GITNUXSOFTWARE ADVICE
Business FinanceTop 10 Best Automated Invoice Capture Software of 2026
Find the best automated invoice capture software to streamline accounting. Compare tools for efficiency & accuracy – read our expert list now.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Rossum
Human-in-the-loop invoice validation that enables reviewed, auditable corrections.
Built for aP teams needing accurate invoice extraction with review workflows and integrations.
SAP Invoice Management
SAP workflow routing that links captured invoice status to approval and accounting posting.
Built for enterprises standardizing invoice capture and approvals inside SAP environments.
Tipalti
Supplier portal with policy-driven invoice capture that connects invoices to payment workflows
Built for mid-size and enterprise AP teams automating supplier onboarding and invoice capture.
Comparison Table
This comparison table reviews automated invoice capture software from providers such as Rossum, SAP Invoice Management, Tipalti, Suma, and Nanonets. You will compare how each tool extracts data, classifies invoice types, validates fields, routes invoices for approval, and integrates with accounting and ERP systems. Use the results to identify which platforms best match your invoice volume, document mix, and required controls.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Rossum AI invoice document processing extracts fields and line items from PDFs and images and routes structured results to your accounting workflows. | AI capture | 8.9/10 | 9.2/10 | 8.0/10 | 7.9/10 |
| 2 | SAP Invoice Management SAP Invoice Management automates invoice intake and document processing for accounts payable with rule-based and workflow controls. | enterprise AP | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 3 | Tipalti Tipalti captures invoice and payment details through automated intake and matching workflows for AP and payables operations. | AP automation | 8.2/10 | 9.0/10 | 7.6/10 | 7.8/10 |
| 4 | Suma Suma uses AI to capture invoice data from documents and delivers validated results into accounting systems and approval workflows. | AI capture | 7.6/10 | 8.2/10 | 7.1/10 | 7.8/10 |
| 5 | Nanonets Nanonets provides document AI to extract invoice fields from scanned files and PDFs and sync extracted data to business systems. | document AI | 8.2/10 | 8.6/10 | 7.4/10 | 8.0/10 |
| 6 | Parashift Parashift captures invoice information using AI and delivers normalized data for downstream accounts payable and ERP processing. | invoice AI | 7.3/10 | 7.9/10 | 6.8/10 | 7.0/10 |
| 7 | Automation Anywhere Automation Anywhere builds document-capture robots that read invoice PDFs and images and populate fields for AP workflows. | RPA capture | 7.3/10 | 8.2/10 | 6.9/10 | 6.8/10 |
| 8 | UiPath UiPath document understanding automates invoice data extraction and hands structured data to orchestration and AP processes. | document automation | 7.6/10 | 8.2/10 | 6.9/10 | 7.4/10 |
| 9 | Kofax Kofax invoice and document capture software extracts invoice data and supports workflow routing for accounts payable. | capture suite | 7.4/10 | 8.2/10 | 6.8/10 | 7.0/10 |
| 10 | KISSflow Kissflow automates invoice intake with OCR-based capture and approval workflows that move data into operational processes. | workflow capture | 7.2/10 | 7.4/10 | 6.9/10 | 7.0/10 |
AI invoice document processing extracts fields and line items from PDFs and images and routes structured results to your accounting workflows.
SAP Invoice Management automates invoice intake and document processing for accounts payable with rule-based and workflow controls.
Tipalti captures invoice and payment details through automated intake and matching workflows for AP and payables operations.
Suma uses AI to capture invoice data from documents and delivers validated results into accounting systems and approval workflows.
Nanonets provides document AI to extract invoice fields from scanned files and PDFs and sync extracted data to business systems.
Parashift captures invoice information using AI and delivers normalized data for downstream accounts payable and ERP processing.
Automation Anywhere builds document-capture robots that read invoice PDFs and images and populate fields for AP workflows.
UiPath document understanding automates invoice data extraction and hands structured data to orchestration and AP processes.
Kofax invoice and document capture software extracts invoice data and supports workflow routing for accounts payable.
Kissflow automates invoice intake with OCR-based capture and approval workflows that move data into operational processes.
