GITNUXSOFTWARE ADVICE
Sports RecreationTop 10 Best Aikido Software of 2026
Top 10 Aikido Software tools compared for dojo management, including Aikido Online, DojoManager, and Zen Planner, with clear ranking criteria.
How we ranked these tools
Core product claims cross-referenced against official documentation, changelogs, and independent technical reviews.
Analyzed video reviews and hundreds of written evaluations to capture real-world user experiences with each tool.
AI persona simulations modeled how different user types would experience each tool across common use cases and workflows.
Final rankings reviewed and approved by our editorial team with authority to override AI-generated scores based on domain expertise.
Score: Features 40% · Ease 30% · Value 30%
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Editor’s top 3 picks
Three quick recommendations before you dive into the full comparison below — each one leads on a different dimension.
Aikido Online
Structured lesson progression with practice-oriented progression tracking
Built for aikido students needing guided progression and consistent practice tracking.
DojoManager
Editor pickStudent attendance tied directly to class schedules for consistent participation tracking
Built for aikido dojos needing student management, scheduling, and reporting in one system.
Zen Planner
Editor pickRecurring membership management linked to classes and attendance
Built for aikido dojos needing scheduling, payments, and attendance in one system.
Related reading
Comparison Table
This comparison table maps Aikido Software tools such as Aikido Online, DojoManager, and Zen Planner across integration depth, data model design, and automation coverage. Readers can compare each product’s API surface, extensibility, and configuration model, then assess admin and governance controls like RBAC and audit logging. The table also highlights how provisioning and schema choices affect throughput and long-term maintainability for dojo operations.
Aikido Online
club managementRuns an Aikido club management workflow for instructors and students using class schedules, attendance, and member communications.
Structured lesson progression with practice-oriented progression tracking
Aikido Online is positioned as an Aikido practice platform built around a guided learning path, not a general training-management suite. It supports structured lesson consumption and progression tracking so practitioners can follow an organized curriculum and see completion status over time.
The platform also centers on recurring practice support, which helps people keep training cadence rather than logging ad-hoc sessions. A practical tradeoff is that it focuses on Aikido-specific workflows, so users who want configurable coaching tools, multi-sport workout templates, or broad team management features may find the scope narrower than general training apps.
A common usage situation is a student supplementing in-person training with at-home practice, where the platform’s lesson sequence and practice reminders provide continuity between dojo sessions. Another usage situation is a new student using the progression path to stay consistent and measure advancement without manually building a curriculum or tracking milestones in spreadsheets.
- +Curriculum-style lesson flow supports consistent practice routines
- +Progress tracking helps learners monitor mastery over time
- +Practice-focused experience stays tightly aligned to aikido training
- –Limited customization for advanced coaches managing multiple training styles
- –Narrow focus reduces usefulness for non-aikido or general training needs
- –Fewer deep integration options for external learning tools
Belted Aikido practitioners following a dojo syllabus
At-home practice between weekly classes with lesson sequence and completion tracking
Students maintain continuity between dojo sessions and can confirm which lessons and practice steps have been completed.
New Aikido students who need a clear starting structure
Learning foundational techniques through a guided progression rather than choosing lessons randomly
Beginners reduce confusion about training order and improve consistency across short at-home sessions.
Show 2 more scenarios
Instructors supporting students remotely
Assigning or recommending a specific learning path for continuing practice at home
Students who miss classes stay aligned with the same lesson progression and keep practicing with regularity.
The curriculum-based approach and progress visibility support targeted encouragement for students who cannot attend every in-person session.
Practitioners who travel or train irregularly
Maintaining routine through recurring practice support and tracked advancement
Users preserve training momentum by returning to the recommended practice sequence and monitoring what has been done.
The platform’s emphasis on recurring practice guidance helps users continue training even when schedules vary and sessions are shorter.
Best for: Aikido students needing guided progression and consistent practice tracking
More related reading
DojoManager
dojo operationsManages dojo operations with member profiles, scheduling, payments, and attendance tracking for martial arts programs.
Student attendance tied directly to class schedules for consistent participation tracking
DojoManager focuses on running martial arts clubs with aikido-specific workflow for students, classes, and attendance tracking. The system centers on scheduling, membership records, and operational reports to support day-to-day dojo administration.
