Quick Overview
- 1#1: Crestron XiO Cloud - Cloud-based platform for remote provisioning, monitoring, and control of AV and smart building devices.
- 2#2: AVI-SPL Strata - Unified management platform for monitoring, scheduling, booking, and servicing AV/UC environments.
- 3#3: Extron Resource Management Suite - Scalable software for discovering, monitoring, scheduling, and managing networked AV resources.
- 4#4: Q-SYS Reflect - Enterprise monitoring and management solution for Q-SYS AV-over-IP systems and devices.
- 5#5: Dante Domain Manager - Cloud-hosted software for secure deployment, management, and monitoring of Dante audio networks.
- 6#6: AMX Resource Management Suite - Comprehensive toolset for AV resource discovery, monitoring, room booking, and incident management.
- 7#7: Rentman - All-in-one rental software for managing AV equipment, projects, staff, and invoicing in production businesses.
- 8#8: Current RMS - Cloud rental management system for tracking AV inventory, orders, deliveries, and finances.
- 9#9: Poly Lens - Cloud services portal for deploying, managing, monitoring, and analyzing Poly video conferencing devices.
- 10#10: Logitech Sync - Cloud portal for device onboarding, monitoring, and management of Logitech video bars and room solutions.
We ranked tools based on feature robustness (including monitoring, scheduling, and integration), user experience, reliability, and value, ensuring alignment with the requirements of AV teams, IT departments, and production managers.
Comparison Table
AV management software is essential for optimizing audio-visual systems, and this comparison table examines key tools like Crestron XiO Cloud, AVI-SPL Strata, Extron Resource Management Suite, Q-SYS Reflect, Dante Domain Manager, and more, outlining their capabilities, interfaces, and target use cases. Readers will discover how each platform differs, enabling informed decisions to select the best fit for their operational needs, from small meeting rooms to large-scale enterprise environments.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Crestron XiO Cloud Cloud-based platform for remote provisioning, monitoring, and control of AV and smart building devices. | enterprise | 9.7/10 | 9.9/10 | 9.2/10 | 9.4/10 |
| 2 | AVI-SPL Strata Unified management platform for monitoring, scheduling, booking, and servicing AV/UC environments. | enterprise | 9.2/10 | 9.5/10 | 8.7/10 | 8.9/10 |
| 3 | Extron Resource Management Suite Scalable software for discovering, monitoring, scheduling, and managing networked AV resources. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 8.0/10 |
| 4 | Q-SYS Reflect Enterprise monitoring and management solution for Q-SYS AV-over-IP systems and devices. | enterprise | 8.7/10 | 9.2/10 | 8.0/10 | 8.3/10 |
| 5 | Dante Domain Manager Cloud-hosted software for secure deployment, management, and monitoring of Dante audio networks. | enterprise | 8.3/10 | 9.2/10 | 7.4/10 | 8.1/10 |
| 6 | AMX Resource Management Suite Comprehensive toolset for AV resource discovery, monitoring, room booking, and incident management. | enterprise | 8.2/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 7 | Rentman All-in-one rental software for managing AV equipment, projects, staff, and invoicing in production businesses. | specialized | 8.4/10 | 9.0/10 | 8.0/10 | 8.1/10 |
| 8 | Current RMS Cloud rental management system for tracking AV inventory, orders, deliveries, and finances. | specialized | 8.2/10 | 8.8/10 | 7.9/10 | 8.0/10 |
| 9 | Poly Lens Cloud services portal for deploying, managing, monitoring, and analyzing Poly video conferencing devices. | enterprise | 8.3/10 | 8.7/10 | 8.5/10 | 8.0/10 |
| 10 | Logitech Sync Cloud portal for device onboarding, monitoring, and management of Logitech video bars and room solutions. | enterprise | 7.4/10 | 7.2/10 | 8.3/10 | 7.1/10 |
Cloud-based platform for remote provisioning, monitoring, and control of AV and smart building devices.
Unified management platform for monitoring, scheduling, booking, and servicing AV/UC environments.
Scalable software for discovering, monitoring, scheduling, and managing networked AV resources.
Enterprise monitoring and management solution for Q-SYS AV-over-IP systems and devices.