Rossum
AI captureAI invoice document processing extracts fields and line items from PDFs and images and routes structured results to your accounting workflows.
Human-in-the-loop invoice validation that enables reviewed, auditable corrections.
Rossum distinguishes itself with human-in-the-loop document understanding that turns invoices into structured data with configurable validation. It extracts key invoice fields, supports multi-page PDFs and common invoice layouts, and routes documents through review and approval workflows. The system also integrates with popular business tools to push extracted data into downstream processes like ERP and accounts payable workflows. Teams use it to reduce manual entry while keeping clear auditability for overrides and corrections.
Pros
- High-accuracy extraction of invoice fields using configurable document workflows
- Human-in-the-loop review supports corrections with traceable outcomes
- Flexible integrations that push structured invoice data into downstream systems
- Handles multi-page invoice documents and varied layouts
Cons
- Setup and tuning take time for organizations with highly diverse invoice templates
- Advanced workflow configuration can require process design effort
- Ongoing costs can be high for small teams with low invoice volumes
Best For
AP teams needing accurate invoice extraction with review workflows and integrations
SAP Invoice Management
enterprise APSAP Invoice Management automates invoice intake and document processing for accounts payable with rule-based and workflow controls.
SAP workflow routing that links captured invoice status to approval and accounting posting.
SAP Invoice Management stands out for connecting invoice capture to SAP ERP processes using SAP-centric workflow and controls. It focuses on automating invoice intake, classification, and routing into approval flows tied to accounting destinations. Core capabilities include document processing with rule-based extraction, integration with SAP systems for posting readiness, and audit-friendly handling for approvals and status tracking. The solution is strongest when your invoice lifecycle already runs through SAP, with less emphasis on standalone capture for non-SAP stacks.
Pros
- Tight SAP integration supports invoice-to-posting workflow automation
- Routing and approvals align with accounting and compliance needs
- Document processing reduces manual handling for structured invoices
Cons
- Best results depend on strong SAP configuration and process design
- Higher setup effort compared with capture-only vendors
- Less ideal for teams needing non-SAP centric invoice routing
Best For
Enterprises standardizing invoice capture and approvals inside SAP environments
Tipalti
AP automationTipalti captures invoice and payment details through automated intake and matching workflows for AP and payables operations.
Supplier portal with policy-driven invoice capture that connects invoices to payment workflows
Tipalti focuses on invoice capture tied to supplier onboarding, global payments, and AP workflow controls. It automates extracting invoice data from documents and funnels invoices into an approval and payment-ready process. The system adds supplier portal and policy checks so captured invoices align with vendor details and payment requirements. You get stronger end-to-end automation for AP and payables than many tools that only do document OCR.
Pros
- Automates invoice data extraction and routes invoices into AP workflows
- Supplier portal links capture to onboarding and payment readiness
- Supports vendor compliance checks and structured payment processing
- Global payables features reduce manual follow ups on invoice data
Cons
- Implementation complexity is higher than OCR-only invoice capture tools
- Best results require clean supplier master data and policy setup
- Reporting and configuration can feel heavy for small AP teams
Best For
Mid-size and enterprise AP teams automating supplier onboarding and invoice capture
Suma
AI captureSuma uses AI to capture invoice data from documents and delivers validated results into accounting systems and approval workflows.
Invoice-to-AP workflow automation with approvals and status tracking
Suma stands out with invoice capture that focuses on automated extraction and structured data for accounts payable workflows. It supports OCR-based document processing and can turn invoice images or PDFs into usable fields like vendor, totals, and line items. Suma also emphasizes downstream handling through workflow steps such as approvals and status visibility. Stronger fit shows up when you want automation without building custom parsing pipelines.
Pros
- Automates invoice OCR into structured fields for AP handoff
- Supports invoice workflows with approvals and tracking stages
- Reduces manual entry by extracting totals and key line data
Cons
- Invoice accuracy can degrade on low-quality scans and skewed layouts
- Setup for extraction rules and routing can take multiple iterations
- Limited flexibility for highly customized ERPs without integration work
Best For
Finance teams automating invoice capture and approval workflows
Nanonets
document AINanonets provides document AI to extract invoice fields from scanned files and PDFs and sync extracted data to business systems.
