems, and lighting. It provides comprehensive tools for inventory tracking, online reservations, order fulfillment, maintenance scheduling, and customer relationship management. The platform supports multi-location operations, barcode scanning, and integrations with QuickBooks and Stripe, streamlining AV rental workflows for events and productions.
Pros
- Robust inventory management with serial tracking and real-time availability
- Online booking portal and customer self-service options
- Strong reporting and maintenance scheduling for equipment uptime
Cons
- Interface feels dated compared to modern competitors
- Limited AV-specific integrations like production planning tools
- Per-user pricing can escalate for larger teams
Best For
Medium-sized AV rental companies managing event equipment inventory and bookings efficiently.
Pricing
Starts at $49/user/month (Basic), $89/user/month (Professional), Enterprise custom; annual discounts available.
HireHop
specializedWeb-based rental system offering stock control, job management, and CRM for AV rental operations.
Free unlimited-user plan for small businesses, allowing full access to core rental features without subscription fees.
HireHop is a cloud-based rental management software tailored for equipment rental businesses, including AV rentals, offering comprehensive tools for inventory tracking, job scheduling, order fulfillment, and invoicing. It supports features like asset serialization, kit building, multi-depot management, and customer CRM to streamline operations. The platform is accessible via web and mobile apps, enabling real-time updates for technicians in the field.
Pros
- Robust inventory and scheduling tools with serial number tracking
- Free plan for small operations up to 1,000 items
- Multi-currency, multi-depot support and mobile accessibility
Cons
- Dated user interface requiring adaptation
- Steeper learning curve for complex setups
- Limited advanced reporting without add-ons
Best For
Small to mid-sized AV rental companies seeking an affordable, scalable all-in-one platform without high initial costs.
Pricing
Free forever plan for up to 1,000 items; paid plans from $35/month for unlimited items, advanced features, and priority support.
Point of Rental Software
enterpriseRobust rental and inventory management software supporting AV equipment with real-time availability and reporting.
RateSmart dynamic pricing engine that automatically calculates optimal rates based on availability, demand, and historical data
Point of Rental Software is a robust, enterprise-grade rental management platform tailored for equipment rental businesses, including AV rentals, offering end-to-end control from quoting and reservations to inventory tracking and billing. It excels in handling complex rental cycles with features like serialized asset management, delivery scheduling, and maintenance tracking, supporting both cloud and on-premise deployments. Ideal for AV providers managing projectors, sound systems, lighting, and staging equipment, it integrates with accounting systems for seamless operations.
Pros
- Comprehensive inventory and asset tracking with serialization for AV gear
- Powerful scheduling and rate management tools reduce double-booking risks
- Strong multi-location support and mobile apps for field operations
Cons
- Steep learning curve due to extensive feature set
- Custom quote-based pricing lacks transparency
- Less specialized AV integrations compared to niche competitors
Best For
Mid-sized to large AV rental companies needing scalable, all-in-one management for high-volume operations across multiple locations.
Pricing
Custom quote-based pricing; modular structure starts around $200-500/month per user/location, scaling with features and deployment type.
Goodshuffle Pro
specializedEvent rental platform with order management, inventory, and client portals suitable for AV and decor rentals.
Drag-and-drop visual scheduler with automated route optimization and conflict detection tailored for equipment delivery logistics
Goodshuffle Pro is a cloud-based rental management software primarily designed for event rental businesses, offering tools for inventory tracking, online storefronts, scheduling, invoicing, and delivery management. For AV rental companies, it handles equipment rentals effectively through real-time availability checks, order processing, and route optimization. The platform integrates CRM and payment processing to streamline operations from quote to fulfillment. It supports customization for AV gear like projectors, speakers, and lighting setups.
Pros
- Intuitive visual scheduler prevents overbooking and optimizes AV delivery routes
- Robust online storefront enables 24/7 customer self-service bookings
- Strong inventory management with barcode scanning and real-time tracking for AV equipment
Cons
- Lacks AV-specific tools like equipment signal flow diagrams or tech spec databases
- Pricing can feel steep for small AV rental operations with limited volume
- Reporting features require some customization and may have occasional glitches
Best For
Small to mid-sized AV rental companies focused on events that need an all-in-one platform for bookings, logistics, and inventory.
