Quick Overview
- 1#1: Artlogic - Cloud-based platform for art galleries to manage inventory, CRM, sales, exhibitions, and client relationships in one system.
- 2#2: OASIS - Comprehensive collection management software for galleries and museums handling inventory tracking, cataloging, and reporting.
- 3#3: TMS - Enterprise-level museum and gallery system for managing collections, loans, conservation, and inventory with advanced workflow tools.
- 4#4: Art Galleria - All-in-one gallery management software for inventory control, invoicing, consignments, and artist management.
- 5#5: Artwork Archive - User-friendly inventory and portfolio management tool for artists and galleries to track artwork, locations, and provenance.
- 6#6: Artlook Software - Inventory management solution for artists, galleries, and collectors with image cataloging, valuations, and export features.
- 7#7: PastPerfect - Affordable collections management software for small galleries and museums supporting inventory, research, and multimedia records.
- 8#8: Vernon CMS - Flexible collections management system for galleries with inventory tracking, exhibitions, and multi-site support.
- 9#9: Axiell Collections - Scalable platform for cultural institutions to manage art inventories, digital assets, and public access catalogs.
- 10#10: CollectionSpace - Open-source collections management software for galleries to handle object records, procedures, and shared cataloging.
These tools were selected and ranked based on feature richness, user-friendliness, scalability, and practical value, ensuring they deliver robust functionality across diverse use cases, from small galleries to enterprise-level cultural institutions.
Comparison Table
Art gallery inventory software streamlines managing artwork, client details, and logistics—and this comparison table breaks down leading tools like Artlogic, OASIS, TMS, Art Galleria, and Artwork Archive. Readers will discover key features, strengths, and differences to find the best fit for their gallery’s specific needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Artlogic Cloud-based platform for art galleries to manage inventory, CRM, sales, exhibitions, and client relationships in one system. | enterprise | 9.5/10 | 9.8/10 | 8.7/10 | 9.2/10 |
| 2 | OASIS Comprehensive collection management software for galleries and museums handling inventory tracking, cataloging, and reporting. | enterprise | 9.1/10 | 9.5/10 | 8.2/10 | 8.7/10 |
| 3 | TMS Enterprise-level museum and gallery system for managing collections, loans, conservation, and inventory with advanced workflow tools. | enterprise | 8.7/10 | 9.4/10 | 7.2/10 | 8.0/10 |
| 4 | Art Galleria All-in-one gallery management software for inventory control, invoicing, consignments, and artist management. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.1/10 |
| 5 | Artwork Archive User-friendly inventory and portfolio management tool for artists and galleries to track artwork, locations, and provenance. | specialized | 8.4/10 | 8.7/10 | 8.5/10 | 8.1/10 |
| 6 | Artlook Software Inventory management solution for artists, galleries, and collectors with image cataloging, valuations, and export features. | specialized | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 7 | PastPerfect Affordable collections management software for small galleries and museums supporting inventory, research, and multimedia records. | specialized | 7.6/10 | 8.4/10 | 6.2/10 | 7.8/10 |
| 8 | Vernon CMS Flexible collections management system for galleries with inventory tracking, exhibitions, and multi-site support. | enterprise | 8.4/10 | 9.2/10 | 7.1/10 | 7.8/10 |
| 9 | Axiell Collections Scalable platform for cultural institutions to manage art inventories, digital assets, and public access catalogs. | enterprise | 8.2/10 | 9.1/10 | 6.8/10 | 7.4/10 |
| 10 | CollectionSpace Open-source collections management software for galleries to handle object records, procedures, and shared cataloging. | other | 7.2/10 | 9.0/10 | 4.5/10 | 8.5/10 |
Cloud-based platform for art galleries to manage inventory, CRM, sales, exhibitions, and client relationships in one system.
Comprehensive collection management software for galleries and museums handling inventory tracking, cataloging, and reporting.
Enterprise-level museum and gallery system for managing collections, loans, conservation, and inventory with advanced workflow tools.
All-in-one gallery management software for inventory control, invoicing, consignments, and artist management.
