Quick Overview
- 1#1: Rentman - All-in-one rental software designed for AV, lighting, and event production companies to manage inventory, scheduling, and orders.
- 2#2: Current RMS - Resource management system for rental businesses specializing in AV equipment, events, and production with advanced scheduling and quoting.
- 3#3: HireHop - Cloud-based rental management platform for AV and event equipment with inventory tracking, job management, and real-time availability.
- 4#4: Goodshuffle Pro - Event rental software that streamlines AV equipment bookings, inventory, and payments for rental companies.
- 5#5: EZRentOut - Equipment rental software with robust features for managing AV gear inventory, reservations, and maintenance.
- 6#6: Booqable - Online rental platform for AV equipment offering website integration, order management, and multi-location support.
- 7#7: Point of Rental - Comprehensive rental management software supporting AV equipment tracking, contracts, and financials for various industries.
- 8#8: MCS-rm - Rental software tailored for AV and production hire with stock control, project management, and invoicing.
- 9#9: Texada - Asset management and rental platform for heavy equipment including AV systems with telematics and workflow automation.
- 10#10: Quipli - Unified commerce platform for rental businesses handling AV equipment sales, rentals, and inventory synchronization.
Tools were chosen based on a focus on industry-specific features, user experience, reliability, and overall value, ensuring they meet the unique needs of rental businesses handling AV equipment.
Comparison Table
Explore a comparison of leading audio visual equipment rental software tools, including Rentman, Current RMS, HireHop, Goodshuffle Pro, EZRentOut, and more. This table breaks down key features, usability, and operational suitability to help readers identify the best fit for streamlining their rental management processes.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Rentman All-in-one rental software designed for AV, lighting, and event production companies to manage inventory, scheduling, and orders. | specialized | 9.6/10 | 9.8/10 | 9.2/10 | 9.4/10 |
| 2 | Current RMS Resource management system for rental businesses specializing in AV equipment, events, and production with advanced scheduling and quoting. | specialized | 9.1/10 | 9.4/10 | 8.7/10 | 8.9/10 |
| 3 | HireHop Cloud-based rental management platform for AV and event equipment with inventory tracking, job management, and real-time availability. | specialized | 8.2/10 | 9.0/10 | 7.5/10 | 8.4/10 |
| 4 | Goodshuffle Pro Event rental software that streamlines AV equipment bookings, inventory, and payments for rental companies. | specialized | 8.6/10 | 9.1/10 | 8.3/10 | 8.0/10 |
| 5 | EZRentOut Equipment rental software with robust features for managing AV gear inventory, reservations, and maintenance. | specialized | 8.2/10 | 8.5/10 | 8.3/10 | 8.0/10 |
| 6 | Booqable Online rental platform for AV equipment offering website integration, order management, and multi-location support. | specialized | 8.4/10 | 8.2/10 | 9.1/10 | 8.3/10 |
| 7 | Point of Rental Comprehensive rental management software supporting AV equipment tracking, contracts, and financials for various industries. | enterprise | 7.8/10 | 8.2/10 | 7.0/10 | 7.5/10 |
| 8 | MCS-rm Rental software tailored for AV and production hire with stock control, project management, and invoicing. | specialized | 8.2/10 | 8.7/10 | 7.6/10 | 7.9/10 |
| 9 | Texada Asset management and rental platform for heavy equipment including AV systems with telematics and workflow automation. | enterprise | 8.1/10 | 8.6/10 | 7.4/10 | 7.8/10 |
| 10 | Quipli Unified commerce platform for rental businesses handling AV equipment sales, rentals, and inventory synchronization. | enterprise | 7.8/10 | 8.2/10 | 7.5/10 | 7.6/10 |
All-in-one rental software designed for AV, lighting, and event production companies to manage inventory, scheduling, and orders.
Resource management system for rental businesses specializing in AV equipment, events, and production with advanced scheduling and quoting.
Cloud-based rental management platform for AV and event equipment with inventory tracking, job management, and real-time availability.
Event rental software that streamlines AV equipment bookings, inventory, and payments for rental companies.
Equipment rental software with robust features for managing AV gear inventory, reservations, and maintenance.
Online rental platform for AV equipment offering website integration, order management, and multi-location support.