Cloud-hosted software for secure deployment, management, and monitoring of Dante audio networks.
Comprehensive toolset for AV resource discovery, monitoring, room booking, and incident management.
All-in-one rental software for managing AV equipment, projects, staff, and invoicing in production businesses.
Cloud rental management system for tracking AV inventory, orders, deliveries, and finances.
Cloud services portal for deploying, managing, monitoring, and analyzing Poly video conferencing devices.
Cloud portal for device onboarding, monitoring, and management of Logitech video bars and room solutions.
Crestron XiO Cloud
enterpriseCloud-based platform for remote provisioning, monitoring, and control of AV and smart building devices.
XiO Director analytics for real-time insights and proactive issue resolution across global deployments
Crestron XiO Cloud is a powerful cloud-based platform for managing, monitoring, and provisioning Crestron AV and automation systems across enterprise environments. It enables remote device configuration, firmware updates, real-time diagnostics, and analytics without requiring on-site access. The software integrates seamlessly with Crestron hardware, supporting scalable deployments in corporate, education, and hospitality settings.
Pros
- Scalable remote management for thousands of devices
- Advanced analytics and predictive maintenance
- Zero-touch provisioning and automated updates
- High security with edge encryption and compliance
Cons
- Primarily optimized for Crestron ecosystem
- Steep learning curve for non-Crestron users
- Subscription costs scale with device count
Best For
Enterprise AV integrators and organizations with large-scale Crestron deployments needing centralized, remote control.
Pricing
Tiered subscriptions: Essentials (free basic monitoring), Professional (~$12/device/year), Enterprise (custom pricing for advanced features).
AVI-SPL Strata
enterpriseUnified management platform for monitoring, scheduling, booking, and servicing AV/UC environments.
Integrated proactive monitoring and automated ticketing that predicts and resolves AV issues before they impact users
AVI-SPL Strata is a cloud-based AV management platform that provides enterprise-grade control, scheduling, monitoring, and maintenance for audiovisual systems across multiple locations. It integrates seamlessly with popular UC platforms like Microsoft Teams and Zoom, offering room booking, real-time device control, usage analytics, and proactive service management. Designed for large-scale deployments, Strata streamlines AV operations by combining automation, AI-driven insights, and ticketing into a unified dashboard.
Pros
- Comprehensive end-to-end AV lifecycle management including scheduling, control, and service desk integration
- Robust integrations with enterprise tools like Outlook, Teams, and Crestron/Yamaha hardware
- Scalable analytics and AI-powered proactive monitoring for large organizations
Cons
- Steep learning curve for non-technical users due to extensive enterprise features
- Pricing lacks transparency and requires custom quotes, often seen as premium
- Heavy reliance on AVI-SPL's professional services for full implementation
Best For
Large enterprises and campuses needing a scalable, integrated solution for managing complex AV environments across multiple sites.
Pricing
Custom enterprise subscription pricing, typically starting at $50-100 per room/month with volume discounts; requires quote.
Extron Resource Management Suite
enterpriseScalable software for discovering, monitoring, scheduling, and managing networked AV resources.
Direct integration of room scheduling with real-time AV device control and monitoring
Extron Resource Management Suite (ERMS) is a web-based enterprise software solution for centralized AV resource management, enabling scheduling of conference rooms, equipment, and services across large organizations. It offers workflow automation, user self-service portals, and real-time monitoring through integration with Extron's GlobalViewer Enterprise. ERMS streamlines AV operations by combining booking systems with direct hardware control, reducing manual interventions and improving efficiency in AV-heavy environments.
Pros
- Seamless integration with Extron AV hardware and GlobalViewer for unified control
- Scalable scheduling and workflow automation for enterprise deployments
- Robust reporting and analytics for resource utilization
Cons
- Primarily optimized for Extron ecosystems, limiting third-party compatibility
- Steep initial setup and configuration for complex environments
- Premium pricing may not suit small-scale users
Best For
Enterprise IT and AV teams in large organizations with Extron hardware needing integrated room booking and device management.
Pricing
Custom enterprise licensing; typically starts at $5,000+ annually based on room count and features, quote required.
Q-SYS Reflect
enterpriseEnterprise monitoring and management solution for Q-SYS AV-over-IP systems and devices.
