Quick Overview
- 1#1: Mindbody - All-in-one management platform for gyms and fitness businesses with scheduling, payments, marketing, and referral tools.
- 2#2: Vagaro - User-friendly booking, payment, and management software for fitness studios with built-in referral programs.
- 3#3: Zen Planner - Comprehensive gym management system for fitness centers featuring automated billing, websites, and affiliate referral tracking.
- 4#4: Wodify - Robust software for CrossFit gyms and functional fitness with membership management and referral incentives.
- 5#5: GymMaster - Cloud-based fitness club software with access control, payments, and member referral features.
- 6#6: ClubReady - Multi-location gym management platform with CRM, marketing automation, and affiliate-style referral programs.
- 7#7: Kicksite - Tailored management software for martial arts gyms including attendance tracking and referral rewards.
- 8#8: PerfectGym - Enterprise-grade fitness software for large gyms with analytics, eCommerce, and partner referral capabilities.
- 9#9: RhinoFit - Affordable gym software with online waivers, payments, and simple referral tracking for small businesses.
- 10#10: Gymdesk - Straightforward management tool for boutique gyms featuring memberships, scheduling, and basic referral features.
We ranked tools by strength in affiliate referral tracking, user experience, reliability of core features (scheduling, payments), scalability, and overall value, prioritizing those that integrate seamlessly with day-to-day operations and deliver measurable business benefits.
Comparison Table
This comparison table examines top affiliate gym software tools, including Mindbody, Vagaro, Zen Planner, Wodify, GymMaster and more, to guide users in evaluating options for their business. It outlines key features, pricing models, and integration strengths, equipping readers with clear insights to select the right solution for their needs.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Mindbody All-in-one management platform for gyms and fitness businesses with scheduling, payments, marketing, and referral tools. | enterprise | 9.1/10 | 9.5/10 | 8.2/10 | 8.4/10 |
| 2 | Vagaro User-friendly booking, payment, and management software for fitness studios with built-in referral programs. | enterprise | 8.6/10 | 8.4/10 | 9.2/10 | 8.1/10 |
| 3 | Zen Planner Comprehensive gym management system for fitness centers featuring automated billing, websites, and affiliate referral tracking. | specialized | 8.4/10 | 8.3/10 | 8.7/10 | 7.9/10 |
| 4 | Wodify Robust software for CrossFit gyms and functional fitness with membership management and referral incentives. | specialized | 8.6/10 | 9.3/10 | 7.9/10 | 8.1/10 |
| 5 | GymMaster Cloud-based fitness club software with access control, payments, and member referral features. | enterprise | 8.2/10 | 8.4/10 | 8.6/10 | 7.9/10 |
| 6 | ClubReady Multi-location gym management platform with CRM, marketing automation, and affiliate-style referral programs. | enterprise | 7.9/10 | 8.4/10 | 7.2/10 | 7.6/10 |
| 7 | Kicksite Tailored management software for martial arts gyms including attendance tracking and referral rewards. | specialized | 7.8/10 | 8.0/10 | 8.5/10 | 7.5/10 |
| 8 | PerfectGym Enterprise-grade fitness software for large gyms with analytics, eCommerce, and partner referral capabilities. | enterprise | 8.1/10 | 9.2/10 | 7.4/10 | 7.0/10 |
| 9 | RhinoFit Affordable gym software with online waivers, payments, and simple referral tracking for small businesses. | specialized | 8.4/10 | 8.7/10 | 7.9/10 | 9.1/10 |
| 10 | Gymdesk Straightforward management tool for boutique gyms featuring memberships, scheduling, and basic referral features. | other | 7.2/10 | 7.4/10 | 7.1/10 | 7.8/10 |
All-in-one management platform for gyms and fitness businesses with scheduling, payments, marketing, and referral tools.
User-friendly booking, payment, and management software for fitness studios with built-in referral programs.
Comprehensive gym management system for fitness centers featuring automated billing, websites, and affiliate referral tracking.
Robust software for CrossFit gyms and functional fitness with membership management and referral incentives.