Model training for custom invoice layouts to improve field extraction accuracy
Nanonets stands out with its invoice extraction workflow that pairs OCR with configurable automation rules for downstream routing. It captures invoice fields like vendor, invoice number, dates, totals, and line items and outputs structured data for tools such as ERPs and accounting systems. The platform also supports document training and custom model tuning so it can adapt to invoice layouts that change over time.
Pros
- Configurable document extraction tailored to different invoice layouts
- Structured outputs include key invoice fields and line items
- Automation rules reduce manual handoff to finance systems
- Training support helps improve accuracy over repeated invoice types
Cons
- Setup and tuning can require more effort than simpler capture tools
- Workflow complexity grows quickly with many routing conditions
- Best results depend on having enough representative invoices for training
Best For
Teams automating invoice capture with configurable extraction and routing
Parashift
invoice AIParashift captures invoice information using AI and delivers normalized data for downstream accounts payable and ERP processing.
Rules-based invoice routing that automatically assigns approvals and exceptions.
Parashift stands out with an end-to-end invoice capture and workflow focus that pushes extracted data into downstream approval and bookkeeping steps. It combines document ingestion, automated field extraction, and rules-based routing so invoices flow without manual retyping. The tool is also positioned for teams that want centralized visibility into invoice status, exceptions, and processing ownership. For automated invoice capture, its strength is reducing data entry and standardizing how invoices move through a review process.
Pros
- Workflow-driven invoice capture reduces rekeying across processing steps
- Rules-based routing supports consistent review and exception handling
- Centralized invoice status visibility helps track bottlenecks and delays
Cons
- Setup for extraction accuracy can require time and document sample tuning
- Routing and approval configuration can feel complex for smaller teams
- Limited out-of-the-box flexibility for highly specialized invoice layouts
Best For
Mid-market teams automating invoice capture and approval routing
Automation Anywhere
RPA captureAutomation Anywhere builds document-capture robots that read invoice PDFs and images and populate fields for AP workflows.
Document understanding workflows inside Automation Anywhere Bot processes for invoice extraction and routing
Automation Anywhere focuses on document processing workflows built around task automation and bot orchestration. For automated invoice capture, it can route invoices through OCR and rules-based extraction, then move validated fields into ERP and AP systems. Its strength is end-to-end automation design using reusable processes and governance controls rather than only capture accuracy. Implementation takes more systems integration work than lightweight invoice-only capture tools.
Pros
- Strong bot orchestration for invoice-to-ERP automation
- Reusable workflow components support scalable AP operations
- Governance and auditability fit controlled finance processes
Cons
- Invoice capture setup needs OCR tuning and extraction mapping
- Workflow changes often require developer or automation engineer time
- Higher implementation effort than purpose-built invoice capture tools
Best For
Enterprises automating invoice capture plus downstream AP workflows
UiPath
document automationUiPath document understanding automates invoice data extraction and hands structured data to orchestration and AP processes.
Document processing plus robot orchestration for end-to-end invoice-to-ERP workflows
UiPath is distinct for combining invoice document capture with end-to-end automation in one platform using robotic process automation and AI. It can extract invoice fields from scanned PDFs and images, then route data to ERP and AP systems through configurable workflows. The platform supports human-in-the-loop review for uncertain fields and integrates with enterprise apps for posting and reconciliation. Automation breadth is strong, but setup effort and orchestration complexity are higher than simpler invoice capture tools.
Pros
- AI-assisted extraction from invoices, including scanned documents and PDFs
- Workflow automation connects capture, validation, and ERP posting
- Human-in-the-loop review handles uncertain fields
Cons
- Requires build effort to reach accuracy and straight-through processing
- Maintenance overhead rises with many document types and business rules
- Best results depend on strong process design and automation governance
Best For
Teams needing configurable invoice automation with ERP integration
Kofax
capture suiteKofax invoice and document capture software extracts invoice data and supports workflow routing for accounts payable.
