Quick Overview
- 1#1: Rentman - Cloud-based rental and resource management software designed for AV production companies to track inventory, schedule jobs, and handle invoicing.
- 2#2: Current RMS - Comprehensive rental resource management system tailored for AV hire businesses to manage stock, orders, and logistics efficiently.
- 3#3: Quipt - AV-specific inventory tracking and deployment software that optimizes equipment allocation and maintenance for rental operations.
- 4#4: VE-Equip - Specialized inventory management platform for audio-visual equipment, focusing on asset tracking, calibration, and rental workflows.
- 5#5: Gearbooker - User-friendly rental management tool for AV gear, enabling inventory control, online quoting, and job scheduling.
- 6#6: Goodshuffle Pro - Event rental software with robust AV inventory features for managing deliveries, contracts, and real-time stock availability.
- 7#7: Booqable - Online rental software supporting AV inventory with website integration, reservations, and multi-location management.
- 8#8: EZRentOut - Equipment rental platform with strong inventory management capabilities for AV assets, including barcode scanning and maintenance alerts.
- 9#9: TapGoods - Cloud rental management system for tracking AV inventory, reservations, and customer orders with mobile accessibility.
- 10#10: RentMy - Rental marketplace software that includes AV inventory tools for listing gear, managing bookings, and handling payments.
Tools were ranked based on industry-specific features, user experience, reliability, and overall value, ensuring they cater to diverse needs, from small rental teams to large production firms
Comparison Table
Efficiently managing AV equipment is essential for businesses in events, production, and rental sectors; this comparison table highlights tools like Rentman, Current RMS, Quipt, VE-Equip, Gearbooker, and more. It outlines key features, scalability, and usability, helping readers identify the software that best fits their operational needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Rentman Cloud-based rental and resource management software designed for AV production companies to track inventory, schedule jobs, and handle invoicing. | specialized | 9.5/10 | 9.7/10 | 9.2/10 | 9.3/10 |
| 2 | Current RMS Comprehensive rental resource management system tailored for AV hire businesses to manage stock, orders, and logistics efficiently. | specialized | 9.2/10 | 9.6/10 | 8.7/10 | 8.9/10 |
| 3 | Quipt AV-specific inventory tracking and deployment software that optimizes equipment allocation and maintenance for rental operations. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 4 | VE-Equip Specialized inventory management platform for audio-visual equipment, focusing on asset tracking, calibration, and rental workflows. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.3/10 |
| 5 | Gearbooker User-friendly rental management tool for AV gear, enabling inventory control, online quoting, and job scheduling. | specialized | 8.2/10 | 8.5/10 | 8.7/10 | 8.0/10 |
| 6 | Goodshuffle Pro Event rental software with robust AV inventory features for managing deliveries, contracts, and real-time stock availability. | specialized | 8.1/10 | 8.4/10 | 8.0/10 | 7.7/10 |
| 7 | Booqable Online rental software supporting AV inventory with website integration, reservations, and multi-location management. | specialized | 8.7/10 | 8.8/10 | 9.2/10 | 8.5/10 |
| 8 | EZRentOut Equipment rental platform with strong inventory management capabilities for AV assets, including barcode scanning and maintenance alerts. | enterprise | 8.4/10 | 9.0/10 | 8.0/10 | 8.2/10 |
| 9 | TapGoods Cloud rental management system for tracking AV inventory, reservations, and customer orders with mobile accessibility. | specialized | 6.2/10 | 5.8/10 | 8.5/10 | 6.5/10 |
| 10 | RentMy Rental marketplace software that includes AV inventory tools for listing gear, managing bookings, and handling payments. | other | 7.3/10 | 7.1/10 | 8.2/10 | 7.0/10 |
Cloud-based rental and resource management software designed for AV production companies to track inventory, schedule jobs, and handle invoicing.
Comprehensive rental resource management system tailored for AV hire businesses to manage stock, orders, and logistics efficiently.
AV-specific inventory tracking and deployment software that optimizes equipment allocation and maintenance for rental operations.
Specialized inventory management platform for audio-visual equipment, focusing on asset tracking, calibration, and rental workflows.
