Quick Overview
- 1#1: Workamajig - Comprehensive ERP software for advertising agencies managing projects, CRM, resource allocation, accounting, and profitability.
- 2#2: Scoro - All-in-one business management platform for agencies handling projects, billing, forecasting, and client relationships.
- 3#3: FunctionFox - Project planning, tracking, and invoicing software tailored for creative and advertising agencies.
- 4#4: Wrike - Collaborative work management platform with campaign tracking and proofing for marketing and ad teams.
- 5#5: monday.com - Customizable work OS for agency project management, client pipelines, and resource planning.
- 6#6: Asana - Flexible work management tool for organizing agency workflows, portfolios, and team tasks.
- 7#7: Accelo - End-to-end automation platform for agency sales, projects, retainers, and service delivery.
- 8#8: Kantata - Professional services automation software for resource management and project profitability in agencies.
- 9#9: Avaza - Unified business management tool for agency projects, timesheets, expenses, and client invoicing.
- 10#10: Teamwork - Project management platform designed for client-agency work with milestones, billing, and collaboration.
These tools were evaluated based on a balance of robust functionality (including project tracking, financial management, and collaboration features), user experience, reliability, and value, ensuring they deliver meaningful results for agencies of all sizes.
Comparison Table
Advertising agencies face unique demands for streamlined workflows, cross-team collaboration, and goal alignment, making choosing the right management software crucial. This comparison table examines top tools like Workamajig, Scoro, FunctionFox, Wrike, monday.com, and more, highlighting key features, usability, and strengths to help agencies identify their ideal solution.
| # | Tool | Category | Overall | Features | Ease of Use | Value |
|---|---|---|---|---|---|---|
| 1 | Workamajig Comprehensive ERP software for advertising agencies managing projects, CRM, resource allocation, accounting, and profitability. | enterprise | 9.2/10 | 9.6/10 | 8.1/10 | 8.7/10 |
| 2 | Scoro All-in-one business management platform for agencies handling projects, billing, forecasting, and client relationships. | enterprise | 8.9/10 | 9.2/10 | 8.1/10 | 8.5/10 |
| 3 | FunctionFox Project planning, tracking, and invoicing software tailored for creative and advertising agencies. | specialized | 8.4/10 | 8.7/10 | 8.1/10 | 8.3/10 |
| 4 | Wrike Collaborative work management platform with campaign tracking and proofing for marketing and ad teams. | enterprise | 8.7/10 | 9.2/10 | 7.8/10 | 8.4/10 |
| 5 | monday.com Customizable work OS for agency project management, client pipelines, and resource planning. | enterprise | 8.2/10 | 8.5/10 | 8.0/10 | 7.5/10 |
| 6 | Asana Flexible work management tool for organizing agency workflows, portfolios, and team tasks. | enterprise | 7.6/10 | 7.4/10 | 8.7/10 | 6.9/10 |
| 7 | Accelo End-to-end automation platform for agency sales, projects, retainers, and service delivery. | enterprise | 8.4/10 | 8.7/10 | 8.0/10 | 8.5/10 |
| 8 | Kantata Professional services automation software for resource management and project profitability in agencies. | enterprise | 8.2/10 | 8.8/10 | 7.5/10 | 7.8/10 |
| 9 | Avaza Unified business management tool for agency projects, timesheets, expenses, and client invoicing. | enterprise | 8.2/10 | 7.9/10 | 8.6/10 | 9.1/10 |
| 10 | Teamwork Project management platform designed for client-agency work with milestones, billing, and collaboration. | enterprise | 8.5/10 | 8.7/10 | 9.2/10 | 8.3/10 |
Comprehensive ERP software for advertising agencies managing projects, CRM, resource allocation, accounting, and profitability.
All-in-one business management platform for agencies handling projects, billing, forecasting, and client relationships.
Project planning, tracking, and invoicing software tailored for creative and advertising agencies.
Collaborative work management platform with campaign tracking and proofing for marketing and ad teams.
Customizable work OS for agency project management, client pipelines, and resource planning.
Flexible work management tool for organizing agency workflows, portfolios, and team tasks.
End-to-end automation platform for agency sales, projects, retainers, and service delivery.
Professional services automation software for resource management and project profitability in agencies.
Unified business management tool for agency projects, timesheets, expenses, and client invoicing.