It also helps standardize communication around training through role-based data entry for staff and instructors. Strong organization tools reduce manual spreadsheets when coordinating recurring classes and participant status.
- +Attendance and class scheduling stay connected to member records
- +Aikido dojo workflows reduce spreadsheet juggling for instructors
- +Operational reports support keeping membership and participation organized
- –Advanced automation depends more on manual setup than templates
- –Instructor-facing experiences can feel dense without dojo-admin habits
- –Customization for niche aikido tracking may require extra configuration
Aikido dojo administrators managing multiple student groups
Coordinating recurring class schedules while keeping membership status and attendance history aligned across groups
Reduced manual reconciliation work and fewer missed attendance entries across recurring classes.
Instructors and senior students who supervise training attendance
Reviewing attendance and participation records before grading, belt progression, or remedial sessions
More reliable progression decisions based on documented attendance and participation trends.
Show 1 more scenario
Club managers handling day-to-day operations for new student onboarding
Updating student profiles, class placement, and early attendance monitoring for beginners
Faster onboarding workflow and clearer visibility into early attendance patterns for new members.
DojoManager supports membership records and class scheduling tied to attendance tracking so new students can be placed into the correct sessions. Administrators can track whether beginners attend regularly during the initial onboarding period.
Best for: Aikido dojos needing student management, scheduling, and reporting in one system
Zen Planner
sports schedulingProvides sports and martial arts scheduling with member management, attendance, and billing tools for training businesses.
Recurring membership management linked to classes and attendance
Zen Planner stands out with purpose-built gym and studio operations tools that fit martial arts scheduling and membership workflows. Core capabilities include class scheduling, recurring memberships, automated payments, client management, and attendance tracking tied to programs.
Studio managers can manage staff access, communicate with members through built-in messaging, and generate operational reports for performance and retention. Its focus stays on day-to-day studio execution rather than deep custom software development for Aikido-specific processes.
- +Class scheduling and attendance tied directly to membership management
- +Automated recurring payments reduce manual follow-ups for memberships
- +Client profiles centralize waivers, notes, and communication context
- –Aikido-specific workflows require configuration that may not match every dojo
- –Reporting offers strong basics but can feel limited for niche KPIs
- –Setup effort is higher for multi-program studios with complex hierarchies
Aikido dojo administrators running weekly classes and seasonal programs
Build a full calendar of beginner classes, advanced seminars, and recurring belt or grade cycles with automated registration and attendance tied to each class session.
Staff can track participation by program without manual spreadsheets and can quickly see which sessions retain students across grading cycles.
Club owners managing membership lifecycles and automated collections
Set up membership plans for different training tiers such as unlimited classes, limited attendance, and family membership options with automated charges and renewal tracking.
Owners reduce admin work for renewals and keep membership records synchronized with active training enrollment.
Show 2 more scenarios
Instructors coordinating staff schedules and member communications
Assign staff access for classes, then message members about special training, cancellations, or schedule changes using built-in studio communication tools.
Instructors deliver fewer missed announcements and can respond to attendance patterns with targeted program reminders.
Zen Planner includes staff access controls and member communication features that keep operational updates inside the same system used for scheduling and attendance.
Operational managers measuring retention and engagement
Use operational reports to review attendance rates by class type, identify churn risk by program enrollment, and support retention efforts during grading transitions.
Managers can focus follow-ups on classes and programs that drive continued attendance rather than guessing based on ad hoc observations.
Zen Planner generates reports that connect scheduling and attendance behavior to program participation and ongoing member outcomes.
Best for: Aikido dojos needing scheduling, payments, and attendance in one system
More related reading
TeamUp
team schedulingCoordinates sports training and events using team scheduling, communication, and signups with optional payments.
Recurring group events on a shared calendar with participant attendance tracking
TeamUp stands out with a member-focused scheduling calendar designed for clubs that coordinate classes, sessions, and events. It provides shared scheduling views, recurring events, and role-based participation workflows that support ongoing training rhythms.
Built-in communication tools help teams share updates without leaving the schedule context. The platform is strongest for structured group activities that benefit from simple planning and attendance tracking rather than deep custom automation.
