Quick Overview
- 1#1: UiPath - Leading RPA platform that automates data extraction, validation, and entry across desktop and web applications using AI and bots.
- 2#2: Microsoft Power Automate - Cloud-based RPA tool integrating AI for automating data flows, form filling, and entry into Microsoft and third-party systems.
- 3#3: Automation Anywhere - Enterprise RPA solution with cognitive automation for intelligent data capture and seamless entry into business applications.
- 4#4: ABBYY FlexiCapture - Intelligent document processing software using OCR and AI to extract and auto-populate data into databases and forms.
- 5#5: Kofax - Comprehensive intelligent automation platform for capturing, extracting, and entering data from documents and emails.
- 6#6: Nanonets - AI-powered OCR platform that automates data extraction from invoices, receipts, and forms for direct entry into systems.
- 7#7: Zapier - No-code automation tool that connects apps to automatically transfer and enter data between services without coding.
- 8#8: Rossum - AI-driven platform for cognitive data capture from documents, enabling automated validation and entry into ERP systems.
- 9#9: Hyperscience - Enterprise document AI that processes complex forms and automates high-volume data entry with machine learning.
- 10#10: Parseur - AI email and PDF parser that extracts data from unstructured sources and automates entry into spreadsheets or CRMs.
Tools were ranked based on performance, feature depth (including AI and integration capabilities), ease of use, and overall value, ensuring they meet the diverse demands of data entry automation across industries.
Comparison Table
Automatic data entry software is essential for modern businesses aiming to streamline workflows, and this comparison table breaks down top tools—including UiPath, Microsoft Power Automate, Automation Anywhere, ABBYY FlexiCapture, Kofax, and more—to help readers identify features, use cases, and suitability for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | UiPath Leading RPA platform that automates data extraction, validation, and entry across desktop and web applications using AI and bots. | enterprise | 9.5/10 | 9.8/10 | 8.5/10 | 8.2/10 |
| 2 | Microsoft Power Automate Cloud-based RPA tool integrating AI for automating data flows, form filling, and entry into Microsoft and third-party systems. | enterprise | 9.0/10 | 9.4/10 | 8.5/10 | 8.7/10 |
| 3 | Automation Anywhere Enterprise RPA solution with cognitive automation for intelligent data capture and seamless entry into business applications. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.0/10 |
| 4 | ABBYY FlexiCapture Intelligent document processing software using OCR and AI to extract and auto-populate data into databases and forms. | specialized | 8.7/10 | 9.4/10 | 7.6/10 | 8.1/10 |
| 5 | Kofax Comprehensive intelligent automation platform for capturing, extracting, and entering data from documents and emails. | enterprise | 8.2/10 | 9.1/10 | 6.8/10 | 7.4/10 |
| 6 | Nanonets AI-powered OCR platform that automates data extraction from invoices, receipts, and forms for direct entry into systems. | specialized | 8.6/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 7 | Zapier No-code automation tool that connects apps to automatically transfer and enter data between services without coding. | other | 8.7/10 | 9.4/10 | 8.5/10 | 8.0/10 |
| 8 | Rossum AI-driven platform for cognitive data capture from documents, enabling automated validation and entry into ERP systems. | specialized | 8.5/10 | 9.2/10 | 8.0/10 | 7.8/10 |
| 9 | Hyperscience Enterprise document AI that processes complex forms and automates high-volume data entry with machine learning. | enterprise | 8.4/10 | 9.2/10 | 7.6/10 | 7.9/10 |
| 10 | Parseur AI email and PDF parser that extracts data from unstructured sources and automates entry into spreadsheets or CRMs. | specialized | 7.8/10 | 8.2/10 | 8.5/10 | 7.0/10 |
Leading RPA platform that automates data extraction, validation, and entry across desktop and web applications using AI and bots.
Cloud-based RPA tool integrating AI for automating data flows, form filling, and entry into Microsoft and third-party systems.
Enterprise RPA solution with cognitive automation for intelligent data capture and seamless entry into business applications.
Intelligent document processing software using OCR and AI to extract and auto-populate data into databases and forms.
Comprehensive intelligent automation platform for capturing, extracting, and entering data from documents and emails.
AI-powered OCR platform that automates data extraction from invoices, receipts, and forms for direct entry into systems.
No-code automation tool that connects apps to automatically transfer and enter data between services without coding.