CloudConnect technology for secure, zero-trust remote access and control of Q-SYS cores without VPNs
Q-SYS Reflect is a cloud-based enterprise management platform from QSC designed specifically for monitoring, diagnostics, and management of Q-SYS AV systems across multiple sites. It provides real-time visibility into system health, automated alerts, firmware updates, and detailed analytics to proactively maintain AV deployments. Ideal for large-scale installations, it centralizes control and reporting, reducing downtime and operational overhead for integrators and end-users.
Pros
- Centralized multi-site monitoring with real-time dashboards and alerts
- Deep integration with Q-SYS ecosystem for seamless firmware and diagnostics management
- Robust analytics and reporting for predictive maintenance
Cons
- Limited to Q-SYS hardware, lacking broad multi-vendor support
- Steep learning curve for users unfamiliar with Q-SYS platform
- Subscription model can become expensive for large deployments
Best For
AV integrators and enterprise IT teams managing multiple Q-SYS-based AV systems who need scalable, remote oversight.
Pricing
Subscription-based, typically $50-100 per core/month depending on scale; contact QSC for custom enterprise quotes.
Dante Domain Manager
enterpriseCloud-hosted software for secure deployment, management, and monitoring of Dante audio networks.
Secure domain segregation, enabling isolated Dante networks on shared infrastructure without compromising security
Dante Domain Manager (DDM) is a centralized software platform from Audinate designed for managing and securing large-scale Dante audio-over-IP networks in professional AV environments. It provides tools for creating secure domains, monitoring device health, event logging, and role-based access control to simplify administration of complex deployments. DDM supports scalability across thousands of devices, AES67 interoperability, and integration with control systems for streamlined AV management.
Pros
- Advanced security with encrypted domains and role-based access
- Comprehensive real-time monitoring and diagnostics for large networks
- Scalable for enterprise AV installations with cloud connectivity options
Cons
- Steep learning curve requires Dante and networking knowledge
- Limited to Dante/AES67 ecosystems, less versatile for mixed protocols
- Licensing costs accumulate for multi-domain setups
Best For
AV integrators and IT teams managing large-scale Dante audio networks in venues, corporate spaces, or broadcast facilities.
Pricing
Free for up to 2 domains/32 devices; paid tiers start at ~$300/year per domain or $995 perpetual license plus annual support.
AMX Resource Management Suite
enterpriseComprehensive toolset for AV resource discovery, monitoring, room booking, and incident management.
Seamless fusion of room booking with native AMX device control for instant status and automation
AMX Resource Management Suite is a robust enterprise-grade platform from AMX (amx.com) focused on AV resource management, enabling centralized scheduling, booking, and monitoring of conference rooms, AV equipment, and related assets. It integrates seamlessly with AMX's AV control systems like NetLinx for real-time device status, usage analytics, and automated workflows. Ideal for large-scale deployments, it supports multi-site management and custom integrations to streamline AV operations in corporate, education, and hospitality settings.
Pros
- Deep integration with AMX hardware for real-time AV control and monitoring
- Scalable resource scheduling with analytics and reporting
- Customizable workflows and API support for enterprise environments
Cons
- Steep learning curve for non-technical users
- Limited flexibility outside AMX ecosystems
- High implementation costs for smaller organizations
Best For
Large enterprises with existing AMX AV infrastructure seeking centralized room and device management.
Pricing
Enterprise quote-based pricing, typically starting at $5,000+ annually per site with per-room licensing.
Rentman
specializedAll-in-one rental software for managing AV equipment, projects, staff, and invoicing in production businesses.
Visual drag-and-drop planning board for effortless equipment and crew scheduling
Rentman is a cloud-based rental management platform tailored for AV and event production companies, enabling seamless inventory tracking, project planning, crew scheduling, and invoicing. It offers tools to manage equipment rentals from initial quotes through delivery and maintenance, with a focus on real-time availability and collaboration. The software stands out in the AV sector for its visual planning interface that simplifies complex rental logistics.
Pros
- Comprehensive all-in-one rental workflow
- Intuitive drag-and-drop planning board
- Strong mobile app for on-site management
Cons
- Pricing can escalate quickly for larger teams
- Some reporting features lack depth
- Primarily Europe-focused with fewer US integrations
Best For
Small to medium AV rental and event production companies needing an integrated platform for equipment and project management.