Project management platform designed for client-agency work with milestones, billing, and collaboration.
Workamajig
enterpriseComprehensive ERP software for advertising agencies managing projects, CRM, resource allocation, accounting, and profitability.
Real-time project profitability calculator that integrates scope, time, expenses, and revenue for instant margin insights
Workamajig is an all-in-one agency management platform tailored for advertising, marketing, and creative agencies, integrating project management, resource scheduling, time tracking, CRM, accounting, and invoicing. It enables agencies to track project profitability in real-time, forecast resource needs, and streamline client workflows from brief to billing. With over 40 years of industry-specific development, it replaces multiple disparate tools with a unified system designed to boost efficiency and margins.
Pros
- Comprehensive end-to-end functionality covering projects, resources, finance, and CRM in one platform
- Powerful profitability tracking and forecasting tools tailored for agency billing models
- Highly customizable workflows and reporting to fit complex agency operations
Cons
- Steep learning curve due to extensive features and customization options
- Pricing is custom and can be expensive for smaller agencies
- User interface feels dated compared to modern SaaS competitors
Best For
Mid-sized to large advertising agencies needing a robust, integrated ERP-like system for project profitability, resource management, and financials.
Pricing
Custom pricing based on agency size and modules; typically starts at $20,000-$50,000 annually for mid-sized teams, with per-user options around $40-$60/month.
Scoro
enterpriseAll-in-one business management platform for agencies handling projects, billing, forecasting, and client relationships.
Seamless end-to-end automation that converts quotes into projects, tracks time against budgets, and generates invoices automatically
Scoro is an all-in-one business management platform tailored for professional services firms, including advertising agencies, combining CRM, project management, time tracking, resource planning, quoting, invoicing, and reporting in a single system. It enables agencies to manage client campaigns from lead generation through execution and billing, with tools for task assignment, Gantt charts, profitability analysis, and customizable dashboards. By centralizing operations, Scoro minimizes data silos and supports team collaboration via file sharing, approvals workflows, and client portals.
Pros
- Comprehensive all-in-one functionality eliminates the need for multiple tools
- Powerful reporting and profitability tracking tailored for agency billable work
- Robust automation for quotes, projects, and invoicing workflows
Cons
- Steep learning curve due to extensive features
- Pricing can be high for small agencies or startups
- Fewer native integrations than specialized agency tools
Best For
Mid-sized advertising agencies with complex client projects needing unified CRM, project management, and financial tracking.
Pricing
Starts at $26/user/month (Basic), $37/user/month (Professional), $49/user/month (Ultimate); annual billing required, 14-day free trial.
FunctionFox
specializedProject planning, tracking, and invoicing software tailored for creative and advertising agencies.
Visual Timeline for intuitive drag-and-drop scheduling and resource visualization across projects
FunctionFox is a web-based project management platform tailored for creative professionals, including advertising agencies, offering tools for project planning, scheduling, time tracking, and invoicing. It enables teams to manage client projects, track billable hours, handle purchase orders, and generate detailed reports on profitability and performance. With a focus on job costing and resource allocation, it streamlines workflows for agencies juggling multiple deadlines and creative tasks.
Pros
- Comprehensive job costing and profitability tracking tailored for creative agencies
- Robust time tracking with detailed reporting and forecasting
- Integrated invoicing and purchase order management to streamline billing
Cons
- User interface feels dated compared to modern competitors
- Limited third-party integrations and automation options
- Mobile app is basic and lacks full desktop functionality
Best For
Mid-sized advertising agencies and creative teams seeking an all-in-one solution for project management, time tracking, and client billing without needing extensive customizations.
Pricing
Starts at $29/user/month (Classic plan) or $39/user/month (Premier plan) when billed annually; 14-day free trial available.
Wrike
enterpriseCollaborative work management platform with campaign tracking and proofing for marketing and ad teams.
Dynamic request forms and blueprints for standardizing client intake and campaign workflows
Wrike is a powerful work management platform designed for teams to plan, track, and collaborate on projects, making it suitable for advertising agencies handling campaigns, creative workflows, and client deliverables. It offers customizable dashboards, Gantt charts, time tracking, and proofing tools to streamline agency operations from ideation to execution. With robust integrations and automation, Wrike helps agencies manage resources efficiently across multiple clients.