User-friendly rental management tool for AV gear, enabling inventory control, online quoting, and job scheduling.
Event rental software with robust AV inventory features for managing deliveries, contracts, and real-time stock availability.
Online rental software supporting AV inventory with website integration, reservations, and multi-location management.
Equipment rental platform with strong inventory management capabilities for AV assets, including barcode scanning and maintenance alerts.
Cloud rental management system for tracking AV inventory, reservations, and customer orders with mobile accessibility.
Rental marketplace software that includes AV inventory tools for listing gear, managing bookings, and handling payments.
Rentman
specializedCloud-based rental and resource management software designed for AV production companies to track inventory, schedule jobs, and handle invoicing.
Equipment substitution engine that automatically suggests alternatives during scheduling conflicts
Rentman is a cloud-based rental management platform tailored for AV, event production, and equipment rental businesses, offering end-to-end inventory tracking, scheduling, and operations management. It enables users to catalog AV gear with serial numbers, photos, and maintenance logs, while providing real-time availability calendars and automated quoting. The software integrates project planning, crew scheduling, and financial tools to streamline workflows from booking to billing.
Pros
- Powerful inventory management with asset tracking, substitution rules, and maintenance scheduling tailored for AV equipment
- Intuitive drag-and-drop scheduling and real-time availability views across multiple projects
- Robust integrations with accounting software, QuickBooks, and payment gateways for seamless operations
Cons
- Higher pricing tiers required for advanced reporting and customizations
- Steeper learning curve for complex multi-location setups
- Limited free trial period and no perpetual license option
Best For
Medium to large AV rental companies needing scalable, all-in-one inventory and project management.
Pricing
Starts at €59/user/month (Essentials, billed annually), €89/user/month (Professional), with custom Enterprise pricing.
Current RMS
specializedComprehensive rental resource management system tailored for AV hire businesses to manage stock, orders, and logistics efficiently.
Visual kit builder for assembling and tracking complex AV equipment bundles with nested inventory components
Current RMS is a cloud-based rental management system tailored for AV, events, and production companies, offering end-to-end inventory tracking, asset booking, and job management. It enables real-time visibility into stock availability across multiple warehouses, drag-and-drop scheduling to prevent double-bookings, and automated workflows for quoting, delivery, and invoicing. The platform supports barcode/RFID scanning, maintenance scheduling, and detailed reporting to optimize asset utilization and operational efficiency.
Pros
- Real-time multi-warehouse inventory tracking with RFID/QR support
- Intuitive drag-and-drop scheduler with conflict alerts
- Strong integrations with accounting and CRM tools
Cons
- Steep initial learning curve for advanced features
- Pricing requires custom quotes, lacking transparency
- Mobile app lacks some desktop functionalities
Best For
Mid-sized to large AV rental companies seeking scalable inventory and job management with real-time collaboration.
Pricing
Custom quote-based pricing starting around £150-£300/month for small teams, scaling with users, assets, and modules.
Quipt
specializedAV-specific inventory tracking and deployment software that optimizes equipment allocation and maintenance for rental operations.
Visual, collaborative scheduling calendar with chain-of-custody tracking for equipment throughout its lifecycle
Quipt is a cloud-based asset management platform tailored for AV rental and production companies, enabling real-time tracking of equipment inventory via barcode, QR code, or RFID scanning. It streamlines operations with features like drag-and-drop scheduling calendars, maintenance tracking, job management, and detailed reporting to minimize downtime and optimize resource allocation. The mobile app ensures accessibility for field technicians, supporting on-site check-ins, audits, and updates.
Pros
- Comprehensive real-time inventory tracking with RFID/QR/barcode support
- Intuitive drag-and-drop scheduling to prevent double-bookings
- Robust mobile app for field operations and quick audits
Cons
- Pricing scales quickly for larger inventories
- Steep initial setup for custom workflows
- Limited native integrations with some AV-specific hardware
Best For
Mid-sized AV rental companies needing scalable inventory tracking and scheduling for events and productions.
Pricing
Custom quotes starting at around $99/month for basic plans, scaling by users, assets, and features.
VE-Equip
specializedSpecialized inventory management platform for audio-visual equipment, focusing on asset tracking, calibration, and rental workflows.
