Quick Overview
- 1#1: Current RMS - Cloud-based rental, sales, and project management software designed specifically for AV, events, and production companies.
- 2#2: Rentman - All-in-one planning, resource scheduling, and invoicing software for AV rental and event production businesses.
- 3#3: ShowCockpit - Comprehensive project management and equipment rental platform for live event and AV professionals.
- 4#4: Morrow - Event rental software that streamlines inventory management, quoting, scheduling, and client communications for AV equipment.
- 5#5: Goodshuffle Pro - Rental management platform with item tracking, contracts, and payments tailored for event pros including AV rentals.
- 6#6: Booqable - User-friendly rental software for managing AV equipment bookings, inventory, online store, and payments.
- 7#7: EZRentOut - Equipment rental software with asset tracking, order management, and maintenance scheduling suitable for AV rentals.
- 8#8: HireHop - Cloud rental software offering stock control, job management, and accounting for AV and production hire companies.
- 9#9: Point of Rental Software - Robust rental management system with inventory, contracting, and financial tools adaptable to AV equipment rentals.
- 10#10: Gearbooker - Inventory and booking management tool for rental gear including cameras, lights, and AV equipment.
These tools were rigorously assessed based on key factors including feature completeness (inventory tracking, scheduling, invoicing), user experience, and overall value, ensuring they meet the demands of modern AV rental workflows.
Comparison Table
Choosing the right AV equipment rental software is critical for streamlining operations, and this comparison breaks down tools like Current RMS, Rentman, ShowCockpit, Morrow, Goodshuffle Pro, and more. Readers will explore key features, usability, and unique strengths of each, empowering them to identify the best fit for their business workflows.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Current RMS Cloud-based rental, sales, and project management software designed specifically for AV, events, and production companies. | specialized | 9.7/10 | 9.9/10 | 9.2/10 | 9.5/10 |
| 2 | Rentman All-in-one planning, resource scheduling, and invoicing software for AV rental and event production businesses. | specialized | 9.2/10 | 9.5/10 | 8.9/10 | 8.7/10 |
| 3 | ShowCockpit Comprehensive project management and equipment rental platform for live event and AV professionals. | specialized | 8.7/10 | 9.1/10 | 9.0/10 | 8.3/10 |
| 4 | Morrow Event rental software that streamlines inventory management, quoting, scheduling, and client communications for AV equipment. | specialized | 8.7/10 | 9.2/10 | 8.5/10 | 8.0/10 |
| 5 | Goodshuffle Pro Rental management platform with item tracking, contracts, and payments tailored for event pros including AV rentals. | specialized | 7.8/10 | 7.5/10 | 8.5/10 | 7.7/10 |
| 6 | Booqable User-friendly rental software for managing AV equipment bookings, inventory, online store, and payments. | specialized | 8.4/10 | 8.6/10 | 9.0/10 | 8.0/10 |
| 7 | EZRentOut Equipment rental software with asset tracking, order management, and maintenance scheduling suitable for AV rentals. | enterprise | 8.2/10 | 8.5/10 | 8.0/10 | 8.3/10 |
| 8 | HireHop Cloud rental software offering stock control, job management, and accounting for AV and production hire companies. | enterprise | 8.1/10 | 8.7/10 | 7.4/10 | 7.9/10 |
| 9 | Point of Rental Software Robust rental management system with inventory, contracting, and financial tools adaptable to AV equipment rentals. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.6/10 |
| 10 | Gearbooker Inventory and booking management tool for rental gear including cameras, lights, and AV equipment. | specialized | 7.4/10 | 7.2/10 | 8.5/10 | 7.8/10 |
Cloud-based rental, sales, and project management software designed specifically for AV, events, and production companies.
All-in-one planning, resource scheduling, and invoicing software for AV rental and event production businesses.
Comprehensive project management and equipment rental platform for live event and AV professionals.
Event rental software that streamlines inventory management, quoting, scheduling, and client communications for AV equipment.
Rental management platform with item tracking, contracts, and payments tailored for event pros including AV rentals.
User-friendly rental software for managing AV equipment bookings, inventory, online store, and payments.
