Quick Overview
- 1#1: Teamwork - Comprehensive project management platform built for agencies with client portals, resource scheduling, time tracking, and profitability tools.
- 2#2: Monday.com - Highly customizable visual work OS for agencies to manage projects, automate workflows, and track client deliverables.
- 3#3: ClickUp - All-in-one platform replacing multiple tools for agency task management, docs, goals, and custom hierarchies.
- 4#4: Wrike - Work management software with proofing, Gantt charts, resource allocation, and analytics tailored for creative agencies.
- 5#5: Asana - Flexible work management tool for organizing complex agency projects, timelines, and cross-team collaboration.
- 6#6: FunctionFox - Creative agency software for project planning, job costing, time tracking, and invoicing.
- 7#7: Scoro - All-in-one agency management solution integrating projects, CRM, quotes, and financials.
- 8#8: Accelo - Automation platform for agencies handling sales, projects, retainers, and service delivery end-to-end.
- 9#9: Kantata - Resource and project management software for agencies optimizing capacity, forecasting, and profitability.
- 10#10: Workamajig - Integrated ERP-like platform for creative agencies covering project management, accounting, and CRM.
Tools were selected based on a blend of robust functionality (including resource scheduling, time tracking, and integration capabilities), user-friendly design, customization flexibility, and long-term value, ensuring they adapt to evolving agency needs and deliver measurable results.
Comparison Table
Agency project management software simplifies coordinating client work, team tasks, and timelines, fostering efficient project delivery. This comparison table details leading tools like Teamwork, Monday.com, ClickUp, Wrike, Asana, and more, exploring key features, pricing structures, and ideal use cases to help you find the right fit for your agency.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Teamwork Comprehensive project management platform built for agencies with client portals, resource scheduling, time tracking, and profitability tools. | specialized | 9.4/10 | 9.6/10 | 9.1/10 | 9.2/10 |
| 2 | Monday.com Highly customizable visual work OS for agencies to manage projects, automate workflows, and track client deliverables. | enterprise | 9.1/10 | 9.4/10 | 8.9/10 | 8.5/10 |
| 3 | ClickUp All-in-one platform replacing multiple tools for agency task management, docs, goals, and custom hierarchies. | enterprise | 8.7/10 | 9.4/10 | 7.3/10 | 8.1/10 |
| 4 | Wrike Work management software with proofing, Gantt charts, resource allocation, and analytics tailored for creative agencies. | enterprise | 8.6/10 | 9.3/10 | 7.7/10 | 8.1/10 |
| 5 | Asana Flexible work management tool for organizing complex agency projects, timelines, and cross-team collaboration. | enterprise | 8.7/10 | 9.0/10 | 9.3/10 | 8.1/10 |
| 6 | FunctionFox Creative agency software for project planning, job costing, time tracking, and invoicing. | specialized | 8.0/10 | 8.4/10 | 7.9/10 | 7.6/10 |
| 7 | Scoro All-in-one agency management solution integrating projects, CRM, quotes, and financials. | specialized | 8.2/10 | 8.7/10 | 7.6/10 | 8.0/10 |
| 8 | Accelo Automation platform for agencies handling sales, projects, retainers, and service delivery end-to-end. | specialized | 8.3/10 | 9.0/10 | 7.5/10 | 8.0/10 |
| 9 | Kantata Resource and project management software for agencies optimizing capacity, forecasting, and profitability. | enterprise | 8.4/10 | 9.1/10 | 7.6/10 | 8.0/10 |
| 10 | Workamajig Integrated ERP-like platform for creative agencies covering project management, accounting, and CRM. | specialized | 7.6/10 | 8.4/10 | 6.2/10 | 7.0/10 |
Comprehensive project management platform built for agencies with client portals, resource scheduling, time tracking, and profitability tools.
Highly customizable visual work OS for agencies to manage projects, automate workflows, and track client deliverables.
All-in-one platform replacing multiple tools for agency task management, docs, goals, and custom hierarchies.
Work management software with proofing, Gantt charts, resource allocation, and analytics tailored for creative agencies.
Flexible work management tool for organizing complex agency projects, timelines, and cross-team collaboration.