- +Shared calendar with recurring sessions for consistent class planning
- +Attendance and event participation workflows reduce manual coordination
- +Built-in group communication stays aligned with scheduled events
- –Limited support for complex Aikido-specific rules and custom rosters
- –Workflow flexibility is lower than event-planning tools with extensive automation
Best for: Aikido clubs needing shared scheduling and participation tracking
Sport Ngin
organization managementSupports sports organizations with registration, scheduling, and member or participant management workflows.
Automated registration and recurring event scheduling for structured class rosters
Sport Ngin stands out for managing recurring sports club operations through automated registration, scheduling, and event workflows. It supports a broad club setup with roles, permissions, and group management that can map to aikido dojo structures like students, belt programs, and instructors.
For aikido-specific needs, it can handle class rosters and attendance signals, but it lacks dedicated belt-promotion logic and dojo grading workflows. Strong back-office coordination helps, while specialized aikido administration often requires workarounds.
- +Automates registration flows that match recurring dojo class cycles
- +Scheduling tools reduce manual coordination across multiple aikido classes
- +Role-based access supports clear separation between instructors and admins
- –Limited dojo grading or belt-promotion workflow built for aikido
- –Attendance and rank reporting need manual configuration for accuracy
- –Aikido-specific templates are not as deep as general sports needs
Best for: Dojo administrators needing scheduling and enrollment coordination across classes
GymMaster
studio managementRuns gym operations with membership management, class scheduling, and attendance tracking for fitness and training studios.
Class scheduling and attendance tracking with member-linked records across timetables
GymMaster centers on managing gym operations with built-in scheduling, attendance tracking, and member management for fitness businesses. The system supports class and timetable administration alongside staff and facility workflows.
It focuses on operational administration first, with Aikido Software workflows relying on integrations and exports for deeper automation. Reporting tools summarize memberships and activity data for day-to-day decision-making.
- +Core scheduling and membership management cover daily gym operations end to end
- +Attendance and class tracking reduce manual spreadsheets for operations teams
- +Reports summarize key member and activity metrics for routine management decisions
- –Automation depth for Aikido workflows depends heavily on external integrations
- –Role-based workflows can feel rigid for unusual club processes
- –Advanced customization requires setup effort and can be slower than templated tools
Best for: Gym operators needing member and class management with light workflow automation
More related reading
Mindbody
booking and paymentsEnables training studios to run class booking, attendance capture, and customer management with integrated payments.
Integrated class scheduling with recurring sessions plus automated client check-ins
Mindbody stands out with end-to-end studio operations for classes, memberships, and payments in one workflow. The core toolkit includes class scheduling, client profiles, booking management, automated reminders, and digital check-ins.
It also supports multi-location operations with staff assignments and service listings that reflect real studio inventory. For Aikido-like programs, it handles recurring classes and time slots while enabling reporting on utilization and engagement.
- +Built for recurring classes, schedules, and automated booking workflows
- +Client profiles link memberships, attendance, and payment history
- +Multi-location setup supports consistent operations across studios
- –Configuration depth can slow down initial setup and edits
- –Advanced automation often needs careful rules planning
- –Reporting is useful but not tailored to martial arts training specifics
Best for: Studios needing class scheduling, payments, and attendance management in one system
Square Appointments
appointmentsSchedules classes and manages bookings with customer profiles and payment collection for service-based training providers.
Appointment scheduling connected to Square payments for deposit and confirmation workflows
Square Appointments stands out by pairing appointment booking with Square’s broader payments and customer tools. It supports online booking pages, staff scheduling, service catalogs, and automated email or text reminders. It also ties appointment data to Square’s checkout flows for deposits, confirmations, and streamlined customer follow-ups.
- +Online booking pages with service durations and staff assignment built for real scheduling
- +Automated reminders reduce no-shows without manual follow-up work
- +Strong Square ecosystem connections for payment intake tied to bookings
- –Advanced multi-location workflows require more configuration than simple single-studio use cases
- –Customization for complex booking rules stays limited compared with dedicated Aikido-first vendors
Best for: Small service teams needing booking plus integrated customer payments
More related reading
TidyHQ
club registrationOrganizes registrations and memberships with events and forms so clubs can manage participation lists and communications.
Automated event attendance and signup reminders linked to member records
TidyHQ stands out with event-first membership management aimed at community groups that need recurring signups and attendance tracking. It combines member profiles, forms, dues and payments status, and automated reminders so workflows stay consistent across activities.