Equipment rental software with asset tracking, order management, and maintenance scheduling suitable for AV rentals.
Cloud rental software offering stock control, job management, and accounting for AV and production hire companies.
Robust rental management system with inventory, contracting, and financial tools adaptable to AV equipment rentals.
Inventory and booking management tool for rental gear including cameras, lights, and AV equipment.
Current RMS
specializedCloud-based rental, sales, and project management software designed specifically for AV, events, and production companies.
LiveLock real-time booking engine that instantly locks resources across all locations to eliminate overscheduling.
Current RMS is a cloud-based rental management platform specifically designed for AV equipment rental companies in the events and production industry. It provides real-time inventory tracking, advanced scheduling for kits and resources, automated quoting and invoicing, and multi-location support. With robust integrations for CRM, accounting, and logistics tools, it streamlines operations from booking to delivery for complex AV rentals.
Pros
- Real-time inventory visibility and LiveLock to prevent double-bookings
- Powerful kit builder for assembling complex AV configurations with dependencies
- Seamless integrations with QuickBooks, Salesforce, and shipping APIs
Cons
- Initial setup and learning curve for advanced features
- Pricing scales quickly for multi-user or enterprise needs
- Limited out-of-box reporting customization without add-ons
Best For
Mid-to-large AV rental businesses managing high-volume events, complex kits, and multiple warehouses.
Pricing
Subscription starts at ~$150/month for basic plans, scaling to $500+/month for Pro/Enterprise with per-user fees and custom quotes.
Rentman
specializedAll-in-one planning, resource scheduling, and invoicing software for AV rental and event production businesses.
Interactive planning board with drag-and-drop scheduling and color-coded real-time availability for AV resources
Rentman is a cloud-based rental management software designed specifically for AV, event production, and equipment rental businesses. It offers end-to-end tools for inventory tracking with serial numbers and barcodes, real-time scheduling via an interactive planning board, automated quoting and invoicing, and crew management. The platform supports multi-location warehouses and integrates with accounting software, making it ideal for handling complex AV rentals like audio, lighting, and video gear.
Pros
- Comprehensive inventory management with RFID/barcode support and real-time availability tracking
- Powerful project planning board for visualizing bookings and resource allocation
- Mobile app enables on-site check-in/out and crew communication
Cons
- Higher pricing tiers may not suit very small operations
- Steeper learning curve for advanced customization
- Reporting features lack deep flexibility without add-ons
Best For
Mid-sized AV equipment rental companies needing scalable, all-in-one management for inventory, scheduling, and finances.
Pricing
Starts at €59/user/month (Essentials, billed annually), €99/user/month (Professional), with custom Enterprise plans.
ShowCockpit
specializedComprehensive project management and equipment rental platform for live event and AV professionals.
Interactive cockpit dashboard providing a real-time overview of all active jobs, inventory, and team assignments in one glance.
ShowCockpit is a cloud-based rental management software tailored for AV and event production companies, offering tools for inventory tracking, equipment scheduling, order management, and invoicing. It features a real-time dashboard for overseeing jobs, drag-and-drop calendars for efficient planning, and mobile access for on-site operations. The platform emphasizes collaboration, allowing teams to update statuses and communicate seamlessly throughout the rental process.
Pros
- Intuitive drag-and-drop scheduling and real-time inventory visibility
- Industry-specific features for AV rentals like kit building and crew management
- Strong mobile app and collaboration tools for field teams
Cons
- Pricing can be steep for very small operations
- Limited third-party integrations compared to larger competitors
- Some advanced reporting requires higher-tier plans
Best For
Mid-sized AV equipment rental companies managing complex event productions that need real-time scheduling and team collaboration.
Pricing
Subscription tiers starting at €79/user/month (billed annually), scaling with users and features up to enterprise plans.
Morrow
specializedEvent rental software that streamlines inventory management, quoting, scheduling, and client communications for AV equipment.
Dynamic route optimization that automatically plans pickups and deliveries based on real-time availability and location
Morrow is a cloud-based rental management platform tailored for equipment rental businesses, including AV gear like projectors, sound systems, and lighting. It offers real-time inventory tracking, order scheduling, automated invoicing, and delivery routing to prevent double bookings and streamline operations. The software includes a mobile app for field teams and integrates with accounting tools for efficient workflows.