Pricing
Starts at €49/user/month (Essentials, billed annually) up to €199/user/month (Enterprise); custom quotes available.
Current RMS
specializedCloud rental management system for tracking AV inventory, orders, deliveries, and finances.
Advanced utilization forecasting that predicts asset demand and optimizes inventory levels
Current RMS is a cloud-based rental management platform tailored for the AV industry, enabling comprehensive inventory tracking, job scheduling, quoting, and invoicing. It provides real-time visibility into asset availability and utilization, with mobile apps for technicians to manage jobs on-site. The software integrates with accounting systems and offers advanced reporting to optimize operations for rental companies.
Pros
- Robust AV-specific features like asset tracking with barcode/RFID support
- Real-time job scheduling and dispatching with mobile app integration
- Powerful reporting and utilization analytics for business insights
Cons
- Steep learning curve for new users due to extensive functionality
- Pricing can be high for small or startup AV businesses
- Some advanced customizations require additional configuration
Best For
Mid-sized AV rental companies seeking scalable, industry-specific management tools to handle complex inventory and operations.
Pricing
Subscription-based starting at around $200/month, with tiers scaled by company revenue and user count; custom enterprise quotes available.
Poly Lens
enterpriseCloud services portal for deploying, managing, monitoring, and analyzing Poly video conferencing devices.
Poly Lens Insights, offering AI-driven analytics on meeting quality, participation, and room utilization metrics.
Poly Lens is a cloud-based management platform from Poly (now part of HP) designed for IT administrators to remotely manage and monitor Poly's portfolio of collaboration devices, including video bars, cameras, microphones, headsets, and desk phones. It enables centralized provisioning, firmware updates, asset tracking, and performance analytics to optimize AV setups in meeting rooms and hybrid workspaces. The platform provides actionable insights into device health, meeting quality, and room utilization to enhance collaboration experiences.
Pros
- Comprehensive remote management for Poly devices including analytics and auto-updates
- Real-time insights into meeting room performance and device health
- Scalable cloud platform with strong security and zero-touch provisioning
Cons
- Limited support for non-Poly third-party hardware
- Advanced features require Poly Lens Pro subscription
- Analytics depth may not match enterprise-grade competitors like Cisco or Zoom
Best For
Mid-to-large organizations with Poly AV hardware seeking centralized cloud-based management for hybrid meeting rooms.
Pricing
Basic Poly Lens is free; Poly Lens Pro (advanced analytics and support) starts at around $5-10 per device/year via enterprise licensing.
Logitech Sync
enterpriseCloud portal for device onboarding, monitoring, and management of Logitech video bars and room solutions.
Sync Check for automated pre-meeting room readiness verification
Logitech Sync is a cloud-based portal for managing Logitech video conferencing devices like Rally Bars and Tap controllers in meeting rooms. It enables IT admins to perform remote firmware updates, monitor device health, integrate with room booking systems, and access usage analytics. The platform focuses on ensuring reliable AV performance for hybrid work by automating maintenance and providing room readiness checks.
Pros
- Intuitive cloud dashboard for quick device oversight
- Seamless integration with Microsoft Teams and Google Calendar
- Automated firmware updates reduce on-site visits
Cons
- Limited to Logitech hardware ecosystem
- Lacks advanced AV control for non-video elements like lighting or audio matrices
- Scalability requires enterprise licensing for large deployments
Best For
IT administrators in organizations using Logitech video hardware for conference room management.
Pricing
Free for basic use (up to 20 devices); Sync Plus enterprise subscription starts at ~$600/room/year.
Conclusion
After exploring the top 10 AV management tools, it’s evident each brings distinct value, with Crestron XiO Cloud leading as the top choice for robust remote provisioning and control of AV and smart building devices. AVI-SPL Strata and Extron Resource Management Suite also shine—Strata for unified management of AV/UC environments, and Extron for scalable monitoring of networked resources. Together, they offer tailored solutions for varied business needs.
Dive into AV efficiency by trying Crestron XiO Cloud, your ultimate tool for seamless, remote control of modern AV systems
Tools Reviewed
All tools were independently evaluated for this comparison