Comprehensive rental management software supporting AV equipment tracking, contracts, and financials for various industries.
Rental software tailored for AV and production hire with stock control, project management, and invoicing.
Asset management and rental platform for heavy equipment including AV systems with telematics and workflow automation.
Unified commerce platform for rental businesses handling AV equipment sales, rentals, and inventory synchronization.
Rentman
specializedAll-in-one rental software designed for AV, lighting, and event production companies to manage inventory, scheduling, and orders.
The visual Planning Board with Gantt-style timelines for intuitive project scheduling and resource allocation
Rentman is a comprehensive cloud-based rental management software tailored for AV equipment rental, event production, and lighting companies. It offers end-to-end functionality including inventory tracking with QR codes, visual project planning via an interactive timeline, automated quoting and invoicing, and integrated CRM tools. The platform ensures real-time availability, seamless team collaboration, and scalability for growing operations, making it ideal for handling complex rentals efficiently.
Pros
- Robust inventory management with asset tracking, serial numbers, and maintenance scheduling
- Interactive visual planning board for drag-and-drop scheduling and real-time collaboration
- Seamless integrations with QuickBooks, Xero, and AV-specific tools like GrandMA
Cons
- Pricing can be steep for very small operations or solo users
- Initial setup and data migration may require time and support
- Advanced customization options are limited to higher tiers
Best For
Mid-sized to large AV rental companies needing scalable, all-in-one management for events and productions.
Pricing
Starts at €59/user/month (Essentials, annually), €99/user/month (Professional), custom Enterprise plans; 14-day free trial available.
Current RMS
specializedResource management system for rental businesses specializing in AV equipment, events, and production with advanced scheduling and quoting.
Advanced Kit Builder for creating nested rental kits with automatic stock deduction and dependency tracking
Current RMS is a cloud-based rental management software designed specifically for production, events, and AV equipment rental businesses, providing end-to-end workflow automation from quoting and booking to delivery, invoicing, and asset tracking. It excels in managing complex inventories with kits, bundles, and real-time availability across multiple warehouses. The platform supports team collaboration, mobile access, and integrations with accounting tools like QuickBooks and Xero.
Pros
- Real-time inventory visibility and multi-warehouse support
- Powerful kit builder for complex AV bundles and dependencies
- Strong reporting and analytics for operational insights
Cons
- Steeper learning curve due to extensive features
- Pricing can be high for small operations
- Limited out-of-box customizations without add-ons
Best For
Mid-sized to large AV rental companies handling complex events, kits, and multi-location operations.
Pricing
Custom quote-based pricing; typically starts at $150-300 per user/month based on inventory size, users, and modules.
HireHop
specializedCloud-based rental management platform for AV and event equipment with inventory tracking, job management, and real-time availability.
Advanced asset lifecycle management with automated maintenance alerts and condition reporting on returns
HireHop is a cloud-based rental management software designed specifically for equipment rental businesses, including audio visual gear like projectors, sound systems, and lighting rigs. It provides end-to-end functionality for inventory tracking, job scheduling, online reservations, invoicing, and maintenance scheduling with barcode/RFID support. The platform emphasizes scalability for small to mid-sized operations, with customizable workflows and reporting to streamline AV rental operations.
Pros
- Robust inventory and asset tracking with barcode/RFID integration ideal for AV equipment
- Comprehensive job management and scheduling tools with drag-and-drop calendar
- Strong customization options for reports, contracts, and workflows
Cons
- Steep learning curve for new users due to extensive feature set
- Limited native integrations with popular AV-specific tools or e-commerce platforms
- Pricing scales quickly for larger inventories, potentially costly for high-volume users
Best For
Mid-sized AV rental companies needing detailed asset tracking and job management without enterprise-level complexity.
Pricing
Subscription starts at around $39/month for basic plans (up to 100 assets), scaling to $150+/month for advanced features and larger inventories; 30-day free trial available.
Goodshuffle Pro
specializedEvent rental software that streamlines AV equipment bookings, inventory, and payments for rental companies.
