Quick Overview
- 1#1: Workamajig - All-in-one agency management platform for creative agencies handling projects, CRM, resource planning, accounting, and profitability tracking.
- 2#2: Scoro - Comprehensive business management software for agencies integrating projects, CRM, billing, forecasting, and reporting in one platform.
- 3#3: Kantata - Professional services automation tool for agencies optimizing resource management, project delivery, financials, and capacity planning.
- 4#4: Productive - Agency-focused platform for budgeting, resourcing, time tracking, profitability analysis, and client management.
- 5#5: Accelo - End-to-end automation software for agencies managing sales, projects, retainers, ticketing, and automated billing.
- 6#6: FunctionFox - Project management and time tracking solution tailored for advertising and creative agencies with scheduling and job costing.
- 7#7: Avaza - All-in-one tool for agencies covering project management, timesheets, quoting, invoicing, and expense tracking.
- 8#8: Plutio - Integrated workspace for agencies handling proposals, projects, time tracking, invoicing, and client communication.
- 9#9: Teamwork - Collaborative project management platform used by agencies for task management, resource allocation, and client billing.
- 10#10: HoneyBook - Client management software for creative agencies streamlining bookings, contracts, payments, and workflows.
Tools were selected and ranked based on feature depth, user-friendliness, reliability, and value, ensuring they meet the distinct needs of creative, professional service, and advertising agencies.
Comparison Table
This comparison table evaluates top agency management software tools, including Workamajig, Scoro, Kantata, Productive, Accelo, and additional solutions, to help readers identify the best fit. By comparing key functionalities, pricing, and targeted workflows, readers can assess which platform aligns with their agency's unique needs, whether for project management, billing, or client communication.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Workamajig All-in-one agency management platform for creative agencies handling projects, CRM, resource planning, accounting, and profitability tracking. | specialized | 9.4/10 | 9.6/10 | 8.2/10 | 9.0/10 |
| 2 | Scoro Comprehensive business management software for agencies integrating projects, CRM, billing, forecasting, and reporting in one platform. | specialized | 9.1/10 | 9.5/10 | 8.2/10 | 8.7/10 |
| 3 | Kantata Professional services automation tool for agencies optimizing resource management, project delivery, financials, and capacity planning. | enterprise | 8.7/10 | 9.2/10 | 7.9/10 | 8.3/10 |
| 4 | Productive Agency-focused platform for budgeting, resourcing, time tracking, profitability analysis, and client management. | specialized | 8.7/10 | 9.2/10 | 8.4/10 | 8.5/10 |
| 5 | Accelo End-to-end automation software for agencies managing sales, projects, retainers, ticketing, and automated billing. | specialized | 8.5/10 | 9.2/10 | 7.8/10 | 8.1/10 |
| 6 | FunctionFox Project management and time tracking solution tailored for advertising and creative agencies with scheduling and job costing. | specialized | 8.2/10 | 8.6/10 | 7.8/10 | 8.1/10 |
| 7 | Avaza All-in-one tool for agencies covering project management, timesheets, quoting, invoicing, and expense tracking. | other | 8.6/10 | 8.7/10 | 9.2/10 | 8.9/10 |
| 8 | Plutio Integrated workspace for agencies handling proposals, projects, time tracking, invoicing, and client communication. | specialized | 8.6/10 | 8.4/10 | 9.2/10 | 9.0/10 |
| 9 | Teamwork Collaborative project management platform used by agencies for task management, resource allocation, and client billing. | other | 8.1/10 | 8.4/10 | 8.6/10 | 7.8/10 |
| 10 | HoneyBook Client management software for creative agencies streamlining bookings, contracts, payments, and workflows. | specialized | 8.2/10 | 8.0/10 | 9.1/10 | 7.8/10 |
All-in-one agency management platform for creative agencies handling projects, CRM, resource planning, accounting, and profitability tracking.
Comprehensive business management software for agencies integrating projects, CRM, billing, forecasting, and reporting in one platform.
Professional services automation tool for agencies optimizing resource management, project delivery, financials, and capacity planning.