Pros
- Robust real-time inventory and scheduling to avoid conflicts
- Intuitive mobile app for on-site management
- Strong automation for invoicing and payments
Cons
- Pricing scales quickly with inventory size
- Limited advanced reporting without higher tiers
- Some integrations require custom setup
Best For
Mid-sized AV equipment rental companies handling frequent deliveries and needing reliable scheduling.
Pricing
Starts at $149/month for Starter (up to 500 items), $299/month for Pro, and custom Enterprise plans.
Goodshuffle Pro
specializedRental management platform with item tracking, contracts, and payments tailored for event pros including AV rentals.
Client-facing online storefront with real-time availability, allowing AV renters to browse, configure, and book equipment bundles instantly
Goodshuffle Pro is a cloud-based event rental management software tailored for businesses handling inventory like AV equipment, furniture, and event supplies. It streamlines operations with real-time inventory tracking, scheduling calendars, order management, invoicing, and an online storefront for client self-service bookings. While versatile for general rentals, it provides reliable tools for AV providers focusing on equipment dispatch and basic fulfillment rather than technical design features.
Pros
- Intuitive drag-and-drop scheduling and real-time inventory visibility
- Mobile app for warehouse scanning and delivery routing
- Robust integrations with QuickBooks and payment processors
Cons
- Lacks AV-specific tools like signal flow diagramming or tech rider management
- Reporting and customization options are somewhat limited
- Pricing can escalate quickly for larger inventories
Best For
Small to mid-sized AV rental companies needing an all-in-one platform for inventory, orders, and online sales without complex technical integrations.
Pricing
Subscription plans start at $199/month for Starter (up to 500 items), $399/month for Pro, with custom Enterprise pricing for larger operations.
Booqable
specializedUser-friendly rental software for managing AV equipment bookings, inventory, online store, and payments.
Drag-and-drop website builder that creates a fully customizable online rental store without coding
Booqable is a cloud-based rental management software tailored for businesses like AV equipment rentals, offering inventory tracking, online booking, and order fulfillment tools. It enables users to manage stock levels, create bundles for complex AV setups, set dynamic pricing, and handle deliveries or pickups seamlessly. The platform also includes payment processing, customer CRM, and reporting features to streamline operations for rental companies.
Pros
- Intuitive interface with quick setup for inventory and bookings
- Robust online storefront builder for direct reservations
- Strong support for bundles, serial tracking, and maintenance scheduling ideal for AV gear
Cons
- Advanced reporting and analytics are somewhat basic
- Some integrations require Zapier workarounds
- Pricing tiers limit orders, potentially costly for high-volume users
Best For
Small to medium AV equipment rental businesses needing an all-in-one platform with easy online booking.
Pricing
Starts at $29/month (Essential, up to 100 orders/mo), $59/month (Pro), $129/month (Premium), with 20% annual discounts and overage fees for excess orders.
EZRentOut
enterpriseEquipment rental software with asset tracking, order management, and maintenance scheduling suitable for AV rentals.
Built-in online storefront and website builder for direct AV equipment reservations
EZRentOut is a cloud-based rental management platform tailored for businesses renting AV equipment like projectors, sound systems, and lighting rigs. It provides comprehensive tools for inventory tracking, online reservations, order scheduling, and maintenance management to ensure equipment availability and optimal utilization. The software supports multi-location operations, customer portals, and integrations with accounting and payment systems for efficient AV rental workflows.
Pros
- Robust inventory management with barcode/QR tracking ideal for AV gear
- Online booking and customer self-service portal reduces manual inquiries
- Strong integrations with QuickBooks, Stripe, and Google Calendar for seamless operations
Cons
- Limited AV-specific features like event diagramming or cabling management
- Advanced reporting requires higher-tier plans
- Mobile app lacks some desktop functionalities
Best For
Small to mid-sized AV rental companies needing an all-in-one solution for inventory, bookings, and basic fulfillment.