User-friendly inventory and portfolio management tool for artists and galleries to track artwork, locations, and provenance.
Inventory management solution for artists, galleries, and collectors with image cataloging, valuations, and export features.
Affordable collections management software for small galleries and museums supporting inventory, research, and multimedia records.
Flexible collections management system for galleries with inventory tracking, exhibitions, and multi-site support.
Scalable platform for cultural institutions to manage art inventories, digital assets, and public access catalogs.
Open-source collections management software for galleries to handle object records, procedures, and shared cataloging.
Artlogic
enterpriseCloud-based platform for art galleries to manage inventory, CRM, sales, exhibitions, and client relationships in one system.
Real-time inventory synchronization with fully customizable gallery websites and e-commerce
Artlogic is a comprehensive, cloud-based platform tailored for art galleries, offering end-to-end management of inventory, CRM, sales, and online presence. It excels in tracking artworks with detailed cataloging, condition reports, provenance, and multi-location support, while integrating seamlessly with custom gallery websites for real-time inventory syncing. The software also handles client relationships, invoicing, shipping, and analytics to streamline gallery operations from acquisition to sale.
Pros
- Robust inventory management with unlimited images, editions, and consignment tracking
- Seamless integration of CRM, sales, and e-commerce for a unified workflow
- Customizable reporting and analytics for data-driven decisions
Cons
- High pricing may deter smaller galleries
- Initial setup and learning curve for advanced features
- Limited free trial or demo access
Best For
Established mid-to-large art galleries seeking a scalable, all-in-one solution for inventory, client management, and online sales.
Pricing
Custom enterprise pricing starting at around $500/month, scaled by users, locations, and features; quotes required.
OASIS
enterpriseComprehensive collection management software for galleries and museums handling inventory tracking, cataloging, and reporting.
Visual inventory search with thumbnail browsing and unlimited high-res images per artwork
OASIS by Art Systems Software is a robust, gallery-specific management platform tailored for art dealers and galleries, excelling in inventory tracking, client management, and sales processing. It handles unlimited artwork records with high-resolution images, artist databases, consignments, exhibitions, and financial reporting. The system supports multi-location operations, mobile access via apps, and integrations with accounting tools like QuickBooks.
Pros
- Comprehensive inventory management with unlimited images and detailed provenance tracking
- Strong CRM and sales tools including automated invoicing and client history
- Excellent multi-user, multi-location support with mobile apps
Cons
- Steep learning curve for new users due to depth of features
- Interface feels somewhat dated compared to modern SaaS tools
- Custom pricing can be opaque and higher for smaller galleries
Best For
Mid-to-large art galleries and dealers requiring advanced inventory, CRM, and reporting without needing extensive customization.
Pricing
Custom quotes based on users and locations; typically $250–$1,200/month with annual contracts and setup fees.
TMS
enterpriseEnterprise-level museum and gallery system for managing collections, loans, conservation, and inventory with advanced workflow tools.
Object-centric database supporting unlimited attachments, custom fields, and integrated conservation tracking
TMS by Gallery Systems is an enterprise-level collections management software designed primarily for museums but widely used by art galleries for sophisticated inventory control. It excels in cataloging artworks with unlimited images and documents, tracking loans, exhibitions, acquisitions, and conservation records. The system offers customizable workflows, robust reporting, and integrations for CRM and public-facing websites, making it suitable for complex collection management.
Pros
- Highly comprehensive inventory and collection management tools
- Scalable for large, multi-site collections with strong audit trails
- Proven reliability used by thousands of major institutions worldwide
Cons
- Prohibitively expensive for small galleries
- Steep learning curve requiring extensive training
- Implementation and customization often need professional services
Best For
Large art galleries and museums handling high-value, complex inventories with substantial budgets.
Pricing
Custom quote-based, typically $25,000+ annually for basic setups, scaling to $100,000+ for enterprise features based on collection size.
Art Galleria
specializedAll-in-one gallery management software for inventory control, invoicing, consignments, and artist management.