Pros
- Highly customizable workflows and blueprints tailored for repeatable agency processes
- Built-in proofing, approvals, and time tracking ideal for creative reviews
- Extensive integrations with tools like Adobe Creative Cloud, Google Workspace, and analytics platforms
Cons
- Steep learning curve and complex interface for beginners
- Advanced features like AI tools and enhanced security require higher-tier plans
- Pricing can become expensive for small agencies with many users
Best For
Mid-sized advertising agencies managing multiple client campaigns, creative teams, and resource allocation.
Pricing
Free plan for basics; Team at $9.80/user/mo (billed annually), Business at $24.80/user/mo, Enterprise custom.
monday.com
enterpriseCustomizable work OS for agency project management, client pipelines, and resource planning.
No-code automations that automate repetitive agency tasks like approval workflows, status updates, and notifications across campaigns
monday.com is a highly customizable work management platform that advertising agencies use to streamline campaign planning, creative workflows, client approvals, and performance tracking via visual boards and dashboards. It supports task assignment, time tracking, resource allocation, and automations to handle complex agency processes like briefings, asset reviews, and billing. While not exclusively designed for ad agencies, its flexibility makes it adaptable for managing end-to-end project lifecycles.
Pros
- Extremely customizable boards and templates tailored for agency workflows like campaign management and client reporting
- Powerful no-code automations and integrations with tools like Google Workspace, Slack, and ad platforms
- Real-time dashboards and visualizations for tracking KPIs, budgets, and team performance
Cons
- Requires significant setup and customization to fully adapt for specialized ad agency needs
- Pricing scales quickly for larger teams, potentially reducing value compared to niche tools
- Lacks native features for ad buying, media planning, or advanced billing specific to agencies
Best For
Mid-sized advertising agencies seeking a flexible, visual platform to centralize project management, collaborations, and reporting without rigid structures.
Pricing
Free plan available; paid plans start at $9/user/month (Basic), $12 (Standard), $19 (Pro), with Enterprise custom pricing (billed annually).
Asana
enterpriseFlexible work management tool for organizing agency workflows, portfolios, and team tasks.
Advanced Workflows with custom rules and forms for automating multi-stage campaign approvals and handoffs
Asana is a powerful work management platform designed to help teams organize tasks, projects, and workflows in a visual, collaborative environment. For advertising agencies, it supports campaign planning, creative briefs, task assignments, deadlines, and approvals through customizable boards, lists, timelines, and portfolios. While not purpose-built for ad agencies, its flexibility allows for tailored processes like client reviews and multi-stage approvals, integrating with tools like Adobe Creative Cloud and Google Workspace.
Pros
- Highly intuitive drag-and-drop interface for quick task management
- Custom rules and automations streamline repetitive agency workflows
- Robust integrations with creative and collaboration tools like Slack and Adobe
Cons
- Lacks native time tracking, budgeting, or invoicing for agency billing
- Advanced features require higher-tier plans, increasing costs for teams
- Reporting and analytics are basic compared to agency-specific software
Best For
Small to mid-sized advertising agencies needing flexible project and task management for campaign coordination without deep financial or media buying tools.
Pricing
Free plan for basics; Premium $10.99/user/mo (billed annually); Business $24.99/user/mo; Enterprise custom pricing.
Accelo
enterpriseEnd-to-end automation platform for agency sales, projects, retainers, and service delivery.
Automated retainer management with recurring billing and profitability insights
Accelo is a comprehensive professional services automation (PSA) platform designed for advertising agencies to manage client relationships, projects, time tracking, and finances in one place. It streamlines workflows with CRM, project management, invoicing, and resource scheduling tailored for service-based businesses. Agencies can track retainers, billable hours, and profitability while automating repetitive tasks to improve efficiency.
Pros
- All-in-one PSA with strong CRM and project management for client retainers
- Robust time tracking and profitability reporting
- Workflow automation to reduce manual admin work
Cons
- Lacks deep ad-specific tools like campaign spend tracking or creative asset management
- Learning curve for full customization and advanced features
- Higher cost scales quickly for larger teams
Best For
Mid-sized advertising agencies needing integrated client management, project delivery, and billing without multiple tools.