Cloud-based fitness club software with access control, payments, and member referral features.
Multi-location gym management platform with CRM, marketing automation, and affiliate-style referral programs.
Tailored management software for martial arts gyms including attendance tracking and referral rewards.
Enterprise-grade fitness software for large gyms with analytics, eCommerce, and partner referral capabilities.
Affordable gym software with online waivers, payments, and simple referral tracking for small businesses.
Straightforward management tool for boutique gyms featuring memberships, scheduling, and basic referral features.
Mindbody
enterpriseAll-in-one management platform for gyms and fitness businesses with scheduling, payments, marketing, and referral tools.
Mindbody Marketplace, which connects gyms to millions of consumers for effortless discovery and bookings
Mindbody is a comprehensive cloud-based management platform designed for fitness studios, gyms, and wellness businesses, offering tools for class scheduling, online booking, membership management, payment processing, and marketing. For affiliate gyms, it excels in handling drop-in bookings, recurring memberships, and client retention through automated communications and reporting. Its marketplace integration exposes gyms to a vast consumer audience, driving new sign-ups seamlessly.
Pros
- Robust scheduling and booking system with real-time availability and waitlists
- Extensive integrations with payment processors, wearables, and marketing tools
- Powerful analytics and reporting for membership trends and revenue optimization
Cons
- Higher cost structure with add-on fees and transaction charges
- Steep learning curve for full feature utilization
- Less specialized for CrossFit-specific needs like WOD programming
Best For
Growing affiliate gyms and CrossFit boxes with class-based programming that need scalable, professional-grade management and consumer marketplace exposure.
Pricing
Starts at $129/month for Premier plan (up to 500 clients), scales to $429+/month for larger operations; plus ~2.75% + $0.30 per transaction or custom processing.
Vagaro
enterpriseUser-friendly booking, payment, and management software for fitness studios with built-in referral programs.
Vagaro Wellness Marketplace, which connects gyms directly to clients browsing for local fitness services
Vagaro is a comprehensive booking and management platform tailored for fitness studios, salons, and wellness businesses, offering online scheduling, class management, memberships, and payment processing. For affiliate gyms, it excels in handling group classes, private sessions, drop-ins, and client check-ins via a user-friendly app. It also includes marketing automation, reporting, and a marketplace for client discovery to boost visibility and bookings.
Pros
- Intuitive interface with mobile app for seamless class check-ins and bookings
- Vagaro Marketplace exposes gyms to new clients searching locally
- Robust marketing tools like automated email/SMS for retention and promotions
Cons
- Lacks advanced gym-specific features like performance tracking or OpenGym management
- Pricing scales quickly with staff/users, adding costs for growing affiliates
- Limited customization for complex membership tiers compared to gym-focused competitors
Best For
Affiliate gyms prioritizing easy online booking, client acquisition via marketplace, and straightforward class scheduling over deep analytics.
Pricing
Starts at $29/month (Starter, 1 user), $69/month (Premium, up to 5 users), $159/month (Pro, up to 20 users); plus 2.75% payment processing fees.
Zen Planner
specializedComprehensive gym management system for fitness centers featuring automated billing, websites, and affiliate referral tracking.
Advanced automated billing engine that handles complex prorated memberships, late fees, and multi-location payments effortlessly
Zen Planner is a comprehensive gym management platform tailored for fitness studios, martial arts schools, and affiliate gyms, offering tools for membership management, class scheduling, and automated billing. It includes features like online registration, check-in kiosks, reporting dashboards, and a member mobile app for bookings and payments. The software emphasizes financial automation and business growth tools, making it suitable for affiliate gyms handling group classes and recurring memberships.
Pros
- Robust automated billing with prorated charges and family plans
- Intuitive class scheduling and online booking system
- Branded member app and self-service kiosk for seamless check-ins
Cons
- Pricing scales quickly for larger affiliate gyms
- Limited native support for CrossFit-specific workout programming
- Initial setup and customization can be time-intensive
Best For
Small to mid-sized affiliate gyms prioritizing reliable billing, scheduling, and member self-service over specialized workout tools.