Pricing
Starts at $49/month (Essential) for single location, up to $249/month (Professional) for multi-location with advanced features; custom Enterprise pricing.
HireHop
enterpriseCloud rental software offering stock control, job management, and accounting for AV and production hire companies.
Advanced job scheduling with drag-and-drop calendar and real-time conflict detection for AV event coordination
HireHop is a comprehensive cloud-based rental management software designed for equipment hire businesses, including AV equipment rentals, offering tools for inventory tracking, booking, scheduling, and invoicing. It supports complex operations with features like barcode scanning, asset maintenance logs, and customer relationship management. The platform enables real-time visibility into availability and jobs, making it suitable for event-based AV rentals involving kits, projectors, sound systems, and lighting.
Pros
- Robust inventory management with barcode/RFID support ideal for AV gear tracking
- Integrated scheduling calendar for multi-day event rentals
- Comprehensive reporting and CRM for repeat AV clients
Cons
- Interface feels dated and has a learning curve for new users
- Limited native integrations compared to top competitors
- Pricing scales quickly for larger inventories or users
Best For
Mid-sized AV rental companies handling complex event schedules and diverse equipment inventories.
Pricing
Starts at around $49/month for basic plans (up to 500 assets), with higher tiers at $99+/month; custom enterprise pricing available; 30-day free trial.
Point of Rental Software
enterpriseRobust rental management system with inventory, contracting, and financial tools adaptable to AV equipment rentals.
Wireless handheld devices for live inventory lookups, reservations, and check-in/out directly from the rental floor
Point of Rental Software is a robust, enterprise-grade rental management platform designed for equipment rental businesses, including AV equipment like projectors, sound systems, and lighting. It streamlines operations with real-time inventory tracking, automated reservations, scheduling, invoicing, and maintenance management. The system supports multi-location deployments and integrates with accounting tools for seamless financial oversight.
Pros
- Real-time inventory visibility and wireless handheld device support for quick check-ins
- Strong multi-location and accounting integrations
- Customizable reporting and maintenance tracking
Cons
- Steep learning curve due to extensive features
- Pricing is custom and can be expensive for smaller operations
- Less specialized AV tools like event diagramming compared to niche competitors
Best For
Mid-sized to large AV rental companies with multiple locations needing scalable, real-time inventory and operational management.
Pricing
Quote-based pricing with modular plans; typically starts at $500-$1,000/month depending on users, locations, and features.
Gearbooker
specializedInventory and booking management tool for rental gear including cameras, lights, and AV equipment.
Customizable online gear storefront with real-time availability and self-service booking
Gearbooker is a cloud-based rental management software tailored for small to medium-sized businesses renting AV equipment, cameras, and production gear. It provides tools for inventory management, online booking calendars, automated invoicing, and customer relationship tracking to streamline rental operations. The platform emphasizes ease of setup with a customizable storefront for direct customer reservations and payments.
Pros
- Intuitive interface with quick setup for non-technical users
- Integrated online storefront for direct bookings and payments
- Mobile app for on-the-go inventory and order management
Cons
- Limited advanced reporting and analytics compared to enterprise tools
- No native support for multi-location or warehouse management
- Fewer third-party integrations than top competitors
Best For
Small AV rental shops or freelancers seeking an affordable, user-friendly system for basic inventory and online bookings without complex needs.
Pricing
Starts at $49/month (Starter plan for up to 100 items), $99/month (Pro for unlimited items and custom domains), with annual discounts available.
Conclusion
The reviewed AV equipment rental software options showcase diverse strengths, with Current RMS emerging as the top choice, offering robust cloud-based management tailored to AV, events, and production needs. Rentman and ShowCockpit, ranking second and third, are strong alternatives—Rentman excels in all-in-one planning and scheduling, while ShowCockpit delivers comprehensive project management, making them suitable for varied business requirements. Each tool streamlines workflow, but Current RMS leads as the best pick for overall efficiency.
Elevate your AV rental operations by trying Current RMS first; its focus on cloud-based rental, sales, and project management can significantly simplify your daily tasks.
Tools Reviewed
All tools were independently evaluated for this comparison