Intelligent Document Processing for classification and data extraction with configurable invoice workflows
Kofax stands out for combining invoice capture with broader intelligent document processing workflow capabilities in one automation stack. It supports automated data extraction from scanned or electronic invoices, then routes documents through configurable approval and exception-handling flows. Strong document classification and extraction features help reduce manual touchpoints, especially when invoice formats vary. Implementation depth is higher than lighter capture-only tools, which can slow rollout without dedicated process design.
Pros
- Automates invoice capture with strong document classification and extraction
- Configurable workflow routing supports approvals and exception handling
- Handles scanned documents and digital invoice inputs in one process
Cons
- Setup and tuning often require more implementation effort than capture-only products
- Advanced extraction workflows can be complex for non-technical teams
- Licensing and deployment costs can be high for smaller invoice volumes
Best For
Enterprises automating invoice processing with exception workflows and varied formats
KISSflow
workflow captureKissflow automates invoice intake with OCR-based capture and approval workflows that move data into operational processes.
Workflow Designer-driven invoice approvals with configurable routing and exception states
KISSflow stands out for turning invoice processing into configurable workflow automation with approval routing and task ownership. It supports automated document intake through integrations and lets you apply rules for validation, enrichment, and exception handling. Teams can track invoice status in a shared workflow and enforce controls like approvals before payment. It is strongest when invoice capture is part of a broader process orchestration, not only as a standalone OCR-to-accounting pipe.
Pros
- Configurable invoice workflows with approvals, SLAs, and status tracking
- Rules and validations for exception handling and routing
- Good fit for organizations that standardize process automation beyond invoices
Cons
- Invoice capture relies on configuration and integrations rather than turnkey OCR only
- Workflow design can require specialist setup to avoid operational friction
- Cost can rise when you add users and complex process orchestration needs
Best For
Mid-size teams automating invoice approvals with strong workflow governance
Conclusion
After evaluating 10 business finance, Rossum stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Automated Invoice Capture Software
This buyer’s guide explains how to evaluate Automated Invoice Capture Software using concrete capabilities from Rossum, SAP Invoice Management, Tipalti, Suma, Nanonets, Parashift, Automation Anywhere, UiPath, Kofax, and KISSflow. It focuses on invoice extraction accuracy, workflow controls, and the handoff path into AP and ERP processes. You will also find common selection pitfalls tied to real setup constraints across these tools.
What Is Automated Invoice Capture Software?
Automated Invoice Capture Software reads invoice documents from PDFs and images, extracts fields and line items, and routes results into AP workflows and accounting systems. These tools reduce manual rekeying and speed up invoice approval by combining document understanding with validations, status tracking, and routing. Rossum illustrates human-in-the-loop validation that produces auditable corrected outputs for AP teams. UiPath illustrates end-to-end invoice-to-ERP automation by combining invoice extraction, human review for uncertain fields, and robot orchestration for posting workflows.
Key Features to Look For
The right feature set determines whether invoice capture becomes straight-through automation or remains a manual exception queue.
Human-in-the-loop invoice validation with auditable corrections
Rossum supports human-in-the-loop invoice validation so reviewers can correct extracted fields with traceable outcomes. UiPath also includes human-in-the-loop review for uncertain fields, which helps maintain accuracy when invoice layouts vary.
ERP-native workflow routing with approval and posting readiness
SAP Invoice Management links captured invoice status to SAP workflow routing so invoices move toward approval and accounting posting. UiPath provides configurable workflows that connect capture and validation to ERP posting and reconciliation.
Supplier portal and policy-driven capture tied to payables operations
Tipalti connects invoice capture to supplier onboarding and includes a supplier portal plus policy checks that align invoices with vendor details and payment requirements. This approach supports structured payment readiness rather than only OCR extraction.
Model training and adaptation for changing invoice layouts
Nanonets includes training support for custom invoice layouts so extraction improves over repeated invoice types. This matters when invoice templates change over time and you need a configurable path to higher accuracy.
Rules-based routing with approvals and exception handling states
Parashift uses rules-based routing to assign approvals and exceptions and to standardize how invoices move through review. Kofax also emphasizes configurable workflow routing with exception-handling flows tied to classification and extraction.