Agency-focused platform for budgeting, resourcing, time tracking, profitability analysis, and client management.
End-to-end automation software for agencies managing sales, projects, retainers, ticketing, and automated billing.
Project management and time tracking solution tailored for advertising and creative agencies with scheduling and job costing.
All-in-one tool for agencies covering project management, timesheets, quoting, invoicing, and expense tracking.
Integrated workspace for agencies handling proposals, projects, time tracking, invoicing, and client communication.
Collaborative project management platform used by agencies for task management, resource allocation, and client billing.
Client management software for creative agencies streamlining bookings, contracts, payments, and workflows.
Workamajig
specializedAll-in-one agency management platform for creative agencies handling projects, CRM, resource planning, accounting, and profitability tracking.
Integrated accounting with real-time job profitability analysis directly tied to project timelines and resources
Workamajig is a comprehensive, all-in-one agency management software tailored for creative, advertising, and marketing agencies. It integrates CRM, project management, resource scheduling, time tracking, budgeting, invoicing, and full accounting functionalities into a single platform. This enables agencies to manage the entire client lifecycle from lead generation to profitability analysis, streamlining operations and enhancing financial oversight.
Pros
- All-in-one integration eliminates need for multiple tools
- Industry-specific features like job costing and profitability tracking
- Robust reporting and forecasting for better decision-making
Cons
- Dated user interface requires adaptation
- Steep learning curve for full utilization
- Custom pricing can be expensive for smaller agencies
Best For
Mid-sized to large creative agencies needing an end-to-end solution for projects, resources, and finances.
Pricing
Quote-based pricing with tiers starting at $59/user/month for Planner edition, $79/user/month for Producer, and custom enterprise plans.
Scoro
specializedComprehensive business management software for agencies integrating projects, CRM, billing, forecasting, and reporting in one platform.
Integrated profitability analytics that automatically calculates project margins, forecasts, and resource utilization in real-time across the entire workflow
Scoro is an all-in-one business management platform designed specifically for agencies and professional service firms, integrating project management, CRM, time tracking, quoting, invoicing, and reporting into a single system. It enables teams to handle the full work lifecycle from lead generation to billing and profitability analysis seamlessly. With customizable dashboards and automation features, Scoro provides real-time visibility into operations, helping agencies optimize resource allocation and improve efficiency.
Pros
- Comprehensive all-in-one solution eliminates the need for multiple tools
- Powerful profitability tracking and real-time reporting dashboards
- Robust automation for workflows, quotes, and invoicing
Cons
- Steep learning curve due to extensive feature set
- Higher pricing may not suit small agencies
- Fewer native integrations than some specialized competitors
Best For
Mid-sized agencies and consultancies managing complex projects, multiple clients, and needing end-to-end visibility into profitability and operations.
Pricing
Starts at $26/user/month (Basic plan) up to custom Enterprise pricing, billed annually; includes a 14-day free trial.
Kantata
enterpriseProfessional services automation tool for agencies optimizing resource management, project delivery, financials, and capacity planning.
AI-powered resource recommendations and intelligent capacity forecasting
Kantata is a robust professional services automation (PSA) platform tailored for agencies, offering end-to-end management of projects, resources, finances, and client delivery. It excels in capacity planning, resource allocation, time tracking, invoicing, and profitability forecasting, helping agencies optimize operations and scale efficiently. With customizable workflows and real-time dashboards, it provides deep insights into performance metrics.
Pros
- Advanced resource and capacity planning with skills-based matching
- Comprehensive financial management including forecasting and invoicing
- Highly customizable dashboards and reporting for agency-specific needs
Cons
- Steep learning curve for new users due to extensive features
- Pricing can be high for smaller agencies
- Mobile app lacks some desktop functionalities
Best For
Mid-sized to large agencies seeking a scalable PSA solution for resource optimization and financial visibility.
Pricing
Custom quote-based pricing; entry-level plans start around $39/user/month, with Business at $59/user/month and Enterprise custom.
Productive
specializedAgency-focused platform for budgeting, resourcing, time tracking, profitability analysis, and client management.