Creative agency software for project planning, job costing, time tracking, and invoicing.
All-in-one agency management solution integrating projects, CRM, quotes, and financials.
Automation platform for agencies handling sales, projects, retainers, and service delivery end-to-end.
Resource and project management software for agencies optimizing capacity, forecasting, and profitability.
Integrated ERP-like platform for creative agencies covering project management, accounting, and CRM.
Teamwork
specializedComprehensive project management platform built for agencies with client portals, resource scheduling, time tracking, and profitability tools.
Profitability Planner, which provides real-time insights into project margins, budgets, and forecasting to maximize agency revenue.
Teamwork is a comprehensive project management platform designed specifically for agencies and client-service teams, enabling seamless collaboration on client projects from inception to billing. It excels in task assignment, time tracking, resource allocation, and invoicing, with built-in tools for milestones, retainers, and profitability reporting. The software provides customizable client views and portals, ensuring transparency and efficient delivery without overwhelming complexity.
Pros
- Robust agency-specific features like client portals, retainer management, and profitability tracking
- Intuitive time tracking and resource planning for billable work across multiple projects
- Strong integrations with tools like QuickBooks, Slack, and Google Workspace
Cons
- Higher-tier plans required for advanced reporting and unlimited clients
- Steep initial setup for custom workflows and templates
- Mobile app lacks some desktop feature parity
Best For
Creative and digital agencies managing multiple client projects with a need for accurate time tracking, billing, and resource optimization.
Pricing
Starts at $10.99/user/month (Deliver plan, annual billing); Grow at $19.99/user/month; Scale is custom enterprise pricing; 14-day free trial available.
Monday.com
enterpriseHighly customizable visual work OS for agencies to manage projects, automate workflows, and track client deliverables.
Infinitely customizable boards that allow agencies to build bespoke project templates mimicking CRM, Kanban, or timeline views without coding.
Monday.com is a highly visual work operating system designed for project management, enabling teams to create customizable boards, dashboards, and workflows for tracking tasks, resources, and timelines. It supports agency needs with features like client portals, time tracking, Gantt charts, workload views, and over 200 app integrations for seamless collaboration. Agencies can manage multiple client projects efficiently, automate repetitive tasks, and generate real-time reports to keep stakeholders informed.
Pros
- Highly customizable boards and dashboards for tailored agency workflows
- Powerful no-code automations and 200+ integrations for efficiency
- Excellent resource and workload management for team capacity planning
Cons
- Pricing escalates quickly for advanced features and larger teams
- Steeper learning curve for complex customizations
- Performance can lag with very large boards or datasets
Best For
Mid-sized agencies managing multiple client projects with needs for visual collaboration, automations, and scalable team coordination.
Pricing
Free for 2 users; paid plans start at $9/user/month (Basic, annual), $12 (Standard), $19 (Pro), with Enterprise custom pricing.
ClickUp
enterpriseAll-in-one platform replacing multiple tools for agency task management, docs, goals, and custom hierarchies.
Hierarchical task structure with unlimited custom fields and views for tailoring to agency-specific client pipelines
ClickUp is an all-in-one productivity platform that serves as a comprehensive project management solution, offering tasks, docs, goals, whiteboards, dashboards, and AI-powered features. It supports over 15 customizable views including lists, boards, Gantt charts, timelines, and calendars, enabling flexible workflows for teams. For agencies, it facilitates client project tracking, resource allocation, automations, and collaboration through custom fields, templates, and portals.
Pros
- Highly customizable with unlimited hierarchies, fields, and views for complex agency workflows
- Robust automations, AI tools, and 1,000+ integrations reducing tool sprawl
- Generous free plan and agency-specific templates for quick setup
Cons
- Steep learning curve due to feature overload and complex interface
- Performance issues with large workspaces or heavy customizations
- Pricing scales quickly for teams needing advanced features like client portals
Best For
Agencies handling multiple client projects that require extensive customization and an all-in-one tool to manage creative workflows, timelines, and approvals.
Pricing
Free forever plan; Unlimited at $7/user/mo, Business at $12/user/mo, Enterprise custom (billed annually).