Advanced visual cataloging with AI-powered image search and tagging for quick artwork retrieval
Art Galleria is a cloud-based inventory management software tailored for art galleries, offering comprehensive tools for cataloging artworks with high-resolution images, provenance tracking, and condition reports. It integrates client CRM, sales processing, exhibition planning, and financial reporting to streamline gallery operations. The platform supports multi-user access and mobile scanning for efficient inventory updates.
Pros
- Robust art-specific inventory tools including visual catalogs and provenance management
- Integrated CRM and sales tracking for seamless client interactions
- Mobile app for on-the-go inventory scanning and updates
Cons
- Limited third-party integrations compared to larger platforms
- Higher pricing tiers may not suit very small galleries
- Occasional performance lags with large image libraries
Best For
Medium-sized art galleries needing specialized inventory and CRM features without extensive customization.
Pricing
Starts at $79/month for Basic (single user), $149/month for Pro (multi-user), and custom Enterprise plans.
Artwork Archive
specializedUser-friendly inventory and portfolio management tool for artists and galleries to track artwork, locations, and provenance.
Password-protected client sharing portals for selective artwork access and real-time updates
Artwork Archive is a cloud-based inventory management platform tailored for artists, galleries, collectors, and art professionals to catalog, track, and share artworks efficiently. It supports detailed record-keeping with high-resolution images, provenance tracking, location history, sales management, and insurance reports. The software also includes mobile access, contact management, and secure sharing options for clients and collaborators.
Pros
- Comprehensive artwork cataloging with unlimited images and custom fields
- Secure collection sharing with client portals and permissions
- Strong reporting tools for insurance, sales, and valuations
Cons
- Higher pricing tiers can add up for large teams
- Limited native integrations with accounting or CRM software
- Occasional performance lags with very large collections
Best For
Small to mid-sized art galleries and professional artists needing robust inventory tracking and client sharing without complex enterprise setups.
Pricing
Indie plan at $6/user/month, Pro at $12/user/month, Premium at $25/user/month (billed annually); enterprise custom pricing.
Artlook Software
specializedInventory management solution for artists, galleries, and collectors with image cataloging, valuations, and export features.
Unlimited high-resolution images per artwork with advanced tagging and visual search capabilities
Artlook Software is a comprehensive inventory management platform tailored specifically for art galleries, artists, and collectors. It enables detailed cataloging of artworks with unlimited high-resolution images, tracks consignments, sales, exhibitions, and client interactions through an integrated CRM. The system also provides robust reporting, mobile access, and tools for managing shipping and insurance, streamlining gallery operations.
Pros
- Highly specialized for art inventory with unlimited images and visual search
- Integrated CRM and exhibition management
- Strong reporting and mobile app for on-the-go access
Cons
- Steep learning curve for new users
- Pricing can be high for small galleries
- Limited integrations with external accounting or e-commerce tools
Best For
Mid-sized art galleries needing robust, art-specific inventory tracking and client management without extensive customization.
Pricing
Starts at $49/month for basic plan (up to 1,000 items), scales to $149+/month for unlimited items and advanced features; custom enterprise pricing available.
PastPerfect
specializedAffordable collections management software for small galleries and museums supporting inventory, research, and multimedia records.
Advanced multimedia integration allowing unlimited high-resolution images, audio, video, and 3D models per artwork record
PastPerfect is a robust collection management software primarily designed for museums and historical societies, offering art galleries a powerful tool for inventory cataloging, provenance tracking, and multimedia documentation of artworks. It supports detailed records for artists, mediums, dimensions, condition reports, and exhibitions, with features for loans, insurance valuation, and custom reporting. While adaptable for gallery use, it excels in archival and research-oriented inventory management rather than commercial sales workflows.
Pros
- Comprehensive cataloging with unlimited images, attachments, and custom fields tailored for art objects
- Strong support for provenance, conservation, loans, and exhibition tracking
- One-time purchase model with optional cloud enhancements for long-term value
Cons
- Dated interface with a steep learning curve for non-museum users
- Lacks built-in sales, invoicing, or CRM features essential for commercial galleries
- Primarily on-premise installation requires IT setup and maintenance
Best For
Small to mid-sized art galleries or non-profit institutions prioritizing archival inventory management and research over sales and client management.