It also supports resource booking and basic permissions to separate roles like coordinators and administrators. Reporting centers on engagement signals such as signups, attendance, and membership status rather than advanced analytics dashboards.
- +Event and membership data stay linked through shared member and signup records
- +Automations handle reminders for forms and events with minimal manual follow-up
- +Role-based access supports staff workflows without duplicating accounts
- +Integrated resources booking fits clubs that manage equipment or spaces
- +Clear membership status views help coordinators track renewals and activity
- –Advanced automations and conditional logic stay limited versus full workflow builders
- –Customization for complex fields and edge-case processes can feel restrictive
- –Reporting focuses on operational summaries, with limited deep analytics
Best for: Local Aikido clubs managing memberships, recurring events, and attendance tracking
Huddle
team communicationCentralizes club documentation and communication with secure group spaces for coaches and members.
Permissions-based file sharing with shared links tied to workspace content
Huddle stands out for its centralized team workspace that blends document sharing with lightweight project collaboration. Core capabilities include file organization, permissions-based access, and shared links for keeping internal content findable.
It also supports structured collaboration through activity visibility and team discussion-style touchpoints tied to shared files. For Aikido Software-style implementations, it fits best when content workflows and stakeholder review live inside one shared hub rather than separate tooling.
- +Strong permission controls for team and client access to shared files
- +Simple folder and file structure supports predictable document retrieval
- +Activity and sharing cues help teams track what changed
- –Limited native support for advanced workflow automation without add-ons
- –Collaboration features are more document-centric than process-centric
- –External integration options can constrain complex enterprise Aikido-style flows
Best for: Teams needing shared document collaboration and approvals in one workspace
Conclusion
After evaluating 10 sports recreation, Aikido Online stands out as our overall top pick — it scored highest across our combined criteria of features, ease of use, and value, which is why it sits at #1 in the rankings above.
Use the comparison table and detailed reviews above to validate the fit against your own requirements before committing to a tool.
How to Choose the Right Aikido Software
This buyer's guide covers Aikido Online, DojoManager, Zen Planner, TeamUp, Sport Ngin, GymMaster, Mindbody, Square Appointments, TidyHQ, and Huddle for dojo operations, scheduling, attendance, payments, automation, and member communication workflows.
It focuses on integration depth, the data model choices behind attendance and membership records, automation and API surface considerations, and admin and governance controls like RBAC and auditability for staff and instructors.
Aikido workflow software that ties schedules, attendance, and member records into dojo-ready automation
Aikido software operationalizes recurring dojo work like class scheduling, attendance capture, and member communication, with some tools adding structured progression or membership billing. Aikido Online centers a practice-oriented lesson progression path with progression tracking so practitioners can follow an ordered curriculum and monitor completion status over time. DojoManager concentrates on dojo administration by tying student attendance directly to class schedules and connecting it to member records and operational reports.
Typical buyers use these systems to reduce spreadsheet juggling for recurring classes, standardize staff data entry around schedules and participation, and keep attendance and membership context linked for reporting and follow-up. Some tools also extend beyond dojo workflows into payments and customer management, such as Zen Planner with recurring memberships tied to classes and attendance, and Mindbody with automated client check-ins tied to recurring schedules and payments.
Evaluation criteria for Aikido tools: integration, data model, automation surface, and governance controls
Tool fit depends on how the system models membership, classes, and attendance as linked records rather than disconnected lists. DojoManager keeps student attendance tied directly to class schedules with member profiles, while Zen Planner ties recurring memberships to classes and attendance to keep billing context attached to participation.
Automation and API surface matter when recurring work must be triggered by schedule events, enrollment changes, or attendance signals. Aikido Online emphasizes progression tracking for a curriculum flow, while Square Appointments focuses on booking workflows connected to Square payment intake and reminders that reduce no-shows.
Attendance tied to schedule-linked class records
DojoManager and GymMaster connect attendance to class timetables and member-linked records so participation reports map directly to the sessions members attended. This record linkage reduces reconciliation work when instructors need to confirm whether attendance aligns to the scheduled cycle.
Recurring membership or participation management linked to sessions
Zen Planner uses recurring memberships linked to classes and attendance, which keeps billing context anchored to participation rather than separated from scheduling. Mindbody similarly pairs recurring class schedules with automated client check-ins so utilization reporting aligns with active enrollments.