Pricing
Starts at $39/user/month (Plus plan, billed annually) up to $99/user/month (Elite), with custom enterprise options; free trial available.
Kantata
enterpriseProfessional services automation software for resource management and project profitability in agencies.
AI-powered resource optimization and real-time capacity planning
Kantata is a robust professional services automation (PSA) platform designed for advertising agencies to streamline project delivery, resource allocation, and financial management. It offers tools for capacity planning, time tracking, budgeting, invoicing, and client collaboration, helping agencies scale operations efficiently. Formerly Mavenlink, it combines project management with enterprise-grade financial controls tailored for service-based firms.
Pros
- Advanced resource management with skills-based matching and capacity forecasting
- Integrated financial tools for accurate budgeting, invoicing, and profitability tracking
- Highly customizable workflows and reporting for agency-specific needs
Cons
- Steep learning curve for new users due to extensive features
- Pricing can be high for smaller agencies with custom enterprise plans
- Limited out-of-the-box templates for creative/advertising workflows
Best For
Mid-sized to large advertising agencies needing scalable PSA for resource optimization and financial oversight.
Pricing
Custom pricing starting at around $39/user/month for Team plan, up to $59/user/month for Professional, with Enterprise custom quotes.
Avaza
enterpriseUnified business management tool for agency projects, timesheets, expenses, and client invoicing.
Seamless profitability tracking across projects, combining time, expenses, and revenue in real-time
Avaza is an all-in-one business management platform that integrates project management, time tracking, resource scheduling, CRM, quoting, and invoicing into a single workspace. Tailored for small to medium-sized teams, including advertising agencies, it enables efficient client collaboration through portals, approval workflows, and profitability insights. While versatile for general agency operations, it focuses on streamlined workflows rather than specialized ad campaign tools.
Pros
- All-in-one suite covering projects, time, expenses, and billing
- Free plan for small teams and highly affordable paid tiers
- Intuitive interface with strong mobile app and client portals
Cons
- Limited integrations with ad platforms like Google Ads or Facebook
- Reporting lacks depth for complex agency analytics
- No built-in media planning or campaign trafficking tools
Best For
Small to mid-sized advertising agencies seeking an affordable, general-purpose tool for project tracking, time billing, and client management without advanced ad tech needs.
Pricing
Free for up to 20 clients/projects; Pro plan at $39/user/month (annual); Business at $69/user/month (annual); Enterprise custom.
Teamwork
enterpriseProject management platform designed for client-agency work with milestones, billing, and collaboration.
Integrated time tracking with automated invoicing and profitability reports for precise agency billing.
Teamwork.com is a versatile project management platform tailored for teams handling complex workflows, including advertising agencies managing campaigns and client deliverables. It provides tools for task assignment, time tracking, resource scheduling, and client collaboration through dedicated portals. Agencies benefit from its milestone tracking, billing integration, and customizable templates to streamline creative projects and ensure on-time delivery.
Pros
- Intuitive interface with multiple views (board, list, Gantt) for flexible campaign management
- Robust time tracking and invoicing features ideal for billable agency hours
- Client portals enable seamless collaboration without granting full access
Cons
- Lacks deep agency-specific tools like creative asset libraries or media buying integrations
- Advanced reporting requires higher-tier plans
- Resource scheduling can feel limited for very large teams
Best For
Mid-sized advertising agencies seeking an easy-to-use project management tool with strong time tracking and client collaboration features.
Pricing
Free plan for up to 5 users; paid plans start at $9.99/user/month (Deliver) up to custom enterprise pricing, billed annually.
Conclusion
Selecting the ideal advertising agency management software hinges on aligning with specific operational needs, and the top-ranked Workamajig leads with its comprehensive ERP capabilities, integrating project management, CRM, resource allocation, accounting, and profitability into a single platform. Scoro follows as a robust all-in-one solution, excelling in projects, billing, forecasting, and client relationships, while FunctionFox stands out as a tailored tool for creative teams, focusing on planning, tracking, and invoicing. These tools collectively redefine efficiency, with Workamajig emerging as the top choice for integrated, end-to-end management.
Explore Workamajig’s features to streamline your agency’s workflow—its integrated design positions it as a standout, and whether you prioritize different functionalities, there’s a strong alternative ready to elevate your operations.
Tools Reviewed
All tools were independently evaluated for this comparison