Integrated website builder that creates an online storefront for self-service quoting and booking from your AV inventory
Goodshuffle Pro is a comprehensive cloud-based rental management platform designed for event and equipment rental businesses, including AV equipment rentals. It offers tools for inventory tracking, order management, scheduling, quoting, invoicing, and delivery optimization, with support for serial number tracking essential for high-value AV gear. The software integrates with accounting systems like QuickBooks and provides a mobile app for on-the-go access.
Pros
- Powerful inventory management with serial tracking and visual scheduling ideal for AV equipment
- Seamless integrations with QuickBooks, Xero, and payment gateways
- Mobile app and online quoting tools streamline operations for field teams
Cons
- Steeper learning curve for customizing workflows
- Pricing can be high for very small AV rental operations
- Lacks AV-specific features like signal flow diagramming or lighting design tools
Best For
Mid-sized AV rental companies focused on event production that need robust order fulfillment and delivery management.
Pricing
Starts at $299/month for the Essentials plan (up to 500 inventory items), with Pro at $599/month and custom Enterprise pricing.
EZRentOut
specializedEquipment rental software with robust features for managing AV gear inventory, reservations, and maintenance.
Serialized asset tracking with QR/barcode scanning and automated maintenance alerts
EZRentOut is a comprehensive cloud-based rental management software tailored for equipment rental businesses, including audio visual (AV) gear like projectors, sound systems, microphones, and lighting equipment. It provides robust inventory tracking with serialized assets and QR/barcode scanning, online booking storefronts for customer self-service reservations, and integrated order fulfillment with scheduling calendars. The platform also handles maintenance scheduling, invoicing, and accounting integrations to streamline AV rental operations from quote to return.
Pros
- Powerful inventory management with asset bundling and QR code tracking ideal for AV kits
- Customizable online storefront for real-time bookings and payments
- Seamless integrations with QuickBooks, Xero, and payment gateways
Cons
- Limited AV-specific tools like advanced event diagramming or sound design integrations
- Higher-tier plans required for advanced reporting and multi-location support
- Initial setup can be time-intensive for complex inventories
Best For
Small to mid-sized AV rental companies seeking an all-in-one platform for inventory, bookings, and operations without needing highly specialized event management features.
Pricing
Starts at $49/month (Basic: up to 50 assets, 100 orders); scales to $199+/month (Pro/Enterprise) based on assets, orders, and features; 14-day free trial.
Booqable
specializedOnline rental platform for AV equipment offering website integration, order management, and multi-location support.
Built-in website builder that creates a fully customizable online storefront synced with real-time inventory availability
Booqable is a cloud-based rental management software designed for businesses renting equipment, including audio-visual gear like projectors, speakers, and lighting setups. It streamlines inventory tracking, online bookings, payments, and order fulfillment with features like real-time availability calendars and delivery scheduling. The platform supports AV rental companies by enabling bundle creation for complete event kits and integration with e-commerce tools for direct customer reservations.
Pros
- Intuitive interface with mobile app for on-the-go management
- Robust online booking and website builder for direct reservations
- Strong inventory tools including bundles and maintenance tracking suitable for AV kits
Cons
- Lacks deep AV-specific features like technical spec databases or cabling management
- Advanced reporting and analytics require higher pricing tiers
- Multi-location support is solid but customization options feel limited for large-scale operations
Best For
Small to medium-sized AV rental businesses looking for an easy-to-use all-in-one platform with strong online sales capabilities.
Pricing
Starts at $29/month (Essential plan) up to $159/month (Elite plan) with annual discounts; free trial available.
Point of Rental
enterpriseComprehensive rental management software supporting AV equipment tracking, contracts, and financials for various industries.
Visual drag-and-drop scheduling boards that optimize AV equipment allocation across jobs and locations
Point of Rental is a robust rental management software platform tailored for equipment rental businesses, including audio-visual (AV) rentals, offering comprehensive tools for inventory tracking, order entry, scheduling, and invoicing. It supports kit building for AV bundles like sound systems and projectors, maintenance scheduling, and multi-location operations via cloud or on-premise deployment. The software emphasizes preventing double-bookings and optimizing asset utilization through visual boards and reporting.
