Quick Overview
- 1#1: Current RMS - Comprehensive rental resource management system designed specifically for AV and event production companies.
- 2#2: Rentman - All-in-one cloud-based software for managing rentals, projects, and crew in AV production businesses.
- 3#3: ShowCockpit - Digital toolkit for technical riders, scheduling, and inventory management in live event production.
- 4#4: HireHop - Feature-rich cloud rental software for equipment hire companies with advanced inventory and job tracking.
- 5#5: AYS Pro - AV equipment booking and scheduling software optimized for rental houses and system integrators.
- 6#6: EZRentOut - User-friendly online platform for equipment rental management including orders, inventory, and payments.
- 7#7: Goodshuffle Pro - Event-focused rental software with CRM, inventory, and delivery management for AV and party rentals.
- 8#8: Booqable - Simple yet powerful rental software for managing online bookings, inventory, and customer data.
- 9#9: Mosaic - Event rental management platform handling quotes, inventory, scheduling, and invoicing.
- 10#10: Event Rental Systems - Integrated rental software for event companies managing inventory, reservations, and accounting.
These tools were chosen based on a balance of advanced features, intuitive design, and proven value, ensuring they meet the needs of AV and event production companies across diverse workflows
Comparison Table
For audio visual rental businesses, choosing the right software is key to streamlining operations, from inventory management to client communication. This comparison table evaluates top tools including Current RMS, Rentman, ShowCockpit, HireHop, AYS Pro, and others, highlighting features, usability, and suitability for diverse business needs. Readers will learn how each platform stacks up to identify the best fit for their workflow, whether prioritizing billing accuracy, real-time tracking, or client collaboration.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Current RMS Comprehensive rental resource management system designed specifically for AV and event production companies. | enterprise | 9.5/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | Rentman All-in-one cloud-based software for managing rentals, projects, and crew in AV production businesses. | enterprise | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | ShowCockpit Digital toolkit for technical riders, scheduling, and inventory management in live event production. | specialized | 8.7/10 | 9.2/10 | 8.1/10 | 8.4/10 |
| 4 | HireHop Feature-rich cloud rental software for equipment hire companies with advanced inventory and job tracking. | enterprise | 8.4/10 | 8.7/10 | 7.9/10 | 8.2/10 |
| 5 | AYS Pro AV equipment booking and scheduling software optimized for rental houses and system integrators. | specialized | 8.2/10 | 8.7/10 | 7.8/10 | 8.0/10 |
| 6 | EZRentOut User-friendly online platform for equipment rental management including orders, inventory, and payments. | specialized | 8.1/10 | 8.0/10 | 8.4/10 | 8.6/10 |
| 7 | Goodshuffle Pro Event-focused rental software with CRM, inventory, and delivery management for AV and party rentals. | specialized | 7.6/10 | 7.4/10 | 8.4/10 | 7.9/10 |
| 8 | Booqable Simple yet powerful rental software for managing online bookings, inventory, and customer data. | specialized | 8.1/10 | 8.3/10 | 8.7/10 | 8.5/10 |
| 9 | Mosaic Event rental management platform handling quotes, inventory, scheduling, and invoicing. | enterprise | 8.1/10 | 8.4/10 | 7.9/10 | 7.7/10 |
| 10 | Event Rental Systems Integrated rental software for event companies managing inventory, reservations, and accounting. | enterprise | 7.6/10 | 7.4/10 | 8.1/10 | 7.5/10 |
Comprehensive rental resource management system designed specifically for AV and event production companies.
All-in-one cloud-based software for managing rentals, projects, and crew in AV production businesses.
Digital toolkit for technical riders, scheduling, and inventory management in live event production.
Feature-rich cloud rental software for equipment hire companies with advanced inventory and job tracking.
AV equipment booking and scheduling software optimized for rental houses and system integrators.
User-friendly online platform for equipment rental management including orders, inventory, and payments.
Event-focused rental software with CRM, inventory, and delivery management for AV and party rentals.
Simple yet powerful rental software for managing online bookings, inventory, and customer data.
Event rental management platform handling quotes, inventory, scheduling, and invoicing.
Integrated rental software for event companies managing inventory, reservations, and accounting.