Real-time profitability tracking with forecasting across projects, teams, and clients
Productive (productive.io) is an all-in-one agency management platform tailored for digital agencies and service-based businesses, integrating project management, resource scheduling, time tracking, and financial tools. It excels in profitability tracking, allowing agencies to forecast margins, monitor utilization, and automate invoicing directly from projects. With customizable workflows, CRM capabilities, and advanced reporting, it helps teams deliver client work efficiently while maintaining financial health.
Pros
- Comprehensive profitability forecasting and tracking
- Powerful resource planning and scheduling
- Seamless integration of projects, time, and finances
Cons
- Steep learning curve for advanced reporting
- Higher pricing tiers add up for small teams
- Mobile app functionality is limited compared to desktop
Best For
Mid-sized digital agencies seeking deep profitability insights and resource optimization.
Pricing
Starts at $14/user/month (Essential), $32/user/month (Professional), $52/user/month (Business), with custom Ultimate plans; annual billing discounts available.
Accelo
specializedEnd-to-end automation software for agencies managing sales, projects, retainers, ticketing, and automated billing.
Smart automation that converts sales opportunities into projects, timesheets, and invoices seamlessly
Accelo is a comprehensive professional services automation (PSA) platform tailored for agencies, combining CRM, project management, time tracking, invoicing, and resource scheduling into one unified system. It enables agencies to manage client pipelines, deliver projects efficiently, track profitability in real-time, and automate billing and retainers. Ideal for service-based businesses, it streamlines operations from sales to delivery while providing deep insights into performance metrics.
Pros
- All-in-one platform eliminates need for multiple tools
- Powerful automation for workflows and retainers
- Robust profitability tracking and reporting
Cons
- Steep learning curve due to extensive features
- Higher pricing may not suit very small agencies
- Limited mobile app functionality compared to desktop
Best For
Mid-sized agencies and consultancies needing an integrated PSA to manage end-to-end operations and boost profitability.
Pricing
Starts at $39/user/month (Professional plan, min 5 users), $69/user/month (Advanced), custom enterprise; annual billing required.
FunctionFox
specializedProject management and time tracking solution tailored for advertising and creative agencies with scheduling and job costing.
Swimlane Gantt charts for intuitive visual project planning and dependency tracking
FunctionFox is a web-based project management software tailored for creative agencies, offering tools for project planning, time tracking, resource scheduling, invoicing, and client relationship management. It enables teams to visualize workflows with Gantt charts and swimlanes, track billable hours accurately, and generate profitability reports. Ideal for advertising, design, and marketing firms, it streamlines operations from ideation to billing.
Pros
- Comprehensive creative workflow tools including swimlane Gantt charts
- Strong time tracking and profitability reporting
- Affordable scaling for small to mid-sized teams
Cons
- Dated user interface feels less modern
- Limited native integrations with popular tools
- Steeper learning curve for advanced features
Best For
Small to medium creative agencies seeking integrated project management, time tracking, and invoicing without enterprise-level complexity.
Pricing
Starts at $29/month for up to 5 users (Solo plan $5/month), $5 per additional user; annual billing discounts available, custom enterprise pricing.
Avaza
otherAll-in-one tool for agencies covering project management, timesheets, quoting, invoicing, and expense tracking.
Visual drag-and-drop resource scheduler that overlays capacity, skills, and project timelines for optimal team allocation
Avaza is an all-in-one agency management platform that combines project management, time tracking, invoicing, resource scheduling, CRM, and reporting into a single intuitive tool. It enables agencies to manage client projects, track team hours, generate quotes and invoices, and monitor profitability seamlessly. Designed for small to medium-sized teams, Avaza streamlines workflows from lead capture to payment collection without needing multiple apps.
Pros
- Comprehensive all-in-one suite covering projects, time, billing, and resources
- Highly intuitive interface with quick onboarding
- Strong mobile app for time tracking on the go
- Excellent integration of time data into invoicing for accurate billing
Cons
- Reporting lacks advanced customization options
- Fewer native integrations compared to larger competitors
- Resource scheduling is solid but misses AI-driven forecasting
Best For
Small to mid-sized agencies and creative teams needing an affordable, user-friendly platform to manage end-to-end operations without complexity.