Pricing
Starts at $299/month for Pro plan (billed annually), with Essentials at $199/month and custom Enterprise pricing; free trial and demo available.
Booqable
otherSimple rental software with website builder, payments, and multi-location support for smaller AV rental businesses.
Integrated drag-and-drop website builder that creates a fully functional rental storefront synced with inventory in minutes
Booqable is a cloud-based rental management software tailored for businesses renting AV equipment like projectors, speakers, and cameras, offering real-time inventory tracking, online booking, and payment processing. It includes features for creating bundles/kits, managing deliveries, and handling customer reservations through an integrated website builder. The platform supports multi-location operations and provides reporting tools to monitor rentals and revenue effectively.
Pros
- Intuitive interface with quick setup for online bookings
- Strong inventory tools including bundles and serial number tracking ideal for AV gear
- Affordable pricing with no long-term contracts and a free trial
Cons
- Limited advanced reporting compared to enterprise AV solutions
- Some integrations require higher-tier plans
- Customization options for complex scheduling are basic
Best For
Small to medium-sized AV rental businesses seeking an easy-to-use platform for online reservations and inventory management.
Pricing
Starts at $29/month (Essential), $59/month (Professional), $119/month (Super), with custom Enterprise pricing; 14-day free trial, no setup fees.
Texada
enterpriseIntegrated asset management suite for rental fleets including AV equipment with telematics and servicing.
Texada Arc's integrated telematics and IoT for real-time equipment location, utilization, and predictive maintenance
Texada is a comprehensive enterprise rental management software platform designed for equipment rental businesses, including AV rentals, offering end-to-end asset lifecycle management. It handles quoting, reservations, scheduling, dispatching, maintenance, invoicing, and financials with real-time visibility into fleet utilization. The platform supports complex AV inventory needs like multi-day rentals, job costing, and integration with telematics for tracking high-value equipment such as projectors, sound systems, and lighting rigs.
Pros
- Robust asset tracking and telematics integration for real-time visibility
- Scalable modules covering full rental lifecycle from quote to invoice
- Strong mobile app for field technicians and dispatchers
Cons
- Steep learning curve due to extensive features
- Custom pricing lacks upfront transparency
- Overkill for small AV rental operations
Best For
Mid-to-large AV rental companies needing enterprise-grade fleet management and operational efficiency.
Pricing
Custom enterprise pricing based on assets and modules; typically starts at $5,000+/month with implementation fees.
MCS-rm
enterpriseRental management system providing quoting, reservations, and financials for AV and production hire companies.
Advanced multi-depot inventory synchronization for businesses with distributed AV stock across locations
MCS-rm is a robust rental management software tailored for AV rental businesses, providing end-to-end solutions for inventory tracking, scheduling, quoting, and invoicing. It offers real-time visibility into equipment availability across multiple locations, along with tools for maintenance scheduling and customer relationship management. The platform emphasizes scalability for growing operations while integrating with popular accounting and CRM systems.
Pros
- Comprehensive inventory and multi-location management
- Strong scheduling and reservation tools with conflict detection
- Flexible reporting and analytics for business insights
Cons
- Interface feels dated and has a learning curve
- Limited native mobile app functionality
- Customization requires technical support
Best For
Mid-sized AV rental companies needing scalable inventory and scheduling without the highest-end price tag.
Pricing
Custom pricing starting around $250/month per user, with enterprise plans quoted based on scale and features.
Conclusion
The top AV rental software tools—Current RMS, Rentman, and Picker—stand out as leaders, each offering distinct strengths to optimize rental operations. Current RMS claims the top spot, with tailored features like inventory tracking, scheduling, and invoicing, making it a versatile choice for most AV and event businesses. Rentman and Picker excel as alternatives: Rentman provides real-time all-in-one management of equipment, projects, and finances, while Picker focuses on production planning and job costing, catering to specific operational needs.
Elevate your AV rental workflow by trying the top-ranked Current RMS first, or explore Rentman or Picker to find the solution that aligns best with your unique business requirements.
Tools Reviewed
All tools were independently evaluated for this comparison