Current RMS
enterpriseComprehensive rental resource management system designed specifically for AV and event production companies.
The interactive 'Current Board' for visual, real-time scheduling and resource optimization across jobs and locations
Current RMS is a cloud-based rental management platform tailored for the audio visual (AV), events, and production industries, offering end-to-end control over inventory, bookings, and operations. It provides real-time asset tracking via barcode, QR code, or RFID, advanced scheduling tools, CRM, invoicing, and reporting to streamline workflows. Designed for scalability, it supports complex multi-location setups and integrates seamlessly with accounting software like Xero and QuickBooks.
Pros
- Comprehensive asset tracking with RFID/QR/barcode support for real-time inventory visibility
- Intuitive visual scheduling board for drag-and-drop job planning and resource allocation
- Robust integrations with accounting, e-commerce, and production tools like VueCam
Cons
- Steep learning curve for new users due to extensive feature depth
- Pricing is quote-based and can be premium for smaller operations
- Limited out-of-the-box customization without add-ons
Best For
Medium to large AV rental companies with complex inventories and multi-site operations needing scalable, real-time management.
Pricing
Custom quote-based pricing starting around £150-£300/month per user/module, scaling with company size, inventory volume, and features.
Rentman
enterpriseAll-in-one cloud-based software for managing rentals, projects, and crew in AV production businesses.
Visual project planning with drag-and-drop Gantt charts and automated resource scheduling tailored for live event productions
Rentman is a cloud-based rental management platform tailored for AV, event production, and equipment rental businesses, offering end-to-end tools for inventory tracking, project planning, and operations. It enables users to manage quotes, orders, scheduling, crew assignments, and invoicing seamlessly within a single dashboard. With mobile apps for asset handling and strong integrations, it's optimized for the fast-paced AV rental industry handling complex setups like sound systems, lighting, and video equipment.
Pros
- Comprehensive inventory management with QR code scanning and kit bundling ideal for AV gear
- Powerful project planning tools including Gantt charts and resource allocation for events
- Robust mobile app for on-site check-ins, handovers, and real-time updates
Cons
- Steep learning curve for advanced features and custom setups
- Pricing scales quickly with users and add-ons, less ideal for solo operators
- Reporting customization is functional but lacks deep flexibility compared to enterprise tools
Best For
Mid-sized AV rental companies managing multiple complex events and teams who need integrated planning and tracking.
Pricing
Starts at €59/user/month (Starter plan billed annually), with Pro at €99/user/month and Enterprise custom pricing; includes free trial.
ShowCockpit
specializedDigital toolkit for technical riders, scheduling, and inventory management in live event production.
Real-time 'Show Dashboard' for live event oversight, tracking equipment, crew, and changes instantly across the team
ShowCockpit is a cloud-based rental management software tailored for AV rental, staging, and live event production companies. It provides end-to-end tools for inventory tracking, real-time scheduling, quoting, invoicing, and crew management across multiple projects. The platform emphasizes collaboration with mobile access and customizable workflows to handle complex event logistics efficiently.
Pros
- Comprehensive AV-specific tools like gear-level inventory and show scheduling
- Real-time collaboration and mobile app for on-site teams
- Strong customization for workflows and reporting
Cons
- Steeper learning curve for new users due to feature depth
- Higher pricing may not suit small operations
- Limited third-party integrations compared to competitors
Best For
Mid-sized AV rental companies managing multiple complex live events and production teams.
Pricing
Starts at around €99/user/month for basic plans, with custom enterprise pricing for advanced features.
HireHop
enterpriseFeature-rich cloud rental software for equipment hire companies with advanced inventory and job tracking.
Advanced job sheet and multi-stop dispatch planning optimized for AV production rentals with real-time crew and asset tracking
HireHop is a cloud-based rental management software tailored for equipment rental businesses, including audio visual (AV) rentals, offering tools for inventory tracking, job scheduling, quoting, and invoicing. It supports real-time asset availability, online client portals for bookings, and dispatch management to handle complex event productions. The platform is built specifically for the rental industry, enabling AV companies to manage gear like projectors, sound systems, and lighting rigs efficiently.