Pros
- Powerful inventory management with kit assemblies ideal for AV bundles
- Advanced scheduling and reporting to minimize overbooking
- Scalable for multi-location AV rental operations with mobile access
Cons
- Dated user interface with a steep learning curve
- No public pricing; custom quotes often expensive for smaller firms
- Lacks deep AV-specific features like event diagramming found in niche tools
Best For
Mid-to-large AV rental companies with complex inventory and multi-branch needs requiring enterprise-grade reliability.
Pricing
Custom quote-based pricing; typically starts at $5,000+ annually depending on modules, users, and deployment.
MCS-rm
specializedRental software tailored for AV and production hire with stock control, project management, and invoicing.
Visual Scheduler with drag-and-drop interface for real-time equipment availability across multiple warehouses
MCS-rm is a cloud-based rental management software tailored for AV equipment rental, event production, and pro audio/lighting businesses. It provides end-to-end tools including inventory tracking, real-time scheduling, online reservations, automated invoicing, and CRM functionality. The platform emphasizes scalability for growing operations while minimizing downtime through visual calendars and mobile access.
Pros
- Comprehensive inventory and multi-location management
- Intuitive visual scheduler for quick booking visibility
- Strong reporting and analytics for business insights
Cons
- Steeper learning curve for new users due to depth of features
- Pricing requires custom quotes, less transparent
- Limited native integrations with popular AV-specific tools
Best For
Mid-sized AV rental companies needing robust scheduling and inventory control without building custom systems.
Pricing
Custom quote-based pricing starting around $200-500/month depending on users, modules, and scale; free demo available.
Texada
enterpriseAsset management and rental platform for heavy equipment including AV systems with telematics and workflow automation.
End-to-end integration of rental scheduling, service dispatch, and financials with real-time asset telematics for optimal AV equipment utilization.
Texada is a comprehensive cloud-based asset management platform tailored for rental businesses, including audio visual equipment rentals, offering tools for inventory tracking, online reservations, scheduling, and maintenance. It provides real-time visibility into equipment utilization, customer portals for self-service bookings, and integrated billing to streamline operations for AV rental companies handling events and productions. With mobile apps and robust reporting, it supports scalability across mid-to-large operations in the AV sector.
Pros
- Powerful inventory and real-time tracking for AV gear availability
- Integrated online reservations and customer portal
- Strong mobile app for field technicians and inventory checks
Cons
- Steep learning curve due to extensive enterprise features
- Pricing is quote-based and can be high for smaller AV shops
- Less specialized AV tools like event diagramming compared to niche competitors
Best For
Mid-sized to large AV rental companies managing complex inventories and high-volume event bookings.
Pricing
Custom quote-based pricing; typically starts at $200-500/month per location/user, scaling with assets and features—contact sales for demo.
Quipli
enterpriseUnified commerce platform for rental businesses handling AV equipment sales, rentals, and inventory synchronization.
Instant rental storefront builder with embedded booking and quoting logic
Quipli is an e-commerce platform tailored for rental businesses, including audio visual equipment rentals, offering tools for creating online storefronts, managing inventory, and handling reservations. It streamlines operations with real-time availability calendars, automated quoting, and integrated payments to boost direct online sales. The software supports multi-location management and scales for growing rental companies in the AV sector.
Pros
- Robust online storefront builder optimized for rentals
- Real-time inventory and multi-location support
- Seamless integrations with payments and accounting tools
Cons
- Pricing is quote-based and not transparent
- Steeper learning curve for custom configurations
- Limited built-in reporting compared to specialized AV tools
Best For
Medium-sized AV rental businesses seeking to expand e-commerce capabilities without building from scratch.
Pricing
Custom quote-based pricing, typically starting at $500/month for mid-tier plans with usage-based fees.
Conclusion
The top tools excel in distinct areas, yet Rentman rises as the standout choice, with its all-in-one design perfectly suited for AV and event production needs, integrating inventory, scheduling, and orders flawlessly. Current RMS and HireHop follow, offering advanced scheduling and real-time availability respectively, making them strong alternatives for specific operational priorities. Whichever tool is chosen, the reviewed options highlight cutting-edge solutions for modern rental management.
Ready to elevate your rental operations? Start with Rentman to experience its comprehensive features and streamline your processes today.
Tools Reviewed
All tools were independently evaluated for this comparison