Pricing
One-time license starting at $3,495 for base edition (up to 50,000 records), with add-ons like PastPerfect Online at $1,200/year.
Vernon CMS
enterpriseFlexible collections management system for galleries with inventory tracking, exhibitions, and multi-site support.
Vernon Liberty web-based interface for seamless, device-agnostic access to collections management
Vernon CMS is a comprehensive collections management system tailored for museums, art galleries, and cultural institutions, enabling detailed inventory tracking, cataloging of artworks, and management of loans, exhibitions, and conservation records. It supports multimedia documentation, custom workflows, and compliance with standards like Spectrum. The software also offers robust reporting, analytics, and web publishing tools for public access to collections.
Pros
- Highly customizable workflows and modules for complex gallery operations
- Strong compliance with cultural heritage standards like Spectrum and CIDOC
- Scalable for large collections with multi-site support and integrations
Cons
- Steep learning curve requiring extensive training
- High implementation and ongoing costs
- Overkill for small galleries with basic needs
Best For
Mid-to-large art galleries and museums handling extensive inventories, loans, and exhibitions while needing enterprise-grade compliance and reporting.
Pricing
Custom enterprise pricing via quote; typically annual licensing starting at $20,000+ based on users, modules, and collection size.
Axiell Collections
enterpriseScalable platform for cultural institutions to manage art inventories, digital assets, and public access catalogs.
Deep integration with international cultural heritage standards for precise metadata and interoperability.
Axiell Collections is a robust enterprise-grade collection management system tailored for museums, galleries, and cultural heritage institutions. It provides comprehensive tools for cataloging artworks, managing inventory, tracking loans and exhibitions, and handling digital assets with standards-compliant metadata. The platform supports complex workflows like conservation reporting and public access portals, making it ideal for professional art collection management.
Pros
- Standards-compliant cataloging (e.g., CIDOC CRM, SPECTRUM)
- Advanced reporting, analytics, and multi-site support
- Seamless integrations with DAM and public-facing systems
Cons
- Steep learning curve for non-experts
- High implementation and customization costs
- Overkill for small galleries with basic needs
Best For
Large art museums and galleries requiring enterprise-level inventory and collection management.
Pricing
Custom enterprise pricing via quote; annual subscriptions start at tens of thousands for mid-sized institutions, plus setup fees.
CollectionSpace
otherOpen-source collections management software for galleries to handle object records, procedures, and shared cataloging.
Deep support for CIDOC CRM and other metadata standards enabling seamless data interoperability across institutions
CollectionSpace is a free, open-source collections management system designed for museums, galleries, and cultural institutions to catalog, track, and manage art and artifact inventories. It supports detailed record-keeping for objects, including provenance, condition reports, loans, exhibitions, and media attachments, while adhering to international standards like CIDOC CRM. The platform enables data sharing and reporting but requires significant customization and technical setup.
Pros
- Comprehensive inventory and cataloging tools with standards compliance
- Fully open-source and free with no user limits
- Highly extensible for custom workflows and integrations
Cons
- Complex installation requiring IT expertise and servers
- Steep learning curve for non-technical users
- Limited out-of-the-box usability without customization
Best For
Large art galleries or museums with dedicated IT teams seeking a customizable, standards-based inventory solution.
Pricing
Free open-source software; costs arise from hosting, implementation, and customization (typically $10K+ for setup).
Conclusion
The top three tools—Artlogic, OASIS, and TMS—stand out for their specialized strengths: Artlogic unifies inventory, CRM, sales, and client management, OASIS excels in comprehensive tracking and reporting, and TMS offers enterprise-level workflow tools. Each provides robust solutions, making the choice dependent on specific needs, but Artlogic leads as the most integrated option.
Don’t miss out—explore Artlogic to centralize your gallery operations, manage inventory seamlessly, and strengthen client relationships.
Tools Reviewed
All tools were independently evaluated for this comparison