Pros
- Robust inventory management with barcode/RFID support for AV gear
- Integrated job scheduling and dispatch for event productions
- Online booking portal and automated invoicing streamline client interactions
Cons
- User interface appears dated and less intuitive for beginners
- Setup and data migration can require significant initial effort
- Limited native integrations with some AV-specific hardware or software
Best For
Medium-sized AV rental companies managing event production equipment that need comprehensive rental workflows without enterprise-level pricing.
Pricing
Subscription starts at around $99/month for basic plans (billed annually), scales with assets/users up to enterprise custom pricing; 30-day free trial available.
AYS Pro
specializedAV equipment booking and scheduling software optimized for rental houses and system integrators.
Advanced Event Kit Builder with drag-and-drop visual assembly and automatic BoM generation
AYS Pro is a cloud-based rental management software tailored for audio visual (AV) rental companies, offering end-to-end tools for inventory tracking, quote generation, booking scheduling, and job dispatch. It includes specialized AV features like kit building, serial number tracking, power calculations, and rigging diagrams, alongside CRM, invoicing, and reporting capabilities. The platform supports a mobile app for on-site management, making it suitable for handling complex AV events efficiently.
Pros
- Specialized AV tools like kit builder, rigging diagrams, and power calculators
- Robust mobile app for field operations and real-time updates
- Comprehensive reporting and inventory management with visual aids
Cons
- Steeper learning curve for advanced features
- Limited native integrations with popular accounting or event software
- Customization options require higher-tier plans
Best For
Mid-sized AV rental companies managing complex inventory and events that need industry-specific tools.
Pricing
Subscription starts at $59/month for basic plan (1 user), $99/month for Pro (up to 5 users), with Enterprise custom pricing.
EZRentOut
specializedUser-friendly online platform for equipment rental management including orders, inventory, and payments.
Real-time online booking portal with dynamic pricing and availability calendar tailored for rental durations common in AV events
EZRentOut is a cloud-based rental management platform tailored for equipment rental businesses, including audio visual (AV) rentals, offering comprehensive tools for inventory tracking, order management, and customer reservations. It enables real-time asset availability checks, barcode/QR code scanning for quick check-ins/outs, and automated scheduling for maintenance and deliveries. The software also includes reporting dashboards, QuickBooks integration, and a mobile app to support on-the-go operations for AV rental companies handling projectors, sound systems, lighting, and event gear.
Pros
- Robust inventory management with asset-level tracking and multi-location support
- Intuitive interface with mobile app for field operations
- Strong value through scalable plans and key integrations like QuickBooks
Cons
- Limited AV-specific tools like lighting plots or technical rider management
- Reporting lacks advanced customization for complex event analytics
- Setup and initial data import can be time-consuming for larger catalogs
Best For
Small to mid-sized AV rental businesses seeking an affordable, all-in-one solution for general equipment management without deep event production specialization.
Pricing
Starts at $65/month (Starter plan for basic features), up to $299/month (Advanced plan), with annual discounts and custom Enterprise options.
Goodshuffle Pro
specializedEvent-focused rental software with CRM, inventory, and delivery management for AV and party rentals.
Client-facing online storefront for real-time AV inventory viewing, quoting, and payments without staff intervention
Goodshuffle Pro is a cloud-based rental management platform tailored for event rental businesses, including audio visual (AV) equipment providers, offering inventory tracking, scheduling, quoting, and delivery optimization. It streamlines operations with visual calendars, automated invoicing, and an online storefront for client self-service bookings. While versatile for AV rentals, it focuses on general event logistics rather than specialized AV design tools like signal routing or lighting plots.
Pros
- Comprehensive inventory management with photo uploads and condition tracking ideal for AV gear
- Drag-and-drop scheduling and route optimization for efficient deliveries and pickups
- Seamless integrations with QuickBooks, Stripe, and online payment processing
Cons
- Limited AV-specific features like equipment compatibility matrices or diagramming tools
- Reporting and analytics lack depth for complex AV project tracking
- Higher-tier plans required for advanced multi-location or large-scale operations
Best For
Small to mid-sized AV rental companies handling event production that prioritize streamlined quoting, scheduling, and client self-service over specialized technical design.
Pricing
Essentials at $199/month (up to 5 users, basic features); Pro at $399/month (advanced tools); Enterprise custom pricing.