AI-driven platform for cognitive data capture from documents, enabling automated validation and entry into ERP systems.
Enterprise document AI that processes complex forms and automates high-volume data entry with machine learning.
AI email and PDF parser that extracts data from unstructured sources and automates entry into spreadsheets or CRMs.
UiPath
enterpriseLeading RPA platform that automates data extraction, validation, and entry across desktop and web applications using AI and bots.
AI-powered Document Understanding for intelligent extraction and validation from unstructured documents
UiPath is a premier Robotic Process Automation (RPA) platform designed to automate repetitive tasks like data entry by deploying intelligent software robots that interact with applications just like humans. It excels at extracting data from unstructured sources such as PDFs, emails, and web forms using AI-powered Document Understanding, then accurately entering it into ERP, CRM, or database systems. With scalable orchestration and low-code development tools, UiPath streamlines high-volume data processing workflows, reducing errors and manual effort significantly.
Pros
- Unmatched AI integration for accurate data extraction from diverse sources
- Scalable for enterprise-level deployments with robust Orchestrator management
- Low-code drag-and-drop interface accelerates bot development
Cons
- Steep learning curve for complex customizations
- High pricing for full enterprise features
- Resource-intensive for on-premise setups
Best For
Enterprises with high-volume, repetitive data entry across legacy and modern systems needing reliable, scalable automation.
Pricing
Free Community edition; Pro plans from ~$420/user/month; Enterprise custom pricing based on bots and runtime.
Microsoft Power Automate
enterpriseCloud-based RPA tool integrating AI for automating data flows, form filling, and entry into Microsoft and third-party systems.
AI Builder's document processing, which uses machine learning to automatically extract and enter data from scanned forms, invoices, and emails with high accuracy
Microsoft Power Automate is a low-code automation platform designed to streamline workflows, including automatic data entry through robotic process automation (RPA) and AI-powered tools. It enables users to build flows that extract, transform, and input data across Microsoft 365 apps, third-party services, and desktop applications without extensive coding. Key capabilities include cloud flows for web-based automation, desktop flows for legacy systems, and AI Builder for processing forms, receipts, and unstructured data into structured entries.
Pros
- Seamless integration with Microsoft 365 ecosystem for effortless data flow between apps like Excel and SharePoint
- AI Builder enables intelligent OCR and form recognition for accurate automated data extraction
- Supports both attended and unattended RPA for scalable data entry automation
Cons
- Learning curve for complex flows and custom connectors can challenge beginners
- Premium connectors and high-volume usage incur additional costs
- Less intuitive for non-Microsoft environments compared to specialized RPA tools
Best For
Mid-sized businesses and enterprises already in the Microsoft ecosystem seeking robust, scalable automation for repetitive data entry tasks.
Pricing
Free tier with limits; per-user plans from $15/user/month; per-flow plans from $150/flow/month for unattended RPA; AI features require premium licensing.
Automation Anywhere
enterpriseEnterprise RPA solution with cognitive automation for intelligent data capture and seamless entry into business applications.
IQ Bot's cognitive document processing for automating data extraction from unstructured formats like scans and handwriting
Automation Anywhere is a comprehensive Robotic Process Automation (RPA) platform designed to automate repetitive tasks like data entry across web, desktop, and legacy applications. It leverages AI-powered tools such as IQ Bot for intelligent extraction from unstructured sources like PDFs, emails, and images, ensuring accurate data capture and entry without manual intervention. The platform supports scalable, enterprise-grade deployments with robust integrations and process analytics for optimization.
Pros
- AI-driven IQ Bot excels at handling unstructured data for precise extraction
- Highly scalable for enterprise-level high-volume data entry
- Strong security, compliance, and analytics for governed automation
Cons
- Steep learning curve for advanced customizations
- High enterprise pricing with custom quotes
- Requires IT involvement for initial deployment and maintenance
Best For
Large enterprises with complex, high-volume data entry needs across multiple systems and unstructured sources.
Pricing
Custom enterprise pricing; typically starts at $750/bot/month for cloud, with annual contracts scaling to tens of thousands based on volume and features.
ABBYY FlexiCapture
specializedIntelligent document processing software using OCR and AI to extract and auto-populate data into databases and forms.