Wrike
enterpriseWork management software with proofing, Gantt charts, resource allocation, and analytics tailored for creative agencies.
Dynamic Request Forms for streamlined client intake and automated project creation
Wrike is a powerful work management platform tailored for agencies to plan, track, and deliver client projects efficiently. It provides customizable workflows, Gantt charts, Kanban boards, time tracking, and proofing tools to handle creative processes from intake to approval. With robust reporting, resource management, and over 400 integrations, it scales well for complex agency operations.
Pros
- Highly customizable workflows and automations for agency-specific processes
- Advanced dashboards and workload views for resource allocation
- Seamless integrations with creative tools like Adobe Creative Cloud and Google Workspace
Cons
- Steep learning curve due to extensive features and customization options
- Pricing escalates quickly for small agencies with premium needs
- Mobile app lacks some desktop functionalities
Best For
Mid-sized to large agencies managing multiple complex client projects with a need for detailed reporting and scalability.
Pricing
Free plan for basics; Pro at $9.80/user/month; Business at $24.80/user/month; Enterprise custom (billed annually).
Asana
enterpriseFlexible work management tool for organizing complex agency projects, timelines, and cross-team collaboration.
Timeline view providing Gantt-style visualization of project dependencies and milestones
Asana is a cloud-based work management platform designed to help teams organize tasks, projects, and goals in a visual and collaborative way. It supports multiple views including lists, Kanban boards, timelines, calendars, and portfolios, making it ideal for tracking agency workflows from client intake to delivery. Agencies use it for assigning tasks, setting dependencies, automating routines, and integrating with creative tools to streamline project execution.
Pros
- Intuitive drag-and-drop interface with multiple project views
- Powerful rules-based automations and custom fields
- Seamless integrations with agency staples like Slack, Adobe Creative Cloud, and Google Workspace
Cons
- Native reporting and analytics are limited without third-party tools
- Resource workload management is basic and lacks advanced forecasting
- Pricing escalates quickly for teams needing Advanced features
Best For
Creative and marketing agencies seeking a user-friendly tool for task assignment, client project tracking, and team collaboration without complex setup.
Pricing
Free Personal plan; Starter at $10.99/user/month, Advanced at $24.99/user/month (billed annually); Enterprise custom.
FunctionFox
specializedCreative agency software for project planning, job costing, time tracking, and invoicing.
Interactive Timeline and Gantt views for visual project planning and real-time resource allocation
FunctionFox is a project management software tailored for creative agencies, design firms, and advertising teams, offering tools for planning, scheduling, time tracking, and invoicing. It features interactive Gantt charts, visual timelines, resource management, and client portals to streamline workflows from brief to billing. The platform emphasizes job costing and profitability tracking, helping agencies maintain oversight on project finances and deadlines.
Pros
- Comprehensive creative workflow tools including Gantt charts and job costing
- Integrated time tracking, expenses, and QuickBooks invoicing
- Client approval portals and customizable reports for agency needs
Cons
- User interface feels dated compared to modern competitors
- Limited integrations with other popular tools
- Pricing scales quickly for larger teams
Best For
Small to medium creative agencies and design firms needing robust scheduling, time tracking, and billing in one platform.
Pricing
Starts at $29/month for Solo (1 user), $99/month for Team (up to 5 users), plus $14 per additional user; annual plans offer discounts.
Scoro
specializedAll-in-one agency management solution integrating projects, CRM, quotes, and financials.
Real-time profitability tracking that links projects, time, expenses, and invoices for instant financial insights
Scoro is an all-in-one business management platform tailored for agencies, combining project management, CRM, time tracking, quoting, invoicing, and reporting into a single system. It enables teams to plan projects with Gantt charts and Kanban boards, monitor resource workloads, track profitability, and automate financial workflows. Ideal for service-based businesses, Scoro eliminates the need for multiple tools by centralizing operations from client acquisition to billing.
Pros
- Comprehensive all-in-one platform reduces tool sprawl
- Advanced profitability tracking and forecasting tools
- Strong resource planning and workload management
Cons
- Steep learning curve for new users
- Interface can feel cluttered and overwhelming
- Higher pricing may deter small agencies
Best For
Mid-sized agencies needing integrated project management, CRM, and financial tools in one platform.