Booqable
specializedSimple yet powerful rental software for managing online bookings, inventory, and customer data.
Integrated no-code website builder that turns your rental inventory into a fully branded online store
Booqable is a cloud-based rental management software designed to streamline inventory tracking, online bookings, and payments for businesses like audio visual equipment rentals. It offers real-time availability calendars, customizable bundles for AV setups like projectors and sound systems, and an integrated website builder for direct online reservations. The platform supports barcode scanning, multi-location management, and integrations with tools like Stripe, Zapier, and Google Calendar, making it suitable for AV rental operations.
Pros
- Intuitive drag-and-drop website builder for quick online rental storefronts
- Robust inventory tools including bundles, kits, and barcode/QR scanning ideal for AV gear
- Strong integrations with payments, calendars, and e-commerce platforms
Cons
- Reporting and analytics are somewhat basic for complex AV operations
- Advanced customization requires higher-tier plans or add-ons
- Less specialized for large-scale event production compared to AV-focused competitors
Best For
Small to medium-sized AV rental companies seeking an affordable, user-friendly platform with strong online booking features.
Pricing
Starts at $29/month (Essential) up to $249/month (Advanced), with annual discounts and add-ons for extra features.
Mosaic
enterpriseEvent rental management platform handling quotes, inventory, scheduling, and invoicing.
Drag-and-drop Infinite Scheduling calendar that visualizes AV gear availability across unlimited time horizons
Mosaic (gomosaic.com) is a cloud-based inventory and operations management platform designed for rental businesses, including audio visual (AV) equipment rentals, events, and production companies. It offers real-time asset tracking, drag-and-drop scheduling, automated quoting, invoicing, and integrated CRM tools to streamline workflows. The software emphasizes scalability with mobile apps for field technicians and analytics for utilization insights, making it suitable for AV firms managing complex inventories of projectors, sound systems, lighting, and staging gear.
Pros
- Comprehensive real-time inventory tracking with utilization analytics
- Drag-and-drop scheduling and job management tailored for AV rentals
- Strong integrations with QuickBooks, Xero, and AV-specific tools like Capture
Cons
- Steep learning curve for advanced customization
- Pricing can be high for smaller AV operations
- Limited built-in AV equipment templates requiring setup
Best For
Mid-sized AV rental companies with diverse inventories needing scalable scheduling and financial integration.
Pricing
Starts at $149/month (Starter plan for basic features), $299/month (Pro for advanced tools), with custom Enterprise pricing.
Event Rental Systems
enterpriseIntegrated rental software for event companies managing inventory, reservations, and accounting.
Real-time interactive calendar that automatically factors in setup, event, and teardown durations for precise AV equipment availability.
Event Rental Systems is a cloud-based rental management software tailored for event rental businesses, including audio-visual equipment like projectors, sound systems, and lighting. It provides inventory tracking, real-time scheduling to avoid double-bookings, online quoting and reservations, invoicing, and customer management tools. While versatile for general event rentals, it supports AV-specific needs through customizable item attributes and delivery management.
Pros
- Intuitive cloud-based interface with mobile access
- Strong scheduling and inventory management with setup/teardown buffers
- Integrated online storefront for customer self-service bookings
Cons
- Lacks deep AV-specific features like technical spec libraries or signal routing tools
- Reporting dashboards are basic compared to specialized AV software
- Customization requires higher-tier plans
Best For
Small to mid-sized AV rental companies seeking a straightforward, all-in-one platform for event equipment management without complex enterprise needs.
Pricing
Starts at $129/month (Basic), $199/month (Pro), $299/month (Enterprise); annual discounts available, free trial offered.
Conclusion
The top 10 audio visual rental software tools showcase innovation, with three rising above the rest. Current RMS leads as the top choice, offering a comprehensive system designed specifically for AV and event production businesses. Rentman and ShowCockpit follow closely, strong alternatives—rentman for its all-in-one cloud capabilities and ShowCockpit for its technical rider and scheduling focus—each excelling in distinct areas to meet varied operational needs.
To streamline your AV rental operations, start with Current RMS—its tailored features make it the ideal foundation for success. Explore the top tools and find the best fit for your unique business needs.
Tools Reviewed
All tools were independently evaluated for this comparison