Pricing
Starts at $149/month for up to 100 active members, with tiered plans scaling to $500+/month for larger gyms plus transaction fees.
Wodify
specializedRobust software for CrossFit gyms and functional fitness with membership management and referral incentives.
Integrated leaderboard and performance analytics for real-time athlete progress tracking and competitions
Wodify is a robust gym management platform tailored for CrossFit affiliates and functional fitness gyms, providing tools for membership management, automated billing, and workout programming. It excels in WOD creation, athlete performance tracking via leaderboards, class scheduling, and check-ins. The software includes dedicated mobile apps for members and coaches, enhancing community engagement and data accessibility.
Pros
- Highly specialized CrossFit features like advanced WOD builders and leaderboards
- Strong mobile apps for athletes, coaches, and admin use
- Reliable automated billing and payment integrations
Cons
- Steep learning curve for new users due to extensive features
- Pricing is on the higher end for smaller affiliates
- Interface can feel outdated in some areas
Best For
CrossFit box owners and affiliate gyms needing in-depth workout tracking and community engagement tools.
Pricing
Core plan starts at $155/month (up to 100 members), Pro at $245/month (up to 250 members), Enterprise custom pricing.
GymMaster
enterpriseCloud-based fitness club software with access control, payments, and member referral features.
Centralized multi-club dashboard for seamless oversight of member data, scheduling, and billing across affiliate locations
GymMaster is a cloud-based gym management software tailored for fitness businesses, including affiliate gyms, offering tools for member management, class scheduling, automated billing, and access control. It supports multi-location operations, enabling centralized oversight for affiliate networks with features like shared member databases and location-specific reporting. The platform integrates with hardware for door access and provides a member-facing mobile app for bookings and payments.
Pros
- Robust multi-location support for affiliate gyms
- Integrated access control and kiosk systems
- Intuitive mobile app for members and staff
Cons
- Pricing scales quickly for larger affiliates
- Reporting lacks advanced analytics depth
- Limited third-party integrations compared to competitors
Best For
Affiliate gym owners managing 3-15 locations who need reliable multi-site management without extreme customization.
Pricing
Starts at $99 AUD/month for basic single-location plans; multi-location affiliate pricing is custom, typically $200+ AUD/month per site plus setup fees.
ClubReady
enterpriseMulti-location gym management platform with CRM, marketing automation, and affiliate-style referral programs.
Enterprise-grade multi-club consolidation and franchise-level reporting for affiliate networks
ClubReady is a comprehensive gym management platform tailored for fitness clubs, affiliate gyms, and multi-location operations, offering tools for membership tracking, automated billing, class and personal training scheduling, and point-of-sale transactions. It supports affiliate networks with centralized reporting, access control via kiosks or apps, and marketing automation to drive retention and sales. The software emphasizes robust financial management, making it suitable for gyms handling high-volume memberships across multiple sites.
Pros
- Strong multi-location and affiliate management with centralized dashboards
- Advanced automated billing and payment processing with low decline rates
- Integrated POS, check-ins, and access control for seamless operations
Cons
- Dated user interface that feels clunky compared to modern competitors
- Complex initial setup and steeper learning curve for smaller teams
- Pricing can escalate quickly for high-volume affiliates
Best For
Affiliate gym owners or multi-location fitness chains needing robust billing, reporting, and centralized control across sites.
Pricing
Quote-based pricing starting at around $100-200 per month per location, plus per-transaction or per-member fees (typically $1-2/member/month).
Kicksite
specializedTailored management software for martial arts gyms including attendance tracking and referral rewards.
Belt rank and student promotion tracking module tailored for martial arts affiliates
Kicksite is a comprehensive gym management software primarily designed for martial arts schools, fitness studios, and combat sports gyms. It handles member management, automated recurring billing, class scheduling, attendance tracking via mobile app, and marketing automation tools. For affiliate gyms, it supports multi-location management with centralized reporting and online registration portals.