Pricing
Free for 1 user; Startup at $19.95/mo (up to 5 users); Professional at $49.95/mo (up to 20 users); Enterprise custom pricing; billed annually.
Plutio
specializedIntegrated workspace for agencies handling proposals, projects, time tracking, invoicing, and client communication.
Seamless proposal-to-project workflow that automatically generates contracts, tasks, and invoices from customizable templates
Plutio is an all-in-one agency management platform that streamlines workflows for freelancers and small agencies by integrating CRM, project management, invoicing, time tracking, and client communication tools. It enables users to create professional proposals, manage tasks and sprints, schedule meetings, and handle payments all from a single dashboard. The software emphasizes client portals for self-service access, reducing back-and-forth communication and improving efficiency.
Pros
- Comprehensive all-in-one tool eliminates need for multiple apps
- Intuitive interface with modern design and fast onboarding
- Robust client portal for proposals, tasks, and payments
Cons
- Reporting and analytics lack depth for larger agencies
- Limited third-party integrations compared to specialized tools
- Customization options can feel restrictive for complex workflows
Best For
Small to medium-sized agencies and freelancers seeking an affordable, user-friendly platform to manage end-to-end client workflows without juggling multiple tools.
Pricing
Starts at $19/month (billed annually) for Solo plan; tiers up to $99/month for Pro (10 clients, unlimited users), with custom Enterprise options.
Teamwork
otherCollaborative project management platform used by agencies for task management, resource allocation, and client billing.
Seamless time tracking with automated invoicing and padding for accurate agency billing.
Teamwork is a versatile project management platform tailored for agencies, enabling efficient task assignment, milestone tracking, and collaboration on client projects. It includes robust time tracking, resource scheduling, and invoicing tools to help agencies manage workflows and bill accurately. With customizable templates and client portals, it streamlines communication and ensures project visibility for teams and stakeholders.
Pros
- Powerful task management with dependencies and templates
- Integrated time tracking and invoicing for client billing
- Intuitive interface and mobile app for on-the-go access
Cons
- Limited built-in CRM compared to agency-specific tools
- Advanced resource management requires higher-tier plans
- Pricing can add up for larger teams without custom discounts
Best For
Mid-sized agencies focused on project delivery, time tracking, and client collaboration without needing deep CRM features.
Pricing
Free plan for small teams; paid plans start at $9.99/user/month (Deliver), $19.99/user/month (Grow), with custom enterprise options.
HoneyBook
specializedClient management software for creative agencies streamlining bookings, contracts, payments, and workflows.
Guided Clientflow automation that nurtures leads and converts them into paid projects effortlessly
HoneyBook is an all-in-one client management platform tailored for creative professionals and small agencies, streamlining the entire client lifecycle from initial inquiries to payments and ongoing projects. It combines CRM, scheduling, contracts, invoicing, and automation tools into a single intuitive dashboard. While effective for solo entrepreneurs and small teams, it focuses more on client-facing workflows than complex agency team collaboration.
Pros
- Seamless clientflow automation from inquiry to booking
- Integrated payments and contracts with e-signatures
- User-friendly interface with mobile app support
Cons
- Limited advanced reporting and analytics
- Higher pricing tiers needed for unlimited contacts/clients
- Less robust for large teams or complex project management
Best For
Small creative agencies or freelancers handling client bookings, payments, and basic project tracking.
Pricing
Starter ($19/mo), Essentials ($39/mo), Premium ($79/mo) billed annually; custom enterprise options available.
Conclusion
After evaluating the best agency management software, Workamajig leads as the top choice, offering a versatile all-in-one platform for managing projects, finances, and client relationships. Scoro and Kantata, while ranking second and third, are strong alternatives—Scoro excels in comprehensive business operations, and Kantata in resource and financial optimization—providing tailored solutions for diverse agency needs.
Ready to streamline your agency? Begin with Workamajig to unlock enhanced productivity, efficiency, and growth.
Tools Reviewed
All tools were independently evaluated for this comparison