Curriculum progression and practice-oriented completion tracking
Aikido Online provides a structured lesson progression with practice-oriented progression tracking that supports learners measuring advancement over time. This matters for dojo programs that treat at-home practice continuity as a tracked workflow instead of an optional add-on.
Automation that reduces manual follow-ups for events, forms, or check-ins
TidyHQ automates event attendance and signup reminders linked to member records, which reduces coordinator manual reminders for recurring sessions. Mindbody automates booking and reminders plus digital check-ins, while TidyHQ focuses reminders driven by signup and event attendance signals.
API and extensibility surface for workflow automation beyond templates
Aikido Online and other Aikido-first tools can still limit integration options for external learning tools, so buyers should verify whether any API or automation surface can carry lesson completion and attendance signals into external systems. Tools with operational breadth like Zen Planner and Mindbody tend to support broader configuration-driven automation, but advanced rules can require careful setup.
Admin governance controls for roles, staff access, and permissioned operations
Huddle centers permissions-based file access for teams and shared content, which supports governance around document sharing and approvals when coaching teams collaborate. DojoManager also uses role-based data entry for staff and instructors, and Sport Ngin supports role and permission separation that maps to instructors and admins for dojo administration.
Select an Aikido tool by mapping workflows to the tool's record model and automation triggers
Start by defining which records must stay linked end to end: classes, attendance, membership or enrollment, and communications context. DojoManager and GymMaster keep attendance connected to schedules and member profiles, while Zen Planner and Mindbody add recurring membership and payments context tied to attendance.
Then confirm what automation has to happen and where the automation signals originate. Aikido Online fits learners who need a progression path, while Square Appointments fits service scheduling teams that need bookings and deposits tied to Square checkout flows and automated reminders.
Match the core record linkage to the dojo workflow that must stay consistent
If attendance must be reliably tied to each scheduled class, choose DojoManager or GymMaster because attendance is connected to class schedules and member-linked records. If the workflow also requires billing context linked to participation, select Zen Planner or Mindbody because recurring memberships or client profiles connect to attendance and recurring sessions.
Choose the progression model based on whether learners need a curriculum path
For at-home continuity and curriculum-style progression tracking, select Aikido Online with structured lesson progression and practice-oriented progression tracking. For dojo-wide operations that center schedules, reports, and operational participation tracking, select DojoManager instead of expecting curriculum logic.
Evaluate automation triggers and the configuration effort for dojo-specific rules
If automated reminders for recurring events and attendance are the priority, TidyHQ connects automated reminders to signups, events, and member records. If automated check-ins and recurring booking workflows are the priority, Mindbody supports automated client check-ins tied to recurring schedules, but setup can require careful rules planning for advanced automation.
Verify integration depth by checking whether external systems can consume the same attendance and enrollment signals
If lesson completion must feed other learning tools, Aikido Online’s narrower integration options for external learning tools can limit that workflow. If a broader studio stack exists, Zen Planner and Mindbody typically fit better because their operational data model spans client profiles, scheduling, and payments, which reduces the need for manual exports.
Confirm governance controls for staff access and operational safety
If multiple coaches and coordinators need permissioned access to internal assets and approvals, use Huddle because it provides permissions-based file sharing and shared links inside a centralized workspace. If the goal is role-based operational data entry for instructors and staff, DojoManager supports role-based entry aligned to dojo administration.
Use booking-first tools only when the business model is appointment-driven with integrated payments
For small service teams that need staff-assigned booking plus deposit and confirmation workflows through Square, Square Appointments connects bookings to Square payments and automates reminders. For dojo-specific complex rosters and rules, tools like TeamUp and Square Appointments can require more configuration because TeamUp focuses on shared scheduling and participation workflows rather than complex Aikido rules.
Aikido software buyer segments: pick based on which workflow must be governed
Different Aikido tool profiles prioritize different record linkages and automation responsibilities. The best choice depends on whether the primary goal is learner progression, dojo administration, or studio operations that include payments and client management.
The tools below map directly to the most suitable “best for” scenarios described in the ranked set.
Aikido students who need guided progression and practice continuity
Aikido Online fits learners who want structured lesson progression with practice-oriented progression tracking so completion status is visible over time. The at-home supplement workflow aligns with its recurring practice support and curriculum-style tracking.