Robot orchestration for reusable document-capture automation
Automation Anywhere focuses on document-capture bots that orchestrate OCR, rules-based extraction, and movement of validated fields into ERP and AP systems. UiPath similarly combines AI extraction with robot orchestration to drive end-to-end invoice-to-ERP workflows.
How to Choose the Right Automated Invoice Capture Software
Pick a solution by matching your invoice variability, required governance, and your target systems for posting and approvals.
Validate extraction needs against your invoice variability
If your invoices vary by vendor and layout, Rossum handles multi-page PDFs and common invoice layouts with configurable document workflows. If layouts change often and you can provide representative samples for improvement, Nanonets offers model training to adapt extraction to new templates.
Choose the review model that fits your audit and exception process
If you require auditable corrections, Rossum’s human-in-the-loop invoice validation enables traceable reviewed outcomes. If you want uncertainty handling inside the automation flow, UiPath includes human-in-the-loop review for uncertain fields before routing into ERP and AP systems.
Map routing requirements to your accounting destinations
If your invoice lifecycle already runs in SAP, SAP Invoice Management is built around SAP-centric workflow routing tied to accounting destinations. If you need broader ERP integration with orchestration, UiPath and Automation Anywhere connect capture and validation to downstream ERP processes through configurable workflows and bot orchestration.
Align supplier onboarding and policy checks with your payment readiness workflow
If invoice capture must follow supplier onboarding standards and payment policies, Tipalti combines document intake with a supplier portal and policy checks tied to payment readiness. If you want AP workflow automation with approvals and status visibility built around extracted totals and line data, Suma provides invoice-to-AP workflow automation with tracking stages.
Stress-test setup complexity against your implementation capacity
If your team can invest time in workflow configuration and tuning, Rossum and Nanonets can deliver higher accuracy via configurable workflows or training. If you prefer centralized visibility and standardized workflow states for approvals and exceptions, Parashift provides rules-based routing and centralized status visibility, but it still requires extraction rule setup and document sample tuning.
Who Needs Automated Invoice Capture Software?
Automated Invoice Capture Software fits teams that ingest invoices at scale, need structured extraction, and require controlled routing into approvals and accounting systems.
AP teams that need accurate invoice extraction plus review workflows
Rossum is built for AP teams needing accurate invoice field extraction with human-in-the-loop validation and auditable corrections. UiPath adds human-in-the-loop review for uncertain fields and then drives routing into ERP and AP processes.
Enterprises standardizing invoice intake and approvals inside SAP
SAP Invoice Management excels when invoice capture must feed SAP workflow routing tied to approval and accounting posting readiness. This is strongest when your processing destination and status tracking are already SAP-centric.
AP and payables teams automating supplier onboarding and global payment readiness
Tipalti fits teams that need supplier portal workflows and policy-driven checks alongside invoice capture. The combination of document extraction, supplier compliance checks, and payment workflow routing reduces manual follow-ups on invoice data.
Teams with frequently changing invoice templates or multiple document formats
Nanonets suits teams that want configurable extraction plus model training to improve field accuracy for evolving layouts. Kofax also targets varied formats with intelligent document processing for classification and data extraction with configurable invoice workflows.
Common Mistakes to Avoid
Selection errors often show up as slow capture throughput due to configuration gaps, workflow complexity, or OCR tuning effort that undermines automation goals.
Expecting straight-through automation without a review pathway
If uncertain fields require corrections, Rossum’s human-in-the-loop validation and UiPath’s human-in-the-loop review help prevent silent errors in downstream posting. Tools without an effective review model typically end up with manual exceptions once accuracy is insufficient.
Choosing SAP workflow automation without SAP process readiness
SAP Invoice Management performs best when SAP configuration and process design are in place, because its value depends on SAP-centric workflow routing tied to accounting destinations. For non-SAP stacks, UiPath and Automation Anywhere are more aligned with ERP-agnostic orchestration through configurable workflows.
Underestimating the time required for extraction rule tuning
Rossum, Nanonets, and Parashift all require setup work for extraction accuracy, including tuning and training or sample-driven improvement. Kofax and Suma also need iterations for routing and extraction rules, especially when scans are low quality or layouts are skewed.