Deep learning-based Neural Networks for adaptive recognition and continuous accuracy improvement on challenging documents
ABBYY FlexiCapture is an enterprise-grade intelligent document processing (IDP) platform that leverages advanced OCR, AI, and machine learning to automate data extraction from structured, semi-structured, and unstructured documents like invoices, forms, and contracts. It supports high-volume processing with features for document classification, data validation, and export to various systems. The solution offers both on-premise and cloud deployment options, enabling scalable automation of data entry workflows.
Pros
- Superior OCR accuracy, even for handwritten and complex layouts
- Robust handling of diverse document types and languages
- Scalable architecture with strong integration capabilities
Cons
- Steep learning curve for setup and customization
- High cost unsuitable for small businesses
- Requires IT expertise for optimal deployment
Best For
Large enterprises with high-volume, complex document processing needs requiring precise and reliable data extraction.
Pricing
Custom quote-based enterprise pricing; typically starts at $10,000+ annually for cloud subscriptions or perpetual licenses with maintenance.
Kofax
enterpriseComprehensive intelligent automation platform for capturing, extracting, and entering data from documents and emails.
Cognitive Capture with low-code AI for dynamic document classification and self-learning extraction
Kofax offers intelligent document processing (IDP) solutions, including Kofax Capture and TotalAgility, designed to automate data entry by capturing, classifying, extracting, and validating data from unstructured documents like invoices, forms, and receipts using advanced OCR and AI/ML technologies. It streamlines workflows by integrating with RPA, BPM, and enterprise systems to eliminate manual data entry. Suitable for high-volume processing in regulated industries, it ensures accuracy and compliance through configurable rules and machine learning models.
Pros
- Exceptional accuracy in data extraction with AI-driven OCR and machine learning
- Highly scalable for enterprise-level volumes and integrations with ERP/RPA systems
- Robust compliance features like audit trails and secure processing
Cons
- Steep learning curve and complex setup requiring IT expertise
- High cost with custom enterprise pricing
- Overkill for small businesses or simple data entry needs
Best For
Large enterprises in finance, healthcare, or government handling high volumes of complex, unstructured documents.
Pricing
Custom enterprise licensing; typically starts at $50,000+ annually depending on volume, users, and modules.
Nanonets
specializedAI-powered OCR platform that automates data extraction from invoices, receipts, and forms for direct entry into systems.
Zero-code automated model training that adapts to any document type with just a few examples
Nanonets is an AI-powered OCR and data extraction platform designed to automate data entry from unstructured documents such as invoices, receipts, bank statements, and forms. It uses machine learning models that users can train without coding to accurately capture key fields like amounts, dates, and vendor details. The tool supports batch processing, API integrations, and exports to tools like Google Sheets or QuickBooks, making it efficient for high-volume document workflows.
Pros
- Highly accurate data extraction with trainable ML models for custom documents
- No-code interface for quick model setup and deployment
- Strong integrations with Zapier, Make, and accounting software
Cons
- Pricing scales with volume and can become expensive for very high usage
- Free tier has strict limits on pages and exports
- Initial model training requires sample documents for optimal accuracy
Best For
Mid-sized businesses or teams handling moderate to high volumes of invoices and forms that need customizable, accurate automated data entry.
Pricing
Free plan (100 pages/month); pay-as-you-go from $0.03-$0.10 per page; Pro/Enterprise subscriptions from $499/month with volume discounts.
Zapier
otherNo-code automation tool that connects apps to automatically transfer and enter data between services without coding.
Expansive 7,000+ app ecosystem enabling instant, no-code data transfers between virtually any online services
Zapier is a no-code automation platform that connects over 7,000 apps and services to create automated workflows called Zaps, enabling seamless automatic data entry across systems. It triggers actions like populating spreadsheets, CRMs, or databases from sources such as forms, emails, or social media without manual input. Ideal for repetitive data entry tasks, it supports data formatting, multi-step processes, and error handling to ensure reliable automation.
Pros
- Vast library of 7,000+ app integrations for broad data entry automation
- Intuitive no-code Zap builder with multi-step support
- Reliable triggers and actions with built-in data mapping and filtering
Cons
- Task-based pricing can become expensive for high-volume data entry
- Slight delays in some integrations affect real-time data entry
- Advanced customizations may require premium plans or code steps
Best For
Teams and businesses automating data entry between multiple SaaS tools like forms to CRMs or emails to spreadsheets without coding.
