Top 10 Best Archive Management Software of 2026

Veritas Enterprise Vault is a comprehensive enterprise archiving platform designed to capture, store, and manage vast amounts of unstructured data including emails, files, and instant messages from sources like Microsoft Exchange, Office 365, and Google Workspace. It optimizes primary storage by offloading data, enforces compliance through customizable retention policies, and enables rapid eDiscovery with powerful indexing and search capabilities. As a market leader, it scales to petabyte levels, supporting large organizations in reducing costs and mitigating risks.

Commvault Complete Data Protection is a comprehensive enterprise platform specializing in data backup, recovery, and long-term archiving across on-premises, cloud, and hybrid environments. It offers advanced archive management features like policy-based retention, deduplication, compression, and tiered storage to optimize costs and ensure compliance. With powerful search, eDiscovery, and AI-driven insights, it enables efficient data governance and rapid retrieval for regulated industries.

OpenText InfoArchive is a robust enterprise archiving platform designed for long-term retention and management of unstructured data from diverse sources like email, documents, social media, and legacy systems. It provides policy-based retention, advanced search capabilities, and compliance with regulations such as GDPR, HIPAA, and SEC 17a-4. The solution supports active archiving, allowing data to remain accessible and usable while minimizing storage costs through tiered storage and deduplication.

Mimecast Archive is a cloud-based email archiving solution that securely stores, indexes, and manages email data for compliance, e-discovery, and supervision needs. It automates retention policies, applies legal holds, and provides rapid search across petabytes of data with advanced contextual threading. Integrated seamlessly with Microsoft 365 and other platforms, it helps organizations reduce on-premises storage costs while ensuring regulatory adherence.

Proofpoint Enterprise Archive is a cloud-based solution specializing in the secure archiving of email, instant messaging, and other enterprise communications for compliance and e-discovery purposes. It provides immutable storage, powerful search capabilities, and legal hold functionalities to help organizations meet regulatory requirements like GDPR, HIPAA, and SEC 17a-4. The platform scales to handle petabytes of data while ensuring quick retrieval and audit-ready reporting.

Smarsh Enterprise Archive is a robust compliance archiving platform that captures, stores, and manages electronic communications across email, instant messaging, social media, voice, and emerging channels like Microsoft Teams and WhatsApp. It provides advanced search, eDiscovery, supervision, and analytics tools to help regulated organizations meet strict retention and audit requirements from bodies like SEC and FINRA. Designed for scalability, it supports cloud, on-premises, or hybrid deployments to handle petabyte-scale data volumes securely.

Global Relay Archive is a cloud-based compliance archiving solution tailored for regulated industries like finance and legal, capturing and preserving electronic communications including email, instant messaging, voice calls, and social media. It provides secure storage, advanced search capabilities, e-discovery tools, and supervision features to meet stringent regulatory requirements such as SEC, FINRA, and MiFID II. The platform ensures data immutability, audit trails, and scalable deployment for enterprise needs.

Barracuda Message Archiver is a robust email archiving solution that captures, indexes, and stores email data for compliance, eDiscovery, and storage optimization. It supports both on-premises appliances and cloud-based deployments, offering unlimited storage in the cloud option along with powerful search tools. The platform includes retention policies, legal holds, and integration with Microsoft 365 and other email systems for seamless archiving.

Archive360 is a cloud-based archiving and compliance platform specializing in Microsoft 365 data management, including emails, SharePoint, Teams, and Viva Engage content. It provides defensible archiving, retention policies, eDiscovery, and governance tools to help organizations meet regulatory requirements like GDPR, HIPAA, and SEC rules. The software emphasizes cost-effective storage, fast search capabilities, and secure data lifecycle management for enterprise-scale deployments.

Veeam Data Platform is a robust data protection solution that extends into archive management through features like long-term retention in Scale-Out Backup Repositories (SOBR) and integration with object storage, tape, and cloud archives. It provides immutable, policy-driven archiving for compliance and ransomware resilience, with efficient indexing and retrieval from archives. While primarily a backup platform, it handles large-scale data archiving effectively in hybrid environments.