Pricing
Starts at $26/user/month (billed annually) for Basic; $37 for Pro, $49 for Ultimate; custom enterprise plans available.
Accelo
specializedAutomation platform for agencies handling sales, projects, retainers, and service delivery end-to-end.
Real-time profitability insights that automatically calculate project margins across time, costs, and expenses
Accelo is an all-in-one professional services automation (PSA) platform tailored for agencies and consultancies, combining project management, CRM, sales pipelines, time tracking, resource scheduling, and invoicing into a unified system. It enables teams to manage client projects from initial lead through delivery and billing, with a focus on profitability and automation. The tool excels in handling retainers, recurring work, and resource allocation for service-based businesses.
Pros
- Comprehensive all-in-one PSA with seamless integration from sales to invoicing
- Advanced profitability tracking and real-time project margins
- Robust retainer management and automated recurring billing
Cons
- Steep learning curve due to extensive features
- Interface feels dated compared to modern competitors
- Pricing can be high for small agencies or startups
Best For
Mid-sized agencies and consultancies managing complex client retainers and billable projects with a need for end-to-end automation.
Pricing
Starts at $49/user/month (Agency plan, billed annually); scales to Professional ($89/user/month) and custom Enterprise tiers.
Kantata
enterpriseResource and project management software for agencies optimizing capacity, forecasting, and profitability.
AI-enhanced resource forecasting and capacity planning for optimal staff utilization across projects
Kantata, formerly Mavenlink, is a professional services automation (PSA) platform tailored for agencies and consulting firms, offering end-to-end management of projects, resources, finances, and client relationships. It excels in resource planning, capacity forecasting, time and expense tracking, invoicing, and profitability analysis to help agencies deliver billable work efficiently. With robust integrations and customizable workflows, it supports scaling operations while maintaining visibility across multiple client engagements.
Pros
- Comprehensive resource management with capacity planning and skills-based scheduling
- Integrated financial tools for accurate invoicing, budgeting, and profitability tracking
- Strong reporting and analytics for data-driven agency decisions
Cons
- Steep learning curve due to extensive features and customization options
- Higher pricing may not suit smaller agencies
- User interface feels dated compared to more modern competitors
Best For
Mid-sized agencies and consultancies handling complex, billable client projects with heavy resource allocation needs.
Pricing
Custom quote-based pricing; starts around $39/user/month for Essentials, up to $59+ for Enterprise plans with advanced features.
Workamajig
specializedIntegrated ERP-like platform for creative agencies covering project management, accounting, and CRM.
Seamless integration of project management with built-in accounting and profitability analytics specifically designed for agency billing and forecasting
Workamajig is an all-in-one project management software tailored for creative agencies, marketing firms, and professional services, integrating project planning, resource scheduling, time tracking, CRM, and accounting functionalities. It enables agencies to manage end-to-end workflows from client intake to invoicing and profitability analysis. The platform emphasizes customization to fit agency-specific processes, with strong tools for budgeting, forecasting, and reporting.
Pros
- Comprehensive integration of project management, CRM, and accounting tailored for agencies
- Powerful resource management and profitability tracking tools
- Highly customizable workflows and reporting capabilities
Cons
- Steep learning curve due to complex and dated interface
- Custom pricing lacks transparency and can be costly for smaller teams
- Reported issues with customer support responsiveness and occasional bugs
Best For
Mid-sized creative agencies and marketing firms seeking a robust, integrated platform for managing projects alongside financials and client relationships.
Pricing
Custom quote-based pricing with tiers starting around $40/user/month for basic plans, scaling up for full features; annual contracts required.
Conclusion
In the realm of agency project management software, each tool brings distinct value, but Teamwork rises as the top choice, boasting a robust set of features designed specifically for agency operations. Complementing it, Monday.com shines with its customizable workflows, and ClickUp excels through its all-in-one functionality, offering strong alternatives based on varying needs.
Take the next step for your agency’s success—explore Teamwork to leverage a comprehensive platform that integrates client portals, resource scheduling, and profitability tools, helping you stay efficient and competitive.
Tools Reviewed
All tools were independently evaluated for this comparison