Integrated visual rack diagramming and signal patching for precise AV setup planning
VE-Equip is a web-based inventory management software tailored for AV professionals in live event production, enabling precise tracking of audio-visual equipment across rentals, events, and maintenance. It offers tools for scheduling, asset check-in/out, custom fields for gear specifications, and reporting to streamline operations. Ideal for companies managing complex AV inventories, it integrates diagramming for rack layouts and patching configurations.
Pros
- Robust AV-specific features like rack diagramming and patching
- Excellent scheduling and availability calendar
- Comprehensive reporting and maintenance tracking
Cons
- Limited third-party integrations (e.g., no native QuickBooks sync)
- Learning curve for advanced diagramming tools
- Pricing can be steep for small operations
Best For
Mid-sized AV rental and event production companies needing detailed equipment tracking and visual planning tools.
Pricing
Custom pricing starting around $150/user/month, based on inventory size and features; free trial available.
Gearbooker
specializedUser-friendly rental management tool for AV gear, enabling inventory control, online quoting, and job scheduling.
Built-in customizable online storefront for self-service customer rentals and payments
Gearbooker is a cloud-based inventory management platform tailored for AV gear rental businesses, enabling seamless tracking of equipment like cameras, lights, and audio gear. It handles reservations, maintenance schedules, customer bookings, and invoicing through an intuitive dashboard and mobile app. The software stands out with its online storefront for direct client rentals, reducing manual coordination.
Pros
- Comprehensive gear tracking with serial number and condition logging
- Integrated online booking calendar and customer portal
- Mobile app for on-the-go inventory checks and reservations
Cons
- Limited third-party integrations compared to enterprise tools
- Advanced reporting requires higher-tier plans
- Occasional performance lags with very large inventories
Best For
Small to medium-sized AV rental companies seeking an all-in-one solution for gear bookings and inventory without complex setup.
Pricing
Starts at $49/month for Basic (up to 100 items), $99/month for Pro, and custom enterprise pricing.
Goodshuffle Pro
specializedEvent rental software with robust AV inventory features for managing deliveries, contracts, and real-time stock availability.
Automated route optimization and GPS delivery tracking tailored for rental logistics
Goodshuffle Pro is a cloud-based rental management platform designed for event and AV rental businesses, offering comprehensive inventory tracking, order management, scheduling, and invoicing tools. It enables real-time visibility into AV equipment availability, asset maintenance scheduling, and seamless integration with accounting software like QuickBooks. The software streamlines operations from quoting and booking to delivery and billing, making it suitable for rental companies handling AV gear alongside other event items.
Pros
- Robust inventory tracking with barcode/QR scanning and categorization for AV equipment
- Integrated order management and automated scheduling for rentals
- Strong mobile app for on-site inventory checks and delivery management
Cons
- Lacks deep AV-specific features like rack diagrams or signal flow tools
- Pricing scales quickly for larger inventories or advanced needs
- Steeper learning curve for non-rental-focused users
Best For
Medium-sized AV rental companies seeking an all-in-one platform for inventory and event order management.
Pricing
Starts at $129/month for Starter (up to 500 items), $299/month for Pro, with Enterprise custom pricing.
Booqable
specializedOnline rental software supporting AV inventory with website integration, reservations, and multi-location management.
Integrated website builder and embeddable booking calendar for direct customer reservations without third-party sites
Booqable is a cloud-based rental management platform tailored for equipment rental businesses, including AV inventory management, offering tools for tracking stock, handling reservations, and processing payments. It supports real-time availability checks, bundle creation for AV kits, and multi-location inventory across warehouses. The software integrates online storefronts for direct bookings, making it efficient for rental operations from quote to delivery.
Pros
- Intuitive interface with drag-and-drop inventory organization and mobile scanning support
- Robust bundling and kit builder ideal for AV setups like projectors with cables and stands
- Seamless online booking widget and payment integrations reduce manual work
Cons
- Advanced reporting and analytics lack depth compared to enterprise tools
- Customization options for workflows are somewhat limited for highly complex AV operations
- Per-booking fees can add up for high-volume users
Best For
Small to medium-sized AV rental companies seeking an all-in-one solution with strong online booking capabilities.