Pricing
Free plan (100 tasks/month); paid plans start at $19.99/month (Starter, 750 tasks) up to enterprise, billed by task volume and features.
Rossum
specializedAI-driven platform for cognitive data capture from documents, enabling automated validation and entry into ERP systems.
Universal document understanding via contextual AI that interprets layouts and semantics dynamically, reducing validation efforts by 80-90%
Rossum (rossum.ai) is an AI-powered intelligent document processing platform designed to automate data extraction and entry from unstructured business documents like invoices, receipts, purchase orders, and bank statements. It leverages proprietary machine learning models for contextual understanding, eliminating the need for rigid templates and achieving high accuracy across diverse layouts and languages. The platform integrates seamlessly with ERP, accounting, and workflow systems to streamline data entry processes in finance and procurement operations.
Pros
- Superior accuracy in extracting data from complex, unstructured documents without templates
- Robust API and native integrations with major ERP systems like SAP and QuickBooks
- Scalable processing for high-volume enterprise needs with self-learning AI models
Cons
- Enterprise-focused pricing can be prohibitive for small businesses
- Initial setup and model training require some technical expertise
- Limited support for non-financial document types compared to general-purpose OCR tools
Best For
Mid-to-large enterprises with high-volume invoice and procurement document processing needs seeking accurate, template-free automation.
Pricing
Custom enterprise pricing based on document volume, typically starting at $1,000–$5,000/month with pay-per-document options available.
Hyperscience
enterpriseEnterprise document AI that processes complex forms and automates high-volume data entry with machine learning.
Proprietary self-learning AI that achieves near-human accuracy on edge-case documents without manual retraining
Hyperscience is an enterprise-grade AI platform specializing in intelligent document processing for automatic data entry. It leverages machine learning and computer vision to extract, classify, and validate data from unstructured documents like invoices, forms, and contracts with high accuracy. The platform automates workflows, integrates with existing systems, and continuously improves through self-learning models, minimizing manual intervention.
Pros
- Superior accuracy on complex, unstructured documents
- Scalable for high-volume enterprise processing
- Self-improving AI models that adapt over time
Cons
- Steep learning curve and complex initial setup
- High enterprise-level pricing
- Limited flexibility for small-scale or non-document use cases
Best For
Large enterprises handling massive volumes of varied, unstructured documents requiring reliable automation and compliance.
Pricing
Custom enterprise pricing, typically starting at $50,000+ annually based on volume and features.
Parseur
specializedAI email and PDF parser that extracts data from unstructured sources and automates entry into spreadsheets or CRMs.
Point-and-click AI template training that learns from examples to extract data without coding or regex
Parseur is an AI-powered document parsing platform that automates data extraction from emails, PDFs, invoices, receipts, and attachments, transforming unstructured data into structured formats like CSV, JSON, or Excel. It uses no-code templates trained via point-and-click interface to identify and capture specific fields accurately. Ideal for businesses handling repetitive document processing, it integrates seamlessly with tools like Google Sheets, AI rtable, and Zapier for automated workflows.
Pros
- Highly accurate AI-driven extraction with minimal training
- No-code template builder simplifies setup
- Strong integrations with 5000+ apps via Zapier and native connectors
Cons
- Pricing can be steep for low-volume users
- Free plan limited to 100 pages/month
- Advanced custom parsing may require iteration for complex layouts
Best For
Small to medium businesses processing high volumes of invoices, emails, and PDFs for automated data entry into CRMs or spreadsheets.
Pricing
Free plan (100 pages/mo); paid plans start at $99/mo (Standard, 1,000 pages) up to $999/mo (Enterprise, custom volume).
Conclusion
The reviewed automatic data entry tools showcase a range of powerful solutions, with UiPath leading as the top choice, offering AI-driven bots that automate extraction, validation, and entry across desktop and web applications. Microsoft Power Automate stands out as a strong cloud-based alternative, integrating AI to manage data flows and form filling across systems, while Automation Anywhere excels in enterprise settings with cognitive automation for seamless data entry. Each top tool addresses distinct needs, but UiPath’s versatility and AI capabilities solidify its position as a leading solution. Whether prioritizing cross-platform functionality, cloud integration, or enterprise scalability, these tools redefine efficient data entry.
Take the next step in optimizing your workflows—explore UiPath to experience its cutting-edge automation and transform how you handle data entry.
Tools Reviewed
All tools were independently evaluated for this comparison