Aikido dojos that need student management plus scheduling and attendance in one system
DojoManager is designed for dojo operations with member profiles, schedule management, payments, and attendance tracking that ties participation back to class schedules. This is the best fit when reducing spreadsheet juggling for recurring classes is the primary operational win.
Studios that must run scheduling and recurring payments with attendance tied to enrollments
Zen Planner suits dojo programs that need recurring membership management linked to classes and attendance, with automated recurring payments to reduce manual follow-ups. Mindbody supports the same operational arc with recurring class schedules, automated client check-ins, and multi-location staff assignment.
Clubs that need shared scheduling and participant attendance tracking for group sessions
TeamUp supports recurring group events on a shared calendar with participant attendance tracking and in-context communication. This fits clubs where the scheduling calendar and participation workflow are the main operational interface.
Local clubs that focus on memberships, forms, and reminders tied to recurring events
TidyHQ matches clubs managing participation lists and communications through event-first membership management. It automates signups and reminders linked to member records for recurring attendance workflows.
Common buying pitfalls in Aikido software selection for scheduling, attendance, and governance
Many failures come from choosing a tool that models the wrong primary entity for dojo work. Tools that center scheduling calendars can leave advanced Aikido-specific rules to manual processes, which breaks governance for rosters and progression.
Other failures come from ignoring how automation depends on setup. Manual setup effort and limited conditional logic can shift work back to coordinators, which defeats the purpose of centralizing schedules and participation records.
Expecting advanced Aikido progression customization from scheduling-first tools
TeamUp focuses on recurring group events on a shared calendar with attendance tracking, but it has limited support for complex Aikido-specific rules and custom rosters. Sport Ngin also lacks dedicated belt-promotion logic and dojo grading workflows, so it needs workarounds for promotions.
Choosing a tool with weak attendance-to-schedule linkage and then building reconciliation processes
A tool that does not keep attendance tied to class schedules increases manual reconciliation when instructors compare records to the timetable. DojoManager avoids this by tying student attendance directly to class schedules for consistent participation tracking, and GymMaster keeps member-linked records across timetables.
Underestimating setup effort required for automation rules and advanced workflows
Zen Planner and Mindbody can require configuration and careful rules planning for advanced automation, which can slow initial rollout. DojoManager also relies on manual setup more than templates for advanced automation, so automation-heavy dojo models can require extra configuration time.
Buying a booking and payments tool when the dojo needs complex roster logic
Square Appointments pairs booking with Square payments and automated reminders, but it has limited customization for complex booking rules compared with dedicated Aikido-first vendors. TeamUp also prioritizes simpler planning and participation workflows, so complex rosters often need extra configuration.
How We Selected and Ranked These Tools
We evaluated Aikido Online, DojoManager, Zen Planner, TeamUp, Sport Ngin, GymMaster, Mindbody, Square Appointments, TidyHQ, and Huddle on features, ease of use, and value, then produced an overall rating as a weighted average where features carries the most weight and ease of use and value account for the remaining share. Features coverage was prioritized because dojo operations hinge on how scheduling, attendance, membership, reminders, and governance controls are represented in the data model and executed through automation.
Aikido Online separated itself from lower-ranked options by delivering structured lesson progression with practice-oriented progression tracking, which lifted its features score and supported the learner continuity workflow described for Aikido students. That curriculum progression focus also matched the product’s intended automation triggers around guided practice routines rather than general club administration.
Frequently Asked Questions About Aikido Software
Which tool fits guided Aikido progression and practice cadence instead of general attendance tracking?
How do Aikido Online and DojoManager differ when a dojo needs day-to-day admin workflows?
Which platform is better for scheduling plus automated payments and check-ins in one workflow?
When a dojo wants studio-style recurring membership management tied to classes, how do Zen Planner and TeamUp compare?
Which option is better for dojo events and signup-driven attendance workflows?
What integration and automation approach works best for teams that already use a payments stack like Square?
How do admin controls and RBAC typically differ between dojo tools and general team collaboration tools?
What is the tradeoff between specialized aikido workflows and a broader sports-club management model?
How should a dojo plan data migration when moving student and attendance history into a new system?
Tools reviewed
Primary sources checked during evaluation.
Referenced in the comparison table and product reviews above.
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