Pricing
Starts at $29/month (Essential, billed annually) for basic features, up to $129/month (Elite) with advanced tools and support; additional per-booking fees apply.
EZRentOut
enterpriseEquipment rental platform with strong inventory management capabilities for AV assets, including barcode scanning and maintenance alerts.
Real-time multi-location inventory visibility with automated maintenance scheduling
EZRentOut is a cloud-based rental management software tailored for businesses handling equipment rentals, including AV inventory like cameras, lighting, and sound systems. It provides real-time inventory tracking, order scheduling, maintenance management, and an online storefront for customer bookings. The platform supports serial number tracking, QR code scanning, and integrations with accounting tools to streamline operations for AV rental companies.
Pros
- Comprehensive inventory tracking with serial numbers and QR codes ideal for AV gear
- Mobile app for on-site check-ins and real-time updates
- Strong reporting and analytics for rental performance
Cons
- Interface can feel cluttered for new users
- Limited built-in AV-specific calibration tools
- Higher-tier plans required for advanced multi-location features
Best For
Mid-sized AV rental companies needing robust inventory and booking management without heavy customization.
Pricing
Starts at $49/month (Starter plan, billed annually) up to $199/month (Pro) and custom Enterprise pricing.
TapGoods
specializedCloud rental management system for tracking AV inventory, reservations, and customer orders with mobile accessibility.
Seamless mobile-first barcode scanning for fast, on-the-go inventory audits
TapGoods is a mobile-first inventory management platform primarily designed for hospitality venues to track beverages, pours, and stock levels using barcode scanning and real-time updates. For AV inventory management, it provides basic asset tracking, location monitoring, and count sheets via its intuitive app, but lacks specialized features like equipment rental scheduling or maintenance logging. Overall, it's a general-purpose tool that can handle simple AV stock counts but falls short on pro AV workflows.
Pros
- Highly intuitive mobile app for quick barcode scans and counts
- Real-time cloud syncing across devices
- Simple reporting for stock levels and usage trends
Cons
- Lacks AV-specific features like serial number depreciation or rental calendars
- Hospitality-focused integrations (e.g., POS for bars) irrelevant to AV
- No advanced asset management for cabling, calibration, or multi-location deployments
Best For
Small AV teams or event crews needing basic mobile stock tracking without complex rental or maintenance needs.
Pricing
Subscription starts at $149 per location/month for Essentials plan, scaling to $399+ for Pro features with add-ons.
RentMy
otherRental marketplace software that includes AV inventory tools for listing gear, managing bookings, and handling payments.
Customer self-service online booking portal with real-time pricing and availability
RentMy is a cloud-based rental management software designed for equipment rental businesses, including AV inventory tracking and scheduling. It enables real-time inventory management, online reservations, automated invoicing, and maintenance tracking for gear like cameras, lights, and sound systems. The platform streamlines operations with a customer-facing booking portal and mobile accessibility for field staff.
Pros
- Intuitive interface with drag-and-drop scheduling
- Real-time inventory availability across multiple locations
- Mobile app for quick check-ins and updates
Cons
- Limited AV-specific features like technical spec databases or rigging tools
- Reporting and analytics lack depth for large-scale operations
- Integrations with AV hardware or specialized software are basic
Best For
Small to medium AV rental companies needing simple, all-in-one rental management without deep technical customization.
Pricing
Starts at $149/month (Basic), $299/month (Pro), $499+/month (Enterprise); annual discounts available.
Conclusion
Evaluating the top 10 AV inventory management tools highlights distinct strengths, yet Rentman emerges as the definitive leader, integrating robust inventory tracking, job scheduling, and invoicing in a cloud-based platform. Current RMS excels in streamlining stock and logistics for hire businesses, while Quipt optimizes equipment allocation and maintenance, making it a strong pick for rental operations. Each top tool offers tailored solutions to elevate workflows, with Rentman leading the pack.
Unlock seamless AV inventory management—start by exploring Rentman, and consider Current RMS or Quipt if your needs focus on logistics or maintenance optimization, as both deliver exceptional value for growing operations.
Tools Reviewed
All tools were independently evaluated for this comparison