Pros
- Strong multi-location support for affiliates
- Integrated payment processing and automated billing
- User-friendly mobile app for attendance and check-ins
Cons
- Heavy focus on martial arts limits broader gym appeal
- Reporting and analytics lack advanced customization
- Scalability issues for very large affiliate networks
Best For
Small to mid-sized affiliate gyms in martial arts or combat fitness needing straightforward multi-location management.
Pricing
Starts at $149/month (Basic), $249/month (Pro), $449/month (Enterprise); additional fees for payment processing.
PerfectGym
enterpriseEnterprise-grade fitness software for large gyms with analytics, eCommerce, and partner referral capabilities.
Integrated business intelligence dashboard with AI-powered insights for optimizing revenue and retention
PerfectGym is a robust club management software platform tailored for fitness centers, offering comprehensive tools for membership management, class and personal training bookings, automated billing, and access control. It includes a member-facing mobile app for self-service bookings and payments, along with CRM features to boost retention and engagement. The system supports multi-location operations and provides advanced analytics for data-driven decisions, making it suitable for scaling gyms.
Pros
- Comprehensive feature set including CRM, bookings, and payments in one platform
- Strong scalability for multi-location affiliate gyms
- Member mobile app enhances user engagement
Cons
- High pricing may not suit small single-location affiliates
- Steep learning curve and complex initial setup
- Limited customization for niche CrossFit-specific workflows
Best For
Mid-sized affiliate gym networks or CrossFit boxes planning to expand multiple locations and needing enterprise-grade tools.
Pricing
Custom quote-based pricing; typically starts at $500-$1,500/month depending on locations, members, and features.
RhinoFit
specializedAffordable gym software with online waivers, payments, and simple referral tracking for small businesses.
CrossFit-specific WOD builder with scaling options, timers, and member leaderboards
RhinoFit is a gym management software tailored for CrossFit affiliates and functional fitness gyms, offering tools for membership tracking, automated billing, class scheduling, and member check-ins. It includes workout programming with WOD builders, performance analytics, and a mobile app for members to log workouts and view schedules. The platform emphasizes scalability for growing affiliates with features like RFID kiosks and detailed reporting.
Pros
- Affordable per-member pricing scales well for growing gyms
- Robust workout programming and tracking ideal for CrossFit
- Reliable automated billing with Stripe integration
Cons
- User interface feels dated compared to modern competitors
- Limited third-party app integrations
- Steeper learning curve for advanced reporting features
Best For
Small to mid-sized CrossFit affiliates seeking cost-effective management without heavy marketing automation needs.
Pricing
Starts at $99/month for up to 100 active members, then scales at $1.25 per additional member; payment processing fees apply.
Gymdesk
otherStraightforward management tool for boutique gyms featuring memberships, scheduling, and basic referral features.
Multi-location dashboard for centralized affiliate oversight and reporting
Gymdesk is an all-in-one gym management software tailored for fitness businesses, including affiliate gyms, offering membership management, class scheduling, online booking, and automated billing. It supports multi-location operations, making it suitable for affiliate networks with features like centralized reporting and access control. The platform emphasizes ease of setup for online registrations and payments, helping gyms scale efficiently.
Pros
- Affordable pricing scalable for small affiliates
- Strong multi-location support for affiliate gyms
- Seamless online signup and payment processing
Cons
- Limited advanced analytics compared to top competitors
- User interface feels somewhat dated
- Fewer third-party integrations
Best For
Small to mid-sized affiliate gyms seeking cost-effective, straightforward management without complex enterprise needs.
Pricing
Starts at $95/month for basic plan (up to 100 members), scales to $295/month for enterprise with unlimited members; per-location pricing available.
Conclusion
After evaluating the top affiliate gym software, Mindbody leads as the top choice, boasting an all-in-one platform with scheduling, payments, marketing, and referral tools. Vagaro and Zen Planner follow closely, offering strong alternatives—Vagaro with its user-friendly design and built-in referrals, and Zen Planner with comprehensive management and advanced referral tracking—each tailored to different operational needs.
Explore Mindbody today to simplify your gym management, enhance member experiences, and leverage effective referral programs to drive growth.
Tools Reviewed
All tools were independently evaluated for this comparison