Top 10 Best Agency Scheduling Software of 2026

Float is a powerful resource scheduling and capacity planning platform tailored for agencies, enabling teams to visualize workloads, assign projects to the right people, and forecast future capacity on an intuitive timeline. It excels in drag-and-drop scheduling, time-off management, and real-time collaboration, helping agencies avoid overbooking and optimize team utilization. With seamless integrations to tools like Asana, Jira, Slack, and Google Workspace, Float streamlines project planning and reporting for creative and professional services firms.

Resource Guru is a cloud-based resource scheduling platform that enables agencies to visually plan and manage staff, freelancers, equipment, and rooms on a drag-and-drop calendar. It provides real-time availability insights, prevents double-bookings, and supports project assignments with client-specific views. The tool excels in capacity planning and includes reporting, leave management, and integrations with calendars like Google Workspace and Microsoft 365.

Teamwork is a versatile project management platform with strong resource scheduling features tailored for agencies, enabling teams to visualize workloads, allocate resources across projects, and manage capacities through intuitive drag-and-drop interfaces. It integrates scheduling with task management, time tracking, and client billing to streamline agency operations from planning to execution. While not exclusively a scheduling tool, its comprehensive suite supports creative agencies in preventing burnout and optimizing team utilization.

Monday.com is a highly customizable work management platform that can be tailored for agency scheduling through visual boards, timelines, Gantt charts, and workload views. It enables agencies to assign resources, track project deadlines, manage client calendars, and monitor team capacity in real-time. With automations, integrations, and dashboards, it supports end-to-end workflow orchestration beyond basic scheduling.

FunctionFox is a project management platform tailored for creative agencies, offering robust scheduling tools like Gantt charts, calendars, and resource allocation to plan and track projects efficiently. It integrates scheduling seamlessly with time tracking, task assignment, invoicing, and purchase order management for end-to-end agency workflows. Ideal for teams needing visibility into timelines, budgets, and team capacity without complex setups.

Kantata is a robust professional services automation (PSA) platform tailored for agencies, offering advanced resource scheduling, capacity planning, and project management tools. It enables teams to allocate staff based on skills, forecast workloads, track time, and manage finances in one unified system. Ideal for scaling operations, it provides real-time dashboards and scenario planning to optimize agency efficiency.

Scoro is an all-in-one business management platform designed for agencies and consultancies, offering robust scheduling tools like drag-and-drop resource planning, Gantt charts, and integrated calendars to optimize team allocation and project timelines. It combines scheduling with CRM, time tracking, quoting, invoicing, and reporting for end-to-end workflow management. This makes it a comprehensive solution for agencies seeking to streamline operations without multiple disjointed tools.

Accelo is a comprehensive professional services automation (PSA) platform designed for agencies, offering integrated tools for CRM, project management, time tracking, and resource scheduling. It enables efficient staff allocation through a visual drag-and-drop scheduler, capacity planning, and utilization reporting to optimize agency workflows. The software also automates quoting, invoicing, and retainer management, tying scheduling directly into the full client lifecycle.

Runn is a resource planning and capacity management platform tailored for agencies, enabling visual scheduling of teams across projects, workload forecasting, and profitability tracking. It features drag-and-drop calendars, integrations with tools like Jira, Asana, and QuickBooks, and advanced scenario planning for what-if analysis. Designed to prevent overbooking and underutilization, it helps agencies optimize billable hours and resource allocation.

Forecast (forecast.app) is a powerful resource planning and scheduling platform tailored for agencies and professional services firms. It offers drag-and-drop scheduling, capacity planning, and profitability forecasting to optimize team allocation across projects. Integrated time tracking and financial tools help agencies manage workloads, predict utilization, and improve operational efficiency.