Building complex routing rules without considering operational governance
Workflow complexity grows quickly when many routing conditions exist, which can slow rollout for Nanonets and Parashift. KISSflow helps by using Workflow Designer-driven approvals with clear exception states, which supports governance but still requires specialist workflow design to avoid operational friction.
How We Selected and Ranked These Tools
We evaluated Rossum, SAP Invoice Management, Tipalti, Suma, Nanonets, Parashift, Automation Anywhere, UiPath, Kofax, and KISSflow across overall capability, feature depth, ease of use, and value. We separated Rossum by emphasizing human-in-the-loop invoice validation that produces traceable corrections, plus multi-page handling and flexible integrations into downstream AP and accounting workflows. We also compared UiPath and Automation Anywhere by weighing how strongly their robot orchestration supports end-to-end invoice-to-ERP automation beyond extraction. We penalized solutions that require more implementation effort without a clear governance or routing model for approvals and exceptions.
Frequently Asked Questions About Automated Invoice Capture Software
How do Rossum and Nanonets handle invoices with changing layouts or inconsistent templates?
Rossum uses configurable validation and human-in-the-loop review so teams can correct fields when invoice layouts deviate from expected patterns. Nanonets pairs OCR with configurable extraction rules and supports training or custom model tuning so the system adapts to invoice changes over time.
Which tool is best when invoice workflows must land directly in SAP approval and posting steps?
SAP Invoice Management is built around SAP-centric workflow and controls that connect invoice capture to SAP ERP processes. It ties captured invoice status to approval flows and posting readiness inside SAP, so teams avoid stitching together SAP workflows after capture.
What’s the difference between invoice capture that only reads documents and capture that also enforces invoice-to-AP workflow controls?
Tipalti links invoice capture to supplier onboarding, policy checks, and a payment-ready AP process rather than stopping at OCR. KISSflow takes a workflow-first approach with configurable validation, enrichment, exception states, and approval routing so invoices cannot move forward without required steps.
Which solutions are most suitable for teams that want centralized visibility into invoice status, exceptions, and ownership?
Parashift emphasizes rules-based routing plus centralized visibility into invoice status, processing ownership, and exceptions. UiPath also supports human-in-the-loop review and routes extracted data through configurable workflows with visibility for downstream steps like ERP posting and reconciliation.
How do Suma and Kofax compare for routing invoices into approval workflows when document formats vary?
Suma focuses on OCR-based processing that converts invoice images or PDFs into structured fields and then runs invoices through approval steps with status visibility. Kofax combines intelligent document processing with configurable classification, extraction, and exception-handling flows to reduce manual touchpoints when formats vary.
Which tools are better aligned to supplier onboarding and vendor policy checks before invoices enter approvals and payment?
Tipalti is strongest when supplier onboarding is part of the pipeline since it adds a supplier portal and policy checks that align invoices with vendor details and payment requirements. Rossum and Nanonets primarily emphasize extraction quality and routing logic, which can still support supplier-driven rules but are less centered on onboarding workflows.
If your priority is end-to-end automation using reusable processes, what should you evaluate first: Automation Anywhere or UiPath?
Automation Anywhere focuses on bot orchestration and reusable task automation, where invoice extraction can be followed by rules-based routing into ERP and AP systems. UiPath combines AI document processing with robotic process automation in one platform, but orchestration complexity is higher, so you should validate the effort required to set up robust workflows.
How do Rossum and UiPath support auditability when invoice fields require correction or human review?
Rossum routes invoices through review and approval workflows with configurable validation, which supports auditable overrides and corrections. UiPath also supports human-in-the-loop review for uncertain fields, then routes validated results into ERP and AP workflows for controlled downstream processing.
What’s a common implementation risk for enterprise document capture tools, and how do Kofax and Automation Anywhere differ in rollout effort?
Kofax has deeper implementation depth because intelligent document processing and configurable exception workflows require process design to avoid slow rollout. Automation Anywhere often requires additional systems integration work to orchestrate capture, validation, and downstream ERP or AP actions through bot governance.
Tools reviewed
Referenced in the comparison table and product reviews above.
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